Job Description

• Main Duty - Customer Service Duty (mindset has to meet the realist challenges and demands of a Primary School setting)

• To answer phone calls, manage visitors, takes messages, responds to enquiries and provide general useful information (in a very dynamic environment where calls are volumous)

• Able to use school implemented IT system for administrative purposes.

• To handle daily varied demands and queries from parents / students / vendors / staff etc

• To call pupils absentees and to check with parents on their child’s status every morning.

• To call pupils to convey messages during ad-hoc / special events.

• To render first level assistance to walk-in pupils’ needs including sick & injured pupils. To escalate case to other colleagues in the office immediately if it is beyond superficial cases.

• To handle / support situation when pupils’ vomit, soiled their clothes.

General Duties

• To assist in canteen matters, utility, FAS application, arrears fee, bus booking, etc

• To help update the school activity notice board in the office (data accuracy is important)

• To maintain the forms cabinet in the office. All forms must be current and to be replenished constantly.

• To assist in general typing duties.

• To assist in Stores supplies management during school holidays

• To support any other general admin duties as and when required

The Personnel shall minimally have the following qualifications, skills and experience:

- Full GCE ‘N’, or ‘O’ Level certificate or its equivalent

- Good communication and inter-personal skills in reception duties, preferably in school environment

- Good team player with high level of initiative

5days / Mon-Fri / Chinatown

Responsibilities:

• Ensuring the accuracy of financial documents, as well as their compliance with relevant laws and regulations
• Preparing and maintaining important financial reports
• Consolidate a business’s financial documents — i.e., bank statements.
• Perform monthly closing and bank reconciliation
• Generate quarterly billing and statement, and GST for submission
• Handle daily finance operations (AR & AP functions)
• Administrative and ad-hoc duties

Tee Xin Li Reg No: R24121619

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

We are an established engineering company with more than 18 over years of establishment.

We have a vacancy for an Admin cum HR Assistant position.

Pre-requesite

1. Minimum 2 years of construction experience

2. Some basic knowledge in applying and cancellation for WP/SP passes.

3. Have some procurement experience and able to liaise with suppliers.

4. Bilingual in English and Mandarin due to the nature of work.

5. Matured Candidates are welcome

We are located at 280 Woodlands Industrial Park E5, Harvest@Woodlands, Singapore 757322

.Good phone etiquette for handling telephone calls and enquiries

.Attend to subcons/suppliers document collections

.Assist in requisition of stationery and groceries

.Assist in arranging with contractors for office and equipment maintenance

.Perform general admin duties and support other departments

.Well organized and proficient in Microsoft Office applications.

.Good communications skills preferably in English and Mandarin

.Preferably with experience in construction industry

Position Title : Admin cum Operations Executive.

Office Location : Paya Lebar area.

Basic Work Hours : Monday to Friday (8.30am-5.30pm), and Saturday (8.30am-12.30pm).

Basic Salary : $1800-$2200/Month.

Job Description :

- To co-ordinate and liaise between operations, customers and suppliers on works of the company

- Responsible for the co-ordination of tender and site/safety documents

- General administration in the office

- Liaise with suppliers for procurement and ordering of supplies and materials.

To Apply :

WhatsApp your resume to 9151 2519.

OR

Email your resume to [email protected].

OR

Submit your application by clicking the APPLY button.

CHEN JUN KAI - CEI Reg: R1658603

Link2 Manpower Pte Ltd - MOM Reg No. 22C1131

Job Description:

• Provide administrative support to team
• Perform accounting related reconciliations
• Maintain an organised filing system of paper and electronic documents.
• Taking calls of clients, responding to emails.

Requirement:

• At least 1 year relevant experience in admin and accounting
• Preferred Diploma holder or minimum GCE ‘O’ level.
• Proficient in MS Office applications
• The ideal candidate is a nice, friendly person, able to multi-task and work independently.
• Working Hours: 5.5 days, Mon – Fri (8.45 am – 5.40 pm), Sat (8.45am - 12.45 pm)

We are seeking a highly organized and detail-oriented Construction Admin cum Account to assist in the management and coordination of construction projects.

Main Duties and Responsibilities:

- Issue invoices in a timely manner.

- Assist in managing and coordinating with various stakeholders, including consultants and contractors.

- Ensure timely issuance of Statements of Account (SOA) and track payments.

- Monitor construction progress, conduct site inspections to ensure compliance, and identify discrepancies.

- Assist in preparing, managing, and administering construction contracts.

- Prepare and submit project progress reports.

- Perform other relevant duties and tasks as assigned.

Requirements:

- Diploma in Administration or a related field.

- At least 2 years of relevant experience in accounting, bookkeeping, or a related field.

- Proficiency in accounting software, drafting tools, and project management systems.

- Excellent coordination and stakeholder management skills, with the ability to work with diverse groups.

- Detail-oriented, organized, and a collaborative team player.

Job Requirement :

• Site Office
• Immediate availability is highly recommended
• Familiar with MCST accounts and experience with MA industries
• Meeting document preparation, the Manager will advise the work details
• To record feedback and complaints
• Co-ordinating the overall job scope on sites
• Summarising account collections
• Responding to emails, letters, and correspondence.
• Follow-up schedule contract agreement and legal case
• To go on training for I-base System
• Collect quotations and prepare a summary of quotes for the repair work
• Customer Services to call and feedback
• Audit and keep the document of Filing for all job sites
• Update Strata Roll and a project handbook
• Renew all certificates and services contracts for no man-site
• As per instructed or task allocated by the Superior
• Database input for account & operation matters
• Follow up on the portal update such as Qonerstone and Google form.
• Any instruction or job task is assigned

Roles & Responsibilities

• Provide Administrative Support
• Handles Shipments Documentations
• Liaise With Overseas Customers
• Co-Ordinates On Shipments

Additional Information Not Written in Publish Job Description

• Training will be provided.
• Mid Career professionals welcome.
• 5 Day work week, with no overtime required.

I. Job Responsibilities

1. Manage daily and routine department administration and operations at HQ.
2. Provide support to Joint Ventures(JVs) representatives stationed in China.
3. Aid in collection of financial reports, sort and analyse relevant financial matters.
4. Handle overseas travel matters for the team members, i.e. TR-form preparation/submission, visa application and trip claim.
5. Assist in drafting minutes of meeting/documents/letters in Chinese (and/or English).
6. Perform filing/archive/sorting of JV BOD and related official documents.
7. Make arrangements for personnel from other countries to visit China and vice versa.
8. Undertake any ad-hoc duties when necessary.

II. Job specifications / minimum qualifications

1. Diploma or degree holder in BA/HRM with at least 2 years’ relevant experience.
2. Proficient in Mandarin (good written and verbal communication skills) in order to communicate effectively with JV staff or outside parties on matters related to EnGro’s China business. Good English language skills will be an advantage.
3. Willing to learn and understand China/Chinese culture.
4. Able to multi-task or handle works under tight timeline.

Roles & Responsibilities

· Source, select and negotiate for the best purchase package in terms of quality, prices, terms, deliveries, and services with suppliers and/ or subcontractors.

· Coordinate with various departments and suppliers in the purchasing scope of work for projects assigned.

· Prepare and process purchase orders and documents in accordance with company policies, procedures and specifications.

· Manage requestor’s requirements to ensure operational need such as goods and service supply, track orders for timely delivery and quality of purchased products

· Maintain complete updated purchasing records/ data and pricing in the system.

· Monitor and coordinate deliveries of all items purchased to ensure that all items and delivered to store/site on time.

· Filling and control all purchase files.

· Liaising and verifying with accounts department regarding invoices, price and delivery acknowledgements.

· Support relevant departments with quotation for the purpose of tenders.

· Assist in accounting matters such as matching of PO, DO, invoices and preparation of payment, documentation and filing.

· Able to works independently

· Willing to work as team

· Any other ad-hoc duties as assigned.

Requirements:

· 1 - 3 years of experience in Purchaser related role.

· Experience in interior design industry will be preferred.

Interested applicants can also send your resume to [email protected]

Please include the following in your Resume Document *
(*.DOC/PDF - Files should not exceed 2MB)

· Name

· Contact No.

· Nationality/PR Status

· Location/Address

· Recent Photo

· Notice Period

· Expected Salary

HR duties

· Assist in the recruiting process including job advertisement posting, resume screening and arranging of interviews.

· Generate HR documents: Employment Contract, Confirmation Letter, etc.

· Maintain and upkeep of HR database accurately, all employee personal files records are complete and treated in strictest confidence.

· Manage WP, SP, EP matters - application, renewal, cancellation, monitoring quota details, expiry dates.

· Process payrolls include CPF submission, reporting employee earnings (AIS) in accurate and timely manner.

· Prepare and coordinate employee on-boarding/off-boarding process.

· Undertake any other ad-hoc tasks and responsibilities assigned.

2. Administrative duties

· Manage the office and ensure that all administrative tasks are completed efficiently and effectively.

· Acquire and maintain office furnishing, equipment and supplies eg. Stationery

· Liaise with partners, vendors and suppliers through emails and phone calls.

· Handle the incoming and outgoing mail and correspondence.

· Handle travel arrangements (air ticket booking/ visa application/ accommodation reservation/ arranging schedule) and manage all expense claims.

· Undertake any other ad-hoc tasks and responsibilities assigned.

Responsibilities

• Providing secretarial and admin support to the Managing Director and admin department
• Maintain and update the Managing Director’s calendar, ensuring efficient scheduling of meetings.
• Handle sensitive and maintain confidentiality regarding work, and personal matters with professionalism and discretion.
• Maintain in-house computers and company’s website.
• Other ad-hoc duties assigned by management.

Requirements:

• Diploma / Degree in any field
• Tech-savvy experience and basic IT knowledge in computer
• Strong interpersonal skills
• Ability to multitask and organization skills
• Knowledge of stocks and investment will be added advantage.

Attractive salary and benefits with work life balance will be offered to right candidate

Working Hour – 5 days week

Location : Bishan

Interested applicants, please send detailed resume with photo together with current and expected salary to: Email: [email protected]

Overview

As a Admin Assistant cum Receptionist, you will assist the HR/Admin Manager in supporting the HR/Admin Department in the daily operation activities.

Responsibilities

1) Administrative duties such as attending to phone calls, visitors, courier services, mails processing, distribution of mails and activities logs and records.

2) Process General and HR/Admin correspondences as well as addressing General enquiries.

3) Assist in coordinating company events to facilitate smooth event execution.

4) Perform secretarial and administrative support such as hotel reservation, air-tickets booking, purchasing of pantry and stationery etc.

5) Ensure timeliness and completeness of data entries.

6) Provide supports to HR/Admin Manager.

7) Perform any other duties as assigned by the Management and the designated manager.

Requirements

1) At least a GCE “O” Level or equivalent with some relevant working experience in Human Resources and Administration.

2) Prior experience in Manufacturing/Construction Industry will be advantageous.

3) IT savvy with proficient in Microsoft Office application.

4) Independent, meticulous and positive attitude in learning.

5) Have a strong stakeholder focus and pleasant service-oriented attitude.

RESPONSIBILITIES

• Report to Finance Manager and is responsible in the efficient and effective function in Accounts Payable.
• To ensure the creditor aging balance is accurate and reconcile with vendor statement.
• To ensure that the payment process is initiated on a timely basis.
• To collect and review all documents necessary for preparation of the payment run (purchase request, purchase order, receiving record, invoice, etc). Ensure the mathematical accuracy and completeness of the transaction before filing them by supplier name, awaiting payment.
• To prepare Payable Vouchers and initiate the payment process in a timely manner.
• To perform all Accounts Payable sub-ledger postings and to verify that Accounts Payable subledger and General Ledger balances agree.
• To maintain the filing system for creditors’ and ensure that on-hand outstanding invoices match with A/P ageing report as per the system.
• To perform monthly reconciliations between AP sub ledger accounts and supplier statements. To print a system generated payment summary and ensure the prompt payment of all invoices selected.
• Stamping all documents “paid” once the payment approval process is completed, to prevent the risk of double payment in the future.
• To properly monitor the issuance of payment and liaise with vendor on discrepancies.
• To pay and disburse petty cash to both internal and external staff members.
• Liaise with inter-related departments for accrual on end of month and year end closing

REQUIREMENTS

• Have at least 1 year experience in hotel industry
• Good knowledge of Microsoft Excel and Oracle is an added advantage.
• Possess good communication and problem-solving skills.
• Independent and meticulous

Job Description:

• Ensure the accurate inputting/posting of accounting transactions on a day-to-day basis
• Prepare accounts schedules and workings for client use and audit purposes
• Prepare deliverables (management accounts / financial statements) for senior associate's review on a timely basis
• Prepare quarterly GST reports on a timely basis
• Review the payment vouchers prepared by Admin Assistants for payment administration services
• Complete any adhoc duty as assigned, example filling survey form or extract historical information as requested by client.
• Assist the senior associate to attend auditor's requests and ensure that the appropriate documents are prepared

Requirements:

• Degree/Diploma in accountancy / ACCA equivalent / LCCI
• 1- 2 years of working experience

An exciting opportunity awaits YOU to be a part of this dynamic organisation.

novita is looking for a sincere individual who is enthusiastic about e-commerce to join us as a Sales Admin cum Coordinator!

• Basic Salary: $2,500 to $3,000
• Performance Incentive
• Annual Package: Up to $40k+

Highlight

• Positive working environment
• Work Life Balance
• Career Progression
• Transport - Pick up/ Drop Off at MRT Station
• Employee Welfare, Benefits & Staff Discount

Job Responsibilities

• Administrative support for Sales Operations
• Manage & update Pricing & Costing Lists
• Order processing of Sales Orders/ Purchase Orders/ Delivery Orders/ Invoices
• Coordinate with Logistics & Installation dept to ensure timely delivery
• Providing sales & marketing support to the Sales Department.
• Maintain systematic filing systems & records
• Assist Sales Department to coordinate, collate and compile reports & operations
• Other ad-hoc duties and project assigned

Account cum Admin Assistant / Executive

Working Hours: Monday-Friday (9.00 am - 6.00 pm)

Working Location: Bartley

Salary: $2000-$2800

Requirements

• Preferably with 2 years of Administrative/ Accounting experience

Responsibilities

• Assist the company's management team with administrative and accounting tasks.
• Perform general office duties and upkeep of office to ensure that it is always neat and tidy.
• Assist to prepare sale quotation and invoices
• Keep good records of the company documentation.
• Assist in coordination with vendors
• Printing, scanning and filing documents (e.g. tax invoices, invoices issued etc.)
• Keeping good records of supplier invoices and payment
• Other admin/accounts duties as assigned by superior.
• Assist team on project coordination if required
• Assist team on submitting permit to work application to landlord before projects commence

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

WhatsApp: +65 83592812 [Shannon]

Shipping Assistant cum Accounts

We are seeking a dedicated and organised Shipping Assistant cum Accounts to join our team at Fairteck Holding Pte Ltd. The ideal candidate will have at least 2 years of experience, a diploma in a relevant field, and preferably, experience with SAP or other ERP software. This role also involves supporting the Sales Support team and handling import/export documentation.

Job Description:

· Attend to import and export shipment process and documentation preparation

· Daily tracking of export shipments and coordination with service providers

· Knowledge of shipping, custom-related issues, port operations, and permit declaration.

· Liaising closely with various forwarders for shipment confirmation and shipment arrangements

· Follow up and advise customers on shipment status

· Able to assist retail department preparing invoice and DO for daily delivery

· Input data and generate reports for retail department

· Perform any other ad hoc duties as assigned

Requirements:

· 'O' Level or above, or equivalent

· 2 to 3 year(s) of working experience in the related field

· Work independently and able to work in a fast-paced environment

· A team player with a positive attitude and willingness to learn;

· Good communication and organization skills

· Proficient in Microsoft Office applications

Responsibility

• Request quotation and price negotiation with suppliers.
• Prepare purchase order, ensure timely delivery and follow through the complete procurement cycle.
• Responsible for construction material / machinery purchase and to maintain with proper record for receipts and issuance.
• Matching of supplier’s invoices with supporting documents such as PO & DO.
• Generate monthly purchasing report for management.
• Liaise with local and overseas suppliers.
• Administrative tasks on and ad-hoc basis
• Take sufficient steps to minimize project risks.
• Handle the planning and preparation of company contracts.
• Liaise with and support the Project Manager to ensure the project is executed safely and properly
• Ensure compliance with the company’s work health and safety policies, standards and procedures
• Prepare monthly project reports and make presentations at meetings
• Support negotiations of claims, manage contractual changes and resolve disputes or conflict resolution with Contractors
• Assess and prepare claims from suppliers.
• Ensure project members use the contract correctly
• Candidate must possess at least Secondary School/O Level, Higher Secondary/Pre-U/'A' Level, Diploma, Advanced/Higher/Graduate Diploma Understanding of procurement process, Good Communication Skills

Interested applicants, please remember to include the following details for us to conduct a more effective job-matching for you:

1. Work experiences and job responsibilities

2. Current and Expected salary

3. Reason for leaving

4. Date of availability

5. Education background

6. Recent photo

Job Responsibilities:

• A sole contributor in charge of all HR administrative duties, this person must be strong in planning and organising, able to multi-task.
• Oversee recruitment process (including job posting/ advertising, screening, interviewing candidates), orientation of new employees to the organization, and following through of resignation process.
• Handles :-
• Application, issuance, renewal and cancellation of work passes
• Prepare employees documents and HR letters.
• Worker Dormitory
• Process payroll accurately and timely, ensuring compliance with statutory requirements.
• Perform general office administrative duties.
• Other adhoc HR duties as assigned

Job Requirements:

• Independent, self-driven and proactive attitude.
• Candidate must possess Diploma in any field.
• At least 3 years relevant experience.
• Computer literate, required skill(s): MS Office, MS Excel, MS Word.

Job Scope

· Process payroll transaction, calculate staff & general worker’s overtime, and CPF submission.

· Maintain employee annual leave database and process petty cash.

· Prepare employment contracts, KETS (for staff), letters of appointment, and confirmation/ termination letter.

· Prepare job description, post job ads and source for suitable candidates.

· Proper filling for all the invoices and payment vouchers.

· Submission of year-end IR8A and IR21.

· Updating MOM Labour Survey and Occupational Employment Dataset (OED).

· Assist in ISO & GGBS Renewal & Surveillance Audit, BCA registration renewal, GeBiz renewal and BizSafe Renewal.

· Submission of application/ renewal for the Contractor Registration and Builder License under eBACS.

· Compile the relevant business documentation used in banking process.

· Maintain accurate financial records and statements.

· Record transactions and events relating to sales, purchases, receivables, payables and cash.

· Issuing and process payment vouchers

· Preparation and monitor weekly/ daily cash flow.

· Coordinate and liaise with insurance for Performance Bond / Advance Payment Bond matters.

· Coordinate and liaise with insurance agent for Foreign Workers Hospitalisation Insurance renewal, WICA renewal and Machinery Insurance.

· Coordinate with valuer for the machinery valuation matter.

· Perform ad-hoc duties as assigned.

Requirement

*Education: A certificate, diploma, or higher qualification in accounting, administration, or a related field

*Skills: Proficiency in Microsoft Office and the internet, and the ability to use accounting software like MYOB

*Experience: At least two years of relevant work experience

*Language: Proficiency in writing and speaking English

*Other skills: Ability to multitask

Account cum Admin Assistant / Executive

Working Hours: Monday-Friday (9.00 am - 6.00 pm)

Working Location: Bartley

Salary: $2000-$2800

Requirements

• Preferably with 2 years of Administrative/ Accounting experience

Responsibilities

• Assist the company's management team with administrative and accounting tasks.
• Perform general office duties and upkeep of office to ensure that it is always neat and tidy.
• Assist to prepare sale quotation and invoices
• Keep good records of the company documentation.
• Assist in coordination with vendors
• Printing, scanning and filing documents (e.g. tax invoices, invoices issued etc.)
• Keeping good records of supplier invoices and payment
• Other admin/accounts duties as assigned by superior.
• Assist team on project coordination if required
• Assist team on submitting permit to work application to landlord before projects commence

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

5days / Mon-Fri / Chinatown

Responsibilities:

• Ensuring the accuracy of financial documents, as well as their compliance with relevant laws and regulations
• Preparing and maintaining important financial reports
• Consolidate a business’s financial documents — i.e., bank statements.
• Perform monthly closing and bank reconciliation
• Generate quarterly billing and statement, and GST for submission
• Handle daily finance operations (AR & AP functions)
• Administrative and ad-hoc duties

Tee Xin Li Reg No: R24121619

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Job description:

1. Bookkeeping

2. ⁠Perform Bank Reconciliation.

3. Process payments

4. Compile management and financial reports.

5. Assist in Financial Auditing

6. ⁠Process Payroll and manage Recruitment process

Salary will commensurate with experience and qualifications.

Requirements:

1. At least 2 years in working full sets jobs scope in accounts and HR duties

2. Diploma holder and above

3. Flexible and willing to explore and learn new things

4. Proficient in Microsoft office and standard accounting system

5. Remuneration payout will base on working experience