Responsibilities:

• Preparation of quotation & process job orders
• Follow-up jobs with operation team and customer to ensure on-time delivery
• Administrative support to department
• Close billing and follow-up payment with customer
• To manage timely payment from customer
• Undertake ad-hoc duties assigned by Management

Requirements:

· Possessed minimum GCE 'O' level

· At least 1 year related working experience

· Candidate must be customer oriented

· Able to work in fast pace environment and a team player

· Energetic, resourceful and hardworking candidate

Proficient in Microsoft Words & Excel

Our Accounting Firm is a Xero Gold Partner and is also an IMDA PreApproved Vendor for Cloud Accounting and Digitalisation Solutions. We are also been one of the early adopters of Cloud Accounting since 2012. We believe in SMEs Go Digital initiatives as promoted by IMDA and strive to contribute to making Singapore a Smart Nation.

Since the appointment, we have onboarded SMEs from various industries seeking our services to help them with their Digital Transformation Journey. Hence, we are growing (fast) and looking for the right candidate to join our team! We have a vibrant culture that encourages staff to think out of the box.

Responsibilities:

• Responsible for the timely preparation of all daily, weekly, monthly, quarterly and yearly accounting and/or taxation reports, including new regulatory related.
• Inputting journal entries into the accounting system.
• Processing account payables and account receivables functions including liaise with vendors, reconciling account balances with general ledger and correcting variances.
• Performing monthly bank reconciliation and follow up on all outstanding items.
• Conducting periodic account closing operations.
• Maintaining a neat and proper filing system for all accounting and/or taxation reporting documents.
• Assist team members in performing accounts assignments, including migration of accounting records to Cloud, Implementation of Cloud Accounting Solutions and Setting up the right Chart of Accounts for the business
• Participate in other duties as assigned by superior
• Other activities related to accounting management.

Requirements:

• Degree in Accountancy, ACCA or other related professional bodies;
• Fresh graduates are welcome
• Good knowledge of Microsoft Excel; knowledge of accounting software (XERO, QUICKBOOKS and MYOB) is an advantage
• Team player with good communication, interpersonal and client servicing skills
• Meticulous, attention to detail and good organisational skills
• Able to work under pressure and tight deadlines

Join us, if you have what it takes and would like to be part of a young and energetic team, we want to make accounting interesting, again. Interested candidates can share your CV to [email protected] or apply at https://careers.oa-international.com/singapore/associate-accounts-and-outsourcing-sg.

Job Description: We are looking for an Admin Executive to support the administrative functions related to freight transport arrangements. As an Admin Executive, you will play a crucial role in ensuring the smooth and streamlined operation of our logistics processes. Your responsibilities will include managing documentation, coordinating with various teams, handling office tasks, and contributing to the overall efficiency of our logistics department.

Key Responsibilities:

1. Document Management: Handle and organize transport-related documents, including invoices, bills, and shipping records.
2. Coordination: Work closely with the operations team to facilitate communication and ensure efficient freight transport arrangements.
3. Office Administration: Perform general administrative tasks, such as managing phone calls, scheduling appointments, and maintaining office supplies.
4. Data Entry: Accurately enter data into relevant systems, ensuring the integrity and completeness of information.
5. Customer Communication: Assist in communicating with clients regarding shipment status, documentation requirements, and other relevant information.
6. Vendor Relations: Coordinate with vendors and suppliers to ensure timely and accurate delivery of goods and services.
7. Travel Arrangements: Assist in organizing travel arrangements for staff involved in logistics operations.
8. Meeting Coordination: Schedule and coordinate meetings, take minutes, and provide administrative support during team meetings.
9. Inventory Control: Monitor and manage inventory levels of office supplies and materials.
10. Problem-Solving: Assist in resolving administrative issues and challenges to maintain smooth logistics operations.
11. Compliance: Ensure compliance with company policies, industry regulations, and legal requirements.
12. Team Collaboration: Collaborate with other administrative staff to support the overall functioning of the logistics department.

Requirements:

1. Proven experience in administrative roles, preferably in the logistics or transportation industry.
2. Proficient in Microsoft Office Suite and other relevant software.
3. Excellent organizational and multitasking abilities.
4. Strong communication and interpersonal skills.
5. Detail-oriented and capable of maintaining accuracy in administrative tasks.

JOB FUNCTIONS

• Promote and sell the services of the company to a wide range of customers including Forwarders, Construction, shipyard etc. (This involves travelling to different places throughout Singapore.)
• Attend incoming email and phone call enquires.
• Draft and prepare quotations.
• Conduct sites visits and resolve issues, if necessary.

JOB REQUIREMENTS

• Experience in a Construction, Transportation or Forwarding related business would be an advantage.
• Minimum 3 year of full time working experience in any company.
• Able to work in a fast-paced and stressful environment.
• Knowledge of Mandarin dialects is essential to speak to customers.
• Possess a car with valid Singapore license and familiar with Singapore's Roads.
• Need to have own vehicle.
• Self-Motivated and responsible.
• Selected candidate will be guided and given time to learn the ropes as this is a niche yet very interesting industry.