• Administrative duties
• Maintain relevant project data in various systems
• Track projects and providing documentation
• Assist in data reports and analysis
• Offer suggestions to improve efficiencies

Central - Singapore

Responsibilities:

Human Resources Assistance (Admin Responsibilities)

· Assist with staff movements: onboarding and exit clearance.

· Plan and organize company events, employee communications, and welfare/engagement activities to boost staff morale, team spirit, and productivity.

Administrative Support

· Assist the China counterpart with all admin-related matters.

· Handle incoming calls and general customer inquiries, providing office hospitality services to guests.

· Distribute and store correspondence, such as letters, emails, and packages.

· Maintain office expenses.

· Liaise with building management for matters related to office equipment.

· Handle office administration and secretarial duties, including stationery supplies, courier arrangements, office/group insurance, vendor contracts, and errands.

· Collaborate with group companies in China to organize business trips, visits, and events, including hotel reservations, flight bookings, visa applications, airport pick-ups, and agenda arrangements.

Meetings & Reception

· Handle VIP reception.

· Coordinate, arrange, and facilitate meetings, including preparing equipment for meetings.

Vendor Management

· Liaise with outsourced IT vendors to address IT-related issues.

· Management of other company vendors.

Any other duties as the company may require from time to time

Requirements:

· Tertiary education in any business-related discipline

· Bilingual in English & Mandarin is a must to liaise with Chinese speaking associates

· Strong organization skills with a problem-solving attitude

· Good interpersonal & Communication Skills

· Team player, fast learner, positive attitude, detail oriented

Sales Admin (Imports, Exports, and Logistics)

• Location: Clarke Quay
• Working Hours: 5 days/44 hours
• Salary Range: S$ 2,500 - 3,500+

Job Summary:

We are seeking an experienced Sales Admin to manage our imports, exports, and local logistics operations for a leading brand in retail industry. The ideal candidate will have a strong background in sales administration, logistics, and customer service.

Requirements:

• Relevant experience as sales admin or related field
• Strong knowledge of imports, exports, and local logistics regulations and procedures
• Proficient in Microsoft Office and Email writing skills

Responsibilities:

• Manage and coordinate imports, exports, and local logistics operations
• Ensure compliance with relevant regulations and laws governing imports and exports
• Provide sales support and customer service to clients
• Process sales orders, invoices, and other related documents
• Maintain accurate records and reports on sales, inventory, and logistics operations
• Collaborate with internal stakeholders to resolve logistics and sales-related issues
• Identify opportunities to improve logistics and sales processes

Chin Wai Loon Reg No: R24121618

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

This position is for 6 months (maternity cover) with the opportunity of permanent employment afterwards.

Main duties are:

• Office administration (including receptionist tasks - answer phone calls, welcome visitors)
• Travel arrangements (flight tickets, hotels, transportation, visa processing)
• Raising of purchase orders in the software (Danaos System)
• Managing office systems, arranging servicing, corporate purchasing (stationery's, pantry supplies,
• etc.)
• Receiving and assessing incoming and outgoing mail and packages (corporate/admin)
• Preparation of Despatch forms and necessary Company Letters
• Maintain and update of office and supplier contact list
• Administration and secretarial support to top management

Job Responsibilities:

1. Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
2. Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies
3. Provides administrative support to ensure efficient operation of office
4. Supports team by performing tasks related to organization
5. Prepares regularly scheduled reports by collecting and analysing information accurately
6. Prepare documents for clients as assigned
7. Submission of forms and documents for consultants and clients
8. Handle clients’ and any sensitive information in a confidential manner
9. Procuring gifts for business purposes, such as client appreciation, employee recognition or promotional events
10. Preparation of gifts for delivery to clients and employees
11. Provide support for manager and director through tasks as assigned
12. Any other duties assigned

Requirements:

1. Prior experience within administration
2. Independent and self-motivated
3. Good interpersonal and communication skills

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (PERSOLKELLY Singapore PTE LTD)

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

Responsibilities

• Offering administrative and clerical assistance to support departmental functions.
• Compiling, preparing, and ensuring timely submission of necessary reports.
• Handling and processing payments for invoices.
• Arranging and coordinating meetings, including scheduling, sending invites, booking conference rooms, and setting up required equipment.
• Managing travel arrangements and scheduling appointments for the management team.
• Planning and organizing both internal and external events.
• Facilitating communication and coordination between departments to ensure efficient information flow and timely updates across the organization.
• Performing additional tasks as needed.

Requirements:

• Possess at least diploma in Business Management or a related field, with a minimum of 1 year of relevant experience.
• Proficient in MS Office
• Strong ability to multitask and adhere to deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills.

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to [email protected]

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken

Ref: L3Y5394V

Be a part of a revolutionary change

At PMI, we’ve chosen to do something incredible. We’re totally transforming our business and building our future on one clear purpose – to deliver a smoke-free future.

With huge change, comes huge opportunity. So, wherever you join us, you’ll enjoy the freedom to dream up and deliver better, brighter solutions and the space to move your career forward in endlessly different directions.

The scale of our transformation means we’re effectively building a vast new business, at pace. In WX (WorkPlace Experience). It’s an exciting, ever-changing environment – ideal for subject experts who are driven, disruptive and dynamic. If you’re comfortable with ambiguity and excited by the challenge of shaping things from the ground up, you’ll be in your element here. There’s endless space to develop too, so you’ll be progressing your career as fast as you build our smoke-free future.

Your ‘day to day’

In this role with Philip Morris Singapore Pte Ltd, we are seeking a dedicated Office Management Lead to join our team. The successful candidate will be manage a small team and responsible for providing comprehensive administrative support across various functions, including fleet management, facility management, and commercial activities. Key responsibilities include:

• Facility Management: Ensure smooth operation and maintenance of office facilities, manage vendor relationships, and support renovation projects.
• Administrative Tasks: Undertake commercial administrative tasks, including Purchase Order creation and support for the commercial team.
• EHS Support: Implement Environment, Health, and Safety (EHS) activities to prevent workplace injuries and environmental damage, and coordinate EHS training.
• Fleet Management: Liaise with fleet vendors to ensure uninterrupted services, manage fleet budgets, and handle fleet-related incidents.
• Reporting and Records Retention: Provide timely reporting on fleet and facility matters, analyze data for improvements, and manage records retention.
• Facility Projects and Office Events: Coordinate and manage facility projects to ensure timely completion and organize office events to foster a positive work environment.

Who we’re looking for

• College/Diploma/University graduate with 3 to 5 years experience in office administrative/facility management.
• Attention to details. Proficiency in Microsoft applications (Excel, word, ppt…etc.).
• Good command of English (verbal/ written).

Why Join Us?

• Growth Opportunities: We are looking to expand this role depending on the candidate's capabilities. This is a unique opportunity to grow with the company and take on additional responsibilities.
• Dynamic Work Environment: Work in a collaborative and supportive environment where your contributions are valued.
• Professional Development: Access to training and development programs to enhance your skills and advance your career.

What we offer

Our success depends on our talented employees who come to work here every single day with a sense of purpose and an appetite for progress. Join PMI and you too can:

• Seize the freedom to define your future and ours. We’ll empower you to take risks, experiment and explore.
• Be part of an inclusive, diverse culture, where everyone’s contribution is respected; collaborate with some of the world’s best people and feel like you belong.
• Pursue your ambitions and develop your skills with a global business – our staggering size and scale provides endless opportunities to progress.
• Take pride in delivering our promise to society: to deliver a smoke-free future.

To join our growing team…

Job Description & Requirements

• Administrative duties
• Maintain relevant project data in various systems
• Track projects and providing documentation
• Assist in data reports and analysis
• Offer suggestions to improve efficiencies

Job Description:

- Reports to the Financial Controller.

- Responsible for keeping and maintaining full sets of accounts (including data entry, monthly invoicing and monthly payments, cash flow statements, bank reconciliation, accounts schedules, tax schedules, GST returns, handle petty cash claims, accounting journal entries, perform XBRL reporting etc).

- Ensure proper accounting records and documentation.

- Liaise with auditor and tax agent on statutory audit and tax related matters.

- Liaise with clients and banks on accounts related matters where necessary.

- Ensure timely and accurate financial and management reporting.

- Assist in financial budgeting where necessary.

- Ensure company’s policies and procedures are adhered to.

- Provide administrative support where necessary.

- Any ad-hoc task that may be assigned from time to time.

Job Requirements:

- Accounting Degree /ACCA qualification

- Minimum 5 years working experience in the areas of auditing/accounting.

- Meticulous, diligent and possess good working attitude.

- Experience using Quickbooks is an advantage.

- Work place in CBD area. Raffles Place MRT station.

Who We Are:
Spemocean is one of the world's leading service providers in the offshore oil and gas industry, specializing in upstream operations. With satellite offices in Qatar, Dubai, Thailand, and China, we are in an exciting expansion phase of our global footprint.

Based in Singapore's central business district, we have evolved from a regional service provider to a global player in offshore drilling and production operations. Our company prides itself on delivering first-class turnkey solutions and executing projects with professionalism and excellence.

If you are a dynamic individual ready to join a fast-growing and expanding organization, we want to hear from you!

General Responsibilities:

• Prepare and maintain a full set of accounts, including timely month-end closing, management reports, cash flow statements, and financial reporting to line managers and stakeholders.
• Liaise with and manage the Company Secretary, auditors, and tax agents for statutory filing purposes.
• Prepare invoices, review contracts, and process bills for payment.
• Manage and follow up on communications with English and Chinese-speaking clients and vendors regarding accounts payable and receivable matters.
• Monitor and manage the company’s cash flow and expenses efficiently.
• Assist in the preparation and submission of tender documents for project requirements.
• Support HR and operational functions, including vendor sourcing and other related administrative duties.
• Prepare and assist with statutory filings and related documentation.
• Handle GST submissions and manage applications and claims for government grants.
• Take on ad-hoc administrative projects and tasks as assigned by the management.

Job Requirements:

• ACCA qualification / Degree holder in a relevant field is preferred.
• Proficiency in MYOB accounting software is an advantage.
• Minimum 2–4 years of relevant work experience in accounting and administration.
• Excellent verbal and written communication skills, with good negotiation abilities.
• Proficiency in Microsoft Office (Word, Excel, and PowerPoint).
• Ability to multi-task, remain meticulous, and work independently in a fast-paced environment.
• Strong organizational and record-keeping skills, with a commitment to meeting deadlines.
• High ethical standards and ability to handle confidential information with discretion.
• Familiarity with GST regulations and government grant processes in Singapore.
• Self-motivated, resourceful, and adaptable to dynamic work environments.
• Able to manage tight deadlines and handle multiple priorities effectively.

What We Offer:

• A dynamic and collaborative work environment in the prestigious Central Business District of Singapore.
• Opportunities to grow and develop within a global organization.
• Exposure to exciting offshore oil and gas projects with worldwide operations.

Job Description & Requirements

1. The Vendor shall ensure that the assigned Admin Support Staff(s) are suitably qualified to support the following:

1. End-User IT Resources

2. Monitoring of the desktops/laptops leasing schedule for various subscriptions;

3. Tracking of IT Equipment due for technology refresh;

4. Tracking of IT Equipment for incoming/outgoing officers;

5. Monitor and coordinate the deployment/collection of IT Equipment for incoming/outgoing officers;

6. Monitor leasing billing and verification.

1. WOG Services Administrative Support

2. Raising of Service Requests;

3. Monitor leasing billing and verification;

4. Monitor the software packaging and deployment status.

1. IT Asset Management

2. Manage the Configuration Management Database (CMDB);

3. Receipt of assets delivered;

4. Handover of assets to AFM for IT Resource provisioning;

5. Monitor the utilisation of hardware/software/licences;

6. Assist in assets disposal;

7. Asset Tagging.

Position: Full Time Finance, HR & Admin Executive
Work Location: In between Outram Park & Chinatown
Status: Singaporeans or PR only ***

Expected salary: $3400-$3600 (Open for Discussion)

About us:
We are seeking a meticulous and proactive Finance, HR and Admin Executive to support our Directors and Account Manager in managing day-to-day finance and administrative operations. This role is critical in ensuring financial accuracy and smooth administrative processes. Our business currently includes one durian retail café (99 OLD TREES) and three gelato café chain (TOM’S PALETTE).

Your role with us:

Accounting and General Administrative Functions:

• Assist Account Manager in managing the full set of accounting activities for 3 companies.
  • Record purchase invoices and expense claims in Xero, ensuring transactions are categorized correctly and appropriate tax rates are applied. Identify, investigate, and report any discrepancies or duplicate entries..
• Reconcile daily sales transactions across cash, credit card, and other payment methods. Accurately record these transactions in Xero, categorize them appropriately, and apply the correct tax rates. Address and report any discrepancies in sales records.
• Investigate and resolve differences between receipts and settlement figures (e.g. errors in the point-of-sale system).
• Assist Account Manager with regulatory submissions, including quarterly GST returns.
• Scan and upload receipts to a shared folder and maintain organized documentation.
• Assist Account Manager in preparation of monthly Profit & Loss (P&L) statements to provide accurate financial performance reports
• Ensure adherence to established accounting policies and procedures at all times.
• Issue invoices to customers promptly and accurately.
• Oversee Accounts Receivable and Accounts Payable management.
• Review supplier invoices and purchases to ensure accuracy and legitimacy before processing payments.
• Report to Directors and Accounts Manager and assist with any ad-hoc tasks as required.

HR Functions:

• Process staff claims and provide administrative assistance for HR-related tasks.
• Maintain and audit staff timesheets, and process payroll accurately.
• Prepare CPF submissions, annual IR8A submissions, IR21 submissions for foreign workers, and other HR-related filings.
• Handle HR and office administration matters, such as work pass applications.

Requirements:

• Only Singaporean or PR need to apply.
• Minimum 2 years of relevant experience in accounting.
• Five-day work week.
• Experience in using XERO and finance-related processes.
• Strong attention to detail and excellent organizational skills.
• Knowledge of GST preparation, reconciliation, and financial reporting.
• Ability to manage multiple tasks and meet deadlines.
• Strong communication skills and ability to work collaboratively with a team.
• Previous experience in the food and beverage or wholesale industry is an advantage.
• Eagerness to explore and learn in the field of HR.

OTHER INFORMATION

Work Location: In between Outram Park & Chinatown

Expected start date: 01 March 2025 or earlier

Expected salary: $3400-$3600 (Open for Discussion)

Working Hours: Monday to Friday 9am to 6pm

Workplace environment: Our office is small, but it’s packed with energy, and a friendly atmosphere. You’ll be working closely with a small team where your efforts are highly valued, and every contribution makes a real difference.

Productivity-Focused: We provide everything you need to work efficiently and prioritize productivity as our top focus.

Hands-On Leadership: We pride ourselves on being proactive and hands-on employers who actively support our employees.

If you have a genuine passion for durians and ice cream, and you're skilled in what you do, we’d love to hear from you!

Sales Admin Support

• Working Hour : 5.5 Days ( Mon -Fri 9am-6pm) , (Sat WFH 9am-1.30pm)
• Address : Ubi Rd
• Salary : $2500

Job scope :

• Attend to customer enquires relating to sales or sales operations
• Handle office administration matters such as application/renewal of work
  permits, worker insurance, etc
• Provide general office/administrative duties and assist various departments in the administrative job, such as letters preparation, copying, scanning, filing, data entry, etc
• Assist in typing of quotations, invoices and other documents
• Handle purchasing of stock/supplies required
• Manage sales enquiry log book paperwork

WhatsApp: +65 9837 8400

Lim Jun Yao Reg No.: R1989028

The Supreme HR Advisory Pte Ltd EA No.: 14C7279

Requirements

• Diploma in Accountancy / partial ACCA / CAT or equivalent
• Able to maintain full set of accounts
• Working experience in property development / construction industry would be advantageous
• Hands-on experience in using accounting software and other PC applications
• Familiar with corporate secretarial works and related working experience is an advantage
• Well-versed with GST/income tax reporting

Accounting duties

• Process payments
• Handle billings and receipts
• Handle full set of accounts
• Handle monthly bank reconciliations and any other bank related matters
• Year/Month-end closing and GST / income tax reporting
• Prepare cashflow forecast and handle fixed deposit renewal or placements
• Liaise with auditors, tax agents etc. on all related matters
• Prepare audit / tax schedule
• Handle monthly HO financial reporting

Corporate Secretarial duties

• Assist in corporate secretarial administrative duties such as updating of registers and minute books, arranging for signatories on resolutions, filing, archiving, etc.
• Assist in routine ACRA lodgements and preparing simple corporate secretarial documents
• Assist in liaising with corporate secretarial agents on the preparation of corporate secretarial documents

Other duties

• Filing, archiving of documents and other administrative work assigned from time to time.
• Any other ad hoc accounting and administrative duties

Job Description

• Providing daily secretarial and administrative support.
• Assisting with the preparation of documents.
• Updating the file records.
• Handling incoming calls, correspondences and confidential documents.
• Managing calendars, court hearings meetings and appointments.
• Data entry, filing, photocopying, faxing and binding of documents.
• Preparing invoices.
• Completing and submitting of claims.

Requirements

• A team player and a meticulous individual with a strong sense of responsibility and initiative.
• Good communication skills, both written and oral.
• Good organisational skills and interpersonal skills.
• Proficient in Microsoft Office applications.
• Must be hard-working, committed and an ability able to multi-task.
• Entry level candidates are welcome to apply.
  

Admin Assistant cum Account

Working Hours: Monday-Friday (9.00 am - 6.00 pm)

Working Location: Bartley

Salary: $2000-$2600

Requirements

• Preferably with 2 years of Administrative/ Accounting experience

Responsibilities

• Assist the company's management team with administrative and accounting tasks.
• Perform general office duties and upkeep of office to ensure that it is always neat and tidy.
• Assist to prepare sale quotation and invoices
• Keep good records of the company documentation.
• Assist in coordination with vendors
• Printing, scanning and filing documents (e.g. tax invoices, invoices issued etc.)
• Keeping good records of supplier invoices and payment
• Other admin/accounts duties as assigned by superior.
• Assist team on project coordination if required
• Assist team on submitting permit to work application to landlord before projects commence

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

WhatsApp: +65 83592812 [Shannon]

Job Description

Responsibilities:-

1. Application Support: Providing guidance and assistance in managing and maintaining the Red Prairie WMS applications. This includes ensuring the applications are running smoothly and addressing any issues that arise.
2. System Configuration and Administration: Installing, configuring, and administering the Red Prairie WMS systems. This involves setting up connections to source and target systems and ensuring the system is optimized for performance.
3. Performance Monitoring and Tuning: Regularly monitoring the performance of the WMS applications and conducting health checks to ensure optimal performance. This also includes performance tuning and addressing any bottlenecks or issues.
4. User Administration and Security: Managing user accounts, roles, and authorizations to ensure secure access to the WMS systems. Implementing and maintaining security policies and procedures to protect data and system integrity.
5. System Upgrades and Patch Management: Planning and executing system upgrades, patches, and enhancements to keep the WMS systems up-to-date. Ensuring compatibility and stability of the system during and after upgrades.
6. Backup and Recovery: Developing and implementing backup and recovery strategies to ensure data protection and system availability. Performing regular backups and testing recovery procedures.
7. Collaboration and Support: Working closely with other IT teams, including database administrators, network administrators, and application developers, to ensure seamless integration and support. Providing technical support and troubleshooting for WMS-related issues.
8. Communication and Problem-Solving: Effectively communicating with technical and non-technical stakeholders to ensure clear understanding and alignment. Quickly identifying issues and developing effective solutions to ensure smooth operations.

Desired Skills:

1. Technical Expertise: Proficiency in Red Prairie WMS, including system configuration, administration, and performance tuning. This includes setting up connections to source and target systems and ensuring the system is optimized for performance.
2. Data Integration and ETL Processes: Experience in designing, developing, and maintaining ETL (Extract, Transform, Load) processes to ensure efficient data integration from various sources into target systems.
3. System Monitoring and Performance Tuning: Ability to monitor and optimize the performance of WMS applications and conducting health checks to ensure optimal performance.
4. User Administration and Security: Managing user accounts, roles, and authorizations to ensure secure access to the WMS systems. Implementing and maintaining security policies and procedures to protect data and system integrity.
5. Backup and Recovery: Developing and implementing backup and recovery strategies to ensure data protection and system availability. Performing regular backups and testing recovery procedures.
6. Collaboration and Communication: Strong communication skills to work closely with other IT teams, including database administrators, network administrators, and application developers, to ensure seamless integration and support.
7. Problem-Solving: Strong problem-solving skills to troubleshoot and resolve issues efficiently.
8. Attention to Detail: Ensuring accuracy and thoroughness in all tasks.
9. Customer Service: Providing support and assistance to end-users.

Desired Experience :- Overall 12+ years of providing guidance and assistance in managing and maintaining the Red Prairie WMS applications. This includes ensuring the applications are running smoothly and addressing any issues that arise.

1. Minimum of 5 years of experience in a full cycle implementation as well as in support projects.
2. Minimum of 5 years of experience in
3. Ability to multitask and manage multiple deliverables and projects at the same time.
4. Understanding of accounting business processes.
5. Ability to understand business processes from a customer perspective.
6. Must be resourceful, adaptable, flexible and have a can-do attitude.
7. Relevant degree such as Bachelor's or Master's Degree in, Computer Science, Business/Administration, Business, Engineering, Information Technology."
8. Certifications:Certified Supply Chain Professional (CSCP), Certified in Production and Inventory Management (CPIM), etc.

EA Number: 11C4879

HR and Admin Assistant

• Working days & hours: 5 days, 8:45am – 5:45pm
• Salary: $2500 - $3000
• Working location: Tanjong Pagar

Qualifications:

• Bachelor's degree or Diploma in any related field.
• 1-2 years of experience in administrative responsibilities, preferably in the travel industry.
• Basic knowledge of HR is a plus.

Job Responsibilities:

• Oversee day-to-day office operations, ensuring a well-organized and efficient work environment.
• Coordinate with vendors for office supplies and equipment maintenance.
• Manage the maintenance and cleanliness of office facilities.
• Liaise with building management for repairs and improvements.
• Maintain accurate and up-to-date employee records and company documentation.
• Ensure compliance with record-keeping and confidentiality standards.
• Facilitate effective internal communication through regular updates and announcements.
• Draft internal communications for distribution within the organization.
• Manage job posting and candidate sourcing.
• Administer employee benefits programs, including health insurance, leave policies, and other perks.
• Respond to benefits-related inquiries and provide guidance to employees.
• Organize company events and outings to promote team building and a positive company culture.
• Coordinate logistics for conferences, client meetings, and other events.
• Ensure adherence to health and safety regulations in the workplace.
• Implement and update emergency preparedness plans as needed.

Tan Jia Jun | REG No: R23112681
The Supreme HR Advisory Pte Ltd | EA No: 14C7279

1. End-User IT Resources
2. Monitoring of the desktops/laptops leasing schedule for various subscriptions;
3. Tracking of IT Equipment due for technology refresh;
4. Tracking of IT Equipment for incoming/outgoing officers;
5. Monitor and coordinate the deployment/collection of IT Equipment for incoming/outgoing officers;
6. Monitor leasing billing and verification.

1. WOG Services Administrative Support
2. Raising of Service Requests;
3. Monitor leasing billing and verification;
4. Monitor the software packaging and deployment status.

1. IT Asset Management
2. Manage the Configuration Management Database (CMDB);
3. Receipt of assets delivered;
4. Handover of assets to AFM for IT Resource provisioning;
5. Monitor the utilisation of hardware/software/licences;
6. Assist in assets disposal;
7. Asset Tagging.

1. General Support
2. Preparation, sending and uploading of advisories/announcements;
3. Administration of mailbox (handling of standard queries e.g. about tech refresh, printer, token replacement, etc);
4. Sourcing for small value purchase peripherals;
5. Testing of IT Services;
6. Physical Keys management;
7. Any other Ad-hoc duties when required.

1. Mobile Devices Support
2. Preparation of Mobile Devices;
3. GoMAX provisioning;
4. Apple/Google accounts creation;
5. GoMAX forms filling and submission;
6. Mobile OS upgrade and Software Installation/Uninstallation;
7. Monitor the various services billing and verification.

Central - Singapore

Responsibilities:

· Assist in recruitment process: on-boarding, orientation and assist new hires settle in their new roles.

· Assist in exit clearance

· Initiate and organize company events, employee communication and welfare/engagement activities to increase staff morale/team spirits and productivity

· Assist China Counterparty in all Admin related matters

· VIP Reception

· Handle all incoming calls and general customer enquiries, provide office hospitality service to guests

· Coordinate, arrange and facilitate meetings, prepare equipment for meetings

· Responsible for office administration and secretarial duties, such as supplies of stationary, courier arrangement, office/group insurance, vendor contracts and running errands

· Distribute and store correspondence (e.g. letters, emails and packages)

· Maintain office expenses

· Liaison with building management for matters related to office equipment

· Liaison with IT outsourced vendor for any IT related issues

· Liaison with the group companies in China, organize business trips, visits and events including hotel reservations, flight bookings, visa applications, airport pick-ups and agenda

· Any other duties as the company may require from time to time

Requirements:

• Tertiary education in any business-related discipline
• Bilingual in English & Mandarin is a must to liaise with Chinese speaking associates
• Strong organization skills with a problem-solving attitude
• Good interpersonal & Communication Skills
• Team player, fast learner, positive attitude, detail oriented

Administrator (Property Officer)

• Working Days & Hours: 5.5 days | Mon-Fri: 9am to 5pm | Alt Sat: 9am to 12.30pm
• Working Location: Sea Horizon Condo (Pasir Ris)
• Salary Range: $2000-$2300

Roles & Responsibilities:

• Resident Relations / Facility Officer supports the Manager in the general administration of the estate

Job Requirement:

• Relevant Experience

Job Responsibilities:

• The management, bookings, maintenance of all facilities (swimming pool, spa pool, sauna, gym, squash and tennis courts, playgrounds, putting green, BBQ pits, function room, games room).
• Keying in of data
• Handing over of security pass / carpark label
• Collection of Admin fee / Renovation fee / Security Pass
• Administer the following works:
• Refund of renovation deposit
• Refund of other deposits (Security pass / 2nd carpark label / BBQ pits / Function hall)
• Order and keeping track of stationery inventory including office inventory
• Postage record for mailing
• Filing and updating of all administrative documents and files and ensure that they are kept and filed in a manner which facilitates their easy retrieval;
• Registration of movement of key (in key press)
• Preparation of circular to Subsidiary Proprietors / residents
• Distributing incoming fax / letters and keeping proper records of correspondences
• Keeping record of file opened
• Negotiate / Sourcing in purchase of budget items for office equipment
• Keeps the petty cash, if assigned.

Chin Wai Loon Reg No: R24121618

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Job Summary:

As a Project Coordinator, you will play a crucial role in coordinating all operations and projects related matter with various team. You will work closely with internal and external stakeholders to ensure reports and requests are delivered on time.

Job Responsibilities:

• Must Have minutes of meeting experience / knowledge
• Must have Diploma
• Minimum 1 year experience in project admin, HR and/or accounting background
• Proficient in Microsoft Office (Excel, Word, Powerpoint)

Assist in the planning and coordination of project activities, including scheduling meetings, preparing agendas, PowerPoint presentation and documenting minutes.

Provide administrative support as needed, such as managing project-related correspondence and other ad-hoc duties.

• Administrative duties

• Help to set up project meetings

• Handle the minute-taking at meetings

• Keep track of budgets and project expenditures

• Assist with planning

• Keep the project calendar up to date

• Track projects

• Offer suggestions to improve efficiencies

• Assist in quotations and invoicing

• Maintain compliance regulations

• Assess employee performance

• Hire contractors

• Onboarding / Offboarding

Job Description & Requirements

Job Summary:

As a Project Coordinator, you will play a crucial role in coordinating all operations and projects related matter with various team. You will work closely with internal and external stakeholders to ensure reports and requests are delivered on time.

Job Responsibilities:

• Must Have minutes of meeting experience / knowledge
• Must have Diploma
• Minimum 1 year experience in project admin, HR and/or accounting background
• Proficient in Microsoft Office (Excel, Word, Powerpoint)

Assist in the planning and coordination of project activities, including scheduling meetings, preparing agendas, PowerPoint presentation and documenting minutes.

Provide administrative support as needed, such as managing project-related correspondence and other ad-hoc duties.

• Administrative duties

• Help to set up project meetings

• Handle the minute-taking at meetings

• Keep track of budgets and project expenditures

• Assist with planning

• Keep the project calendar up to date

• Track projects

• Offer suggestions to improve efficiencies

• Assist in quotations and invoicing

• Maintain compliance regulations

• Assess employee performance

• Hire contractors

• Onboarding / Offboarding

About the role

CGS International Securities Pte. Ltd. (CGS International) is an award-winning and market leading integrated financial services provider, ranked among the top securities houses in Asia.

CGS International taps on our wealth of global and ASEAN insights to offer equities trading, leveraged products, wealth management, investment banking, equities research, Shariah-compliant financing, fixed income, currency and commodities, structured products and prime brokerage services in over 15 countries and regions.

Along with its parent organisation China Galaxy Securities, a leading securities house in China, CGS International is trusted by more than 15 million customers globally.

Administrative Duties:

• Manage Group CRO & Co Group CFO’s calendar, including scheduling appointments and coordinating meetings.
• Provide comprehensive administrative and secretarial support, including preparing and editing correspondence, reports, and presentations.
• Assist Group CRO & Co Group CFO to follow up important projects, including financing projects, risk cases and other projects initiated by or covered by Group CRO & Co-Group CFO.
• Develop and maintain efficient office systems, including document management and filing.
• Arrange travel and accommodations for the director and other team members as needed.
• Organize and securely store correspondence, documents, and computer-based information.
• Proactively handle and follow up on assigned tasks to ensure timely and accurate completion.
• Handle confidential information with professionalism and discretion.
• Arrange travel and accommodations for director and other team members as needed
• Adapt to a fast-paced work environment and manage multiple tasks effectively.

Business Development Duties:

• Conduct market research and analyze data to identify market trends, conditions, and opportunities for business growth.
• Collaborate with management to develop and implement business development strategies.
• Engage in marketing and business development activities, maintaining relationships with existing clients while securing new opportunities.
• Assist in project management to ensure successful execution and alignment with business goals.
• Participate in external communications and relationship keeping under the instruction of Group CRO & Co Group CFO
• Prepare presentations for business development activities.
• Assist Ad hoc projects such as Summit, offsites, shareholder/other Chinese delegates visits.
• Facilitate communication and help translation with China related parties, shareholders, partners, and Chinese Associations.

Requirements:

• Degree in Business
• Minimum of 5 years of relevant experience in an administrative or personal assistant role, with a experience doing business development
• Fluent in both English and Mandarin to communicate with our chinese stakeholders
• General knowledge of CCS products and services
• Market research and business paper drafting
• Public speaking and presentation skills to articulate stratrey to business stakeholders
• Project Management
• Skilled in relationship building and able to liaise effectively with all levels of management and staff.
• Highly efficient, self-motivated, and able to take initiative.
• Strong organizational and interpersonal skills.
• Resourceful and result-oriented, with the ability to handle multiple tasks.
• Flexible and adaptable, capable of working independently or as part of a team.

Responsibilities:

· Manage and process employee reimbursements and claims, ensuring timely submission, tracking, and approvals. Maintain accurate records and liaise with relevant departments to ensure smooth operations.

· Oversee general office administration, including procurement of office supplies, pantry items, and stationery.

· Responsible for verifying utilities, office rental, cleaning services and other ad hoc invoices from tax or other back-office invoices; and ensuring payments are made promptly.

· Conduct interviews and manage recruitment processes for new hires and oversee on-boarding and off-boarding procedures

· Assist in the preparation and administration of monthly payroll.

· Preparing and managing relevant bidding documents, coordinating communication with suppliers, and ensuring the procurement bidding process is conducted smoothly and transparently.

· Liaise effectively with the headquarters team in China to ensure efficient task execution.

· Official document handling and seal application procedures.

· Maintain and organize physical and digital filing systems for efficient document retrieval.

· Assist in any routine and ad-hoc HR & Admin & Purchasing duties assigned by company management.

Requirements:

· Possess minimum Bachelor Degree.

· Possess good and fluent Mandarin & English speaking, writing, reading and listening skill in order to liaise with mandarin-speaking customer and supplier.

· Possess a good working attitude and able to work independently.

· Able to work with deadlines and under pressure