Location: Millenia Tower, Singapore
Highlights:
- Willing to Travel to APAC countries, West Africa (Guinea / China)
- Pure EA role, Corporate / business support to CEO
Reports To: Chief Executive Officer (CEO)
Job Summary:
We are looking for a dynamic and highly organized Executive Assistant to provide comprehensive high-level support to our CEO, serving as a liaison between the CEO and internal/external stakeholders. This role demands superior organizational skills, attention to detail, discretion, and the ability to handle a variety of tasks, ensuring the CEO’s office operates efficiently and effectively.
Key Responsibilities:
1. Executive and Administrative Support:
o Manage and optimize the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
o Prepare reports, presentations, briefs for meetings, and meeting of minutes.
o Act as a gatekeeper for the CEO, handling correspondence and inquiries
o Handle sensitive information with the utmost confidentiality.
2. Project Management:
o Assist the CEO in managing and tracking key projects and deliverables.
o Lead and coordinate special projects as assigned by the CEO.
o Perform research and provide analysis on topics as directed by the CEO.
o Monitor project timelines and deliverables, ensuring alignment with company goals.
o Coordinate across departments to ensure alignment with the CEO’s priorities, and to drive project success.
3. Meeting Management and coordination:
o Schedule, organize and attend meetings, taking minutes and following up on action items.
o Assist in the preparation of meeting agendas, documentation, and follow-ups.
o Ensure the CEO is well-prepared for all meetings and engagements with necessary materials and information.
4. Travel and Event Coordination:
o Plan and arrange complex travel itineraries, including flights, accommodations, and ground transportation.
o Organise and manage events, both internal and external, in support of the CEO’s initiatives.
5. Communication Management:
o Serve as the primary point of contact for internal and external stakeholders on matters related to the CEO.
o Draft and edit correspondence, emails, and presentations manage communications on behalf of the CEO.
o Ensure consistent and clear communication. Communicate on behalf of the CEO with shareholders, clients, partners, and employees.
o Represent the CEO in meetings and events when necessary.
6. Operational Excellence:
o Identify and implement process improvements to enhance the efficiency of the CEO’s office.
o Develop and maintain systems to track key metrics and performance indicators.
7. Confidentiality:
o Handle sensitive and confidential information with discretion and professionalism
o Ensure security and confidentiality of information relating to the CEO’s responsibilities.
Qualifications:
• Bachelor’s degree in Business Administration, Management, or a related field.
• Willing to Travel to APAC countries, West Africa (Guinea / China), and etc. Per diem allowance will be covered
during business traveling. Allowance amount will be varied based on countries of traveling.
• Extensive experience as an Executive Assistant, Chief of Staff, or in a similar role.
• Superior organizational and time-management skills.
• Ability to manage multiple priorities and work under pressure.
• Strong project management capabilities.
• Experience with strategic planning and business operations.
• Ability to work independently and collaboratively.
• Exceptional problem-solving skills and attention to detail.
HOW TO APPLY:
Interested applicants, please click on “Apply Now”.
We regret only shortlisted candidates will be notified.
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Trust Recruit Pte Ltd
EA License No: 19C9950
EA Personnel: Chris Poh Tze Zheng
EA Personnel Reg No: R24120101
