Job Description

We are looking for a secretary to handle the electronic filing of legal documents, as well as conduct land registry and business registry searches.

Requirements

Preferably experienced in eLitigation and familiar with civil procedures and the Rules of Court.

Good command of written and spoken English.

Good work attitude with initiative and good interpersonal skills.

Proficient with MS Office applications.

Appreciate legal system and professional responsibilities.

5 days work week.

Job Description

• Assist in day-to-day general administration and clerical works.
• Maintain and upkeep proper filing and documentation.
• Assists management in office administration and administrative duties for admin department
• Manage and prepare correspondences, quotations, billings and agreements
• Responsible for timely & accurate data entry and inputs.
• Ensure smooth and efficient circulation of documents within departments.
• Other ad-hoc job assigned by company

Requirements

• Candidate must possess at least a Diploma / Degree in Business Studies/Administration/Management.
• At least 1 year's relevant working experience
• Required skill(s): MS Office, MS Word, Power Point
• Able to communicate fluently in Mandarin is a must
• 5 working days (Monday to Friday, 9am - 6pm)
• Location : Clarke Quay

We regret that only shortlisted candidates will be contacted.

门市行政助理（全职 / 兼职）

• 良好工作环境
• 工作地点靠近地铁站
• 提供在职培训
• 薪金优厚（$2000以上）
• 有无经验均可

Retail Admin Assistant (Full Time / Part Time)

• Sales of products and services (with targets).
• Administrative matters and monthly reports.
• Convenient work location, near many MRT lines.
• No experience welcome. Training will be provided.
• $1,800 - $2,000 with commissions.

Kindly email your resume to [email protected] for us to review your suitablity and to arrange for interview (phone/zoom or face-to-face).

Responsibilities:

• Assist in day-to-day HR operations, including employee onboarding and offboarding
• Maintain accurate employee records and manage HR documentation
• Prepare HR-related documents such as employment contract, addendums and letters
• Manage leave applications, attendance records, claims and payroll data entry
• Ensure compliance with HR policies and local labor regulations
• Perform general administrative duties such as data entry, filing and document management
• Coordinate office supplies, manage inventory and ensure an organised office environment
• Coordinate with vendors and service providers
• Provide administrative support to the team

Qualification/Skill Set required:

• At least 1-2 years of HR admin experience
• Bachelor's Degree in Human Resource, Business Administration or related discipline
• Ability to maintain confidentiality and handle sensitive information
• Strong attention to detail and organisation skills
• Good communication and interpersonal skills
• Self-motivated, efficient, resourceful and self-initiative
• Salary commensurate with experience

Confirm Good Internship Program

Our Internship Program offers an exciting opportunity for students, recent graduates, and career changers who are passionate about social media influence, video production, content creation, digital marketing, and lifestyle writing in the media industry.

Role Available:

• Human Resources & Admin Assistant: Support recruitment, onboarding, and employee relations to contribute to effective talent management and help foster a positive organizational culture. Scope includes sdministrative and PA tasks for CEO

The Ideal Candidate:

• Passionate about new media, digital publishing, and the social media industry
• Strong written and verbal communication skills
• Eager to take on new challenges and support the team
• Responsible, accountable, and demonstrates a strong work ethic
• Meticulous, organized, analytical and problem-solving mindset
• Ability to work independently and collaboratively in a fast-paced environment
• Positive and inspiring attitude, always representing the company professionally
• Able to commit to a minimum of 6 months onsite with reliable attendance
• Potential conversion to permanent role

This program offers a chance to gain hands-on experience in a dynamic, creative, and fast-growing company. Apply now to kickstart your career!

• Being a strong advocate of Positive Discipline;
• Supporting the Student Discipline Unit in creation and maintaining of a positive school tone during school hours by patrolling the school compound (classroom blocks, toilets, special rooms etc) and engaging identied at-risk students and general student body;
• Supporting the Student Discipline Unit in investigating serious offences and engaging parents, if need be;
• Assists the Student Discipline Unit in maintaining and upkeeping of disciplinary records (print & soft copies);
• Assist in Intervention Programmes (e.g. In-House Suspension, Detention Classes & Students-In-Risk counselling) run by Student Discipline Unit; AND
• Making routine checks in the school premises (during school hours) and nearby areas outside the school (as when required) such as nearby neighborhood void decks etc to ensure that students are not engaging in unauthorized or improper activities, as deployed by the Student Discipline Unit.

Qualification

• At least O level Certificate with 3 passes
• Excellent team-player who is organized, meticulous and with the ability to multi-task
• Strong communication and interpersonal skills
• Proficient in MS Office and Email and Google Tools
• Candidates with relevant experience in student management (youths) will be preferred.
• Candidates with previous background from Ministry of Home Affairs will be preferred.

Job Description & Requirements

Job Responsibilities

· Provide general office administrative support.

· Attend to office supply requisitions such as stationery, pantry food and beverages.

· Air tickets and hotel booking.

· assisting in recruiting, including employee onboarding and application of any applicable work passes,course applications, cancellations and withdrawals etc.

· Prepare and maintain documents using Microsoft Office.

· Respond to general enquiries from internal and external parties.

. Process workers'payroll.

· Perform ad-hoc tasks as required.

Job Requirements

· Min. Higher NITEC / Diploma Human Resource Management / Business or related studies.

· Min. 1 year of Administrative Experience in Human Resource Department.

• Assist in daily HR operations, including handling staff queries on claims, benefits, policies, and procedures.
• Prepare and coordinate employee onboarding and offboarding processes, ensuring seamless transitions.
• Maintain and update employee records and resources, ensuring accuracy and compliance.
• Assist in the creation of training materials, e-learning guides, and facilitate training activities.
• Administer employee benefits programs and support welfare initiatives.
• Collaborate on HR budgeting and ensure compliance with PDPA guidelines and reviews.
• Plan and coordinate employee recreational activities, events, and wellness programs.
• Backup support for other HR functions, ensuring continuity in operations.
• Liaise with building management on maintenance, repairs, and services to maintain a safe and functional workspace.
• Manage office inventory, procurement, and stock records, ensuring sufficient supplies and proper documentation.
• Maintain the upkeep and functionality of office equipment and consumables.
• Provide administrative support for various projects and perform ad-hoc duties as required.
• Coordinate the procurement and maintenance of office supplies, ensuring cost-effectiveness.
• Possess a strong work ethic and a sense of responsibility.
• Working platforms: MS Office 365 apps (Outlook, SharePoint, Teams, etc.) and Timesoft for HRIS.

Join Our Team: Marketing Admin Assistant

Step into the world of beauty and wellness with Carragheen, a pioneer in holistic beauty since 1999. As Southeast

Asia's leader in eyelash extensions and creators of premium LashMagic™ products, we’ve expanded our expertise

with a training academy and as exclusive distributors of the world-renowned BrowXenna®. Our mission is to be the

ultimate One-Stop-Beauty Solution Center, setting trends in the beauty industry.

If you’re passionate about beauty and eager to grow with a dynamic team, we’d love to have you on board!

Position Overview

Role: Marketing Admin Assistant (Fulltime/Contract 1 year)

Salary: $2,500 – $2,900

Working Hours: 10:00 AM – 7:00 PM, Monday to Friday

As a Marketing Admin Assistant, you’ll play a vital role in supporting the existing team with tasks as

described below.

● Stay updated on company products and services to support inquiries effectively.

● Support end to end marketing campaigns to ensure smooth execution and deliverables.

● Assist in taking images and videos for media production.

● Periodic market research and consolidation of data for marketing insights and planning.

● Maintain and update Standard Operating Procedures (SOPs), templates, and administrative materials.

● Update and manage the company’s website, Point-of-Sale (POS) system.

● Study the inventory with accurate content, pricing, and images.

● Review and manage files on Google Drive.

● Assist in booking appointments and processing sales invoices through the POS system.

● Prepare and coordinate materials for events/workshops whenever required.

● Take on additional projects and tasks, demonstrating flexibility and initiative.

Qualifications and Skills Required:

● Minimum Nitec or higher qualification in business and marketing related. No experience required.

● Proficiency in Microsoft Office and Canva.

● Familiarity with design software, photography and videography editing is a plus.

● Fluency in English (spoken and written) and the ability to communicate effectively in Mandarin.

Preferred Traits:

● Strong interpersonal and communication skills.

● A proactive self-starter who approaches problem-solving with enthusiasm.

● Detail-oriented, organised, and task-driven.

● Tech-savvy with knowledge of social media platforms.

● Independent, mature, and accountable for deliverables.

Why Join Us?

● Be part of a forward-thinking beauty company with over 20 years of expertise.

● Learn the latest beauty trends and technologies in the industry.

● Be part of our team that contributes quality, values creativity, professionalism, and innovation.

● Enjoy a positive, supportive workplace culture.

Ready to Begin?

Send your resume to [email protected]. We’re excited to learn more about you!

• To prepare invoice, delivery order and packing list on behalf of client
• To arrange shipment with logistic Agencies and coordinate with Warehouse to confirm the stocks are well prepare.
• To help in preparing of stocks before delivery
• To coordinate with Client and Warehouse staffs on all the shipment issue

Requirements

• GCE O Level with 2-3 years of 3rd party logistic admin work experience
• Good coordination and shipment work experience
• Good PC knowledge MSWORD, EXCEL and SAP system
• This is a 6 months Contract and may convert to perm position
• Working location at Gul way ( Jurong West)

Job Title: Part time Admin Assistant

Location: Bugis

Working Hours: Weekdays, flexible working hours

Salary: up to SGD800 per month

Brief Job Description:

- admin and marketing work related

- attending to customers’ enquires

- printing and scanning

- ad hoc errands

Requirements:

- Good communication skills

- Basic computer skills

- Singaporeans, PR may apply

- Join Immediately in few days

COMPANY DESCRIPTION

THKMC was incorporated on 13 October 2011 as a charity to provide multiple social and welfare services to the community at large, and achieved an Institute of Public Character (IPC) status on 18 November 2011. THKMC is the charitable arm of Thye Hua Kwan Moral Society, which lives by the mission To Serve Mankind to help anyone who needs help regardless of their race, religion, colour, language, creed and culture. THKMC today serves more than 70,000 beneficiaries through more than 70 programmes across five Services, which include Disability, Early Intervention for Children, Family, Seniors' Community, and Therapy.

RESPONSIBILITIES

The Receptionist cum Admin Assistant is to provide excellent customer service to guests and the general public and perform office administrative duties at the THKMC CS office.

Receptionist Duties

• Greet and attend to guests and visitors at THKMC CS with a positive and helpful attitude
• Handle phone calls and follow up on enquiries promptly and in a professional manner
• Sorting and distribution of mails
• Ensure the reception area and meeting rooms are kept tidy and clean, with sufficient amenities provided.

Office Administrative Duties

• Order of office supplies. Eg stationery, pantry snacks etc
• Issuance of stationery to staff
• Updating of CS staff and Centre directories
• Arrangement of courier service
• Any other administrative duties as and when assigned

• Minimum ITE Graduate with 2 years of relevant experience
• Well-groomed with a pleasant disposition
• A team player with a good attitude and interpersonal skills
• Excellent communication skills and able to provide good customer service
• Proficient in Microsoft Office especially Power Point, Excel, Word and IT savvy

Running of errands

1. Conveying messages to the parents and staff in the school.

Data entry

2. Recording late coming of students.

3. Recording loan of uniforms to students

Updating of daily staff absence data

4. Record the daily student report sick data in the log books

Receiving and registering documents

5. Receive and register documents in the front office.

Sorting and storing of files

6. Sort out and keep the daily files at the office counter.

Any adhoc duties tasked by the school leaders

Qualification,

1. Preferably GCE 'O' Level Certificate or equivalent Personnel

2. Should have at least 3 years of experience as receptionist

3. Having prior general administration experience working in a school environment would be an advantage

4. Proficient in Microsoft applications, including Excel, Word and Powerpoint

5. Ability to use basic Internet sites i.e. Gmail, WhatsApp Web, etc.

6. English (Written & Spoken) and with one mother tongue language (e.g. Malay, Mandarin, Tamil)

7. Able to communicate with students, aged 13 to 17 years old age group

Name of School: Assumption English School

Location Address: 622 Upper Bukit Timah Road S678117

Contract Period: From 17 March 2025 to 16 March 2026 period .

Personnel to be deployed at the following hours:

• Mondays to Fridays: 6:30am to 12:30pm (no lunch break included)
• Service not required on Saturdays, Sundays and gazetted public holidays.

Scope of Work:

Running of errands

1. Conveying messages to the parents and staff in the school.

Data entry

1. Recording late coming of students.
2. Recording loan of uniforms to students

Updating of daily staff absence data

1. Record the daily student report sick data in the log books

Receiving and registering documents

1. Receive and register documents in the front office.

Sorting and storing of files

1. Sort out and keep the daily files at the office counter.
2. Any adhoc duties tasked by the school leaders

The Personnel should preferably have the following qualifications, skills and experience:

• Preferably GCE 'O' Level Certificate or equivalent
• Should have at least 3 years of experience as receptionist.
• Having prior general administration experience working in a school environment would be an advantage.
• Proficient in Microsoft applications, including Excel, Word and Powerpoint.
• Ability to use basic Internet sites i.e. Gmail, WhatsApp Web, etc.
• English (Written & Spoken) and with one mother tongue language (e.g. Malay, Mandarin, Tamil)
• Able to communicate with students, aged 13 to 17 years old age group

Name of School: Assumption English School

Location Address: 622 Upper Bukit Timah Road S678117

Contract Period: From 1 February 2025 to 31 January 2026.

Personnel to be deployed at the following hours:

- Mondays to Fridays: 12.30pm to 6.30pm (no lunch break included)

- Service not required on Saturdays, Sundays and gazetted public holidays.

Scope of Work:

Running of errands

1. Conveying messages to the parents and staff in the school.

Data entry

2. Recording late coming of students.

3. Recording loan of uniforms to students

Updating of daily staff absence data

4. Record the daily student report sick data in the log books

Receiving and registering documents

5. Receive and register documents in the front office.

Sorting and storing of files

6. Sort out and keep the daily files at the office counter.

Any adhoc duties tasked by the school leaders

The Personnel should preferably have the following qualifications, skills and experience:

1. Preferably GCE 'O' Level Certificate or equivalent

2. Should have at least 3 years of experience as receptionist

3. Having prior general administration experience working in a school environment would be an advantage

4. Proficient in Microsoft applications, including Excel, Word and Powerpoint

5. Ability to use basic Internet sites i.e. Gmail, WhatsApp Web, etc.

6. English (Written & Spoken) and with one mother tongue language (e.g. Malay, Mandarin, Tamil)

7. Able to communicate with students, aged 13 to 17 years old age group

Job Responsibilities:
* Perform general administrative duties.
* Filing, sorting of documents, data entry.
* Prepare DO, PO & Invoice.
* Attend to customer enquiries.
* Follow up payment / quotation.
* Assist Managers on administration works.
* Assist in daily operational matters.

Job Requirements:
* GCE 'O' Levels, NITEC, Diploma, Degree or relevant certificates.
* Technical or Engineering qualifications preferred.
* Proficient in MS Office applications. (Word, Excel)
* Proficient in Quickbook.
* Minimum 2 years of working experience in the related field.
* Enjoys being a team player and multi-tasking.
* Willing to learn and work independently.

Karen

1st Choice Recruit Pte Ltd

License No: 23C1844

Reg. No: R1436619

Key Responsibilities

Sales Operations

• Manage positive communication with parents and students across multiple channels (calls, walk-ins, Social media, website).
• Handle enquiries and follow up on potential leads.
• Resolve service complaints and feedback by coordinating with management and teaching teams.
• Collect and manage feedback from students and parents for internal review.
• Administer centre communication via emails, SMS confirmations, and other channels.

Centre Operations

• Maintain and update student records for registrations, renewals, withdrawals, and lesson rescheduling.
• Keep worksheet and class attendance records accurate and up-to-date.
• Facilitate timely collection of term fees and manage late payments.
• Schedule and update class rosters.

Sales Reporting

• Prepare monthly reports on teacher, class, and student statistics.
• Provide weekly updates on leads and conversion rates.

Centre Maintenance

• Ensure the cleanliness, safety, and security of the centre.
• Oversee maintenance of equipment and services (e.g., copier, lighting, air-conditioning, internet).
• Monitor stock levels of brochures, stationery, snacks, and other supplies.
• Manage mail correspondence by opening and attending to incoming letters.

Working Hours

• Tuesday to Friday: 3:00 PM – 9:00 PM
• Saturday & Sunday: 10:00 AM – 8:00 PM

What We’re Looking For

• Strong communication and interpersonal skills.
• Excellent organizational abilities and attention to detail.
• Experience in administrative or operational roles (preferred but not mandatory).
• A proactive and service-oriented attitude.

Why Join Us?

At Toppers Education Centre, we believe in fostering a supportive and collaborative environment for our staff. As an Admin Executive, you’ll play a vital role in ensuring the success of our students and the smooth functioning of the centre.

At InterContinental® Hotels & Resort, our role is to put the glamour into international travel. That’s where you come in. When you’re part of the InterContinental Hotels & Resorts brand you’re more than just a job title.

At InterContinental Hotels & Resorts we look for people who are charming, confident, and internationally-minded; people who know what it takes to exceed guest expectations.

Join our team as Finance Admin (Contract) in InterContinental Singapore Robertson Quay. You’ll have ambition, talent and obviously, some key skills.

Reporting to the Assistant Financial Controller, we’re looking for someone who:

• Check the daily invoices before upload to accounting system
• To get the department head approval for invoices
• Sorting the invoices for weekly payment
• Tasks assigned

Because your career will be as unique as you are, we’ll give you all the tailored support you need to make a great start, be involved and grow.

And because the InterContinental Hotels & Resorts brand belongs to the IHG® family of brands, you’ll also benefit from all of the opportunities that come from being part of a successful, global hospitality company with over 5000 hotels in over 100 countries around the world.

So whoever you are, whatever you love doing, bring your passion to the InterContinental Hotels & Resorts brand and IHG and we’ll make sure you’ll have room to be yourself. Find out more about joining us today by going to careers.ihg.com

• Handle general administrative tasks such as answering phone calls, responding to emails, and managing correspondence.
• Coordinate and schedule meetings, appointments, and travel arrangements for senior executives and staff members.
• Prepare reports, presentations, and other documentation for meetings and presentations.
• Organize and maintain physical and electronic files, records, and databases, ensuring accuracy and confidentiality.
• Oversee office supplies inventory and place orders when necessary.
• Serve as the point person for maintenance, mailing, shipping, and purchasing requests.
• Assist in budget preparation and expense monitoring, ensuring adherence to company policies.
• Collaborate with HR to manage employee records, attendance, and vacation schedules.
• Liaise with external vendors, suppliers, and clients to ensure smooth business operations.
• Conduct research and provide administrative support to various projects, as assigned.
• Provide support and assistance to other team members as needed.

Position Summary:
The Sales Administrator will provide essential administrative support to the Sales and Business Development teams to ensure smooth and efficient operations. The role involves handling a variety of administrative tasks, assisting in sales operations, and facilitating communication between internal teams and clients. The ideal candidate will be organized, proactive, and able to manage multiple tasks in a fast-paced environment.

Work Location: City Hall

Key Responsibilities:

• Assist the sales team in preparing quotations, proposals, presentations, and contracts.
• Prepare and process sales orders, ensuring accuracy and timely submission.
• Maintain up-to-date records of client information, contracts, and other relevant documents.
• Act as a liaison between the sales team and clients, responding to inquiries and providing updates.
• Handle post-sale administrative support, ensuring smooth onboarding and follow-up with new clients.
• Coordinate meetings, conference calls, and other communication with clients, as needed.
• Work closely with the Business Development team to track lead generation and qualification efforts.
• Assist in organizing and coordinating internal and external sales events or workshops.
  Assist with ad-hoc sales or marketing projects as requested by the Sales Manager or Business Development Manager.

Requirements:

• Proven experience in sales administration or similar roles (preferably in the corporate services industry).
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, communication, and time management skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Attention to detail with a high level of accuracy.
• Strong problem-solving skills and proactive attitude.

Highlights:

• Full-time position with standard office hours.
• Choice of WFH day upon confirmation.
• Medical Insurance.
• Training Sponsorship.
• Company Retreat.

Position Overview:

The Project Administrator will be responsible for supporting the general administration and smooth operation of the project office. The role will assist the Project Manager in implementing PMO procedures throughout the project lifecycle and monitor project performance to ensure efficient and timely delivery of project objectives.

Key Responsibilities:

Project Administration:

• Assist the Project Manager in implementing and following PMO processes and procedures throughout the project lifecycle.
• Support the regular reporting of project status to internal stakeholders.

Meeting Coordination:

• Organize, initiate, and attend project meetings.
• Ensure that all project team members are well-informed about project progress, tasks, and responsibilities.
• Take meeting minutes when required, and distribute them to relevant parties.

Document Management:

• Assist in gathering, consolidating, and reviewing project documentation, including team member CVs, notebook requirements, and clearance forms.
• Ensure timely submission of documents to the appropriate authorities.

Onboarding & Offboarding:

• Manage the onboarding and offboarding of project team members.
• Track the assignment and movement of project notebooks and other necessary equipment.

Logistics Support:

• Provide logistical assistance for project operations as needed.
• Ensure that all materials, equipment, and resources are available to the project team.

Communication & Language Proficiency:

• Facilitate clear communication among project team members and stakeholders in both English and Mandarin.
• Maintain professionalism in written and spoken communication.

Compliance & Data Protection:

• Ensure knowledge and adherence to the Personal Data Protection Act (PDPA) regulations.
• Maintain confidentiality and secure handling of sensitive data and information.

Travel Requirement:

• Willingness to travel as required to support project needs and activities.

Skills & Qualifications:

Language Skills:

• Due to the nature of the project, proficiency in both written and spoken English and Mandarin is essential to effectively communicate with specific stakeholder groups. .

Project Management:

• Strong organizational skills and ability to assist in project administration and logistics.

Communication Skills:

• Strong verbal and written communication skills in both English and Mandarin are vital, given the nature of the work.

Attention to Detail:

• Ability to track and manage multiple documents and tasks.

Knowledge of PDPA:

• Familiarity with Personal Data Protection Act (PDPA) regulations is a plus.

Proactive:

• Strong initiative, results-oriented, and a commitment to maintaining high-quality standards.

Travel:

• Flexibility to travel as required for project-related activities.

Education:

• Degree in Business Administration, Project Management, or related field (preferred).

Job Scope

• Perform clerical duties
• Ensure proper maintenance of office equipment and supplies
• Filing of documents
• Attend to enquiries on laboratory services and results
• Attend to courier on delivery of specimens / lab items
• Data entry of lab results
• Ensure accuracy of invoicements
• Manage employee claims
• Other administrative duties as assigned

Requirement

• Diploma in Buiness Administration / Biomed / Biosciences

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click "Apply Now" button.

** We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.**

JobStudio Pte Ltd

EA License No: 10C4754

EA Personnel: Pearly Poh

EA Personnel Reg No: R2089904

Job Description

Administrative Leadership:

• Lead the administrative team to ensure efficient and effective office operations, including office supplies management, facilities coordination, and overall office organization.
• Oversee and streamline day-to-day administrative tasks, ensuring compliance with company policies and legal/regulatory standards.
• Manage vendor relationships and oversee service contracts, ensuring quality service delivery and cost control.
• Supervise and guide administrative staff, providing training, support, and performance evaluations.
• Manage office safety, security, and housekeeping to maintain a professional, healthy work environment.
• Organize and oversee the planning and coordination of meetings, events, and travel arrangements.

Financial Management:

• Oversee and approve payment requests for overseas stationss in accordance with company policies and procedures, ensuring that payments are processed accurately and on time
• Ensure supplier costs are accurately tracked and recorded in the system, matching invoices against purchase orders and contracts to verify correctness.

Strategic Planning & Process Improvement:

• Identify areas for improvement in administrative and financial processes and implement best practices for greater efficiency and cost-effectiveness.
• Lead initiatives to automate administrative tasks, such as document management or expense tracking, and introduce new tools to streamline workflows.

Project Management & Process Improvement:

• Lead and participate in projects aimed at digitalizing administrative and financial processes to improve efficiency, reduce errors, and enhance overall operations.
• Oversee the implementation of new software, automation tools, or technologies designed to streamline workflow, financial tracking, and reporting.
• Collaborate with cross-functional teams to identify areas for process improvement and develop strategies to optimize workflows in administration, finance, and other business areas.
• Manage project timelines, budgets, and resources to ensure successful project execution and delivery within scope and on time

Requirements

• A diploma or degree in Business Administration, Finance, Accounting, or a related field.
• Proven experience in managing both administrative operations and financial processes, including ensuring proper invoice recording and supplier cost management.
• Experience in project management, particularly in digital transformation, process optimization, or technology integration.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and financial software (e.g., Xero, QuickBooks).
• Strong communication skills, both written and verbal, with the ability to collaborate effectively with teams across all levels.
• Ability to think strategically, prioritize tasks, and make decisions in a fast-paced environment.

Job Description:

• Provide administrative support to the department including procurement, maintain and track departmental assets/ equipment
• Provide scheduling and secretarial support to the department (Clinical Research Unit) such as managing calendars of department Director
• Coordinate department meeting and minutes writing
• Provide grant and project funding administrative support
• Assist in generating reports and data
• Any Ad Hoc duties as per assigned

Requirement:

• Diploma in Business Administration/ Project Management/ Health Service Management or equivalent

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click "Apply Now" button.

** We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.**

** JobStudio will not solicit any money, request to use your bank account for business or request you to transfer any monies to any parties. Please be aware of scams impersonating JobStudio and our employees. You may call our office directly for verification. We will not be liable for any loss arising from scams. **

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Kam Xiu Ping

EA Personnel Reg No: R21101828

Key Responsibilities:

• Manage and maintain client files and contracts.
• Ensure compliance with industry regulations and company policies.
• Support the preparation and processing of transactions.
• Coordinate meetings and maintain calendars.
• Assist in human resources efforts and administrative tasks as needed.

Requirements:

• Minimum Diploma
• Good communication skills, both written and verbal.
• Proficient in office software and database.
• Have CGI certifications is a plus (Candidates will be required to take up certifications from Singapore College of Insurance.)