We are expandable and looking for exception individuals to joins us on the exciting journery.

Our success and growth are a direct result of our talented and dedicated team. We firmly believe that our employees are at the heart of our achievements.

We are located within a 10-minute walk from Gul Circle MRT Station (EW30).

Roles & Responsibilities

We are looking for someone to take responsibility for the smooth running of the day-to-day operations.

Account Assistant

Basic accounting function

Admin Support

· Co-ordinate daily orders from various sales platform

· Liaising with Clients

· Pick & pack (small order)

· Plan & arrange for delivery schedule

Requirements and skills

· Basic understanding of accounting principles and practices

· Familiar with Microsoft office

· Multi-tasking

· E-Marketing knowledge will be a value add

Job Description:

• Data entry, invoicing and filings
• Handle partial set of account (AP,AR, GL, Accts Reconciliation)
• Key in all accounting transactions into accounting system
• Assist in preparing quarterly GST report
• Assist in preparing weekly and monthly reports
• Assist in monthly payroll and manage timesheet & leave records
• Assist in managing road tax and insurance renewals
• Perform any other related duties as assigned
• Handle general administrative work and ad hoc duties

Job Requirements:

• Candidate must possess at least Diploma in Accountancy/Finance. Otherwise, 2-3 years of relevant working experience is accepted
• Possess a willing-to-learn and proactive attitude
• Must be able to work independently and be resourceful
• Well organized with excellent time management, computer and communication skills
• Proficient in MS Office application
• Knowledge of XERO Accounting will be an advantage
• Preferable for candidate to start work immediately
• We regret only shortlisted candidates will be notified

Working Hours:

• Monday to Friday 8.30am to 6pm (Including of 1 hour of lunch break)
• Saturday (Alternate) 8.30am to 1pm

Highlight

• Annual Leave/Medical/Bonus
• 5-days work week
• On-job training will be provided
• Salary negotiable

Full time

$2,600 – $3,000 per month

Responsibilities:

• Provide administrative support.
• Handle enquiries and respond to customer's feedback in a professional manner
• Handling import/export documentations, custom declaration & Trade net operations
• General shipping functions including data entries
• Preparation of B/L, manifest and invoices
• Coordinate incoming & outgoing shipments with subordinates, suppliers, freight forwarders & customers
• Prepare customer billing (Scan POD, Prepare Purchase Order, Invoices)
• Arrange transport for cargo delivery
• Other ad-hoc duties

Requirements:

• Proficient in Microsoft Office Suite.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to work collaboratively in a team-oriented environment.
• At least 2 year(s) of working experience in the related field is required for this position.
• Preferably Junior Executives specializing in Logistics/Supply Chain, Clerical/Administrative Support or equivalent.
• On Job training will be provided
• 5 days works

Responsibilities:

• Provide administrative support to the team
• Manage emails and phone calls
• Prepare reports
• File documentation, maintain and update company’s database
• Provide support and ensure smooth daily running operation of the team
• Any other ad-hoc duties when required

Job Requirements:

• Minimum 'A' Levels and Polytechnic Diploma holder
• Able to multi-task and work in a fast-paced environment
• Proficient in Microsoft Office Applications
• Good interpersonal skills
• Independent and detail-oriented

About Us:

Smartpaw is revolutionizing pet care with innovative, tech-driven solutions designed to enhance the lives of pets and their owners. We're expanding our team and looking for a proactive Admin Assistant to help us manage our growing operations.

Job Summary:

We need an organized, detail-oriented Admin Assistant to support our dynamic team by managing administrative tasks, supporting HR functions, and helping to foster a positive work environment. This role is pivotal in ensuring our operations run smoothly, allowing us to focus on innovating for our customers.

Key Responsibilities:

Administrative Support: Manage office communications, schedule appointments, maintain office supplies.

Customer Support: Assist in managing customer inquiries.

Procurement: Coordinate the procurement of office and operational supplies, manage inventory levels.

HR Functions: Assist with payroll processing. Handle employee records, manage new staff onboarding.

Coordinate internal events to improve team culture and morale.

Event Coordination: Plan and execute team-building events, cultural activities, or company gatherings.

Miscellaneous Duties: Support various departments with ad-hoc tasks, ensuring a seamless workflow across the company.

Qualifications:

Experience: Previous experience in an administrative role, office management, or similar position preferred.

Skills:

Exceptional organizational and multitasking abilities.

Strong written and verbal communication skills.

Attributes:

High level of accuracy and attention to detail.

Proactive and problem-solving mindset.

Ability to maintain confidentiality and handle sensitive information.

Preferred Skills:

Project Management: Experience with project coordination or event planning.

Tech-Savvy: Comfortable learning new software tools relevant to administrative or HR tasks.

Job Type: Full-time

Pay: $2,000.00 - $2,500.00 per month

Benefits:

• Dental insurance
• Employee discount
• Health insurance

Schedule:

• Monday to Friday

Work Location: In person

Contract period:

• 15 Jan 2025 to 31 May 2025 and 1 July 2025 to 31 Oct 2025 (About 9 Months)

Deployment:

• Mondays to Thursdays: 7:30am to 5:00pm, inclusive of 1hr lunch break
• Fridays: 7:30am to 4:30pm, inclusive of 1hr lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

Scope of Works:

• Supervise students at the GEAR-Up Room
• Ensure that students tidy-up the GEAR-Up Room and canteen area before they leave.
• Ensure that all equipment is cleaned, switched off (if applicable) and put back at their allocated location after use.
• Work with TIC to organize or conduct structured activities at the GEAR-Up Room.
• Supervise and ensure safety of students in the GYM room
• Clean the gym room and the sports hub.
• Any other duties as assigned by School Leaders.

Job Responsibilities:

• Perform system data entries and related functions for customers and ”Internal Warehouse Management System” (iWMS)
• Coordinate with customers and internally for Operation and inventory-related matters
• Ensure all paperwork, system, and filing is completed on time and accurately
• Plan and follow up on Orders to ensure on-time delivery
• Maintain accurate and updated inventory records
• Generate accurate billing invoices, inventory reports, and related reports as per the required deadline
• Attend to customer inquiries and ensure all requests and issues are resolved
• Any other duties assigned

Job Requirements:

• Minimum O'level/N'level
• Positive attitude, detail-oriented, organised, and able to prioritise tasks
• Good interpersonal, communication and analytical skills
• Good command of English (written and spoken)
• Ability to work independently and under pressure in a fast-moving environment
• Able to work as a team player, pro-active, self-motivated and high sense of responsibility
• Entry level candidates are welcome to apply

**Shuttle service is provided from/to Joo Koon

Job Description & Requirements

A company specializing in the manufacture, trading and distribution of sanitary fittings, bathroom and kitchen products, located around Joo Koon area. We require a dynamic individual to join us as:

ASSISTANT ADMIN MANAGER

Responsibilities:

• Reporting to the Directors, you will perform the full spectrum of HR and administrative functions including coordination of meetings and corporate activities, maintenance of office peripherals, recruitment and orientation of new staff
• Ensure proper implementation of the company's systems, policies and procedures
• Ensure legal compliance with regulatory bodies and governmental agencies
• Handle staff benefits and welfare administration, employee relations, training and development
• Perform advisory and consultancy role to employees on HR related matters, handle foreign workers' passes, work safety and disciplinary matters
• Handle employees' leave management, payroll and other statutory filing
• Handle logistics arrangement
• Perform any other duties assigned by the management from time to time

Requirements:

• Diploma or Degree in any discipline. Additional qualifications in HR and business management would be an added advantage
• At least two years of working experience in a similar capacity and in the manufacturing sector is preferred
• Self-motivated and a good team player with excellent leadership and interpersonal skills
• Possess superior decision-making, problem-solving skills and conflict-management abilities
• Excellent command of written and spoken English and Chinese to liaise with Chinese speaking employees and associates is preferred
• 5 Working Days
• Able to start work immediately or within short notice (preferred)

If interested, please email to us or apply online, enclosing your resume in pdf and stating clearly current and expected salaries.
We regret that only short listed candidates will be notified.

• Assist and work with day to day production administrative works and operations of the Production/Processing Department by Engineer/Manager/Supervisor
• Support production operations functions with expert administrative support to the entire Production Team.
• Attend to production inquiries, calls, and email
• Responsible for updating and maintaining data and reviewing production records and orders.
• Responsible and maintain a proper record, filing for each department documents archival
• Issue of drawings to the relevant department for production
• Prepares purchase orders by verifying specifications and price
• Obtaining recommendations from suppliers for substitute items
• Obtaining approval from requisitioning department
• Assist to get supplier quotation
• Handle customer quotation enquiries
• Follow up on the on-going projects
• Co-ordinates on production schedule
• Data entry to ERP system, filing, photocopy and scanning
• Meticulous and organized with good time management
• Able to work in a fast-paced environment
• Proficiency in MS Office
• Strong written and verbal communication skills and the ability to multitask a high volume of tasks
• Ability to handle a very active desk supporting numerous simultaneous productions

• Assist and work with day to day production administrative works and operations of the Production/Processing Department by Engineer/Manager/Supervisor
• Support production operations functions with expert administrative support to the entire Production Team.
• Attend to production inquiries, calls, and email
• Responsible for updating and maintaining data and reviewing production records and orders.
• Responsible and maintain a proper record, filing for each department documents archival
• Issue of drawings to the relevant department for production
• Prepares purchase orders by verifying specifications and price
• Obtaining recommendations from suppliers for substitute items
• Obtaining approval from requisitioning department
• Assist to get supplier quotation
• Handle customer quotation enquiries
• Follow up on the on-going projects
• Co-ordinates on production schedule
• Data entry to ERP system, filing, photocopy and scanning
• Meticulous and organized with good time management
• Able to work in a fast-paced environment
• Proficiency in MS Office
• Strong written and verbal communication skills and the ability to multitask a high volume of tasks
• Ability to handle a very active desk supporting numerous simultaneous productions

Accounts and Admin Assistant

Job Responsibilities

• Support finance, project and operations Team in general admin duties.
• Able to prepare a full set of accounts and a good understanding of double entry.
• Familiar with preparation of customer quotations and sales orders to support finance, project and operations activities.
• Tracking of customers quotations, sales orders and project delivery schedule.
• Maintain proper documentation of finance, project and operations control.
• Other duties as assigned from time to time by superior.

Job Requirements

• Minimum GCE ‘O’ level.
• Proficient in MS Office applications such as Excel, Windows and Power point.
• Preferably familiar in Xero accounting software and MurHo Inventory management system.
• Able to work independently for tasks and support finance, project and operations team in the execution of projects, operations, accounting and administrative duties.
• Prepared for interdepartmental transfer within the Sea Forrest Group of companies for job rotation roles in finance, projects and operations.
• Able to communicate effectively in English.
• Pleasant personality with a positive attitude and a willingness to learn.

JOB DESCRIPTION

• Manage full spectrum of Human Resources functions including monthly payroll, CPF submission, IR21 tax clearance, and FWL.
• Responsible for day-to-day HR operations such as leave application, attendance, medical leave & etc.
• Liaise with government bodies CPF Board, MOH and MOM.
• Handle application/cancellation, Renewal of work pass for employees on time.
• Maintain all employees data and update of information changes in the payroll system.
• Provide support for office administrative duties, data-entry and filing of documents.
• Answering queries through phone calls/emails.
• Any other ad-hoc tasks assigned

REQUIREMNT

• Diploma in HR Management, Business Administration or equivalent.
• Minimum 2-3 years of relevant working experience
• Good knowledge of local employment laws & HR related matters.
• Pleasant personality, able to communicate well with all levels of people.
• Proficient in MS-Office Word, Excel and PowerPoint.
• Able to multi-task and meet deadlines.

• Answering incoming calls within three (3)rings
• Archiving of Old files and documents.
• Arranging and coordinating for training and/or any relevant courses
• Assist in the preparation of catalogues for Clients
• Assist on Coordination on the Deliver/Collections with Respective Team
• Assist Sales personnel to process client Order
• Assist sales personnel with customer satisfaction survey
• Assist sales team in preparing Sales Quotation
• Assist to file all Delivery Orders, Invoices and relevant documents
• Assist to issue Manual Delivery and Invoice
• Assist to issue System/Manual Supplier Purchase Order
• Booking and coordination of flight and hotel arrangements
• Booking of meeting venues and coordination of meetings
• Follow up with orders and get the status updates for pending orders
• General mailing of documents (Such as Invoice or Any Relevant Document)
• Moving Completed Project in folder (Quotation,DO,INV )
• Open, sort, and distribute in-coming/ out-going correspondence, including mail or Fax
• Ordering of offices supplies eg stationery, Company letterheads, papers etc
• Oversees and ensures that Company office is well maintained in cleanliness
• Prepare of shipping documentation and certificate upon client's requirement
• Prepare project costing
• Preparing and arranging for courier services
• Process all confirm sales order from Sales Personnel
• Process and Prepare Purchase Order (System/Manual)
• Process Sales order , Delivery Order and Invoicing
• Support sales persons on general adminstrative and customer service
• System Invoicing for goods delivered
• Update project Costing from Supplier
• Updating of Sales Order Excel Sheet for (DO & INV record)
• Other Ad-Hoc duties assigned from time to time

Job Descriptions

• Full Time / Permanent Position.
• Maintain detailed records of inventory.
• Order new supplies and equipment when necessary.
• Develop budget with the finance department.
• Find vendors and suppliers that suit company’s budget.
• Attend Toolbox meetings and take minutes of meetings.
• Address employees’ sick leave and vacation requests.
• Create progress reports for company executives.
• Process timesheets from employees.
• Adhere to health and safety regulations at site.
• Troubleshoot problems at site and provide solutions to resolve them.
• Answer inquiries from clients and handle clients’ complaints, should they arise.
• Salary Range: $2800 - $3200 (Based On Experience)

Job Requirements

• Minimum 2 – 3 years of relevant work experience in the Construction industry.
• Computer Literate – Proficient in Microsoft Office.
• Able to communicate in Mandarin would be an advantage.
• Possess excellent organizational, leadership, problem solving and analytical skills.
• Possess strong interpersonal skills, effective time management and multitasking skills.
• Able to lead the team.
• Able to work independently or with minimal supervision.
• Able to work in a fast-paced environment.
• Able to start work immediately.

Basic Information

• 5 Days : 8.00am - 6.30pm
• Basic up to $2.5k
• AWS + VB
• Located at Loyang

Job Scope:

• Data entry
• Processing of local orders
• Checking of freight and courier charges for customers
• Other administrative tasks

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified**

Zen Career Pte Ltd | 24C2559
Ang Jia Hong (Cody) | R24126406

Job Highlights

• Company bus to and from work at multiple MRT stations.
• DKSH is a certified Great Place To Work!

Job Description

• Preparation of OT and commission reports for submission.
• Assist in submission of claims and leave on behalf of staff.
• Provide support in organising department events.
• Assist in printing order forms for customer orders.
• Manage the calendar for the management and department events.
• Assist to raise purchase request / purchase orders on SAP.
• Take meeting minutes during department meeting.
• Assist in corporate bookings as request.
• Other ad hoc administrative duties assigned.

Job Requirements

• Diploma in Business.
• 2 years of related administrative experience.
• Able to communicate effectively with various stakeholders.
• Experience in SAP will be of added advantage.
• Proficient in Microsoft Office.
• Ability to work independently.
• Attentive to details.

Job Descriptions:

· Assist Deputy General Manager to support in managing Admin Team

· General administration support, including but not limited to:

· Company BCA license renewal, new application

· Support audit including GGBS, ISO, BCA 24 RP-P-T personnel

· Respond to internal & external parties, including but not limited to relevant government agencies such as BCA

· Preparing payment voucher for suppliers and processing petty cash claim for staff

· PPE order and record update

· Support tender team for POA application

· Support team leaders on call

· Company internal and external events support like posting Christmas cards, ordering CNY hampers and mooncakes etc

· Reception of guests from local and abroad

· Taking meeting minutes

· Management of company stamp and director’s signature stamp

· liaise with regional and HQ office and submit reports upon request

· General Admin duties, including but not limited to handling incoming calls, email, mails, ordering stationeries and pantry supplies, arranging travel and booking of hotels

· Other duties as assigned by DGM

Job Requirements:

· Diploma / Degree, admin or HR related studies preferred

· At least 5 years of related working experience

· Willing to multi-task and have sense of urgency.

· Able to work well as a team and independently

· Good command of written & spoken English and Chinese Mandarin (in order to liaise with Chinese speaking associates)

· Proficient with Microsoft Office programmes including MS Excel, Power point & MS Words

· Good interpersonal and communications skills

· 5 days work week

· Appointment title will commensurate with experience and qualification

Position: Office Admin
Type: Full time

RESPONSIBILITES:
- Process incoming & outgoing shipments and orders
- Inventory management, generating of orders, D/Os, Invoices, etc.
- Data entry into inhouse WMS system (training will be provided)
- Generate report on weekly and monthly basis
- Liaising with customers and vendors on incoming and outgoing shipments via calls, messages and emails
- Communicate with colleagues to ensure job is properly explained and flow through
- Filing documents upon completion
- Follow standard SOP
- Other adhoc job assigned by supervisors

REQUIREMENTS:
- Min. 'O' levels and above
- Able to communicate effectively in English and Mandarin
- Using MS Office applications (Words, Excel, Outlook) on a proficient level
- Able to communicate effectively with colleagues, customers and vendors
- Keen eyes for details
- Good data organizing and job planning skills
- Experience in logistics/warehouse related jobs preferred

WORKPLACE & WORKING HOURS DETAILS:
- Office/Warehouse environment
- Located next to Tuas West MRT station
- Mondays to Fridays : 0900-1800HRS

COMPENSATION DETAILS:
- Basic salary from S$2,200/month onwards (subjected to candidates' work experience and other qualifications)
- Bonus: 13th month bonus, Performance based bonus
- Benefits: CPF contributions, O.T rate (1.5x Saturdays and 2.0x on Sundays and Public holidays), medical claims, dental claims, flexible work arrangement (can be discussed with company), Annual Leaves

Interested candidate please submit your updated resume for review.

We regret that only suitable candidate will be shortlisted for interview.

• Perform genenal clerical dutiies to include but not limited to : Photocopying, emailing, mailing and filing.

• Handle Staff's payroll processing, leaves, application of Visa & training and employee relations.

• Handle invoices from Suppliers, Petty Cash, CPF submission, other submission of Government / MOM claims and related surveys

• Assist in office administration, research pricing, purchase and maintain office inventory.

• Maintain and keep records of hardcopy and electric filing system.

• Handle shipments arrival and arrangement with logistic companies.

• Handle ERP sales, purchase, and inventory closing works.

• Support and assist of accounting closing.

• Any other duties assinged duties by the management and headquaters (Korea).

• Preparation of documentation for import and export of shipments.
• Maintain proper records of all export shipment transactions.
• Candidate with Custom Declarant Cert is preferred but not a must.
• Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in any field.
• At least 1 Year(s) of working experience in the related field is required for this position.
• Required Skill(s): Microsoft Office, Excel
• Preferably Entry Level specialized in Logistics/Supply Chain or equivalent.
• Knowledge of Warehouse management system is preferred but not a must.

• Organize team events
• Detail-oriented and capable to prioritize various assignments
• Should be able to maintain calendars for multiple executives in the organization
• Coordinate with other Executive Assistants (EAs) when scheduling meetings
• Manage general departmental administrative activities
• Handle printing and collating work
• Support and cross-train other EAs
• Provide leadership support
• Handle phone calls and convey important messages on time, every time.
• Maintain confidentiality with crucial data of the organization
• Provide support to new recruits with facilities and necessary assets

Requirements

• 2+ years of experience in an admin executive position
• Advance level Proficiency in Microsoft Office and other common office software
• Broad understanding of executive administrative practices and processes
• Excellent written and verbal communication skills in Hindi and English
• Independent and able to work with minimal supervision
• Knowledge of HR policies and procedures can be considered as an advantage

Job Descriptions

• Support, oversee and ensure the smooth operations of the day-to day activities in the company.
• Keen knowledge and experience with Construction Manpower – NTS.
• Coordination of daily transport routines, dormitory allocation and site roaster scheduling.
• Providing administrative support to the team as and when needed.
• Salary Range: $3000 - $3500 (Based on Experience)

Job Requirements

• Minimum 2 years of relevant work experience as an Operations Admin or in a similar position.
• Minimum O-levels.
• Computer Literate - Proficient in Microsoft Office.
• Able to work independently and as a team.
• Possess strong organizational, analytical and problem-solving skills.
• Possess excellent written and verbal communication skills, time management and multitasking skills.
• Able to work under pressure and in a fast-paced environment.
• Able to start work immediately.

Job Description

We are looking for enthusiastic and hard-working individuals to join our warehouse team

Responsibilities:

- Perform warehouse transactions using the order management system

- Maintains the daily shipping and receiving schedule

- Perform Warehouse admin duties

- Communicate and liaise with various internal and external parties pertaining to incoming and outgoing shipments/orders

- Ensure orders and documents are efficiently posted and filed

- Assist in any adhoc duties assigned

Requirements:

- Basic computer knowledge

- Warehouse and logistic related working experience is preferred

- Working in a warehouse NO aircon environment

- Positive attitude

- Self motivated and team player

- Able to start work immediately

· 5 days work week

We regret that only shortlisted candidates will be notified

Job Description:

Administrative Support:

• Assist the production team with daily administrative tasks, including preparing reports, maintaining schedules, and coordinating meetings.
• Manage and update production records, work orders, and operational documents

Production Scheduling:

• Coordinate production schedules to meet delivery deadlines.
• Monitor workflow and ensure production teams adhere to schedules.

Inventory Management:

• Maintain accurate inventory records for raw materials and finished products.
• Liaise with suppliers to ensure timely procurement of materials.

Timesheet Management:

• Update and manage workers’ timesheets, including tracking attendance and overtime for both in-house and outsourced staff.
• Ensure accurate and timely submission of timesheets to payroll for processing.

Work Scope Coordination:

• Assign and document specific work scopes for outsourced workers based on project requirements.
• Monitor and track outsourced workers’ performance to ensure alignment with production goals.

Communication:

• Act as a liaison between departments (i.e.: production, purchasing, and quality control) to ensure smooth operations.
• Prepare and distribute internal and external communications.

Data Entry and Reporting:

• Compile data related to production outputs, downtime, and material usage for analysis.
• Generate periodic reports to assist management in decision-making.

Requirements:

1. NTC/Nitec or Diploma preferably in Manufacturing/ Mechanical/ Engineering discipline or equivalent

2. Preferably 1-3 years of relevant experience in the metal machining or oil and gas industries

3. Preferably 2 years in a similar capacity

4. Be proactive and with high ownership towards this daily responsibilities /works

5. Good working attitude and able to communicate with other department

6. Ability to multitask to handle other challenging work demands and tight schedules

7. Prefered from Oil and Gas industry with production knowledge

Location: Neythal Road, Jurong

1. Data entry

· Generate DN from in ERP system for all delivery and notify Transporter accurately and on time.

· Report and escalate all self collect & delivery that fail on due date .

2. Goods issue

· Perform good issue in ERP system for all delivery base on PGI date accurately and on time.

· Provide the packing list to order management team and warehouse team.

· Coordinate with COS and provide required Documentation ie COA , permit etc

3. Generate Picking list

· Coordinate and record regarding delivery note from order management and convert into shipment and picking list in ERP system accurately.

· Process and print the picking list for warehouse team on time.

· Coordinate with order management & warehouse team to process the changes related to picking list accurately

4. Sort and store documents

· Maintains appropriate filing of logistics and shipping documents.

5. Others

· Others task that assigned by superior.

6. Health, safety and environment

· Understanding and obey the essential principals of the safe working practices and procedures.

· Maintaining very high standards of housekeeping.

Requirements

· Minimum High School Graduate

· Minimum 2 years’ experience as admin

· Computer literate

· Self-motivated

· Interested in details and accuracy

· Able to work under pressure condition and speed

· Team player

· Hazard identification