• Tracking projects status and follow-up with team for the action items
• Incharge of project team timesheets and keep track of billing status
• Assist Project Manager in coordinating issued sales and purchase relatede documents (invoice)
• Responsible of general administration function
• Provide administrative support to the accounting department
• Daily update in Google Spreadsheet
• Stock taking
• Adminstrative works about general workers
• Submission for project docuemnts to related parties

Greenstar Engineering is looking for a skilled professional to supervise the organization’s administration systems. The administration manager will be responsible for planning, streamlining, and executing administrative workflows and procedures. They will oversee a team that focuses on new personnel recruiting and training, and allocate responsibilities and office space to all staffers. The administration manager will also assess personnel performance, provide guidance, and implement process changes to enhance overall efficiency.

Objectives of this role
Recruit and onboard high-quality personnel that can advance Greenstar Engineering ’s goals
Establish conduct and workflow standards across the organization
Remove productivity roadblocks as they emerge
Ensure processes and procedures comply with relevant policies and regulations
Streamline business operations to keep costs within established budgets
Drive smooth organizational operations throughout the workday
Responsibilities
Direct personnel recruitment and training processes
Plan and streamline all administrative procedures
Assess team performance to identify opportunities for coaching and guidance
Manage personnel scheduling and project deadlines
Monitor office inventory and organizational costs
Encourage effective communication across the organization
Skills and qualifications
Highly analytical with excellent problem-solving skills
Empathetic leadership style
Capable of clearly communicating with others
Superb organizational and time-management abilities
An understanding of basic arithmetic
Competent computer literacy
Preferred qualifications
Managerial experience in an office setting
Deep understanding of budgeting best practices
In-depth knowledge of Microsoft Office or Google Suite
Outstanding strategic planning abilities
Comprehensive understanding of office management processes
Demonstrable resourcefulness in high-stress situations

1. Handling Logistics , warehose and data-entry
2. Generating inventory report
3. Filling of docments

1. Job Description
2. Team player and able to work independently
3. Min 1 year of related experience in Billings.
4. Fast pace environment
5. Knowledge use of Microsoft suite of software (e.g. Word, Excel, Outlook)
6. Good attitube and responsible at work

Job Summary:

Successful candidate will manage and coordinate administrative matters in the Technical Department.

Job Responsibilities:

• Coordinate with technical team members in updating work progress
• Assist Technical Director in supervising the technical team members and ensure the guidelines are met
• Follow up and update technical documents such as Team KPI reports, attendance tracking, training arrangement and record updates, team org charts, etc.
• Assist in calendar support, team meeting arrangement, record & distribution of meeting minutes
• Assist in development and distribution of job status reports
• Assist in project time tracking and costing reports when necessary
• Facilitate all project logistics and facility needs
• Purchase of PPE items and wish list items through HR / Procurement
• Effectively handle and manage customers’ feedback and complaints
• Responsible to upkeep the service level to ensure service excellence delivery to both internal and external customers and partners
• Other duties assigned by Technical Director

Job Requirements:

• Min. 1 year of related experience
• Min. ITE or Diploma
• Strong Microsoft Excel report, word and PPT skills
• Possess good written and verbal communication, presentation skills
• Possess initiative and ability to respond quickly to various situations
• Possess ability to collaborate and work as a team
• Familiar with Sales Force system will be an advantage

Plays a crucial role in the Sales and Marketing department, supporting the sales team and ensuring the smooth operation of sales activities.

Duties and Responsibilities:

Secretarial duties include setting up meeting, taking minutes of meetings and following up on meeting matters arising.

• Maintaining customers information, and inputting sales data into our customer management system.
• Collating sales data and perform sales analysis and prepare sales reports.
• Providing administrative support to the sales team, which include among other duties, managing sales enquiries, the writing of contact reports, preparing pricing documentation and drafting proposals for customers / quotations.
• Responding to customer calls and emails, and supporting the sales staff in completing customer paperwork, receiving, reviewing, and verifying customers’ work request / orders and verifying and documenting scope of work (SOW).
• Liaise with the Logistics department, particularly with Operations Planners and other Operational units to ensure smooth and seamless co-ordination and prompt service deliveries.
• Checking data accuracy in orders and invoices and help in contacting customers to obtain missing information or answer queries.
• Supporting sales in customer’s vendor registration and onboarding process. Communicate important feedback from customers internally.

Skills Requirements:

• Strong organizational skills, meticulous, and the ability to multitask in a demanding environment with tight deadlines.
• Effective communication and good people skills and able to perform independently and collaboratively in a team.
• 5-years of experience in sales administration, trucking / logistic operation, or other similar roles.
• Ability in MS Office Suite Hands (Excel and PowerPoint) and hand on experience with CRM software.
• Diploma or degree in business administration, sales and marketing and other relevant good academic qualifications.

• Basic knowledge on how to use website
• Able to communicate with customers and sell products
• Issue customer invoice, data entry, filing and other general admin duties, i.e. answering phone calls, etc
• Liase with suppliers for ordering, quotation and others matters.
• Responsible with work and able to help with ad-hoc duties given.

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

Mon - Fri 8:30 a.m. - 5.30 p.m.

Sat 8:30 a.m. - 12:30 p.m

( Alternate Saturday )

Performs administrative duties

• Supports the Aftersales Manager / Service Manager with administrative activities and paperwork

• Prepare documents for approval

• Monitor leave application for approval

• Monitor over time submission for approval

• Assists with all subcontractors PO / sublets

• Conducts follow up according to subcontractors’ last activity

• Ensures office supplies are sufficient and to order

• Safekeep uniforms and safety boots and coordinate ordering

• Knows the relevant KPIs for his or her target achievement

• Ensures the smooth cooperation between all interfaces

• Filing of all documents and scanning and archiving

Supports the warranty department

• Makes sure that all customer data are updated

• To submit warranty claims

• Take part in warranty disposal

• Ensures warranty documents are submitted on time and error free

• General administration of all warranty matters

Customer care with call centre and reception

• Liaise with call centre on customer requests

• Assist with CCR-S

• Assist with VOC scores and response rate

. Minimum 1 year admin or working experience .

• Follow up on feedback and requests for Service Assistant and Advisors

Roles & Responsibilities :

Fluent in chinese & english. Able to read, understand and communicate in these two language. Basic computer skills required, e.g. Microsoft Word, Excel. Mainly responsible for adminstrative work such as quotation, invoicing, processing documents, answering phone calls, replying to emails, purchasing goods, etc.

Priority will be given to those with relevant experience, basic training will be provided.

Energectic, mature, polite, ability to work under pressure with minimal supervision.

Malaysians or Singaporeans only.

Age between 20-35years old ladies.

5 Days work week, office hours.

Jurong East. Construction Company.

Job description

• Arrange goods to be collected, delivered and ensure documents are signed and update in system
• Inspection with the clients
• Communicate with customers and vendors
• Manages relevant reports to ensure on-time submission with required detail and accuracy
• Data entry, general administrative duties
• Perform other duties as assigned

Job requirements

• Highly responsible and reliable
• Proficient in Microsoft Office (excel, word, PowerPoint)
• Organized and detail oriented
• Diligent and good physique
• Desire to thrive in a collaborative environment where teamwork is the key to success
• Min. Diploma or Fresh grad, willing to learn

JOB DESCRIPTION

• Responsible to answer / reply customer enquiry and email.
• Responsible for update records
• Assist in all documentation works.
• Coordinate required work between departments.
• Assist on safety document
• Planning schedule
• arrange course for worker

REQUIREMENTS

• Immediate availability performed.
• Proficient in microsoft word & Excel.
• Team Player & possess good communication skills
• working day 5 days ( Monday to Friday 8:00 am to 5:00PM )

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

Job Responsibilities

• File and organize documents
• Order office supplies
• Help with basic data entry and paperwork

Requirement:

• Min Diploma in any course

All qualified applicants, please click “ APPLY NOW”

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

Job Responsibilities

• Attend to Customers upon sample delivery:Collect samples from Customers
  Acknowledge Delivery Order/ Job Request
  Check and verify received quantity
  Ensure proper contact information obtain during receiving and update contact information and quotations from the system
  
• Update key information into the system
• Communicate with customer with the aim to gather proper information & clarify discrepancies
• Update Sample Traceability
• Arrange for delivery or collection.Provide schedule for collection/ delivery
  Contact customer for delivery arrangement (return samples)
  Liase with dispatch driver to arrange pick up / delivery
  Upload collection/ delivery form into system"
  
• Perform basic housekeeping within your department

Requirements:

• Minimum O Level or equivalent
• Ability to work independently, self-starter, energetic
• Ability to sort, check, count, and verify numbers
• Good interpersonal and communication skills
• Strong ability to interact and communicate with people over the phone
• Good Knowledge in Microsoft office eg. Word and Excel

• General data entry, filing and administrative duties
• Prepare monthly payroll, claims, etc
• Handle employees’ work pass, CPF, levy, etc
• Make enquires, ordering of materials required
• Process invoice, purchase order, etc
• Handle simple enquires from phone calls and emails
• Support in other administrative matters (such as printing namecards, issuing company mobile, updating admin databases, etc)

Job description:

• General administration support to the team including printing contract documents, scanning of tenderer submission, prepare quotation, sourcing for supplier’s quotation, preparation of purchase order, follow up on delivery, preparation of permit for work, catalogue, material list for submission, verification of contractor’s claim, preparing and submission of progress claim and settlement of final account with clients and sub-contractors etc.
• Project documentation & filing management.
• Other administrative duties and ad hoc duties

Job Requirements

• Strong organizational skills
• Good communication skills
• Ability to work independently
• Proficiency in Microsoft Office application
• Minimum 2 years of working experience in the Construction Industry

Who are we looking for?

We are looking for someone to maintain the set of accounts for the business.

You will work directly with the operations and sales team to ensure accurate delivery of monthly accounts payables and receivables.

What are you supposed to do?

• Generate documents required for the sales team to perform operations (quotes, invoices, agreements etc.)
• Follow up on accounts receivables to ensure timely collection of payments
• Update and monitor data of inventory
• Generate weekly summary of reports to reflect revenue, COGS, and inventory etc.

And.. hopefully more!

Are you..

• someone with a strong attention to detail?
• someone that enjoys working with numbers?
• able to work independently?

• Provide administrative and clerical support.
• Prepare and ensure the timely submission of reports.
• Manage and process invoice payments.
• Organize and coordinate meetings, including scheduling, sending invitations, reserving conference rooms, and arranging necessary equipment.
• Arrange travel plans and appointments for the management team.
• Plan and organize internal and external events.
• Coordinate with various departments to facilitate effective communication within the organization, ensuring information flow and timely updates.
• Perform other duties as assigned.

Requirements:

• Atleast 2 years experience of relevant experience.
• Familiarity in Excel tools.
• Good in communication.

Interested applicants for the above advertised position(s), please kindly email an updated copy of your resume to: [email protected]

EA License No.: 13C6305

Reg. No.: R23117344

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

About Us

Established by a group of visionaries, UniOracle Alliance (UOA) has reached the pinnacle of the financial services industry by nurturing talents from diverse backgrounds. With a strong commitment to integrity, we provide professional financial advice and deliver a first-class service experience to our esteemed clients and working partners.

We believe that a cohesive working environment is essential to a joyful lifestyle and the foundation of a great career. Dominated by a group of young, vibrant, and dynamic entrepreneurs, we at UOA work hard and play hard as we come together to Aspire, Adapt, and Achieve in this life-changing and rewarding pursuit.

The true value of our business is summarized simply in our UOA mission statement: "Betterment of Self through Betterment of Others." The emblems of our success reflect the number of lives we have touched and inspired.

Job Summary:

The Admin Assistant will be responsible for providing administrative and sales support to the company. The successful candidate will be highly organized and detailed oriented, efficient, and able to multitask in a fast-paced environment.

Responsibilities:

• Provide administrative support by managing paperwork, organizing files, and handling correspondence.
• Assist in sales-related tasks, such as preparing reports and coordinating activities.
• Schedule appointments, meetings, and calls, and ensure that they are prepared and on time for all engagements.
• Prepare presentations and reports.

Requirements:

• No experience required.
• Minimum polytechnic diploma qualification.
• Proficient in Microsoft Office.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proactive and able to work independently.
• Singaporean only.

Benefits:

• Salary: $2500 & above
• Training and support to ensure your success.
• A positive and collaborative work environment.
• Embrace a safe fail environment that encourages learning from mistakes, fostering creativity and innovation.

Shortlisted candidates will be notified via WhatsApp text for interview arrangement.

ADMIN ASSISTANTS

Requirements:

· Able to multi-task and a reliable person

· Fast learner is appreciated

· Able to work independently

· Strong attention to details / meticulous

· With experience will be an advantage

Job Types: Full-time, Permanent

Salary: $2,000.00 to $3,200.00

Schedule:

Responsibilities:

· Diary management, including organizing internal and external meetings

· Coordinating onboarding and offboarding processes

· Handling application access requests and approvals for business activities

· Recording client meetings in Compass and registering events in the Global Event Management System

· Creating roadshow schedules for business travellers

· Preparing travel and expense reimbursement reports and following up on actions

· Arranging and organizing business travel requirements

· Managing office supplies and inventory

· Providing ad hoc administrative support

Skills and Experience:

· Experience supporting large teams in the global banking or financial services industry, particularly within Global Markets or Front Office

· Strong organizational and multitasking skills in a fast-paced environment

· Attention to detail and a focus on accuracy and timeliness

· Proficiency with tools like Compass, Global Event Management Systems, and expense platforms

· Excellent verbal and written communication skills

Ikas International (Asia) Pte Ltd

“Sanderson-iKas” is the brand name for iKas International (Asia) Pte Ltd

EA Licence No: 16S8086 | EA Registration No. R1988468

We regret to inform you that only shortlisted candidates will be notified /contacted.

Lip Packaging provides a friendly and inclusive workplace for all to join, no matter your ethnicity, gender, age or physical disabilities! As long you have a positive attitude and will work hard to complete your tasks well, we invite you to come down for an interview!

We are currently looking for Admin Assistant who can:

- Take orders from customers via phone calls or emails

- Do Data Entry of customer invoices, supplier invoices and other operation's documents

- Place orders with suppliers

- Perform ad-hoc duties as assigned

Requirements:

- Know how to use a computer and smartphone
- No education qualifications required
- No experience required
- We are an inclusive workplace where all nationality, gender, age and physical abilities are welcome!

Values We Look for:

- Meticulous

- Open minded

- Have a Strong Sense of Responsibiity

- Willing to Learn New Things

- Hardworking

- Honesty

- Team Player

Full-time position is available!

See you!

• Handle general office tasks, admin and duties
• Generate and prepare reports, quotations, POs and contracts
• Schedule and co-ordination of appointments between team and customers
• Maintaining proper filing of documents at all times required by team
• Purchase, source and liaise with suppliers
• Perform reception duties and attend to incoming calls and visitors
• Daily report and update
• Handle incoming and outgoing email enquiries and facsimile
• Ensure timely calculation and compilation of workers’ timesheet
• Assist in management and coordination on foreign workers related matters
• Manage and arrange travel arrangement
• Ad-hoc duties as assigned

• Position : Accounts cum Admin Assistant (Simple Duties)
• Location : Bartley (16 mins walk to MRT- Bartley)
• Working hours : 5 days a week - Monday to Friday from 9am to 6pm
• Salary (commensurate with experience) : Basic up to $2800 + Performance Bonus + $30/monthly- Medical Claim
• Duration : Permanent
• Industry : Business and management consultancy services

Main Responsibilities:

• Perform carpark administrative duties
• Handle client’s enquiries through calls and email
• Handle client’s invoices in a timely manner
• Assist in processing and updating client’s data
• Perform month-end closing duties
• Any other duties assigned.

Requirements:

• Minimum Polytechnic Diploma in any discipline
• Proficient in Microsoft Office
• Able to start work immediately or on a short notice will be advantageous.
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only.

Email to: [email protected] or call me at: 6398 5689 for more information.

Like us on Facebook or Instagram (For Career tips and Job vacancies): www.facebook.com/search.personnel / https://www.instagram.com/search.personnel

Join us on Linkedin: www.linkedin.com/company/search-personnel-pte-ltd

***We do not charge our candidates any referral fee nor bind them with any contract.***

Jane Chua

Associate Consulting Director (APAC)

License no: 13C6684

EA Personnel: R2197224

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Job Description for Admin Role:

The Admin is responsible for managing day-to-day office operations, ensuring smooth and efficient workflow. Key tasks include handling phone calls, scheduling appointments, organizing meetings, maintaining office supplies, and managing correspondence. The Admin also assists with data entry, document management, filing, and general office support. The role requires a proactive individual who can manage multiple tasks, maintain office organization, and provide administrative support to various departments.

Requirements:

• Nitec, diploma or equivalent; a degree in administration or related field is a plus.
• Previous experience in an administrative or office support role is preferred.
• Strong organizational, multitasking, and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).
• Excellent communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team in a fast-paced environment.