Job Description

• Provide general administrative support such as sorting, filing, scanning and recoding of documents and forms.
• Attend meetings and record minutes as and when required.
• Manage inventory for pantry and office supplies and equipment.
• Maintain confidentiality to protect company’s interest by ensuring that records are kept in a proper order.
• Schedule and coordinate the booking of same day or emergency request for Operating Theatre (OT) slots.
• Generate staff roster and daily OT schedule into a proper format for manpower allocation.
• Handle and keep track of purchase and work requisition orders for CAPEX and OPEX.
• Handle in-coming and out-going correspondences from different mode such as calls, emails and physical enquiry
• Facilitate, co-ordinate and keep track of the ordering of staff meal, repair and maintenance work.
• Submit claims for shift allowances for staff via Prosoft.
• Submit charges for loan items.
• Undertake any ad-hoc projects and duties as assigned by Senior Nurse Manager.

Job Requirements

• Minimum GCE ‘O’ Levels
• Minimum 2 to 4 years of experience as an Admin Assistant or General Clerk.
• Proficient in computer skills in MS Office applications: Words, Excel, PowerPoint.
• Experience in healthcare sector is an asset.
• Positive work attitude and a participative team player.

Location: Shenton Way (Near MRT)

5 Days Work Week

Salary: $2,800 - $3,200 (depending on experience)

Responsibilities

• To provide efficient office administration and HR support by ensuring smooth day-to-day operations, maintaining effective communication, and organizing office needs.
• Monitor usage and costs of supplies (e.g., stationery, printing consumables).
• Coordinate maintenance for office equipment, pantry upkeep, and pest control.
• Arrange housing, relocation, and tenancy agreements for expatriates.
• Coordinate repairs and renewals with vendors.
• Prepare onboarding documents, access cards, and locker assignments.
• Manage exit formalities and asset return.
• Maintain and adjust electronic leave records.
• Assist with insurance claims, medical benefits, and hospitalization.
• Handle PSA passes, car permits, and travel expense claims.
• Support planning for team bonding activities, CSR events, and family day.
• Arrange travel bookings, visas, and accommodations for management and visitors.
• Create invoices in system and manage GIRO applications.
• Assist with projects assigned by the Assistant GM or HR/Admin team.

Requirements

• Diploma or equivalent qualification in Administration/Office Management.
• 1-3 years in Administration/Office Management.
• Good communication and interpersonal skills.
• Proactive, organized, and detail-oriented.
• Negotiation and vendor management skills.
• Team player with critical thinking abilities.

Interested applicants, please email your resume to [email protected]

Tan Li Lian

EA 01C3135

Reg R1100465

Job Summary:

We are seeking a dynamic and organized HR Admin cum Personal Assistant to provide comprehensive administrative support across HR functions while managing the personal and executive needs of senior leadership. This dual-role position requires exceptional multitasking abilities, discretion, and strong interpersonal skills.

Key Responsibilities:

Human Resources Administration:

• Employee Records Management: Maintain and update employee files, contracts, and HR documentation in compliance with company policies and regulations.
• Recruitment Support: Assist in the hiring process, including posting job openings, screening resumes, scheduling interviews, and onboarding new hires.
• Payroll Assistance: Support payroll processing by preparing and verifying employee attendance and leave records.
• HR Policies: Ensure staff adherence to HR policies and procedures, and address basic HR queries.
• Training Coordination: Organize and track employee training programs and professional development initiatives.

Personal Assistant Duties:

• Diary Management: Manage schedules, appointments, and meetings for senior executives.
• Correspondence Handling: Manage and prioritize emails, calls, and communications on behalf of the executive.
• Meeting Preparation: Prepare agendas, minutes, and follow-up actions for meetings.
• Confidential Support: Handle sensitive information with utmost confidentiality and discretion.

Administrative Tasks:

• Maintain office supplies and ensure the smooth running of office operations.
• Coordinate and manage internal and external events or meetings.
• Prepare reports, presentations, and documentation as required.
• Act as a liaison between departments and external stakeholders.

Key Skills and Competencies:

• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• High attention to detail and problem-solving abilities.
• Ability to handle sensitive information with confidentiality.
• Proficient in Google / Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Qualifications and Experience:

• Diploma or degree in Human Resources, Business Administration, or a related field.
• Proven experience in HR administration and personal/executive assistant roles.
• Familiarity with employment laws and HR best practices.

Work Environment:

• Dynamic and fast-paced environment requiring flexibility and adaptability.
• Close collaboration with senior executives and cross-functional teams.

Company Profile

ASSEMBLY WORKS PTE. LTD. is a corporate advisory firm that assists local and overseas clients in registering companies in Singapore, and provides accounting, annual return filing, tax filing, trademark registration and human resource consulting services. We are located centrally along Eu Tong Seng St with sheltered access to Clark Quay and Chinatown MRT stations.

Roles and responsibility:

1. Provide administrative support to the corporate secretarial team, including preparation of documents
2. To prepare board resolutions and minutes of meetings using templates
3. Update and maintain registers and corporate secretarial records
4. Perform e-filing with ACRA and e-stamping transactions with IRAS
5. Conduct Client due diligence (CDD) procedures and record documentation
6. Assist with providing administrative support to company top management
7. Reach out to clients for statutory deadlines and reminders
8. Respond to clients queries in a timely and professional manner
9. Work with other departments to ensure that the clients requests and requirements are fulfiled

Requirements:

• Ability to prioritize work and meet deadlines.
• Able to work both in a team environment and independently.
• Good written and verbal communication skills.
• Organised, detailed and deadline oriented.
• Be flexible and adaptable in working styles.
• Prior experience in corporate secretarial work will be advantages but inexperienced candidates are welcome to apply.
• On job training will be provided.

Working Hours - Mon-Fri: 9am - 6pm

Responsibilities:

· To provide administrative support

· Assist in the preparation of delivery order, purchasing order and invoicing

· Handle phone and email enquiries, ensuring timely responses

· Maintain good filing, photocopying, scanning documents & proper records of documents and correspondences.

· Prepare schedule plan and arrange delivery

· Provide administrative support and undertake additional tasks as needed

Requirements:

• Good coordination and communication skills
• Basic knowledge of Microsoft Excel and Word
• Good team player and self-motivated

Interested candidates who wish to apply for the advertised position, please click APPLY NOW.

Alternatively, you may send your application and resume in MS Words format to [email protected] or Whatsapp to 8767 9648

We regret that only shortlisted candidate will be notified.

K N Tan
Registration Number: R1768143
EA Licence No: 17C8778 (JIH SUN EMPLOYMENT AGENCY)

R: 5YRN12OPM15

Job Highlight:

• Position: Accounts / Admin Assistant
• Location: Orchard
• Working hours: Monday - Friday 9am - 6pm
• Salary (commensurate with experience): Up to $2,800 + Performance Bonus
• Duration: Permanent

Job Function:

Support the preparation of monthly financial reports, ensuring a smooth workflow. Maintain attention to detail with numerical data and ensure compliance with relevant rules and regulations in financial reporting.

Job Responsibilities:

• Assist and support accounts department in daily administrative work(s) and documentation
• Basic book keeping preparation
• Performing data entry and managing general ledger postings
• Aid in monthly, quarterly and yearly closing processes for accurate financial reporting
• Assist accounts department during internal and external audits
• Liaising with internal/external stakeholder(s) as and when needed
• Perform other ad-hoc duties as assigned by management

Job Requirements:

• At least a Diploma in Accounting or relevant qualification
• 1 year of working experience preferred
• Fresh graduates are welcome to apply
• Good verbal communication and interpersonal skill
• Able to start work immediately or on a short notice will be advantageous.
• Proficient in Microsoft Excel, Pivot and Vlook-up will be added advantage

Job Description

• Industry/ Organization Type: Food manufacturing
• Position Title: Admin Assistant
• Working Location: Tai Seng
• Working Hours: 5.5 days (M-F, 730am-430pm; Sat, 730am-1130am)
• Salary Package: Basic salary up to $2,300 + Housing Allowance + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Handle customer inquiries and feedback efficiently.
• Process orders to ensure they are completed on time each day.
• Coordinate with logistics teams to ensure products are delivered on schedule.
• Help plan the best delivery routes and manage operations like stock movement.
• Assist in preparing quotes and tender documents.
• Provide administrative support for daily business activities.
• Support operations to ensure smooth processes.
• Perform any additional duties or projects as needed.

APPLY NOW!!!

• 1-2 years of relevant experience.
• Good communication skills.
• Proficient in Microsoft Office applications.
• Able to work independently and as part of a team.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #70575 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Why Join Us?

· Encouraging Work-Life Balance.

· Good Career Development Opportunities.

· Work with a Small and Vibrant Team.

· Opportunity to Wear Many Hats and Gain Different Sets of Skills.

With the rapid expansion of Delifrance Singapore, a concept of OUE Restaurants’ portfolio of fine dining and casual dining brands in Singapore, we are on the lookout for individuals who are excited about hospitality and lifestyle and champion sustainable concepts.

At Delifrance Singapore, we are passionate about delivering unforgettable experiences to our guests, and we need you to help make that happen!

This role reports to the reporting manager and will assist in the following:

• To perform picking, packing based on outlet orders.
• To ensure good receiving in order and verifying the quality and quantity of each item.
• To record warehouse stock and monitor inventory control.
• To perform sorting, organizing and keeping stock in the right location.
• To ensure the warehouse is organized and clean.
• To perform monthly stock count every end of the month.
• Any ad-hoc duties assigned by the superior.

Requirements and Qualifications

• No work experience required; on-job-training will be provided
• Possess a great service attitude
• Energetic team player
• Willingness to work shift hours, weekends and public holidays

Personality and Competencies/Skills

• Passion for food and customer service.
• Strong communication and interpersonal skills.
• Attention to detail and a commitment to quality.
• Ability to work in a fast-paced environment.
• Strong teamwork and communication skills

HOW TO APPLY:

Don’t hesitate—hit that apply button! We can’t wait to meet you for an in-person interview!

Join Our Team as a HR assistant!

Key Responsibilities:

• Develop and suggest effective recruitment strategies to attract top talent for various positions across the organisation
• Screen and evaluate potential candidates, and conduct relevant reference checks
• Manage and schedule interviews, to ensure seamless experience for both candidates and hiring managers
• Provide valuable insights and recommendations to hiring managers

Pre-Requisites:

• Minimum qualifications of GCE A levels/Local diploma
• Strong communication and interpersonal skills
• Prior experience (recruitment tools, portals, candidate screening) would be a plus!

Benefits:

• Opportunities for professional development and career progression
• Fun and supportive work environment
• Competitive salary with performance incentives
• Frequent travel and exposure opportunities
• Opportunity to gain valuable insights into the finance industry

Position Overview:

We are seeking a detail-oriented and proactive Operations Admin Assistant to join our dynamic team. This pivotal role is responsible for overseeing warehousing operations, managing inventory levels, and addressing product-related issues to ensure seamless operations between our warehouse and retail outlets. The ideal candidate will demonstrate exceptional organizational skills, and the ability to thrive in a fast-paced environment.

Key Responsibilities:

• Warehouse Operations Management:

1. Oversee and execute stock transfer processes, ensuring the accurate and timely movement of products within the warehouse and to retail locations.
2. Address product issues promptly, such as damages reported by retail partners, and coordinate effective solutions, including product returns or replacements.

• Loading and Unloading:

1. Assist in loading and unloading inventory during inbound and outbound shipments, adhering to established safety and operational protocols to minimize risk.

• Inventory Control:

1. Monitor and track stock requests from retail partners, proactively fulfilling orders to maintain optimal inventory levels and ensure product availability.
2. Conduct regular audits to reconcile stock levels in the inventory management system with actual inventory in both the warehouse and retail locations.

• Warehouse Maintenance and Support:

1. Ensure the warehouse is maintained with a clean and organized layout that promotes operational efficiency.
2. Oversee the preparation of products for retail delivery, including specific tasks such as boiling, packaging, and arranging deliveries for items like herbal eggs.

• Collaboration and Communication:

1. Work closely with the operations team and supervisors to identify areas for improvement and streamline processes.
2. Communicate effectively with retail partners to address any inventory concerns and ensure customer satisfaction.

• Additional Responsibilities:

1. Perform other tasks as assigned by the supervisor, demonstrating a flexible approach to support team objectives and operations.

Qualifications:

• High school diploma or equivalent; experience in operations, logistics, or warehousing preferred.
• Fresh Graduate are Welcome
• Strong organizational skills with a keen eye for detail and accuracy.
• Ability to manage multiple tasks efficiently and meet deadlines in a fast-paced environment.
• Proficient in inventory management systems and basic computer application
• Excellent communication skills, both verbal and written, with a focus on problem-solving.
• Physical ability to lift and move products as required.

Working Conditions:

• This position may involve physical activities such as lifting, bending, and standing for extended periods.
• The role requires flexibility to adapt to a dynamic work environment and varying operational demands.

Why Join Us?

At Lo Hong Ka Health Care Pte Ltd, we value our employees and foster a collaborative work environment that encourages professional growth. Join us in our mission to deliver exceptional products and services to our customers while being part of a dedicated team.

• Support on the day-to-day admin / HR queries related to employees
• Managing records, updating databases, and assisting in HR operations
• Monthly & ad hoc invoices creation
• Preparing admin / HR reports
• Handle employee inquiries and provide timely and accurate information
• Any other ad-hoc duties as assigned or required

Admin Assistant cum Account

Working Hours: Monday-Friday (9.00 am - 6.00 pm)

Working Location: Bartley

Salary: $2000-$2400

Requirements

• Preferably with 2 years of Administrative/ Accounting experience

Responsibilities

• Assist the company's management team with administrative and accounting tasks.
• Perform general office duties and upkeep of office to ensure that it is always neat and tidy.
• Assist to prepare sale quotation and invoices
• Keep good records of the company documentation.
• Assist in coordination with vendors
• Printing, scanning and filing documents (e.g. tax invoices, invoices issued etc.)
• Keeping good records of supplier invoices and payment
• Other admin/accounts duties as assigned by superior.
• Assist team on project coordination if required
• Assist team on submitting permit to work application to landlord before projects commence

WhatsApp: +65 9837 8400

Lim Jun Yao Reg No.: R1989028

The Supreme HR Advisory Pte Ltd EA No.: 14C7279

Mon - Fri 8:30 a.m. - 5.30 p.m.

Sat 8:30 a.m. - 12:30 p.m

( Alternate Saturday )

Main Duties & Responsibilities

• Be the front line for all visitors, prospects and customers in the showroom

• Receive and forward queries and complaints via phone, email and general correspondence

• Provision of drinks and snacks to visitors, prospects and customers

• Monitoring of whereabouts of all members of the sales department

• Preparation of all documentation for delivery

• Manage showroom and test-drive cars

• In charge of showroom and pantry area

• Perform administrative duties

 PO

 Stationery, Beverage and Snacks

• Support aftersales, sales and marketing team

Qualities

• Proactive

• Excellent team player

• Provide excellent customer service skill

• Courteous

• Attention to detail.

• Excellent communication skills

• Good organisation skill

• Good computer skills with Microsoft office and Salesforce would be an advantages

• Experience with hospitality and customer service would be an advantage

• Driving experience preferred

Job Description

• Industry/ Organization Type: Marine Technology Service Provider
• Position Title: Accounts cum Admin Assistant (AP & Payroll)
• Working Location: West – Tuas (Nearest MRT: Tuas Link) – Requires taking a few bus stops to reach the company
• Working Hours: 5 days (Mon-Fri: 8.30 am-5.30 pm)
• Salary Package: Up to SGD2800 + AWS + Bonus
• Duration: Permanent

Key Responsibilities

• Essential for managing administrative tasks related to accounts payable, payroll, and the coordination of work passes and training for staff.
• Accounts Payable: Manage and process all accounts payable duties to ensure timely and accurate payment of invoices.
• Payroll Administration: Oversee the complete payroll process, ensuring accuracy and punctuality in employee payments.
• Work Passes Management: Apply for PSA Work Passes Permit for eligible employees and ensure compliance with all local employment regulations.
• Training Coordination: Organize and send employees for required courses that align with the needs of the marine technology industry.

APPLY NOW!!!

• Min. N level
• Min. 1 year of working experience in the related field, particularly in roles involving accounting principles and payroll procedures
• Familiar with Microsoft Office

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #70066 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

Job Description

• Industry/ Organization Type: Marine Technology Service Provider
• Position Title: Accounts cum Admin Assistant (AP & Payroll)
• Working Location: West – Tuas (Nearest MRT: Tuas Link) – Requires taking a few bus stops to reach the company
• Working Hours: 5 days (Mon-Fri: 8.30 am-5.30 pm)
• Salary Package: Up to SGD2800 + AWS + Bonus
• Duration: Permanent

Key Responsibilities

• Essential for managing administrative tasks related to accounts payable, payroll, and the coordination of work passes and training for staff.
• Accounts Payable: Manage and process all accounts payable duties to ensure timely and accurate payment of invoices.
• Payroll Administration: Oversee the complete payroll process, ensuring accuracy and punctuality in employee payments.
• Work Passes Management: Apply for PSA Work Passes Permit for eligible employees and ensure compliance with all local employment regulations.
• Training Coordination: Organize and send employees for required courses that align with the needs of the marine technology industry.

APPLY NOW!!!

• Min. N level
• Min. 1 year of working experience in the related field, particularly in roles involving accounting principles and payroll procedures
• Familiar with Microsoft Office

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #70066 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

Location: Holy Innocents’ High School, 1191 Upper Serangoon Road, Singapore 534786

Contract Duration:

• Base Year: 2 January 2025 to 14 November 2025 or from the issuance of the Letter of Award (LOA), whichever is later.
• Working Hours: Monday to Friday, 8:00 AM – 4:30 PM (8.5 hours/day, including a 1-hour lunch break).

Non-Working Days:

• Saturdays, Sundays, gazetted public holidays
• School holidays in November and December
• Eve of Chinese New Year, Thanksgiving and Award Presentation Ceremony (TAPC), Youth Day, eve of National Day, eve of Teachers’ Day, and Teachers’ Day

Service Required:

• First and last week of the school holidays in June

Key Responsibilities:

Customer Service & Front Desk:

• Handle phone calls, walk-ins, and general inquiries from parents, students, and the public.
• Provide first-level assistance to sick or injured students and escalate more serious cases as needed.
• Communicate parents’ messages to teachers effectively.

Administrative Support:

• Manage loan and collection items as assigned by the Admin Manager (AM) or Vice Principal Admin (VPA).
• Oversee the stock of spare uniforms, office supplies, pantry items, and first aid supplies.
• Handle incoming and outgoing mail as directed by the AM or VPA.
• Count, sort, and distribute brochures, leaflets, and items to teachers and students.
• Ensure forms in the General Office are current and replenished regularly.
• Maintain cleanliness and organization of the reception area.

Other Duties:

• Safeguard official information by signing a confidentiality undertaking.
• Perform ad-hoc administrative tasks as assigned by School Leaders, AM, or HOD overseeing the department.

Qualifications, Skills & Experience:

Minimum Requirement:

• Education: GCE ‘N’ Level or equivalent

Preferred Experience & Skills:

• At least 2 years of relevant work experience
• Pleasant and people-oriented with strong communication skills
• Ability to work effectively in a team and independently
• Fluent in English and a Mother Tongue language (preferably Mandarin)
• Proficient in Microsoft Office applications (Word, Excel, Outlook)
• Prior experience working with students in schools (advantageous)
• First Aid Certification (advantageous)

Job Title:

Purchaser / Admin Assistant

Job Summary:

The Purchaser/Admin Assistant will be responsible for managing procurement activities, maintaining records, and supporting administrative tasks. This role requires strong organizational skills, attention to detail, and the ability to handle multiple responsibilities efficiently.

Key Responsibilities:

Procurement Duties:

1. Source and evaluate suppliers to obtain the best prices and quality for materials, goods, and services.
2. Prepare and process purchase orders, ensuring accuracy and compliance with company policies.
3. Track and monitor delivery schedules to ensure timely receipt of orders.
4. Negotiate terms and contracts with suppliers and vendors.
5. Maintain and update a database of approved suppliers and products.

Administrative Duties:

1. Manage daily office operations, including filing, documentation, and correspondence.
2. Maintain inventory records and reorder supplies as needed.
3. Handle incoming calls, emails, and inquiries professionally.
4. Support Project/HR-related tasks, if required.

General Responsibilities:

1. Collaborate with various departments to understand procurement and administrative needs.
2. Ensure compliance with company policies, procedures, and ethical standards.
3. Identify opportunities for cost savings and process improvements.
4. Provide support for ad hoc projects and assignments.

Requirements:

Education and Experience:

• Secondary/Diploma in Business Administration, Supply Chain Management, or a related field.
• At least 1–2 years of experience in purchasing or administrative roles.

Skills:

• Strong communication and negotiation skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Knowledge of procurement software or ERP systems is an advantage.
• Excellent organizational and multitasking abilities.
• Attention to detail and ability to maintain accuracy under pressure.

Other Qualities:

• Team player with a positive attitude.
• Proactive and able to work independently with minimal supervision.
• Willingness to learn and adapt to changing tasks and priorities.

Job Description

• Industry/ Organization Type: Manufacturing
• Position Title: Accounts and Admin Assistant
• Working Location: Woodlands
• Working Hours: 5 days (Mon - Fri, 8.30 am - 6.15 pm)
• Salary Package: Basic salary up to $2,200 + OT + AWS + Variable bonus
• Duration: Permanent Role

Key Responsibilities

• Support a wide range of Accounts Receivable (AR) duties, including preparing invoices, verifying sales, managing month-end closing, and performing account reconciliation.
• Prepare and process various documents, such as Invoices (Credit and Cash Terms) and Credit Notes.
• Track and monitor collections and payments, updating the Aging List for the Sales team to follow up where necessary.
• Reconcile outstanding payments, resolve billing disputes, and address discrepancies.
• Prepare and process Purchase Orders (PO).
• Assist with Stock Management, including tracking daily stock movements and managing monthly and year-end stock take.
• Ensure accurate and timely entry of AR, AP, and GL transactions into the accounting system.

APPLY NOW!!!

• Diploma or Certificate in Accounting or equivalent
• Proficient in Microsoft Office applications
• Good organizational skills with excellent time management and the ability to prioritize tasks

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #69318 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Job Description

Manage Recruitment Processes - posting of job availability, liaise with agents etc

Process all Work Pass application, MOM-related surveys, Prepare Letters, and Handle HR related tasks

Prepare payroll and handle payroll matters

Onboarding & Off-Boarding

Manage staff Training activities

Perform any adhoc duties as assigned

Requirements

Min 1 year relevant experience

Min N Level or equivlent qualification

Prior experience with Timesoft Payroll software advantageous

Working Hours

Mon-Fri: 8.30am to 5.30pm

Sat : 8.30am to 12.30pm

Full Time

Workplace at Kranji

Basic Up to $2,500 per month

5 day work per week

Handle day-to-day Admin & accounts duties (MYOB accounting software & MS office) such as filing, data entry including answering calls, emails & correspondence

AP/AR/Issue invoice, HR duties (assist on payroll)

Any Ad-hoc assigned

Ability to handle confidential information professionally.

Ability to manage multiple taks & prioritize work effectively.

Position: Admin Assistant (Construction)

• Working day: 5.5day (Mon-Fri 9am-6pm ; Sat 9am-1pm)
• Working location: (Tuas – Transport Provide from Tuas Link MRT)
• Salary: $2,400 - $2,600 (Experience can ask higher, up to $3k)

Requirement:

• At least relevant working experience in Construction Industry

Responsibility:

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and mainta
• in office policies and procedures
• Order office supplie
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Chin Wai Loon Reg No: R24121618

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

· Provide front-desk service duties, such as handle incoming calls, attend walk – in visitors, handle incoming mails and fax, handle incoming and outgoing courier services including transmit the documents items from office to site by mail or courier.

· Manage and up-keep overall cleanliness and tidiness of office areas.

· Managing administrative tasks such as filing, typing, copying, binding and scanning.

· Maintaining records, updating paperwork, and documenting procedures as per the requirement of an organisation.

· Assist with preparing payment certificates

· Process employee expense reimbursements.

· Assist in accounting matters such as matching of PO, DO, invoices, documentation and filing.

· Assist in purchasing matters.

· Provide other admin or general office support duties as needed.

Scope of work

• Provide pleasant and attentive services to members of public stakeholders and members of school, i.e. parents, students etc with their enquiries and requests.
• Provide timely, accurate and clear communication – both written and verbal – to members of public stakeholders and members of school, i.e. screen and direct calls, take and relay messages, provide required information for inquiries.
• Attend to sick or injured students who report to the General Office (GO), and notify relevant staff as well as maintain records of sick bay usage
• Support the GO staff with administration and operational matters, e.g. organise and sort mails, receive deliveries, assist with recording students’ late coming, checking the completeness of forms submitted to the GO.
• Keep proper records of keys and lockers issued.
• Complete other role-related duties as assigned by Principal, Vice-Principals, Administration Manager and Admin Executive.

Qualifications, skills and experience:

• Possess a minimum 3 years’ experience working as a receptionist or as a personal assistant to management/C-suite personnel, and/or relevant certificates.
• Have good working knowledge of office IT software such as Words and Excel.

Contract Period: From 8 Jan 2025 to 30 June 2026

Initial Contract Period:

Start Date: 8 Jan 2025 or date of issuance of Letter of Acceptance, whichever is later

End Date: 30 Jun 2026 or adjusted according to the actual start date

Personnel to be deployed at the following hours:

School Terms:

Even Week

Monday to Thursday: 7.30am to 4.00pm

Fridays off (ie HBL day)

Lunch: 45 minutes

Odd Week

Monday to Thursday: 7.30am to 4.00pm

Fridays 7:30 am to 1 pm

Lunch: not included

June School Holidays

Even Week

Monday to Thursday: 8:00am to 4.00pm

Fridays off

Lunch: 45 minutes

Odd Week

Monday to Thursday: 8.00am to 4.00pm

Fridays 8:00 am to 1 pm

Lunch: not included

School Declared Protected Holidays

Even Week

Monday to Thursday: 8:00am to 4.00pm

Fridays off

Lunch: 45 minutes

Odd Week

Monday to Thursday: 8.00am to 4.00pm

Fridays 8:00 am to 1 pm

Lunch: not included

• Service not required on Saturdays, Sundays and gazetted public holidays
• Working arrangement/working hours may be subject to change to meet school operational needs.

Location: Seng Kang Secondary School, 10 Compassvale Lane, Singapore 545090

Scope of work

• To assist the Administration Manager (AM) / School Leaders in the day-to-day operation of the school front counter, in general administration and in the school’s service excellence initiatives to achieve positive customer relations and satisfaction level.

The Personnel’s duties and responsibilities include:

• Handle phone calls, walk-ins and general enquiries from parents, students, and members of the public
• Render first level assistance to walk-in students’ needs including sick and injured students. To escalate case to other colleagues in the office immediately if it is beyond superficial cases
• Communicate with teachers regarding parents’ messages from phone calls or walk-in parents
• Manage items on loan and/or for collection as assigned by the Admin Manager or VPA
• Manage stock of spare uniforms, office stationeries and pantry items
• Manage snail mails as instructed by Admin Manager or VPA
• Assist in the counting and sorting / distribution of brochures or leaflets / items to the teachers and students
• Maintain stock of first aid supplies
• Maintain the forms in General Office (ensure forms are current and replenished timely)
• Maintain tidiness of the reception area at all times
• Any ad-hoc admin duties assigned by the School Leaders / AM
• The Personnel is required to sign an undertaking to safeguard official information.
• To perform any other duties as assigned by SH/HOD overseeing the department.

Qualifications, skills, and experience:

• Academic qualification: at least GCE ‘N’ Level
• At least 2 years of relevant work experience
• Pleasant disposition and people-oriented
• Good communication skills and ability to work in a team
• Fluent in English language and a Mother Tongue language, preferably Mandarin
• Working knowledge of Microsoft Office applications
• Prior work experience with students in schools will be an added advantage
• First Aid Certification will be an added advantage

Contract Period:

Base Year: 2 Jan 2025 to 14 Nov 2025 or after the issuance of LOA whichever is later

The Personnel to be deployed must be able to commit to a full-time employment at the School for the work hours below.

Work Hours – Total 42.5 hours per week:

Mondays to Fridays - 8 am to 4.30 pm

Total hours per day: 8.5 hours (including one hour of lunch)

• Service not required on Saturdays, Sundays, gazetted public holidays and school holidays in November and December and on the following days: Eve of Chinese New Year, -Thanksgiving and Award Presentation Ceremony (TAPC); Youth Day; eve of National Day; eve of Teachers’ Day and Teachers’ Day
• Service required on the first and last week of the school holidays in June.

Location: Holy Innocents’ High School, 1191 Upper Serangoon Road, Singapore 534786

Front Desk Responsibilities:

• Provide courteous and professional frontline customer service for the counselling centre.
• Manage appointments, including scheduling, sending reminders, and ensuring room bookings are accurate.
• Serve as the primary point of contact for clients and therapists, addressing inquiries and concerns promptly and professionally.
• Provide clients with information about services, pricing, and policies.
• Ensure the room is prepared before each session, including refreshments, and maintain the cleanliness and neatness of the centre.
• Collect payments and send the necessary information to the finance department.
• Uphold confidentiality of both client and therapist information.
• Perform any other ad-hoc duties as assigned.

Administrative Responsibilities:

• Maintain and upkeep the office space, ensuring everything is in order.
• Handle email and phone inquiries, forwarding them to the relevant person in charge.
• Oversee procurement of office supplies and items.
• Assist with and participate in event preparation.
• Perform any other ad-hoc duties as assigned.

Requirements and skills

• Proven work experience as a receptionist, front office representative or similar role Customer service of at least 2 years , Previous experience in a similar role, particularly in a counselling, clinic or mental health setting.
• Proficiency in Microsoft Office
• Professional attitude and appearance
• Good verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent customer service skills