Administrative Support

• Coordinate and arrange logistics, such as catering, transport, venue booking etc for meetings, events, and company functions
• Collate and submit finance documents to process payments
• Review and process applications accurately
• Manage Learning Management System for Courses
• Assist to manage and organise schedules, appointments, and meetings
• Liaise with stakeholders for exam processing matters
• Collate and create assessments in internal systems
• Budgeting for new intake exams and programmes
• Co-lead the programme
• Handle general enquiries and perform other ad-hoc duties as assigned

Operational Support

• Facilitate course workshops or lectures, whether in-person or virtual
• Support examinations and courses during office and non-office hours by performing tasks such as invigilation and ushering

Job Requirements:

• Previous experience in an administrative or operational support role would be advantageous
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and platforms such as Zoom and MS Teams is preferred
• Working around 20 weekends a year and occasionally after office hours is to be expected.
• Working after office hours and on weekends will be compensated by off-in-lieu.
• Nearest MRT: Kent Ridge MRT
• Working Hours: 8:30 am – 6:00 pm (Monday to Thursday), 8:30 am – 5:30 pm (Friday)

**We regret that only shortlisted candidates will be notified**

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOLKELLY job application platform - GO.

https://sg.go.persolkelly.com/job/apply/10920

By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries.

EA License No: 01C4394

EA Personnel ID: R1655869

EA Personnel Name: Chua Le Teng, Sherry

• Organize team events
• Detail-oriented and capable to prioritize various assignments
• Should be able to maintain calendars for multiple executives in the organization
• Coordinate with other Executive Assistants (EAs) when scheduling meetings
• Manage general departmental administrative activities
• Handle printing and collating work
• Support and cross-train other EAs
• Provide leadership support
• Handle phone calls and convey important messages on time, every time.
• Maintain confidentiality with crucial data of the organization
• Provide support to new recruits with facilities and necessary assets

Requirements

• 2+ years of experience in an admin executive position
• Advance level Proficiency in Microsoft Office and other common office software
• Broad understanding of executive administrative practices and processes
• Excellent written and verbal communication skills in Hindi and English
• Independent and able to work with minimal supervision
• Knowledge of HR policies and procedures can be considered as an advantage

PR/094708
Company and Job Overview

A Japanese company is looking for an Admin Officer.

Job Responsibilities

Responsible for managing accounting documents.

Responsible for Providing administrative and logistics support.

Responsible for assisting in trade related documentations.

Job Requirements

Japanese Language is advantage for internal communication.

​Benefits

Salary: Monthly S$2,000-$4,000/month

Working Hours: 9:00 am - 5:45 pm

If you are interested in the role, please click APPLY NOW
Please note that only shortlisted candidates will be contacted, thank you.

JAC Recruitment Pte. Ltd.
EA License: 90C3026 | EA Personnel: R24123854 | EA Personnel Name: Moena Ono

• Handle general administrative tasks such as answering phone calls, responding to emails, and managing correspondence.
• Coordinate and schedule meetings, appointments, and travel arrangements for senior executives and staff members.
• Prepare reports, presentations, and other documentation for meetings and presentations.
• Organize and maintain physical and electronic files, records, and databases, ensuring accuracy and confidentiality.
• Oversee office supplies inventory and place orders when necessary.
• Serve as the point person for maintenance, mailing, shipping, and purchasing requests.
• Assist in budget preparation and expense monitoring, ensuring adherence to company policies.
• Collaborate with HR to manage employee records, attendance, and vacation schedules.
• Liaise with external vendors, suppliers, and clients to ensure smooth business operations.
• Conduct research and provide administrative support to various projects, as assigned.
• Provide support and assistance to other team members as needed.

Responsibilities:

• Maintain full set of accounts and prepare timely management reports for multiple entities.
• Process monthly journal entries, schedules and bank reconciliations.
• Manage loan covenants and ensure compliance with bank requirements.
• In-charge of cash flow management.
• Prepare monthly, quarterly and annual financial statements for stakeholders.
• Handle GST filings and submission.
• Assist with year-end financial closing and audit processes.
• Liaise with external partners (company secretary, tax agents, auditors and banks).
• Assist in the setup & strike off companies with company secretary.
• Support the preparation of financial forecast and budgeting.
• Perform general administrative tasks.
• Perform other ad-hoc duties as assigned.

Requirements:

• Proficient in MYOB & Microsoft Excel.
• Matured, organized and meticulous with the ability to handle multiple tasks under tight deadlines.
• Work independently in a fast-paced environment.
• Report to Finance Manager.
• Able to start work immediately.
• Diploma/Degree in Accounting or equivalent.

Job Scope

• Data entry
• Sorting, filing, photocopying and scanning documents
• Other ad hoc duties assigned

Requirements

• Minimum GCE A level/ Diploma in any field

Interested applicants please send your resumes to [email protected]

Jessica Nguyen Huynh Thanh Truc

Recruiter (R23113787)

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

Basic up to $3400

Walking distance from MRT

Working schedule: Mon - Fri, 8.30 am - 5.30pm

Responsibilities

• To provide support and assistance to the sales team

• To prepare reports and other documents required by the management

• To liase and coordinate with Operations and Sales team

• Able to follow up closely with new and existing clients

• Check incoming e-mails and prepare quotations

• Assist with additional tasks/initiatives as assigned

Requirements:

• Min. Degree in any field
• 1 year experience in sales operations and sales support

**We regret to inform that only shortlisted candidates would be notified.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by company relating to this job application.

Hui Yew Cheong

Registration Number: R24124511

EA Licence No: 06C2859 (MCI Career Services Pte Ltd)

Basic Information

• 5 Days : 8.00am - 6.30pm
• Basic up to $2.5k
• AWS + VB
• Located at Loyang

Job Scope:

• Data entry
• Processing of local orders
• Checking of freight and courier charges for customers
• Other administrative tasks

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified**

Zen Career Pte Ltd | 24C2559
Ang Jia Hong (Cody) | R24126406

Admin Executive

Job Description & Responsibilities:

• Support Director in his daily works
• Handle daily admin & HR tasks such as leave and medical record
• Support sales & production dept when needs rises
• Making travel arrangements and appointment
• Attend weekly meeting and do follow up with action matters
• Answer phone calls and redirect to respective dept
• Greet and assist visitors.
• Maintain polite communication via phone, e-mail, and mail.

Requirements:

GCE / N level/ Diploma

• Excellent in computer skills.
• Able to work independently
• Friendly & hardworking with positive attitute
• Salary S$2800-3300
• Singaporean & Singapore PR

• To do proper filing and documentations.
• Assist in preparing reports, invoices, quotation, and service agreements.
• Compile, maintain, and update daily and monthly attendance records of site employees.
• To perform other ad-hoc duties assigned by the superior.
• Prepare handover material/checklist for handover

• Experience in compiling, maintaining, and updating daily and monthly attendance records is required.
• Candidate must possess at least an "O" or "N" level qualification.
• Highly organized with strong attention to detail.
• Computer skills, including proficiency in Microsoft Office and data entry.
• Able to work independently
• Can start work immediately will be preferred.
• Mon-Fri (9am-5pm)

- Support contract department teams with administrative support

- Communicate with office team members to convey any pertinent information

- Processes new project tender documents to update and maintain files and records

- Correspond to emails and attending to phone calls queries and provide needed information

- Update and maintain office policies and procedures

- Write and distribute email, correspondence memos, letters, faxes, etc.

- Manage housekeeping of all internal office matters and administrative works

- Sort and distribute mail and courier

- Other ad-hoc administrative duties when assigned

Requirements:

· Diploma in the fields of Business Studies/Administration/Management or equivalent

· High motivated, eager to learn and keen desire to contribute

· Preferable relevant construction - contract department's admin working experience

Details:

• General secretarial and clerical functions relating in particular to Conveyancing works.
• Maintenance of files and records.
• Provide secretarial assistance as needed.

Requirements:

• No experience is welcome to apply.
• Strong communication skills, enthusiasm, and a positive attitude.
• Proficient in Microsoft Office Applications.
• Ability to thrive in a fast-paced work environment.

Job Descriptions:

· Assist Deputy General Manager to support in managing Admin Team

· General administration support, including but not limited to:

· Company BCA license renewal, new application

· Support audit including GGBS, ISO, BCA 24 RP-P-T personnel

· Respond to internal & external parties, including but not limited to relevant government agencies such as BCA

· Preparing payment voucher for suppliers and processing petty cash claim for staff

· PPE order and record update

· Support tender team for POA application

· Support team leaders on call

· Company internal and external events support like posting Christmas cards, ordering CNY hampers and mooncakes etc

· Reception of guests from local and abroad

· Taking meeting minutes

· Management of company stamp and director’s signature stamp

· liaise with regional and HQ office and submit reports upon request

· General Admin duties, including but not limited to handling incoming calls, email, mails, ordering stationeries and pantry supplies, arranging travel and booking of hotels

· Other duties as assigned by DGM

Job Requirements:

· Diploma / Degree, admin or HR related studies preferred

· At least 5 years of related working experience

· Willing to multi-task and have sense of urgency.

· Able to work well as a team and independently

· Good command of written & spoken English and Chinese Mandarin (in order to liaise with Chinese speaking associates)

· Proficient with Microsoft Office programmes including MS Excel, Power point & MS Words

· Good interpersonal and communications skills

· 5 days work week

· Appointment title will commensurate with experience and qualification

Part-Time Admin Assistant/ Helper

1) Required to work 3 hours per day between 2pm to 5pm(Mon to Fri)

2) Maintain cleanliness of premises

3) Preparation & Tagging of Label Stickers

4) Packaging of outbound goods

5) Clerical tasks

6) Perform other administrative duties & tasks as assigned

Requirements: -

1) Willing to learn

2) Good communication skills

3) Proficient in basic computer skills

4) Students are welcome to apply

About us:

Hebei Jinbiao is the leading specialist for Noise Control Products in Asia.

With a legacy of excellence since 2016, we have emerged as the premier service provider to the construction industry.

Our dedication to innovation and quality has secured our position as the #1 choice for noise barriers in Singapore. Our products are trusted by prominent organizations such as LTA, HDB, URA, PUB, and various private construction projects.

Role & Responsibility:

- Provide administrative support to the Project Engineer in the planning, scheduling, and execution of projects.

- Assist in the coordination and communication between clients, contractors, and team members to ensure project goals are met.

- Prepare and manage project documentation, including schedules, meeting minutes, reports, and progress tracking.

- Monitor and track project progress, ensuring timely completion and proper documentation.

- Support the team

1. The Vendor shall ensure that the assigned Admin Support Staff(s) are suitably qualified to support the following:

1. End-User IT Resources

2. Monitoring of the desktops/laptops leasing schedule for various subscriptions;

3. Tracking of IT Equipment due for technology refresh;

4. Tracking of IT Equipment for incoming/outgoing officers;

5. Monitor and coordinate the deployment/collection of IT Equipment for incoming/outgoing officers;

6. Monitor leasing billing and verification.

1. WOG Services Administrative Support

2. Raising of Service Requests;

3. Monitor leasing billing and verification;

4. Monitor the software packaging and deployment status.

1. IT Asset Management

2. Manage the Configuration Management Database (CMDB);

3. Receipt of assets delivered;

4. Handover of assets to AFM for IT Resource provisioning;

5. Monitor the utilisation of hardware/software/licences;

6. Assist in assets disposal;

7. Asset Tagging.

1. General Support

2. Preparation, sending and uploading of advisories/announcements;

3. Administration of mailbox (handling of standard queries e.g. about tech refresh, printer, token replacement, etc);

4. Sourcing for small value purchase peripherals;

5. Testing of IT Services;

6. Physical Keys management;

7. Any other Ad-hoc duties when required.

1. Mobile Devices Support

2. Preparation of Mobile Devices;

3. GoMAX provisioning;

4. Apple/Google accounts creation;

5. GoMAX forms filling and submission;

6. Mobile OS upgrade and Software Installation/Uninstallation;

7. Monitor the various services billing and verification.

Job Responsibilities:

• Manage reception duties, including handling calls, inquiries, and visitors.
• Provide administrative support, including filing, document management, and scheduling.
• Assist with the preparation of reports, presentations, and other documents.
• Manage office supplies and ensure smooth daily office operations.
• Provide administrative support to the management team as required.

Job Requirements:

• Diploma in any field.
• Prior administrative assistant or receptionist experience.
• Strong communication and organizational skills.
• Proficiency in Microsoft Office Suite.
• Ability to work both independently and collaboratively.

Key Responsibilities:

1. Administrative Support:Manage and maintain office operations, ensuring a clean and organized workspace.
   Handle correspondence, including emails, phone calls, and physical mail.
   Prepare reports, presentations, and documentation as required.
   
2. Scheduling and Coordination:Oversee calendars and schedule meetings, appointments, and events.
   Coordinate travel arrangements and logistics for team members.
   
3. Office Management:Maintain office supplies and inventory, ensuring timely procurement and restocking.
   Liaise with vendors and service providers for office needs.
   
4. Record Keeping and Data Management:Maintain accurate records, including employee files, invoices, and contracts.
   Assist in data entry and database management for smooth information flow.
   
5. Team and Stakeholder Support:Support HR and finance departments in administrative tasks, such as onboarding and payroll documentation.
   Act as a point of contact for internal and external stakeholders
   

Job Descriptions

• Full Time / Permanent Position.
• Maintain detailed records of inventory.
• Order new supplies and equipment when necessary.
• Develop budget with the finance department.
• Find vendors and suppliers that suit company’s budget.
• Attend Toolbox meetings and take minutes of meetings.
• Address employees’ sick leave and vacation requests.
• Create progress reports for company executives.
• Process timesheets from employees.
• Adhere to health and safety regulations at site.
• Troubleshoot problems at site and provide solutions to resolve them.
• Answer inquiries from clients and handle clients’ complaints, should they arise.
• Salary Range: $2800 - $3200 (Based On Experience)

Job Requirements

• Minimum 2 – 3 years of relevant work experience in the Construction industry.
• Computer Literate – Proficient in Microsoft Office.
• Able to communicate in Mandarin would be an advantage.
• Possess excellent organizational, leadership, problem solving and analytical skills.
• Possess strong interpersonal skills, effective time management and multitasking skills.
• Able to lead the team.
• Able to work independently or with minimal supervision.
• Able to work in a fast-paced environment.
• Able to start work immediately.

We are a major Currency Exchange Company doing buisness over 25 years.

Looking for financial admin to support the director with basic admin work, book keeping, filing and basic accounting.

No experience required, on job training will be provided.

Overseas travel oppertunities

Flexible working Hours

9.30am to 4.30pm (Mon to Fri)

Sat, Sun and Public holidays no work

Basic knowledge of Microsoft excel and word will be advantageous.

Ltvp holders and PR are welcome

Please call 96674036 (SYED) for interview

Car Service & Repair Workshop

Data Entry

-Must key in daily car service and repair record. Able to churn out weekly report and analysis report for management.

Administrative Duty

- Ensure all book keeping records and filing are up to date for company.

Account and Finance

- Must be able do accounts, procurement, budget planning in advance and weekly report for management.

Delivery Services

- Must use own vehicle daily to collect and send car parts to other workshops.

Working Hours: Mon-Fri: 830am - 515pm, Sat: 830am - 1230pm

Job Duties & Responsibilities

• Perform clerical tasks, and daily data entry

• Generate DO, PO & Invoice as deemed necessary, and ensure that all supporting documents are in place

• To respond to any email from customer or vendor

• Proper filling of documents for records and easy retrieval

• Assist in office management and organization procedures

• Performs ad hoc duties as assigned by Supervisor

Qualification & Skill

Have good interpersonal and organizational skills

Able to work with minimal supervision

Have strong attention to detail and a strong team player

Meticulous, Independent & Teamwork

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON

Alternatively, you may send your application and resume in MS Words format to [email protected] or Whatsapp to 8767 9648

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

K N Tan
Registration Number: R1768143
EA Licence No: 17C8778 (JIH SUN EMPLOYMENT AGENCY)

R: 72RRD3TYW3

Roles & Responsibilities

• Manage payroll processing and ensure timely and accurate salary payments.
• Good working knowledge of Singapore Employment Act and local HR practices
• Good knowledge of Government legislations (MOM, CPF and IRAS)
• Assist in recruitment processes including job postings, screening candidates, and scheduling interviews.
• Conduct new employee orientations and manage the onboarding process.
• Maintain and update employee records and HR databases.
• Coordinate and assist for project deployment.
• Organize and maintain personnel files and ensure confidentiality.
• Timely renewal and cancellation of work permits for foreign workers.
• Carries out work permit applications, renewals and cancellations of foreign workers in a timely manner;
• Follows up with purchase or cancellation of workers’ bond guarantees;
• Any other HR functions as assigned

Requirements:-

• Candidates must possess at least a Diploma in Business or HR Management or equivalent qualifications.
• Minimum 1 years of relevant working experience is required.
• Understanding of Singapore employment laws and HR practices
• Possess integrity, “Can Do” attitude with passion and a global mindset
• Able to work overtime as required
• 5 days’ work in office.

Interested candidates are invited to submit their CVs, preferably including the following:

1) Current & Expected Salary

2) Date of Availability

3) Reason(s) for Leaving current/ previous job

(We regret that only shortlisted candidates will be notified)

Working Hours: Mon-Fri: 830am - 515pm, Sat: 830am - 1230pm

Job Duties & Responsibilities

• Perform clerical tasks, and daily data entry

• Generate DO, PO & Invoice as deemed necessary, and ensure that all supporting documents are in place

• To respond to any email from customer or vendor

• Proper filling of documents for records and easy retrieval

• Assist in office management and organization procedures

• Performs ad hoc duties as assigned by Supervisor

Qualification & Skill

Have good interpersonal and organizational skills

Able to work with minimal supervision

Have strong attention to detail and a strong team player

Meticulous, Independent & Teamwork

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON

Alternatively, you may send your application and resume in MS Words format to [email protected] or Whatsapp to 8767 9648

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

K N Tan
Registration Number: R1768143
EA Licence No: 17C8778 (JIH SUN EMPLOYMENT AGENCY)

R: 72RRD3TYW3

Admin cum Account Assistant (AR & AP)

$2,500 – $3,500 per month

Working at Woodlands Avenue 12

Working Hour: 8:00am to 5:00pm Monday to Friday

Saturday Alternate (Half Day)

Responsibilities:

• Provides back-up to the Account Manager on all clerical functions, as needed.
• Assist on the month-end closing procedures to meet monthly deadlines.
• Assist on other accounting projects as needed.
• Process high volume in payment transaction (AR & AP).
• Able to work independently.
• Record and process all business transactions in the accounting system.
• Prepare daily, monthly sales & purchases report.
• Handle worker’s claims, petty cash,
• Other duties as assigned.

Requirements:

• Possess at least a O'Level or Diploma in Accounting/Finance, or LCCI certified, or equivalent.
• At least 1-2 years of relevant experience.