• Working day: 5 days
• Location: Tuas
• Benefits: Performance Bonus, Medical Claim, Annual Salary increment, etc.

Job Scope：

• Coordinate collection of completed jobs, generate necessary shipping documents, and notify relevant departments.
• Expedite and verify packing lists and delivery orders, follow up with logistics and finance, and handle incoming deliveries and customs.
• Oversee “Ship to” items for overseas suppliers and coordinate with packing and production teams.
• Manage direct and indirect materials, identify and select suppliers, improve supply chain strategies, monitor deliveries, and ensure compliance.
• Schedule and coordinate truck transportation and driver logistics.
• Participate in programs like TQM, Lean Manufacturing, and social activities.
• Manage coupons, reports, transaction entries, visitor reception, calls, courier arrangements, and any assigned duties.
• Maintain a clean, safe work area, and comply with safety guidelines and company policies.

Requirements:

• At least 1-2 years of relevant experience

Aurora Asia Pacific (21C0671)|Ying Kee (R21103783)

Job Description:

• Handle daily administrative tasks
• Sorting incoming mails
• Filing and sorting out documents
• Handle all incoming phone calls & filling
• Perform a variety of ad-hoc tasks as assigned from time to time
• Dedication at work is a must! Meticulous at work
• Oversee and coordinate all administrative activities

Requirements:

• Diploma or equivalent in in relevant field of studies
• Can communicate in Mandarin to liaise with Mandarin speaking counterparts
• Good attitude, Meticulous & able to work independently
• Proficient in MS Word & Excel
• Team player with pleasant disposition and excellent interpersonal & communication skill

Job Description:

• Assist in Document Control of existing projects by ensuring files are saved in timely manner.
• Assist and support L&D Manager in administrative tasks.
• Manage procurement of materials and promptly follow up on payments to Subcon / Suppliers.
• Assist in tender documents preparations.
• Other administrative duties

Job Requirements:

• Good MS Office skills
• Communicate effectively
• Experience in the construction industry would be preferred
• Able to commence work with short notice is a bonus

Job & Responsibilities:

• Perform day-to-day administrative tasks, including managing emails, scheduling appointments, and handling phone inquiries.
• Maintain and organize company files, records, and documents, both electronically and physically.
• Coordinate internal and external meetings, including preparing agendas, taking meeting notes, and ensuring follow-ups on action items.
• Handle office supplies, inventory management, and office equipment maintenance.
• Prepare and process invoices, purchase orders, and expense reports.
• Assist in HR-related administrative functions, such as onboarding new employees and maintaining personnel records.
• Provide support for various departments, including logistics, finance, and marketing.
• Ensure smooth operation of office operations by managing facilities and vendor relationships.
• Assist in the preparation of reports, presentations, and correspondence as required.
• Handle ad-hoc administrative duties as assigned by management.

WhatsApp 82255122 if interested.

Thank You

ROLE AND RESPONSIBILITIES:

• Update, compile, control and monitor the Customer Product BOM (Bill of Material), drawing and specification.
• Assists Sales Support during the Quotation stage by preparing the proposal and tender documents.
• Assists Sales Support to trigger the production Job Launch.
• Compilation and submission of Pre-Production Documentations.
• Assists Sales Support to update Customer purchase order and Delivery Schedule.
• Compilation and submission of Concession/NC documents to customer.
• Compilation and submission of Final Product Documentation to Customer.
• Control in Filing System Managment.
• Other task that delegated by Superior.

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

• A-Level, ITE or Diploma in Engineering/Business or equivalent.
• At least 1 year of relevant working experience is preferred.
• Fresh graduate with strong background in related business/engineering discipline will also be considered.

PREFERRED SKILLS:

• Self-motivated
• Good Interpersonal skills
• Teamwork spirit
• Good oral and written communication skills
• Willing to undertake multi-tasking
• Analytical, resourceful and problem-solving capabilities
• Understanding in engineering drawing and documents will be an added advantage
• Proficency with Computer skills (e.g. MS Office)

• Manage and securely store project-related documents, contracts, and records to ensure easy accessibility and compliance with organizational policies.
• Assist project managers by maintaining accurate and updated project schedules, coordinating appointments, and tracking deadlines to ensure project milestones are met.
• Manage correspondence with suppliers and vendors to ensure timely delivery of materials, resolve procurement issues, and maintain accurate records for ongoing projects.
• Handle client inquiries, schedule meetings, and prepare necessary documentation for client communications and project reviews.
• Monitor project-related expenses, process invoices, and assist in preparing budget reports to support financial management of renovation projects.
• Assist with the creation and reconciliation of project budgets by providing accurate financial data and ensuring timely processing of payments.
• Conduct regular reviews of project documentation and procurement records to ensure compliance with company policies and regulatory requirements.
• Compile and distribute project status reports to stakeholders, ensuring updates on progress, milestones, and any issues affecting timelines or budgets.

Roles and Responsibilities:

1. Administrative Support:Provide administrative assistance to the sales team.
   Maintain organized records and documentation.
   
2. Purchasing and Customer Liaison:Handle purchasing tasks and coordinate with suppliers and customers.
   Ensure timely follow-ups and smooth communication.
   
3. Order Processing and General Duties:Process delivery orders, invoices, and related documents.
   Perform other ad-hoc duties as assigned.
   

Requirements:

• Education: Minimum ITE or Diploma qualification.
• Training: On-the-job training provided.
• Language Skills: Proficient in basic written and spoken English

We are searching for hardworking and experienced administrative managers to manage operations in our chain of shops.

Your responsibilities will be:

• Supervising the day-to-day operations of the shop(s) you are assigned to.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Front desk duties, including scheduling appointments.
• Assisting with maintaining the general cleaniness of the shop, including the front desk area and toilets.

Requirements:

• Must be willing to work long hours, 6 days a week and on public holidays.
• Bachelor’s degree in business administration, management, or a related field.
• Strong time, task, and resource management skills.
• Strong problem solving, critical thinking, interpersonal, and verbal and written communication skills.
• Proficiency with computers, especially MS Office.
• Ability to plan for and keep track of multiple projects and deadlines.
• Familiarity with budget planning and enforcement, human resources, and customer service procedures.

The Administrative Executive ensures smooth administrative and operational support for the Canossian Child Development Unit (CCDU), which provides therapeutic care to children and families in the Canossian Village and other schools. This role involves coordinating with professionals, families, and schools, preparing funding reports, managing inventories, and maintaining efficient administrative workflows to ensure efficient service delivery.

Work Functions

1. Administrative and Data Management

• Process referral and discharge cases by creating records and preparing necessary documents within the allocated timeframe
• Contact parents/caregivers to provide therapy-related information and cost details
• Gather documentations and apply for subsidies for therapy if required
• Maintain accurate records and databases for children and family cases
• Prepare monthly case update excel
• Remind team members to complete case documentation and updates on time
• Compile and submit stakeholder reports and data
• Draft secondment contracts and official documents
• Work closely with the Manager to ensure smooth administrative operations

2. Operational Support

• Act as the main point of contact for inquiries, feedback, and communication
• Manage calendars and schedules for the unit
• Procure therapy tools, resources, and cleaning supplies
• Track and maintain unit inventory
• Ensure therapy rooms are equipped, organised, and meet hygiene standards
• Coordinate daily meal arrangements with Operations Head
• Arrange meals for team meetings and events (e.g., bonding sessions, birthdays, farewells)
• Initiate the yearly unit calendar and update SOPs and manuals
• Assist in tracking of trainings/ workshops provided

3. Finance

• Manage agreements/ contracts as required
• Monitor therapy tracker and follow up with parents for payments
• Handle weekly case billing
• Consolidate monthly income and expenditure and work closely with finance department to ensure timely and accurate billing
• Prepare all necessary documents required for corporate card statement monthly
• Assist in procurement and ensure compliance with financial regulations
• Monitor payments and therapy schedules for financial reporting

4. Event and Programme Support

• Assist in organising parent workshops, staff trainings, and meetings
• Provide logistical support for therapy and intervention programmes
• Participate in facilitation of programmes and special projects as assigned

5. Compliance and Reporting

• Monitor compliance with organisational and unit protocols, including confidentiality and funding requirements
• Generate routine and ad-hoc reports for management and stakeholders
• Assist in audits and service outcome tracking

Education and Experience

• Diploma or equivalent in Business Administration, Social Services, or related field (relevant experience without a diploma will also be considered)
• Prior administrative experience, preferably in healthcare, education, or social services
• Familiarity with the therapy and intervention process for children and families is advantageous

Technical Skills and Competencies

• Proficient in using Microsoft Office Suite and administrative software for billing and data management
• Strong organisational skills with attention to detail
• Ability to manage multiple tasks and prioritise effectively
• Basic knowledge of therapeutic work is a plus
• Proficient in billing processes and expenditure monitoring

Generic Skills and Competencies

• Excellent interpersonal and communication skills
• Ability to collaborate, build and maintain strong relationships with different stakeholders
• Ability to contribute to a positive work and team culture where members strive for the highest standards of service delivery and care
• Ability to adapt to change and a willingness to embrace new strategies and ways of working
• Ability to work independently with minimal supervision
• Ability to work effectively in a team-oriented environment
• Ability to multi-task and prioritise responsibilities
• Attention to detail and accuracy in record-keeping
• Strong organisational and time management skills
• Demonstrated professionalism and a strong work ethic

We are hiring Temp / Contract Admin Assistant (Office hours) to be outsourced to our clients from reputable healthcare organizations.

Apply now!

Job Scope

• Provide admin support for the departments
• Printing and delivery of course notes, office admin work
• Check and upload databases
• Answer queries through emails and calls
• Extracting of data, preparation of reports and administrative support for meetings
• Other ad-hoc administrative duties assigned

Job Requirements

• Min GCE A levels or Diploma in any studies
• Able to commence work on immediate basis
• Proficient in Excel

All Interested candidates are invited to email your resume in MS Word format to:

[email protected]


Please include your full working experience, education background, notice period, expected salary.

Sheryl Tan
Outsourcing Team
Recruit Express Pte Ltd
Company Reg. No. 199601303W | EA License Number: 99C4599

We regret to inform that only suitable candidates will be shortlisted for an interview.

Location: Woodlands

Industry: Construction, Scaffolding

Benefits:

• AWS and performance bonuses
• 14 days Annual Leave

Responsibilities:

• Manage walk-in customers and calls
• Assist and administer project matters and documents
• Follows through on all outstanding matters ensuring that open issues are effectively resolved
• Ensures that all invoices, etc have the necessary approvals before following through on payments
• Any other duties as may be assigned.

Requirements:

• Minimum GCE 'O' Levels
• Minimum 1-2 years experience in administrative position.

Job Summary:

We are looking for a dedicated individual to support teaching and administrative tasks within our organization. The role requires assisting in student learning, conducting cognitive assessments, and ensuring smooth daily operations.

Responsibilities:

Teaching Support:

• Assist teachers during group lessons.
• Conduct Pre and Post cognitive assessments for students.
• Provide guidance and encouragement to students during activities.
• Help prepare teaching materials and classroom resources.

Administrative Support:

• Manage daily attendance and update student records.
• Assist with scheduling appointments and lessons.
• Handle inquiries from parents and students professionally.
• Organize and maintain files and documentation.

General:

• Ensure classrooms and resources are clean and well-organized.
• Participate in staff meetings and training sessions as required.
• Perform other duties as assigned by the management.

Requirements:

• Relevant education or experience in teaching, childcare, or administration.
• Strong organizational and multitasking skills.
• Good communication skills and the ability to engage with children and parents.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other basic administrative tools.
• A patient, compassionate, and approachable personality.

Working Hours:

• Saturday and Sunday 8.45am-6pm.

Job Responsibilities

- Oversee the scheduling of work (repair, maintenance and walk-in)

- Oversee the ordering of suppliers, parts and equipment

- Ensure a clean organized work environment in the shop and storage areas

- Provide quality assurance: check over completed vehicle before customer collection/delivery.

- Invoicing

- Candidate should have initiative & responsible in up keeping all incoming documents and ensure all documents are filed and kept properly

- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

- Any other job related duties

- Meticulous worker

- Good attitude

- Able to work independently

- Able to use MS Office such as Excel, PowerPoint

- Able to work with others well

- Able to organize documents and handle administrative work

Job Requirements

- Min N Levels

- Strong interpersonal, communication and people management skills

- Proficiency in Microsoft Office applications

- Keen learner and able to work in fast pace environment

- Able to work independently and with minimum supervision

- Experience in Automobile Industry would be an advantage but not necessary

- Able to start immediately would be an advantage or within Short Notice

- On the job training will be provided

- Singaporean and PR and welcome (no agent please)

Job Description

We are looking for a dedicated and organised Admin Executive to join our growing digital lock business. The ideal candidate will play a pivotal role in providing excellent customer service and ensuring smooth day-to-day operations.

Responsibilities:

• Assist walk-in customers with inquiries, providing product information and support.
• Respond promptly and professionally to customer requests via WhatsApp Business and other communication channels.
• Manage general administrative tasks, including maintaining records, processing orders, and coordinating schedules.
• Support the team in handling operational activities, such as inventory checks and basic reporting.
• Address and escalate customer concerns to the relevant team members when necessary.
• Perform ad-hoc duties as required to support the business.

Job Requirements

Qualifications & Experience:

• Singaporean/PR
• Prior experience in customer service or administrative roles is a plus.

Skills & Competencies:

• Strong communication skills, both verbal and written.
• Proficient in Google Drive and comfortable with using WhatsApp Business.
• Highly organised and detail-oriented with the ability to multitask.
• Customer-focused with a friendly and professional demeanour.
• Able to work independently and as part of a team.

Additional Information:

• Work location: 501 Jurong West Street 51, Singapore 640501
• Work hours: 9.30 am - 6 pm
• Attractive remuneration package with opportunities for growth.

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

Job Description:

• Handle CRM enquiries
• Route queries to the right processing officers for follow up.
• Draft and issue replies to external enquiries

Requirement:

• Proficient in Microsoft Office
• Some customer experience handling preferred

Work Arrangement:

Working Hours:

• Monday to Thursday: 8.30 am to 6 pm
• Friday: 8:30 am to 5:30 pm

Location: Havelock Road

Contract Period: 10 Months

EA License No.: 96C4864

Reg. No.: R22110485 SHANICE LIM XIN NI

Responsibilities

• Offering administrative and clerical assistance to support departmental functions.
• Compiling, preparing, and ensuring timely submission of necessary reports.
• Handling and processing payments for invoices.
• Arranging and coordinating meetings, including scheduling, sending invites, booking conference rooms, and setting up required equipment.
• Managing travel arrangements and scheduling appointments for the management team.
• Planning and organizing both internal and external events.
• Facilitating communication and coordination between departments to ensure efficient information flow and timely updates across the organization.
• Performing additional tasks as needed.

Requirements:

• Possess at least diploma in Business Management or a related field, with a minimum of 1 year of relevant experience.
• Proficient in MS Office
• Strong ability to multitask and adhere to deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills.

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to [email protected]

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken

Ref: L3Y5394V

Location: Yishun

Day: Mon-Fri

Timing: 9am to 2pm

Job Scope:

- Liaising with MOM

- Filing of documents

- HR & admin duties

- Preparation of materials & other ad hoc duties

Salary: $1000

Job Description:

• Managing and maintaining the inventory of parts and components.
• Handle customer inquiries and address their needs.
• Place orders for parts and components as needed.
• Liaise with suppliers to place orders, confirm deliveries, negotiate prices, and manage lead times to ensure parts arrive when needed.
• Prepare and maintain purchase orders.
• Prepare quotation, invoice and delivery order.
• Monitor delivery schedule & coordinating with warehouse personnel.

Job Requirement:

• Good interpersonal and communication skill
• Preferable with relevant experience in administrative and logistics
• Familiar with Ms Office Application
• Excellent organizational skills and attention to detail

AngelineMah
Reg No: R2096146
One Vogue Pte Ltd
EA License: 19C9629

What this job involves:

Centralising all logs and requests

What we’re looking for is an expert who can effectively streamline processes and requests. Reporting to the facilities manager, you’ll provide superior call logging services—receiving and logging complaints containing complete details of the requests.

In line with this, you’ll tag each request with unique identity numbers to determine the nature of issues, and to dispatch them to the appropriate department. You’ll also follow up on the progress of each request by coordinating with respective assignees and monitoring their response time.

Furthermore, you’ll keep tabs on feedback and communicate with the requestor to ensure the closure of the task. You’ll also prepare daily and weekly reports on call status, as well as monthly reports on recurring calls. Assisting building management team in conducting analyses is also within your scope.

Performing other ad hoc tasks

As an expert in the field, you must be flexible in taking other responsibilities aside from your core tasks. Part of your mandate is to contribute to the monthly management report for our clients as well as minutes for meetings. Likewise, you’ll work closely with the team in processing invoices.

Likewise, you’ll be working side-by-side with both engineering and facilities departments in handling our contractors and developing operational procedures. Ensuring workplace safety is also within your scope. To do this, you’ll actively participate in health and safety reviews and identify potential risks. You’ll also participate in emergency evacuation procedures as needed.

Handling Stakeholders Management Administration

You play a key role as the gatekeeper to collate the records from the various processes of stakeholder management and ensuring they are smooth and hassle-free to the residents. This includes season parking, collection of maintenance charges, facilities booking, card access application, etc. Ensuring accurate and up-to-date reporting to the clients is a must. Maintaining good relationship with the residents is vital. You will need to communicate with stakeholders and advise on the house rules as well as support the organizing of community events and procurement of decorations to enhance the stay experience of our residents

Sound like you? To apply you need to have:

Proven industry experience

Do you have three to five years’ experience in facilities management? Do you have a solid background in helpdesk operations and strong working knowledge of occupational safety? Do you have a proven track record in rolling out improvement initiatives? Are you proficient in common workplace software e.g. Microsoft Office as well as purchase order systems? If you said yes to all these, then we encourage you to apply.

Collaborative mind set

At JLL, we believe that collaboration plays a central role in achieving success—that’s why you must demonstrate flexibility in working with a team. Likewise, you must possess a customer-centric focus and superior organisational skills to manage daily activities effectively. You must also be equipped with excellent communication skills to coordinate effectively with colleagues and clients.

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today!

• Process workmen compensation insurance & claims.

• Assist in implementation of the organization’s SHMS.

• Coordinate EHS promotional activities within the organisation.

• Participates as a risk management team member in the corporate RM organization.

• Briefs safety manager team periodically on the execution status of the overall safety program.

• Assist in conduct of monthly corporate WSH committee meetings.

• Take minutes of all meetings and maintain proper records.

• Submit EHS related documentations (internal and external)

• Maintain all relevant RHS records.

• Any other duties as may be assigned.

Monday - Saturday

Salary: $3,800 - $4,200 (depending on

experience)

Responsibilities：

Handle paper works

Requirements:

- Minimum 2years experience in

automotive

- Able to work under minimun super vision

- Team player

Email: [email protected]

Whatsapp: +65 8686 1733 Jenn

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

Need Engineering Jobs?

Visit https://ourengineers.com

Job description:

General administration support to Project team including sourcing for supplier's quotation, preparation of purchase order, follow up on delivery, preparation of namelist, catalogue, material list for submission, etc
Project documentation & filing management.
Compiling relevant authorities information, ie. Government submission, Code of Practice, Design criteria, etc
Work closely with the Project Team on site documentation.

Requirement:
Minimum "O" Level
Able to interact effectively with employees / managers at all levels

Need Engineering Jobs?

Visit https://ourengineers.com

Overview:

The Administrative Executive will be responsible for providing high-level administrative support to ensure the efficient operation of the HQ office, retail outlets, production, and business development activities. The ideal candidate will be organized, detail-oriented, and capable of handling multiple tasks simultaneously in a fast-paced environment.

Key Responsibilities:

Office Management:

· Oversee the maintenance of office facilities, ensuring a clean and professional environment.

· Coordinate the maintenance and repair of office equipment.

Administrative Support:

· Schedule and organize meetings, appointments, and travel arrangements.

· Prepare and edit correspondence, reports, memos, presentations, and other documents.

· Handle incoming and outgoing mail, packages, and couriers.

· Answer and direct phone calls, handle inquiries, and take messages.

· Manage databases and ensure data accuracy and security.

Retail Outlets Management:

· Handle SFA licensing (new application, amendment, cancellation).

· Review leasing contracts for accuracy and fairness.

· Renew annual public liability insurance and utility applications (Singtel, Singapore Power, PUB).

· Oversee the opening and closing of new outlets, including sourcing contractors, design approval, utility setup, SFA approval, scheduling inspections, and notifying stakeholders.

· Manage the reinstatement process for closing retail outlets.

HQ/Central Kitchen Management:

· Maintain leasing and rental agreements.

· Renew annual fire insurance and monitor power supply contracts.

· Update maintenance and repair logs for kitchen equipment, office equipment, and retail equipment.

· Manage delivery van inspections, insurance, road tax renewals, GPS tracking, and petrol cards.

· Oversee the annual renewal process for fire extinguishers and Licensed Electrical Worker (LEW) certifications.

· Respond to product queries via various communication channels.

· Manage pest control and regular drainage hole flushing.

· Keep track of keys for outlets, factory premises, and company vehicles.

· Renew and terminate Singtel contracts for broadband and phone lines.

· Handle MOU for donation boxes and apply for grants through the business grants portal.

· Participate in the Healthier Dining Program: monthly data submission, artwork approval, and regular updates.

Production/Central Kitchen Management:

· Renew SFA factory licenses and conduct regular product lab testing.

· Implement product recall procedures and manage customer product complaints.

· Update SFA guidelines and ingredient approvals.

· Renew annual import licenses and update product information and process flow charts.

· Update kitchen templates, costing spreadsheets, and SOPs for various products.

· Plan production for special products and print monthly SFA forms.

· Monitor and reduce food waste according to NEA guidelines.

Business Development Support:

· Manage B2B collaborations and follow up with tenants in shopping malls.

· Conduct nutritional information analysis and maintain relationships with key partners.

Other:

· Other task assigned by Management from time to time.

Requirements:

Education: Diploma in Business Administration, Office Management, or a related field.

Experience: Minimum of 2 - 3 years of experience in an administrative or executive assistant role. Experience in a similar role within the industry is an advantage.

Skills:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Excellent organizational and time management skills.

Strong verbal and written communication skills.

Ability to multitask and prioritize effectively.

Attention to detail and problem-solving skills.

Ability to work independently and as part of a team.