We are seeking an experienced Admin Executive to manage quotations and inventory, ensuring smooth operations in our office and warehouse. The ideal candidate will have at least 2 years of experience, a diploma in a relevant field, and preferably, experience with SAP or other ERP software. This role also involves supporting the Sales Support team and handling import/export documentation.

Key Responsibilities:

• Quotations & Invoicing: Issue quotations, order confirmations, and invoices to clients, ensuring accuracy and timely delivery.
• Inventory Management: Regularly check stock and inventory levels, and coordinate with relevant teams to maintain optimal stock levels.
• Logistics & Packing: Oversee the packing of goods for both local and international shipments, ensuring they meet company and client standards.
• Documentation & Filing: Maintain organized filing systems for all company documents, including invoices, order confirmations, and delivery orders.
• Shipment Monitoring: Monitor and track the status of shipments, ensuring timely deliveries and communicating any delays or issues to relevant stakeholders.
• Import & Export Documentation: Prepare invoices, delivery orders, and packing lists for both import and export transactions, adhering to all relevant regulations.
• Office Management: Oversee office cleanliness and ensure the workspace is conducive to productivity.
• Sales Support: Provide guidance and support to the Sales Support team, assisting with administrative tasks and customer inquiries.

Qualifications:

• Minimum Diploma or Certificate in Business Administration, Logistics, Supply Chain Management, or a related field.
• At least 2 years of relevant experience in an administrative or logistics role.
• Experience with SAP or other ERP software is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.

Responsibilities

• Sourcing of new Clients
• Servicing current Clients and maintaining good relationship
• Arranging of appointments, presenting business proposal to customers
• Handle IT enquiries on sales, quotation and service enquiries promptly
• Ensure continued maintenance of business and maximize growth potential of company
• Drive performance and achieve growth plan with sales activities aligned with company’s direction
• IT sales forecasting, target setting and sales reporting.
• Be knowledgeable about the products and solutions.
• Negotiate prices and terms on offers submitted and follow up to closing.
• To provide good sales and post sales support to clients and constantly review to ensure quality sales support.

Requirement

• Sales experience with minimum 1 years and above.
• Highly motivated, able to take initiative, open to changes, decisive and driven for results and quality
• Good negotiation skills to articulate and ability to convince the benefits of our services.
• Willingness to interact daily with customers from a wide range of cultures and backgrounds.
• Sense of urgency for meeting, self-driven & taking ownership
• Experience in working with IT distributors & vendors

Candidates should be willing and able to travel globally and relocate for work.

• Promote and implement round-trip planning for vessels across various regions.
• Uphold high safety standards for cargo stowage, prioritizing the safety of vessels, crew, and cargo.
• Maximize vessel utilization by ensuring safe operations and minimizing operational costs.
• Focus on efficient Stowage Planning.
• Take ownership of planning-related tasks for vessels under individual responsibility.
• Coordinate with terminals and vessel command to execute stowage plans and ensure seamless operations.
• Maintain close collaboration and communication with internal stakeholders, proactively addressing stowage-related matters.
• Assess the suitability of vessel deployment and intake based on vessel characteristics and trade requirements.
• Manage administrative tasks, including accurate system updates and maintaining records.
• Develop and regularly review Global Planning Standard Operating Procedures (SOPs).

Requirements:

• Proactive, with a strong sense of urgency and responsibility.
• Flexible and adaptable to a dynamic environment, embracing an open and growth-oriented mindset.
• Strong analytical skills with attention to detail in complex situations.
• Holds a Bachelor’s degree, or higher qualification.
• Open to candidates with 1–3 years of unrelated work experience.
• Prior experience in stowage planning is advantageous.
• Familiarity with stowage planning tools is a plus.

Role:

• Generate Technical Proposals to support the Sales Team.
• Serve as the primary contact for customers regarding product queries, orders, and deliveries, and provide administrative support for the Sales Team.
• Oversee the sales order process, including purchase orders, invoices, and issuing sales transaction orders.
• Verify customer orders, including customer details and payment information.
• Respond to customer inquiries, feedback, or complaints via phone or email.
• Ensure quotes align with raised orders, confirming correct pricing, terms, and conditions.
• Record data and maintain systems as outlined in the sales process SOP and as directed by the Sales Team.
• Perform any ad-hoc tasks as required.

Requirements:

• Minimum of 2 years of relevant experience in the Engine and Propulsions Systems or related industry in administration or technical service support.
• Goal-oriented and meticulous in providing accurate information.
• Capable of working independently and as part of a team.
• Able to handle pressure and thrive in a fast-paced environment.

Job Scope

Programme Operation: Admission

- Monitor the overall progress of admission cycle.

- Preparation of applicant list for programme director screening and selection.

- Pre-screening of applications, certificates, transcripts (all re-requisite documentation)

- Plan, communicate, preparation and attend student online admission interview (if require by PD)

- Preparation and sending of conditional offer template and letter.

- Follow up with student acceptance rate and deposit received.

- Ensuring that the deposit received is into the correct G/L with NSS Finance

- Routing the confirm final applicant acceptance list in GCAS for OA documents check and issuing of school official e-offers.

- Following up with all the OA necessary checking and request (to student) to ensure student smooth matriculation.

- Upload all the outstanding documents (as required or request by OA) into GCAS for OA checking and verification.

- Ensure to and follow up with student to accept e-offer sent by OA.

- Reject all the unsuccessful application manually via GCAS and compiled a list for OA and IT update and further action.

Programme Operations: Academic Services

- Preparation of google form/MS Form to all matriculated student to select their specialisation and courses before the Trimester 1 commences. (Or any other necessary info requires)

- Setup, compile, and tabulation of teaching evaluation (SFT) each trimester

Programme Operations: Examination

- Prepare and print attendance for each trimester.

- Prepare form for invigilator report (for absentees) and chief invigilator (for collection of examination scripts)

- Invigilation and script checking

- Collection of all the scripts, invigilator reports.

Student and Alumni Affairs

- Planning and preparing of all logistics as required for all the confirmed events. (Internal and external)

- Creation of survey for all students for the event to measure the programme well-ness and student well-doing.

- Assist in executing student end-programme event, gifts and follow up with vendors.

- Support student and alumni engagement initiatives.

- Assist in executing events and networking opportunities.

Marketing and Outreach

- Coordinating and ensuring all logistics are in-placed prior to all events (domestically or internationally)

- Preparation of all event announcement as require in all communication channel and prospective contacts/leads as collated during outreach events.

- Tabulating all leads as collated from the event.

- Planning and preparation of PPT deck for outreach, info session and orientation (aligning to Uni and PD standard)

Research on Companies for Internship Placement:

- Conduct research to identify potential companies offering internship opportunities.

- Analyse and compile data on company profiles, internship programs, and application procedures.

- Create a database of internship opportunities and contact information.

Research on Prospects (Target audience) and Universities:

- Conduct research to identify potential field, trends, universities

- Prepare reports or profiles to inform decision-making.

Photography (Taking Photos):

- Capture high-quality photos during events, activities, or for promotional purposes.

- Ensure proper lighting, composition, and editing of photographs.

- Maintain an organised archive of photos for future use.

Extracurricular Activities (Example SPMS PGC Club):

- Facilitate and manage extracurricular activities, particularly the SPMS PGC Club.

- Plan and execute club events, workshops, or meetings.

- Promote participation and engagement among members.

Other Administrative duties

- Assist in any ad hoc matter as raised.

Work Arrangement:

Contract Duration: 6 months

Working Hours:

• Mon – Thurs: 8:30am to 5:45pm (45min lunch break)
  • Fri: 8:30am to 5:15pm (45min lunch break)
  • Location: Nanyang Link
  • Salary: Monthly rated (TBA)

Work Requirements:

- A diploma in related field and above (Business, Marketing, Communication)

- Prior experiences in administration and training support operation

- Well-versed in Microsoft Office Application

- Proactive team player, able to multi-task and work independently with minimum supervision

- Meticulous and able to maintain professionalism under tight deadline

EA License No.: 96C4864

Reg. No.: R22110485

Job Scope:

• Provide programme administrative and logistical support for existing and new training programmes, seminars, conferences, study visits and ad hoc events.
• Responsible for full spectrum of programme administration and logistic duties (such as pre and post programme admin as well as onsite support) to ensure smooth delivery of programmes. The tasks include:

creating of course and class in TREX system

prepare publicity for programme

registration and confirmation of participants

coordinating travel arrangement (if applicable)

marking of attendance and compiling of course evaluation

• Procure items related to programmes/events
• Proper accrual of expenditures related to the programmes/events
• Timely invoicing/billing to participants
• Timely payments to trainers and suppliers
• Partner with domains and L&D Specialists/Researchers to ensure programme delivery is seamless and meet college KPIs such as LAE scores and target reach.
• Responsible for knowledge management ie. keeping accurate and proper records and comply client's standards and operation guidelines.

Location: Buona Vista

Contract Period: 8 months

Mon to Fri

EA License No: 96C4864

Reg. No.: R24121728

· Organize orders posting for Company

· JFE A/O, invoice

· Posting S/O for both entities

· Transfer and received Japan Shipment item or daily gyoza dough, post invoice for oversea shipment

· Staff scheduling, incident report

· Create system new item code & label PLU number

· Ordering dry goods for outlets

· Jewel loading bay booking Woodleigh & Singpost

· Monthly Season parking

· Outlets discrepancy (add order /short of delivery item /outlet closing transfer goods)

· Inventory write off

· Halal audit and new items

· HACCP (ONLY minor part for vendor questionnaire and request updated licence) (only once per year)

· NEA Submission ( only once per year)

· Monthly stock adjustment for production, Quarterly stock take

· Update outlets ordering template, as new system will be coming soon, it might be

easier

· Assist store

· Ad-hoc duties as assigned by Management

· Organize orders posting for Company

· JFE A/O, invoice

· Posting S/O for both entities

· Transfer and received Japan Shipment item or daily gyoza dough, post invoice for oversea shipment

· Staff scheduling, incident report

· Create system new item code & label PLU number

· Ordering dry goods for outlets

· Jewel loading bay booking Woodleigh & Singpost

· Monthly Season parking

· Outlets discrepancy (add order /short of delivery item /outlet closing transfer goods)

· Inventory write off

· Halal audit and new items

· HACCP (ONLY minor part for vendor questionnaire and request updated licence) (only once per year)

· NEA Submission ( only once per year)

· Monthly stock adjustment for production, Quarterly stock take

· Update outlets ordering template, as new system will be coming soon, it might be

easier

· Assist store

· Ad-hoc duties as assigned by Management

An Operations Executive is responsible for managing and scheduling operations to ensure effective vessel operations across the fleet.

Position Overview

Operations Executive: This role demands excellent organizational and communication skills, with the ability to multitask and work independently.

Key duties of an Operations Executive include:

Operations Executive Duties:

• Allocate and assign job orders to Cargo Officers.
• Coordinate with agents, manage bunker supplies, and supervise terminal loadings promptly.
• Keep an organized filing system, update records, and manage databases.
• Schedule daily operations to guarantee smooth fleet management.
• Stay in close communication with ship agencies to receive timely updates.
• Assist in any additional tasks, projects, or duties as required.

In conclusion, an Operations Executive must be adept at multitasking, work independently, and possess strong communication and organizational skills, ensuring the safe and efficient operation of the department.

Responsibilities：

• Prepare sales quotations and receive sales orders.
• Prepare delivery order, invoice and other relevant documents.
• Liaise with suppliers/customers on delivery and stocks inventory / entries.
• Provide support, including procedural documentation and relevant report.
• Install and configure computer hardware, software, systems, networks, printers and scanners.
• Assist and/ or guide client through a series of actions, to help setup systems or resolve issues.
• Establish good working relationships with customers and other professionals.
• Any ad-hoc assigned as instructed by manager.

Requirements:

• Positive attitude & independent.
• Experience and knowledge in office system furniture or commercial carpet or interior design.
• Good contacts with interior Designer & Architect.
• Possess good interpersonal skills.
• At least 1 year of working experience in the related field is required.
• Preferably Entry Level specialized in Sales – Corporate or equivalent.

Responsibilities:

Social Media/Digital Marketing: create & monitor content for several platforms at once
Provide strategy on delivering content to the right audience on the right channels (Facebook/Instagram/Google/TikTok)
Follow brand guidelines to execute a wide variety of activities that involve branding, advertising, social media, partnerships and more
Create and design promotional material including posters, brochures, advertisements and other types of print and online media
Plan and develop integrated marketing strategies to increase lead generation and drive brand awareness, engagement and conversion. Frequently encompassing both digital and offline media
Brainstorm, plan strategies and execute innovative social media campaigns for multiple platforms according to brand guidelines
Coordinate and assist in any photography or videography needed in the execution of marketing campaigns and social media content
Requirements:

Degree / Professional Qualification in Marketing, Business, Communication Design, Video or related discipline
Minimum of 1- 2 years of relevant experience working in relevant field
Creating and publishing creative content for multiple platforms should be second nature to you (Facebook, IG, Youtube, Tiktok, Google)
Experienced with Facebook Ads Manager or Google Ads
Basic design and image editing skills
Very meticulous, organised and digitally savvy.
Works well in both team and individual settings
Strong command of language, written and spoken
Proficiency in Adobe Illustrator, Photoshop, Lightroom
Big pluses for Video editing knowledge / experience in Hubspot / SEO article writing

Responsibilities:

• Develop the project business locally and identify and directly target architects and developers for projects.
• Support local distributors with pricing, catalogues and project specification support
• Achieve annual sales targets and assist in tender for projects
• Assist with market research or other local activities related to market and business development and sales growth
• Promote brand awareness, identify prospective clients, and expand the clientele base for the company with focus on the construction sector
• Take ownership and lead business development efforts in selected market segments
• To execute plans and strategies set by General Manager and the company
• Attend to sales enquiries and prepare quotation.

Requirements:

• Diploma, Degree in Marketing / Business or any relevant discipline
• Possess min 3 to 5 years experience in sales or marketing with good track records in working with developers, architectural and designer firms.
• Goals driven and hands-on in executing key measures
• High level of reliability and personal integrity
• Experience in the sanitary fittings industry will be an added advantage

Job Scope:

HR duties
On boarding, off boarding
Overtime management
Workers’ welfare management
Payroll preparation
Leave recording and management
Work permit application/cancellation
Month end overtime reporting

Admin duties
Sourcing and Ordering of stationeries for the company
Sourcing and Ordering of cleaning chemicals for cleaners
Workers’ uniform / safety shoes stock monitoring

Requirements:

- 2 years relevant experience

- Must have HR Generalist experience

Working hours: 08:00am – 05:00pm, OR 08:30am – 05 :30pm (Mondays – Fridays)

Salary: $2800 to $3000/month

Perm

EA License No: 96C4864

Reg. No.: R24121728

Job Scope:

Daily Operations:

• Man the ‘transportation’ and ‘carpark’ role-based email accounts.
• Ensure that the shuttle bus and carpark operations are operating smoothly by working closely with the vendors.
• Process invoices in Ariba for the following services:
• External Shuttle Bus – raise monthly PO / PR and invoices.
• Internal Shuttle Bus – raise monthly PO / PR and invoices.
• Check the monthly carpark’s Statement of Account (SOA)

Other Tasks:

• Investigate and handle 2nd level complaints / issues.
• Spot-check on vendors by conducting physical checks on the ground.
• Conduct audits on vendors and issue LDs for non-compliances.
• Manage event requests for use of carparks.
• Work with vendor for carpark maintenance and re-painting of carpark lots.
• Set up meetings for internal and external stakeholders.
• Analyze data on operational issues as and when needed.
• Keep proper records of documentation.

Working Arrangement:

Location: Nanyang Avenue

Salary: $2500 - $3200 basic + $30 mobile allowance

Working Hours: Mondays to Fridays (office hours)

Contract Duration: 6 months; from 20 Jan 2025 to 19 July 2025

Job Requirements:

• Diploma with at least 2 years of relevant work experience.
• Familiarity with customer service and/or transport operation would be highly advantageous
• Good verbal and written communication skills
• Strong problem-solving skills
• Comfortable working in a University Campus environment that requires regular movement and onsite observation across multiple locations
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Familiarity with Ariba is a plus

EA License No.: 96C4864

Reg. No.: R22110485

Responsibilities:

• Perform general bookkeeping and full set of accounting functions - handle daily operational AP/AR tasks including invoicing, payment, receipts etc.
• Perform monthly reconciliation and reports
• Debts collections - Contact customer to ensure that their payments are made on time
• GST filing
• Prepare monthly sales commission and checking of incentives.
• Handle any other ad-hoc hoc assignments and projects as assigned

Reqirements:

• Meticulous and organized
• Possess positive learning attitude & a good team player
• Pro-active and able to multi-task and work independently within deadline
• Knowledge of "XERO" Software will be advantage
• With at least 2 years accounting experience will be advantage
• Working hours & days: 5 days work week 9am to 6pm
• Working location - Ubi

Role:

• Provide administrative support to the trading department.
• Assist with market analysis, report preparation, and presentations.
• Prepare and execute commercial contracts and related documents, including trading, hedging, and shipping contracts.
• Ensure accuracy and systematic maintenance of the organization’s contracts and documents in a database.
• Monitor, manage, and provide summary reports on the status and performance of commercial trades.
• Liaise with internal and external parties to track and manage contract-related disputes and disagreements.
• Assist with ad hoc projects as assigned.

Requirements:

• Fresh graduate (preferably in Business, Finance, or Maritime Studies) or diploma holder with at least 2 years of experience in the oil trading industry and a similar role.
• Meticulous, diligent, and professional.
• Good drafting and verbal communication skills.
• Proficient in Microsoft Office applications, including Word and Excel.

Human Resource Management:

· Manage recruitment activities, including job postings, interviews, and candidate selection.

· Oversee employee onboarding and orientation programs.

· Address employee grievances, promote a positive workplace culture, and handle disciplinary actions.

· Ensure accurate payroll processing and maintain historical salary records.

· Administer employee benefits, manage leave policies, and process statutory claims (e.g., maternity, childcare leave, paternity, NSmen).

· Develop, update, and enforce HR policies and procedures in compliance with labor laws.

· Prepare and submit IR21 tax declarations for departing employees.

Office Management:

· Supervise daily office operations and ensure smooth workflows.

· Manage office supplies, facilities, and vendor contracts.

· Act as a liaison between departments to improve operational efficiency.

· Organize meetings, events, and company-wide initiatives.

· Oversee workplace safety, implement health and safety protocols, and address emergencies.

· Handle office maintenance and facility-related issues.

ERP System and IT Support:

· Monitor in-house ERP system performance, ensure data integrity, and maintain system functionality.

· Troubleshoot ERP issues and coordinate with the system provider for prompt resolution.

· Perform basic IT troubleshooting for office systems and equipment.

Working Location at Tuas

Monday - Friday 8:30am -5:30pm

Permanent position;

corporate customer: Regular supplier for SMRT, PSA, SHELL, MOBIL， SATS etc

Competitive Products:

- Office furniture, Office chairs,

- Outdoor Furniture,

- mental Furniture,

- F&B Furniture,

- Hotel Furniture,

- hardware & industrial supplies;

Basic salary 3000 ; Internal training provided;

Transportation reimbursement;

high commissions,

Working hour: 9:00am to 6:00pm (Monday-Friday)

5 working days per week;

12 days annual leave;

12 days medical leave;

1 day leave for brithday;

Requirements:

Min. diploma in any field Prior experience in sales;

Strong marketing planner, creative sales ideas;

Ability to prospect and manage managerial level relationships within small to medium size organizations;

Strong territory knowledge and proven history of meeting sales quotas through strategic selling approach;

Manage forecast accuracy on a monthly/quarterly/annual basis;

Ability to speak Mandarin will be a bonus (in order to build and maintain good relationship with Chinese speaking customers/suppliers/vendors );

Proficient with Microsoft Office ;

Good communication skills and pleasant disposition;

Responsibilities:

Develop new clients and service existing clients ;

Cold-call/canvassing for new clients and leads ;

Meeting up with clients and promote company’s products and services ;

Handle proposal, quotation, contract/agreement, and sales reports ;

Perform after-sales services ;

Collecting customer requirement / market information;

Send Resume to: [email protected]

Why Join Us?