Job Responsibilities

• Answer, screen and forward any incoming phone calls with good telephone etiquette
• Record and deliver of messages
• Serve visitor by greetings, welcoming and directing
• Handle general queries
• Handling of incoming and outgoing mails and couriers
• Responsible in updating Company’s contact/telephone listing and floor plan
• Monitoring stationary levels, pantry items and order office, pantry supplies
• Ensure cleanliness and housekeeping of the reception, meetings and surrounding areas
• Handle on HQ office monthly birthday celebration
• Manage and keep track of Uniform inventory
• Supervise office cleaner day to day job scope
• Provide IT support - printer, phone system issues
• Office admin support - MD's calendar management, meeting rooms calendar management, esso card tracking, travel booking
• Submission of reports & Operations Support

Health and Safety Responsibilities:

• Follow Compass health, safety and security procedures
• Maintain safe personal presentation standards
• Consult on health and safety matters
• Report all incidents and hazards immediately
• Complete all required HSE training
• Adhere to the site food safety plan, hygiene procedures and standards

Requirements:

• Minimum 1 year of related experience
• Good phone etiquette skills
• Good communication skills – written and verbal
• Ability to be resourceful, self-motivated and proactive in dealing of issues that may arise
• Proficient in office applications
• Ability to work in a team and independently

1) Assist, support, prepare and execute various clerical and administrative duties that can be of various forms (e.g. licensing applications, form submissions, internal SOPs / checklists etc.)

2) Handle, set up and maintain document filing systems, both physical and digital

3) Assist in strategic planning and provide administrative support for special projects across various departments

4) Conduct research and compile data for executive decision-making

5) Needs to be willing to learn, is independent, exercises initiative and critical thinking, is resourceful

6) Be a strategic team player who is able to communicate with personnel from various departments, backgrounds and education levels.

Job Description

• Handle full set of accounts
• Handling Account Payable & Account Receivable and report to Directors on AR Listing
• Prepare invoices, debit and credit notes for customers
• Manage Revenue & Receivable accounting and Internal Audit Functions
• Manage Petty Cash Payable accounting
• Ensure Accurate and Timely closing of ledger systems on a monthly basis
• Bank reconciliation and journal entries
• Prepare monthly installment within the stipulated time
• Prepare audit schedule and relevant documents for audits.
• Check through admin close files entries thoroughly.
• Guiding new staffs on system
• Liaise with auditor on queries and provide documentation.
• Sales commission computation.

Job Requirement

• At least 2 Year (s) of working experience in the related field is required for this position.
• Bilingual
• Must possess at least Diploma or Degree in Accountancy.
• Good communication skills

Job Info

• Location at Ubi (Nearby Ubi MRT Station)
• Variable Bonus (Based on individuals and company performance)
• 5 working days

JOB DESCRIPTION

• Assist with all operational activities relating to facilities and maintenance of buildings
• Manage minor A&A works M&E/facility-related repair and replacement works
• Ensure proper operation and preventive maintenance of facility-related equipment such as AC system, fire protection system, plumbing, lighting etc.
• Liaise and coordinate with contractors for repair and preventive maintenance of facility-related equipment

REQUIREMENTS

• Minimum Higher Nitec in Facilities Management or related discipline &
• 3 years of relevant experience in building maintenance
• Experience in performing repairing plumbing fixtures and perform basic electrical hands-on works
• Able to read and interpret electrical diagrams, an advantage
• Holding a valid class 3 driving license

• In charge of full spectrum of Accounts Receivable functions including:
• Timely and accurate billings via Business Central & submission to customer invoice portal
• Preparing cost file, billing reports to support billings
• Review of PO status and limits
• Follow up on overdue payments with Customers & Sales Team.
• Prepare report on collection status for all customers
• Perform monthly aging reconciliation
• Maintaining cash balances
• Timely month end closing for AR
• Any Ad hoc duties assigned by the supervisor

Requirements:

• Diploma in accountancy
• Proficient in Accounting software
• Advanced Excel skills

Job Scope:

● Create social media content/articles

● Research on automotive news and new car models

● Assist with social media and website content

● Work with the marketing team to develop and manage brand/marketing initiatives

● Develop and execute marketing campaigns

● Attend, execute and assist in trade/road shows, company events/launches

● Perform other duties deemed necessary by the marketing team to support the

organization

● Eye for details and aesthetic with content creation and graphic designing

Qualifications/Skills:

● Adaptable and work in Fast Pace environment

● Strong written and verbal communication skills

● Excellent time management skills

● Outgoing personality with strong interpersonal and social abilities

● Ability to spot emerging trends

● Familiarity with social media, social networking, and search engines

● Demonstrated problem solving and critical thinking skills

● Strong writing and copy-editing abilities

Education and Experience Requirements:

● Min. 1 year experience in marketing or equivalent education

● Entry Level specialized in Digital Marketing or equivalent are welcome

● Experience with Adobe Creative Cloud (Adobe Photoshop, Adobe Illustrator, Adobe

Lightroom, Adobe Premiere Pro) is preferred

● Proficiency with Microsoft Office (Microsoft Excel, Microsoft Word)

● Experience with social media platforms (Facebook, Instagram, Youtube, Google Apps )

● Knowledge of relevant marketing and designing tools and applications is a plus

● Digital photography and video editing experience a plus

Vendor and Client Management

• Proactively engage stakeholders to ensure that on site client’s expectations are met
• Build and develop effective client / stakeholder relationships across multiple levels of the Client’s organization
• Achieve Key Performance Indicators and Service Level Agreement target

Operations

Be flexible and take on operations and facilities management projects when procurement projects are not underway. Brief scope of facilities management is provided as below

• On-site point of contact for Facilities in the client’s premises
• Implement building procedures and performance measures and ensure they are maintained at all times
• Ensure all Critical Environment (CEM) requirements are met
• Review existing operations regularly to reduce costs and improve operational standards
• Ensure a property risk management program including audits is implemented and maintained
• Ensure disaster recovering and business continuity plans are implemented and maintained
• Ensure escalation procedures and incident reporting procedures are implemented and in place
• Has a customer service oriented attitude
• Ensure feedback are actioned to the satisfaction of the end user.
• Pro-actively manage Clients ‘expectations ensuring that the service levels are maintained.
• Conduct instructional briefings on inspection of premises to appointed contractor
• Prepare budgets for services under Workplace and Soft services
• Track and ensure timely work execution by appointed contractor to housekeep/maintain meeting rooms, social hubs and in-door plants
• Develop and monitoring of the Planned Preventative Maintenance programme
• Ensure all Reactive Maintenance is completed as per the agreed timeframes
• Carry out and support annual building power shutdown maintenance program
• Assist to coordinate with Fire Safety Manager to carry out building fire warden briefing and evacuation exercise
• Ensure building are maintenance standard meet authority requirement
• Assist the Management Team with the coordination of Churn and other relocations activities as required
• Assist in the implementation and monitoring of guidelines and strategies to protect health and safety of staff and others, protect Client and Jones Lang LaSalle reputations. Report any issues or concerns back to Senior Management
• Follow established escalation procedures and incident reporting procedures, management and recovery

Key Responsibilities:

This position is responsible for driving new business growth and managing client relationships within the vending industry. This role involves generating sales, identifying new opportunities for vending machine placements, and providing excellent customer service to ensure client satisfaction. The Key Account Executive will play a key role in expanding the company’s market presence by selling vending solutions to a variety of industries, including offices, factories, educational institutions, and public spaces.

1. Business Development

• Identify and develop new sales opportunities by researching and targeting potential clients.
• Proactively seek out and secure vending machine placements in high-traffic locations.
• Present vending solutions to prospective clients, highlighting the benefits of partnering with the company.
• Driven to achieve target.

2. Client Relationship Management:

• Manage and grow a portfolio of existing clients, ensuring customer satisfaction and retention.
• Conduct regular follow-ups with clients to understand their needs, resolve issues, and recommend upgrades or additional services.
• Maintain excellent client relationships to encourage contract renewals and upselling opportunities.
• Actively seek new business opportunities.
• Manage contract negotiations, pricing discussions, and show consistency in follow ups.
• Resolve customer issues in a timely and professional manner.
• Provide support in managing the installation or maintenance of vending machines, ensuring customer satisfaction with both product and service quality.

3. Sales Planning & Execution

• Develop and execute a sales plan to meet or exceed sales targets and goals.
• Canvass for accounts, conduct site visits, product demonstrations, and presentations to potential clients.
• Collaborate with the Manager to create customized vending solutions that meet client needs.

4. Negotiation & Closing Deals:

• Prepare proposals and negotiate contracts with potential clients to secure business.
• Ensure that pricing, terms, and conditions align with company policies while meeting client expectations.
• Close deals and manage the onboarding of new clients to ensure a smooth transition.

5. Market Research & Analysis:

• Stay up to date on industry trends, market changes, and competitor activities to identify new business opportunities.
• Gather and analyse feedback from clients to improve products, services, and sales processes.
• Regularly report on sales activities, opportunities, and market developments to the Sales Manager.

6. Sales Administration

• Manage sales documentation, including proposals, contracts, agreement orders, work orders, invoices, etc
• Ensure timely collection of payments and follow up on any pending issues related to contracts or billing.

REQUIREMENTS (Education, Years of Experience, Skills, Etc)

• Diploma or Bachelor’s degree in Business, Sales, Marketing, or related field a plus
• Minimum 1-3 years of experience in sales, preferably in the vending industry or B2B sales.
• Strong communication, negotiation, and presentation skills.
• Ability to build and maintain strong client relationships.
• A proactive and results-oriented mindset with a strong sales focus.
• Ability to work independently and manage time efficiently.
• Ability to use Microsoft Office (Excel, Word, Outlook), Powerpoint a plus
• Ability to work collaboratively in a team and across departments.

Work Location: Kaki Bukit View

Interested candidate please submit your resume stating current/last drawn salary and salary expectation.

Daily Accounting operations

Monthly Closing

Monthly & Yearly Schedules

Provide support in internal & external audit

Involve In ad hoc project

Perform Any Other duties as assigned

Min education level : ACCA or Degree in Finance / Accounting with 2 years relevant working experiences

Diploma holder with 3 year or more experience are welcome to apply

Well verse in double entries and excel

Good analytical skills & details orientated

Positive altitude, self motivated & willingness to accept new challenges

Able to work within tight deadline

Finance staff are expected to rotated to perform different functions with Finance Department

Role Description

This position is to demonstrate the designer's versatility, creativity and design philosophy. For design concept, conceptual renderings, mood boards, and design plans that illustrate the designer’s thought process and approach to transforming a space. A brief overview of the designer’s expertise, including space planning, material selection, lighting design, furniture sourcing, and project management.

Spectific Responsibilities

1. Meet with clients to discuss their design goals, preferences and budget, provide guidance and advice of design concepts and solutions.

2. Create mood boards, sketches and rendering to visually represent design ideas and present design ideas to clients for approval and refine based on feedback.

3. Choose furniture, fixtures, lighting and materials that complement the design concept.Ensure that all materials chosen fit within the client's budget and asthetuc preferences.

4. Prepare detailed design specifications and plans and create technical drawings that provide precise measurements and dimensions that are clear for contractos and vendors.

5. Works closely with contractors and vendors during the implementation and coordinate the delivery and installation of furniture, fixtures and materials to ensure it meets the design specifications.

Duration of Attachment Offered

• 6 months

ROLES & RESPONSIBILITIES

• Manage a technical team that provides repair services and Preventive Maintenance for all equipment's.
• Manage and to complete the Preventive Maintenance according to the schedule for twice a year.
• Familiar with MS Office, especially Excel.
• Manage equipment installations logistic – pickup & installation for central & regions. Provide report for Breakdown and installation
• Train / work with service specialists and contractors.
• Manage ordering spare parts and equipment's.
• Provide reports for monthly KPI’s and Score Card reports.
• Other ad-hoc duties as assigned

REQUIREMENTS

• Diploma in Electrical/Mechanical/Air-Cond & etc
• Experience in basic air-conditioner/refrigerator service & maintenance
• Able to supervise subordinates closely, customer driven and meticulous

Work Location: Kaki Bukit View

Interested candidate please submit your resume with current/last drawn salary and salary expectation.

At Key Motor, our core values drive everything we do. We are committed to integrity, ensuring honesty and transparency in all our dealings; excellence, striving to deliver top-notch service and the best car dealership experience; and customer focus, placing your needs at the center of our business. Embracing innovation allows us to stay ahead of industry trends, while our dedication to community engagement reflects our desire to make a positive impact beyond just our business. These values are the foundation of our operations and guide us in providing you with an exceptional experience.

Job Description

Sales & Marketing

Profit

Boosting

Graphic

Job Responsible:

• Handle and manage the full spectrum of procurement functions with day-to-day operation.
• Source for suppliers and products to bring in
• Liaise directly with warehouse personnel and project manager to effectively monitor and replenish various products for daily operations.
• Provide data entry support, proper record, and filing for warehousing functions.
• Assist in all incoming and outgoing products logistics arrangements with vendors.
• Work closely with operation team to meet delivery deadline
• Perform day to day company's administrative tasks
• Perform any other duties and responsibility as when required.

Job Requirements:

• Preferably someone with 2 year experience and above.
• Knowledge in MS Office (Word, Excel, PowerPoint).
• A team player with strong sense of responsibility and self-motivation to get tasks done independently.

Roles & Responsibilities

Responsibilities:

• Reports directly to the HR & Operational Manager
• Manage and perform all functions and aspects of HR with focus on the day-to-day administrative duties, Employee Relations, Recruitment & Selection, and the Onboarding and Offboarding of all employees
• Assist in other functions such as Benefits Administration, Payroll, Training & Development, and Performance Management
• Provide support to line manager(s) and staff on the aspect of disciplinary issues and Company HR policies
• Assist in administering HR letters or memos to employees
• Assist in managing the HRS system and leave track record
• Assist in maintaining the staff docket and employee personal files
• Manage the overall application, renewal, and cancellation processes of work passes, including its pre- and post-requisites
• Assist in the submission of governmental surveys, enquiry requests and such
• Assist in preparing and filing for employee income tax returns, whether IR8A or IR21
• Any other HR-related duties and or ad-hoc duties that may be assigned

Requirements:

• Minimum Diploma-level qualification in Human Resource Management or a related discipline
• Minimum of one (1) year relevant experience in Human Resources
• Well-verse in computer applications i.e. Microsoft Office, etc.
• Possess good communication and interpersonal skills
• Able to work independently and with a team

Job Description

• To assist with onboarding of new clients
• To assist with corporate secretarial duties
• Assist to apply for Passes as required and liaise with MOM to check on status of application and appeal.
• Assist to apply for citizenship where applicable and liaise with ICA to check on status of application and appeal.
• Support management with improving internal process.
• Provide exceptional customer experience and maintain high standards of service.
• Other general administrative work and ad hoc duties assigned by supervisor or management
• Contribute to a flexible, stable, respectful and team-oriented working culture.

Location: Remote (weekday), On-site (weekend)
Hours: 2 weekdays + 2 weekends = 32 hours

Company Overview

Glyph Community is a dedicated children's charity committed to improving the lives of young individuals through engaging activities and programs.

Position Overview

We are seeking a Community Associate to support our educational programs. This part-time role combines teaching, administrative duties, and family communication. You will update lesson materials, manage family communication, and teach weekend classes.

Responsibilities

Daily Tasks (4 hours/week):

- Regular family follow-ups and answering queries (WhatsApp Business)

- Maintaining attendance and managing activity records (Excel)

Weekly Tasks (4 hours/week):

- Updating lesson slides (PowerPoint)

- Managing volunteer registration and attendance (Giving.sg / Excel)

- Updating CRM in HubSpot

Monthly Tasks (6 hours/month or ~2 hours/week):

- Reviewing and updating curriculum slides (PowerPoint)

- Designing and sending the monthly family schedule (Canva)

- Administrative upkeep, including attendance tracking (Excel)

Weekend Tasks (16 hours/week):

- Teaching classes and managing activities

- Volunteer briefing

- Overseeing student attendance and feedback collection

- Centre opening, clean up and closing

Qualifications

- WhatsApp Proficiency: Comfortable with WhatsApp and WhatsApp Business

- Teaching Experience: At least 1 year of experience teaching children, with PowerPoint skills for lesson development

- Excel Competence: Able to manage attendance sheets and basic program agendas

- Organized & Communicative: Strong organizational skills and proactive communication during working hours

- Suitable Workspace: Quiet, dedicated home office space

- Commitment: Able to commit to 2 weekdays and 2 weekend per week (other arrangements can be discussed)

How to Apply

To apply, please send your resume and a brief cover letter to [email protected].

The interview process will begin with an online interview, followed by a hands-on volunteering session to give you an understanding of our on-the-ground operations. Upon successful completion of both stages, a final online interview will be conducted. The entire process is expected to take 1 to 2 weeks.

Locations

Boon Lay Centre: 189 Boon Lay Dr

Marsiling Centre: 182A Woodlands St 13

RESPONSIBILITIES:

• Service, upsell and build rapport with existing customer accounts.
• Identify and pursue new business opportunities.
• Handle customer enquiry, clarification of technical specifications, quotations activities.
• Provide sales support between customers and HQ (Japan).
• Analyse market trends and competitor activities to position the company’s products effectively.
• Monthly/Quarterly/Yearly demand planning and forecasting.

INDUSTRY RATIO:

• Semiconductor industry: >90%
• General industry: ~10% (oil & gas, chemical & petrochemical, power plant & others)

REQUIREMENTS:

• Candidate must possess at least Diploma/Degree in Engineering related field.
• 3-4 years of relevant sales experience at parts manufacturer for the OEMs (Original Equipment Manufacturers), and/or Semiconductor front-end fab in Singapore.
• Familiarity with semiconductor manufacturing processes and supply chains.
• Self-motivated, organized, and capable of working independently with minimal supervision.
• Willing to travel as and when required.
• Possess own car (car allowance will be provided).

(A) Job Summary:

The Senior Public Relations Officer cum Admin is responsible for managing communication and administrative tasks to ensure smooth operations and positive stakeholder engagement. This dual role involves coordinating public relations activities, addressing community concerns, and handling administrative duties to support project or organizational objectives.

(B) Essential Job Functions:

The Senior Public Relations Officer cum Admin is responsible for, but not limited to the following:

Public Relations

• Serve as the primary point of contact between the company and external stakeholders, including clients, government agencies, and the community.
• Manage community engagement activities to address public concerns related to projects or initiatives.
• Prepare and distribute press releases, newsletters, and updates to stakeholders.
• Organize and represent the company at public meetings, events, and forums.
• Develop strategies to enhance the company’s public image and maintain a positive reputation.
• Coordinate with various departments and communicate timely to relevant parties on site activities on possible inconvenience.
• Get feedback from the neighbouring premises, client and public with regards to the site activities or complaints and make appropriate recommendations to address the issues.
• Prepare logbook on the PR activities and submit to the project head at regular intervals.
• Working closely with clients' Community Partnership Manager (CPM) & Manager Community Partnership (MCPN) for any preparation and dissemination of circulars and notices.
• Ensure compliance with regulatory and project-specific requirements related to public relations and administration.
• Prepare regular reports on public engagement activities and administrative progress.
• Attend clients’ monthly meeting and taking minutes of meeting.

Administration

• Provide administrative support to the project team or management, such as preparing reports, memos, and presentations.
• Maintain and organize files, records, and documentation.
• Assist in procurement and inventory management of office supplies and resources.
• Coordinate with internal departments to ensure smooth workflow and communication.
• Handle complaints, grievances, or concerns from the public, providing timely resolutions and maintaining transparency.
• Liaise with internal teams to address and resolve project-related issues that may impact stakeholders.
• Any ad-hoc duties assigned by supervisor.

(C) Minimum Qualifications/ Job Experience:

• Diploma or degree in Public Relations, Communications, Business Administration, or a related field.
• At least 5 years’ experience in the relevant construction industry.
• Strong organizational and interpersonal skills.
• Ability to influence various stakeholders and build long term relationships.

(D) Knowledge/ Skills/ Abilities:

• Good organizational and interpersonal skills.
• Excellent in writing skills.
• Confident communication and presentation skills.
• Creative with initiative.
• Good organisational and time‐management skills.
• Team worker with ability to multi‐task.
• Resilience, to cope if the ideas are turned down or criticised.
• Ability to work with all kinds of stakeholders.

Job Requirement

· Candidate must possess

at least O/A Level/Diploma/Advanced/Higher/Graduate Diploma in Finance/Accountancy/Banking or equivalent.

· No working experience in the related field is required for this position.

· Required Skill(s): Good PC skills and familiar with Microsoft Office

· Preferably Junior Executive specialized in Finance - General/Cost Accounting or equivalent

· Be Independent, meticulous and able to work under pressure

· Possess a willing to learn and proactive attitude

· Training on work-related knowledge and competencies provided

· Bilingual

Responsibilities:

• Handle full sets of clients' accounts
• Support Accounts Team
• Handle corporate tax admin/employment pass admin
• Maintenance of proper records and filing system;
• Support operations and general day-to-day administrative duties;
• Provide secretarial support to Managing Director;
• Able to handle confidential information in a professional manner;
• Perform other ad-hoc duties as assigned;
• Able to work independently and as a team;

We provide on-the-job training

We provide opportunities for career advancement within company

Hourly rate: From S$12

Job Description

• Handle full set of accounts
• Handling Account Payable & Account Receivable and report to Directors on AR Listing
• Prepare invoices, debit and credit notes for customers
• Manage Revenue & Receivable accounting and Internal Audit Functions
• Manage Petty Cash Payable accounting
• Ensure Accurate and Timely closing of ledger systems on a monthly basis
• Bank reconciliation and journal entries
• Prepare monthly installment within the stipulated time
• Prepare audit schedule and relevant documents for audits.
• Check through admin close files entries thoroughly.
• Guiding new staffs on system
• Liaise with auditor on queries and provide documentation.
• Sales commission computation.

Job Requirement

• At least 2 Year (s) of working experience in the related field is required for this position.
• Bilingual
• Must possess at least Diploma or Degree in Accountancy.
• Good communication skills

Job Highlights

• Location at Ubi (Nearby Ubi MRT station)
• 5 working days

Job Description

• Handle full set of accounts
• Handling Account Payable & Account Receivable and report to Directors on AR Listing
• Prepare invoices, debit and credit notes for customers
• Manage Revenue & Receivable accounting and Internal Audit Functions
• Manage Petty Cash Payable accounting
• Ensure Accurate and Timely closing of ledger systems on a monthly basis
• Bank reconciliation and journal entries
• Prepare monthly installment within the stipulated time
• Prepare audit schedule and relevant documents for audits.
• Check through admin close files entries thoroughly.
• Guiding new staffs on system
• Liaise with auditor on queries and provide documentation.
• Sales commission computation.

Job Requirement

• At least 2 Year (s) of working experience in the related field is required for this position.
• Bilingual
• Must possess at least Diploma or Degree in Accountancy.
• Good communication skills

Job Info

• Location at Ubi (Nearby Ubi MRT Station)
• Variable Bonus (Based on individuals and company performance)
• 5 working days

Roles & Responsibilities

Responsibilities:

• Monitor stock levels and identify purchasing needs
• Update inventory records
• Purchase supplies according to approved specifications
• Track orders and ensure timely delivery of suppliers
• Coordinate with outlets on stock supplies and demands, ensure timely delivery to outlets.
• Keep track of quality, quantity, stock levels, delivery times, transport costs and efficiency
• Ensure quality control following the Company’s policies and standard protocols of supply chain management
• Coordinate well with Procurement and Logistics Team

Qualifications & Requirements:

• Proven experience in related position
• Highly organized
• Attention to details
• Negotiation and Communication Skills
• Multi tasking and time management skills, with the ability to prioritize.

Role Overview: Join our team-oriented environment as an Administrative Support Specialist, sharing responsibilities with other phone team members. Provide vital administrative support to ensure seamless operations and exceptional service.

Key Responsibilities:

• Administrative Support: Offer comprehensive administrative assistance in a collaborative setting.
• Team Collaboration: Share duties and responsibilities with fellow phone team members.
• Meeting Coordination: Schedule and coordinate complex meetings and phone/video conference calls.
• Call Management: Handle a high volume of incoming calls; efficiently place, receive, screen, and route calls.
• Message Taking: Record detailed and accurate messages.
• Calendar Management: Maintain busy calendars, prioritize meeting requests, and manage related logistics.
• Travel Arrangements: Book travel and process expense reports promptly.
• Policy Compliance: Adhere to firm policies and guidelines.
• General Duties: Perform various administrative tasks, including time entry, copying, scanning, archiving, and handling ad hoc projects.

Qualifications:

• Experience: Proven experience in administrative support within a business or corporate setting.
• Skills: Excellent interpersonal and communication skills; strong attention to detail; highly organized with the ability to follow up on open items.
• Attributes: Good judgment, independent thinker, resourceful, calm under pressure, able to prioritize and manage multiple tasks efficiently.
• Technical Proficiency: Skilled in MS Outlook, Word, Excel, PowerPoint, and Zoom.
• Professionalism: Demonstrates the highest degree of integrity, professionalism, diplomacy, and discretion.

Others:

• Traits: Hardworking, good judgment, flexible, motivated, attention to detail, proactive, organized, excellent time management skills, outgoing, self-confident, energetic, friendly, curious, creative, quick thinking, team player, responsible, responsive, experienced in Microsoft Office, excellent telephone communication skills, able to handle confidential information appropriately.

Responsibilities:

• Manage corporate services, facilities management, leasing, vendor and outsourcing management and general administration.
• Repair and maintenance for bank’s facilities including but not limited to air conditioning, fire service system, access card system, CCTV, premises security, workplace safety and health, electrical system, plumbing and drainage System.
• Plan and monitor renovation and relocation projects, including physical relocation services.
• Renewal of company car.
• Purchase of office furniture and office equipment.
• Assist in bank-wide budget preparation including repair, maintenance and new purchase.
• Manage and monitor vendors’ performance and outsourcing activities to ensure quality of works meet with the agreed Service Level requirement, compliance, service standard and site visit.
• Liaise with external vendors and building management for sorting out building facilities issues.
• Responsible for general administration, procurement, outsourcing, printing services, office supplies, secure & general courier services, office equipment management, records management services and mailing services.
• Manage contract renewal, insurance policies renewal and prepare proposal for approval before deadline.
• Manage and negotiate with vendors and conduct tender exercises.
• Ascertain proper approval on service orders and payment process.
• Streamline and review daily operation workflow to enhance efficiency.
• Support procurement documentation that align with bank’s policy.
• Review procedure and policies annually.
• Assist in BCP drill and work closely with IT team on issue affecting corporate services.
• Assist in ad-hoc projects / tasks.
• Able to work independently and facilitate co-operation across BUs/SUs,
• Act as coordinator to support bank for leasing matters, manage stakeholders, including landlords, vendors, consultants, contractors and building management offices,
• Ensure procurement process and outsourcing activities comply with the bank’s policies and procedures.

AML/CTF Responsibilities

• Comply with anti-money laundering / counter terrorist financing requirement and sanction risks controls in accordance with regulatory standards and Banking policies.

Job Requirements:

• Diploma/Degree holder or equivalent in business administration/management, procurement related disciplines.
• Minimum 5 years’ experience in facilities management, familiar with corporate services, outsourcing, procurement, vendor management, general administration preferably in banking field.

We are looking for a passionate and highly committed Finance cum Admin executive to join our team. We have journeyed from a start-up company to growth mode and now expanding our client reach beyond Singapore to SE Asia and the Middle East, growing with our best-in-class customers and partners. If you enjoy challenging work that pushes your limits, please explore joining our exciting new chapter to be part of a multi-company Unicorn in the making.

Finance Responsibilities:

· Full set bookkeeping, cash, receivables, payables etc

· Prepare timely, accurate quarter-end closing and financial reporting to Management

· Responsible for all accounting functions and tasks, including Fixed Assets Registers & inventory count

· Coordinate and liaise with auditors, corporate secretary etc

· Preparation and filing of GST

· Collaborate with Project Management team to issue Invoices/ Collect Billings.

Admin Responsibilities:

· Handle arrangements for visiting clients and respond to email queries

· Manage asset management, arrange quotes for office repairs and maintenance

· Coordinate and oversee travel arrangements

· Organize birthday celebrations, team-building events, and annual company events

· Manage customer greetings and gifts during festive seasons

Job Requirements:

· Degree in Accounting, ACCA or Diploma with strong relevant experience

· At least 3 years in Accounting experience working in a SME or start up

· Good working knowledge of IFRS and tax, well versed in MS excel

· Analytical, motivated and meticulous

· Self-starter who can take initiative to meet job objectives and deadline independently

· Experience with Xero or equivalent accounting software

· Strong verbal and written communication skills