Responsibilities for Administrative Assistant

• Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment
• Organize and maintain files and databases in a confidential manner
• Manage communication including emails and phone calls
• Screen phone calls, redirect calls, and take messages
• Schedule appointments, meetings, and reservations as needed
• Receive deliveries; sort and distribute incoming mail
• Maintain and order office supplies
• Receive invoices and review for accuracy
• Coordinate staff travel arrangements including transportation and accomodations
• Assist HR Manager on all related HR/Admin duties
• Team player to work in office environment

Qualifications for Administrative Assistant

• High school diploma or general education.
• 1-2 years of clerical, secretarial, or office experience
• Proficient computer skills, including Microsoft Office
• Strong verbal and written communication skills
• Any additional certifications
• High degree of attention to detail
• Data entry experience
• Working knowledge of general office equipment

Job Description:

1. Plan and coordinate administrative procedure

2. Assess staff perfromance and provide coaching and guidance

3. Monitor costs and expenses to assist budget preparation

4. Organise and supervise office activities

Educational Requirements:

- Degree / Diploma / A level

Job Requirements:

- Min. 3 years experience

- Working days per week: 5

- Working hours: 0830 - 1800 hrs

Job Description

The main job responsibility for this position is the sales of clinical laboratory services; promote awareness of the products and services; understand customer’s needs, maintain positive working relationship, strategize client engagement and marketing plans to meet financial targets and to gather competitor information.

Responsibilities

• Generate leads and cold call prospective customers
• Meet with customers/clients face to face or over the phone
• Understand the needs of customers and be able to respond effectively with a plan of how to meet these needs
• Generate sales with new customers
• Manage existing accounts
• Provide regular reports on sale activities
• Monitor market and competitors' activities
• Build and maintain positive working relationships with customers
• Meet sales KPIs

Education and Experience

• Diploma, Higher Diploma, Degree
• Required language(s): English

Skills, Knowledge and Abilities

• Goal-driven person
• Excellent written and oral communication skills
• Strong interpersonal skills
• Meticulous, independent and resourceful
• Strong initiative and high professional conduct
• Ability to multi-task and adapt in a dynamic environment

What will you do

• Prepare and maintain financial reports and accounting records in accordance with corporate guidelines, corporate timelines and local statutory requirements
• Manage the full spectrum of the accounting functions, including payables and receivables, fixed assets management, general ledger, and cash flow management
• Prepare monthly journal and balance sheet reconciliations, checking and ensuring proper accounting treatment, completeness, and accuracy
• Provide accurate, timely, and relevant recording, reporting, and analysis of financial information
• Assist in the preparation of the quarterly GST report and review annual tax returns
• Coordinate and liaise with external parties (e.g. external auditors, tax agents, corporate secretarial agents, local tax and government authorities) where required
• Collaborating with stakeholders to seek for continuous improvements in internal processes
• Support finance team on ad-hoc tasks and projects.

What do we expect

• BS degree in Accounting, Finance, or a related field
• Minimum 2 years of experience in similar position in an international environment
• Resourceful and able to work independently with a strong sense of responsibility.
• Meticulous and excellent time management
• Knowledge of Direct and Indirect tax
• Excellent interpersonal skills to communicate effectively across the organization
• Excellent Microsoft Excel skills
• Knowledge of SAP B1 a benefit

Job Responsibilities:

• Work closely with the Manager and other team members to ensure that projects are delivered on time and within budget.
• Attend client meetings and ensure that project timelines are on track (e.g., setting agendas, taking notes, following up on action items)
• Identify potential project risks and collaborate with other team members in developing contingency plans to mitigate them
• Collaborate with the development team to ensure that project requirements are being met and that any issues are addressed in a timely manner
• Communicate project status updates to clients and team members
• Being proactive in ensuring client requests are attended to
• Establish and offer competitive prices to customers.
• Negotiate purchase pricing with suppliers for competitive advantage.

Job Requirements:

• Must possess a Diploma or Bachelor’s Degree, preferably in Chemical engineering / Chemistry / Material Science
• At least 1 year of working experience in relevant fields
• IT savvy and knowledge in MS Office and SAP
• Persuasive and Negotiation Skills
• Cost Management Techniques
• Listening and communication skills
• Customer Oriented Management

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

To provide administrative support in the Departments of Japanese Studies and Chinese Studies in the following areas:
1. Secretary to Head of Japanese Studies and general administrative duties
2. Procurement matters
3. Coordinate, plan and provide logistic support for seminars, workshops and events
4. Student matters
5. CET programme
6. Any other duties as assigned

Qualifications

• University degree with preferably 1-2 years of working experience
• Good interpersonal, communication and writing skills in English and in addition, preferably Japanese/Chinese languages, as this role requires communication with Chinese/Japanese-speaking staff, students and external stakeholders
• Meticulous, good planning and organising abilities
• Highly committed with good service-oriented and positive attitude
• IT savvy and proficient in Microsoft Office applications
• Able to multi-task and work well under pressure
• Able to work independently and as a team player

More Information

Location: Kent Ridge Campus

Organization: Arts & Social Sciences

Department : Japanese Studies

Employee Referral Eligible:

Job requisition ID : 23220

Job Description

Matrix reporting to the GM and MD, the HR & Admin Manger is responsible for full spectrum of HR and administrative functions.

Responsibilities

It is a stand-alone role, managing HR and people operational activities for a staff strength of about 30 employees including employees relations, performance appraisal, training, hiring and on boarding, payroll administration as well as the maintenance of HRIS system, HR records and documentation.

To manage office and administrative matters.

Requirements:

· Diploma or Degree in Human Resources or equivalent

· Min 6 years relevant experience in HR and experience in payroll administration is a must.

· Proficient in MS office and Access EasyPay Payroll Software (formerly known as Sage Access Payroll Software) is essential.

Additional Information:

• Full-Time employment
• 5 days work week, from 9 am to 5.30 pm
• Competitive annual remuneration package
• Comprehensive staff benefits e.g. mobile phone & transport allowance

Our client, a well-established MNC is seeking for an Accounts Executive / Finance Executive ( A/P & A/R ) - $ 4,500.00 + Bonuses

Requirements

• Diploma in Accountancy/ACCA/CA/CPA
• At least 2 to 3 years experience handling full spectrum of Accounts Payable (A/P) and Accounts Receivable (A/R) functions.
• Meticulous, Independent, confident
• Good interpersonal skill

Others

• Salary up to $ 4,500.00 + Bonuses
• Walking distance from One North MRT station
• Work-life balance

Interested candidate can send in your resume (word format prefer) to [email protected]

We are looking for a Project Executive to prepare, schedule, coordinate and monitor the projects that are being assigned to him/ her. Reporting to the Project Manager in the Project Team, he/ she will

• Work together with the clients, either at our office or client’s locations, to understand their needs and translate them into an actionable plan with the team.
• Work closely and communicate effectively with project manager, and other project team members to create and deliver quality solutions for the clients.
• Perform quality control work, taking into considerations of the budget, schedule, and plans.
• Keep track of project status and provide regular reports.
• Assure all the deadlines are being met.
• Any other ad-hoc tasks to support the business needs.

Requirements:

• Diploma or Degree in Engineering or relevant field
• Proven working experiences as a project engineer
• Project management and organizational skills
• Commitment to exceed customer’s expectations
• Time management and organization skills

Good to Have

• MS Office Skills
• Microsoft Project Skill
• Dynamic Business Central knowledge will be an advantage
• Negotiation skills

Job Description

· Establish and develop stronger relationships with existing & new clients

· Ability to prospect and self-generate leads

· Identify new business opportunities

· Plan and execute sales activities

· To achieve set revenue and business goals

· Ensure customers satisfaction with the company products and services

Requirement

· Candidate must possess at least Primary/Secondary School/"O" Level or equivalent.

· Possess Class 3 driving license

· At least 1 Year(s) of working experience in the related field is required for this position.

· Self-motivated, independent and responsible personality

· Able to make cold calling

· Possess good personality and positive mindset

· Able to communicate in English, Mandarin & Dialects (for business communication)

· Applicants should be Singaporean citizens

· Possess own vehicle / Company provide transport allowance

Roles and Responsibilities:-

• Uplift the existing Administrative, Human Resources, Finance and/or Logistics aspect of the company.
• Assist in Human Resource-related responsibilities, such as Time & Attendance, Claims, Employee Records, On-boarding and other day-to-day tasks assigned by the Directors.
• Assist in Accounts Receivable duties such as maintaining and following up for the Outstanding Payment list, Invoice creation and liaising with the Sales Team to obtain Invoice payment from customers.
• Maintain the structure of accurate records of inventory and warranty of our product offerings, both hardware and software. Maintain company's organization chart and admin-related documentations and records, such as preparing letter of offer, confirmation, increment & promotion, etc.
• Appreciate the initiative to continuously improve the company’s standard operation procedures (S.O.P), system and structure as well as the welfare of the company.
• Periodically assist Sales Team on administrative tasks (Sales Pipeline, Commission calculation, etc).

Requirement:-

• Diploma / Degree in Human Resources, Business Administration or equivalent
• Minimum 1 year experience
• Good understanding of the HR practices including Employment Act
• Good organisational skills with ability to carry out analytical and coordination work
• Good working attitude & self-driven
• Able to work in a fast – paced environment
• Good communication skills (written & verbal) and able to interact with people at all levels
• Proficient Microsoft Office applications
• Able to work independently in a fast pace environment.
• 5 day work week

Job Responsibilities:

• Handle planning and deployment of crane operators and drivers;
• Ensure proper submission of documentation by crane operators and drivers;
• Report and monitor equipment breakdown and repair status;
• Handle office and booking Hotline;
• Handle all admin duties relating to crane deployment;
• Undertake other admin duties which includes issuance of Purchase Requisition/Purchase Order, compilation of data for monthly reporting;
• Perform ad-hoc duties as assigned.

Job Requirement:

• Minimum GCE 'N' Level;
• Good communications and interpersonal skills;
• Able to handle work pressure;
• Highly motivated and self driven;
• Good and dynamic team player.

Attractive remuneration package for experience and suitable candidates

Interested applicants, please email your detailed resume stating current and expected remuneration package, date of availability to commence work.

We regret that only shortlisted candidates will be notified.

Job Summary:

• Salary Range: Up $4100+ AWS + Average 2.5 Months VB
• Working Location: Central
• 5 days working day

Job Responsibilities:

• Assist the managers in overseeing the daily operations for Office Towers
• Attend to feedback and manage relation of occupants
• Investigate and follow up with appropriate methodology and effective defect rectification works
• Attend and manage fitting-out works to ensure house rules, authorities’ requirement and prescribed safety standards are complied
• Liaise and co-ordinate with contractors / vendors to ensure that their works/service delivery are completed on time and as per contract requirements and agreed KPIs
• Ensure timely implementation and completion in renewal of term contracts and statutory licenses
• Raise PO and certify job completion / delivery undertaken by contractors / vendors
• Manage and update online systems including occupant portal, digital directory, access control and online PTW

Requirements:

• Possess experience in office building/ office tower is a must

How to apply:

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only shortlisted candidates will be notified.

Yeo Hui Wen (Joan)

Registration Number: R22108956

EA Licence No: 20C0426 (Elitez & Associates Pte Ltd)