Job description:

• Assist Project Manager and site team with handling purchase orders and clerical duties such as email correspondence, phone enquiries
• Perform admin duties for on site personnel and ensure proper documentation of any necessary site records
• Any other ad-hoc duties as instructed by superiors

Job requirements:

• Proficient in basic software such as MS Office
• Strong public relations skills

MNC Manufacturing company.

• Working day: 5 days
• Location: Tuas, shuttle and transport allowance provided
• Benefits: Bonus, 14 days annual leave, medical allowance, etc.

Responsibilities:

• Handle administrative duties such as filing, scanning, and email.
• Assist with data entry, record-keeping, and maintaining accurate databases.
• Oversee petty cash.
• Maintain office stationery supplies.
• Process payments, prepare accounts payable reports, and perform reconciliations.
• Organize and dispatch sales invoices to customers.
• Support team members with ad hoc administrative and accounting tasks.

Requirements:

• At least 1 year of admin experience
• Prefer to have accounting knowledge

Aurora Asia Pacific (21C0671)|Ying Kee (R21103783)

Location: Farrer Park
Working Hours: Mon – Fri: 8:00am – 5:30pm; Sat: 8:00am – 1:00pm (Alternate)
Work Type: Permanent
Salary: Up to $ 2,500 per month

What you will be working on?

• Assist in accounts receivable, pruchase order and sales documents preparation
• Assist sales department for any invoices or orders paperwork
• Liaise with customer on any products purchasing
• Work closely with other team members
• Other adhoc duties

What are we looking for?

• Minimum O-Level
• Basic proficiency in Microsoft Office (Excel, Word, etc.).

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:
Contact you about potential opportunities.
Delete personal data not required at this application stage.
To withdraw consent, email [email protected].
All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Chee Yung Chen (Zack) | R23112910
ScienTec Consulting Pte Ltd |11C5781

Responsibilities:

• Candidate must be able to handle day-to-day general admin and office matters independently
• Maintain and handle various matters of the company and related departments and related parties Schedules departmental meetings, takes and distributes minutes, and arranges/attends sub-committee meetings as required. Work closely with Outlet Manager to ensure effective service by training staff in product knowledge and promoting a service culture in the Outlet.
• File archiving and documents management
• Ensure the proper environment and security of the office
• Maintain office equipment, manage the office cleaners, supplies and facilities
• Any Other Ad-Hoc duties assigned by the management.

Requirements

• Diploma or above in any field
• More than two years of working or relevant experience, preferably in F&B industry.
• Able to work in a fast-paced environment and under pressure
• Ability to multi-task and meet tight deadlines with high level of accuracy
• Good time management and meticulous
• Team player with good communication skills
• Meticulous, organized and good attention to details
• Proficient in Microsoft Office (Words, Excel and PowerPoint)

Responsibilities:

• Candidate must be able to handle day-to-day general admin and office matters independently
• Maintain and handle various matters of the company and related departments and related parties Schedules departmental meetings, takes and distributes minutes, and arranges/attends sub-committee meetings as required. Work closely with Outlet Manager to ensure effective service by training staff in product knowledge and promoting a service culture in the Outlet.
• File archiving and documents management
• Ensure the proper environment and security of the office
• Maintain office equipment, manage the office cleaners, supplies and facilities
• Any Other Ad-Hoc duties assigned by the management.

Requirements

• Diploma or above in any field
• Good command of English and Chinese Mandarin
• More than two years of working or relevant experience, preferably in F&B industry.
• Able to work in a fast-paced environment and under pressure
• Ability to multi-task and meet tight deadlines with high level of accuracy
• Good time management and meticulous
• Team player with good communication skills
• Meticulous, organized and good attention to details
• Proficient in Microsoft Office (Words, Excel and PowerPoint)

Our Client:

• Cranes Lifting Industry
• 5 Days, Office Hours
• West Region
• Up to $3200 Per Month

Responsibilities:

• Arrange sub-contracted services and equipment when required, including rentals.
• Execute goods receiving for purchase requests.
• Assign service requests (SR) and work packages (WP) to field operatives.
• Schedule and dispatch field operatives.
• Maintain, update and manage all open jobs and their scheduling daily.
• Review completed job costs including manhours, expenses and materials before sending to invoice daily.
• Respond and cater for any customer needs and requests and escalate/delegate them as needed.
• Responsible for miscellaneous activities, equipment/building maintenance and answering phones.

Requirements:

• Diploma in Business Administration or relevant field.

For interested applicants, please click "Quick Apply”

We regret to inform that only shortlisted candidates would be notified.

By submitting your personal data and/or resume, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

Quay Choon Lan Joanne (Guo Chunlan) | EA Reg No: R24121479
JTE Recruit Pte Ltd | EA Lic No: 14C7215

Job Description

• General Administrative duties
• Simple accouting duties
• Provide ad hoc operations support as necessary

Requirements

• Candidate must possess at least GCE "O" Level & Above.
• Entry level candidates are welcome.
• Proficient in MS Office (especially in Words & Excel is an advantage)
• Can work independentaly and pro-active
• Positive working attitude, hard working, willing to take up challenges
• work location in the Ang Mo Kio area.

• 5 days work week
• AWS, Bonus, Medical Claim, Dental Claim

Job Scope:

• Maintain and update the planned preventive maintenance schedule.
• Coordinate with suppliers and contractors for office facilities and maintenance needs, oversee office renovation projects.
• Propose improvements to enhance efficiency and reduce costs in facilities services.
• Manage general office tasks, including annual cleaning services.
• Coordinate Fire safety exercise in partnership with Building Management.
• Support Production teams with facilities maintenance.
• Handle quarterly and yearly renewals of essential building permits.
• Ensure the accuracy of facilities management documentation and records.
• Provide other administrative tasks for office operations.

Requirements:

• At least 2 years of relevant working experience in Singapore
• Proficient in MS Office software

Aurora Asia Pacific (21C0671)|Ying Kee (R21103783)

Our Client:

• Cranes Lifting Industry
• 5 Days, Office Hours
• West Region
• Up to $3200 Per Month

Responsibilities:

• Arrange sub-contracted services and equipment when required, including rentals.
• Execute goods receiving for purchase requests.
• Assign service requests (SR) and work packages (WP) to field operatives.
• Schedule and dispatch field operatives.
• Maintain, update and manage all open jobs and their scheduling daily.
• Review completed job costs including manhours, expenses and materials before sending to invoice daily.
• Respond and cater for any customer needs and requests and escalate/delegate them as needed.
• Responsible for miscellaneous activities, equipment/building maintenance and answering phones.

Requirements:

• Diploma in Business Administration or relevant field.

For interested applicants, please click "Quick Apply”

We regret to inform that only shortlisted candidates would be notified.

By submitting your personal data and/or resume, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

Quay Choon Lan Joanne (Guo Chunlan) | EA Reg No: R24121479
JTE Recruit Pte Ltd | EA Lic No: 14C7215

Monday - Friday, 9pm - 6pm

Location: Raffles Place

Responsibilities:

• Handle administrative duties (checking of paperwork, filing, etc)
• Replying to emails to clients and relevant departments
• Ensure timely premium payments by clients
• Process claims and provide updates to clients on claim status
• Prepare necessary paperwork for new business opportunities
• Generate proposals and quotations tailored to client needs
• Prepare forms for clients
• Act as a liaison between clients and back-end staff
• Basic compliance duties
• Other ad-hoc duties assigned

Requirements:

• Proficient in English and Mandarin to speak with Mandarin speaking clients
• Meticulous, takes initiative and has good communication skills.
• IT savvy (Microsoft Excel, Words, Power Point)
• Preferably at least 1-2 years of insurance admin experience
• Able to work under pressure
• Ability to take initiative and anticipate needs
• Reliability and dependability in fulfilling tasks
• Resourcefulness in addressing challenges

Responsibilities:

• Candidate must be able to handle day-to-day general admin and office matters independently
• Maintain and handle various matters of the company and related departments and related parties Schedules departmental meetings, takes and distributes minutes, and arranges/attends sub-committee meetings as required. Work closely with Outlet Manager to ensure effective service by training staff in product knowledge and promoting a service culture in the Outlet.
• File archiving and documents management
• Ensure the proper environment and security of the office
• Maintain office equipment, manage the office cleaners, supplies and facilities
• Any Other Ad-Hoc duties assigned by the management.

Requirements

• Diploma or above in any field
• More than two years of working or relevant experience, preferably in F&B industry.
• Able to work in a fast-paced environment and under pressure
• Ability to multi-task and meet tight deadlines with high level of accuracy
• Good time management and meticulous
• Team player with good communication skills
• Meticulous, organized and good attention to details
• Proficient in Microsoft Office (Words, Excel and PowerPoint)

Responsibilities:

• Candidate must be able to handle day-to-day general admin and office matters independently
• Maintain and handle various matters of the company and related departments and related parties Schedules departmental meetings, takes and distributes minutes, and arranges/attends sub-committee meetings as required. Work closely with Outlet Manager to ensure effective service by training staff in product knowledge and promoting a service culture in the Outlet.
• File archiving and documents management
• Ensure the proper environment and security of the office
• Maintain office equipment, manage the office cleaners, supplies and facilities
• Any Other Ad-Hoc duties assigned by the management.

Requirements

• Diploma or above in any field
• Good command of English and Chinese Mandarin
• More than two years of working or relevant experience, preferably in F&B industry.
• Able to work in a fast-paced environment and under pressure
• Ability to multi-task and meet tight deadlines with high level of accuracy
• Good time management and meticulous
• Team player with good communication skills
• Meticulous, organized and good attention to details
• Proficient in Microsoft Office (Words, Excel and PowerPoint)

Responsibilities:

• Prepare and issue detailed quotations for clients.
• Coordinate and maintain effective communication with suppliers.
• Manage administrative tasks to support daily operations.
• Perform receptionist duties, including handling incoming calls and client inquiries.
• Draft, compile, and prepare comprehensive reports as needed.
• On-the-job training will be provided.

Requirements:

• Minimum 1 year of relevant working experience.
• Good communication and organization skill.
• Good knowledge in Microsoft Office (Word/Excel).
• Demonstrates sense of initiative with the ability to work independently and as a team player.

To facilitate in the job application, please include the following in the resume:-

• Last drawn, current and expected salary.
• Duties and responsibilities for each job.
• Resume in Microsoft Word format
• Reason for leaving for past and present employment.
• Availability.
• Residential area.

Thank you.

David Ong (R1110279)

Adept Manpower (EA License: 22C1006)

https://adeptmanpower.com/

Job Responsibilities:

- Generate Delivery orders and invoices

- Answering phone calls

- Printing, Sorting, Filling of Delivery Order and Tax invoice

- Mailing of Tax invoice to customers

- Issue Debit and Credit note

- Ordering of office equipment and stationeries such as toner, A4 paper, envelop and etc…

- Sending Statement of Accounts to customer every month

- Arrange courier service as and when required

- Prepare invoice and packing list

- Consolidate and submit petty cash summary to accounts every month

- Attend sales inquiry and process order via email / phone calls

- Process PO to vendors

- Update and follow up with customer outstanding order

- Liaise with customer of goods collection method and payment

Job Requirements:

- GCE ‘O’ / Nitec or equivalent;

- 1 - 2 years of relevant experience

- Team player with positive attitude, easy-going and flexible.

- Able to start work immediate

- Working location at Tuas with transport provided

Our client is in the Manufacturing Industry. Due to their current expansion plan, they are looking for a Sales Admin to join their team, in hopes of developing the current high performing team. They are located in the West.

Responsibilities

• Manage the entire rental contract creation process.
• Verify and process Principal invoices.
• Compile and submit necessary documents to the principal.
• Prepare and submit monthly reports on time.
• Coordinate with Sales and Project teams.
• Process Purchase Orders and ensure timely execution.
• Handle budget revisions when required.
• Track orders and monitor shipment details.
• Perform ad-hoc tasks as assigned

Requirement

• Min Diploma in Business Admin
• Min 2 years of experience in Admin Support for sales
• Proficiency in Microsoft Word, Excel, and Access.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R21103987 (Yan Yongmao)

Singaporean & PR are encouraged to apply. Min. 2 years experience in Singapore. Related qualification for administration works.

Scope of Works for Project Admin.

1. Project Coordination and Support

• Assist project managers and site teams in planning, scheduling, and executing construction projects.
• Coordinate meetings, prepare agendas, and record meeting minutes.
• Act as a liaison between the office, site teams, clients, consultants, and subcontractors.

2. Document Management

• Maintain and organize project documentation, including contracts, drawings, permits, and reports.
• Ensure all project-related documents are properly filed and accessible for reference.
• Monitor document submission timelines and ensure timely responses.

3. Communication

• Handle correspondence, emails, and communication between project stakeholders.
• Provide updates on project progress to relevant parties.
• Respond to inquiries and relay critical information to appropriate team members.

4. Procurement and Logistics Support

• Assist in coordinating the procurement of materials and equipment required for projects.
• Track delivery schedules and ensure materials are available on-site as needed.
• Maintain records of purchases, invoices, and delivery notes.

5. Budget and Financial Assistance

• Support the project team in tracking expenses and ensuring budget compliance.
• Prepare and process invoices, payment requests, and expense reports.
• Monitor subcontractor and supplier payments, ensuring accuracy and timeliness.

6. Scheduling and Time Management

• Update and maintain project schedules using project management tools.
• Assist in monitoring deadlines and alerting the team to upcoming milestones.
• Track and report on project progress to ensure alignment with planned timelines.

7. Health, Safety, and Compliance

• Assist in ensuring compliance with health and safety regulations on-site.
• Maintain records of safety inspections, certifications, and compliance documents.
• Coordinate training sessions or certifications required for team members.

8. Issue Tracking and Resolution

• Maintain a log of issues, delays, or challenges affecting project progress.
• Collaborate with the project team to resolve administrative and logistical issues.
• Escalate critical issues to management as required.

9. Reporting

• Prepare and distribute daily, weekly, and monthly progress reports to stakeholders.
• Consolidate data from various sources to create comprehensive project updates.
• Maintain records of project metrics and key performance indicators (KPIs).

10. General Administrative Duties

• Perform routine office tasks, such as filing, data entry, and scheduling.
• Ensure office supplies and equipment for the project team are available.
• Provide administrative support to other departments as needed.

11. Closeout and Handover Support

• Assist in preparing closeout documentation, including as-built drawings, warranties, and operation manuals.
• Coordinate the handover process with the client and ensure all deliverables are completed.
• Archive project records and ensure proper documentation for audits or future reference.

Admin Assistant (With basic understanding for Accounts) x 1.

5 days week Paya Lebar. Construction industry.

Job Description

• Administrative Support. Manage day-to-day office operations, including scheduling meetings, maintaining records, and handling correspondence.

• Project Claim Tracking. Proactively trace project claims by liaising with engineers individually to update project status and prepare progress claims.

• Prepare quotations using Xero software, ensuring accuracy and compliance with company standards.

Basic Administrative Tasks for Project Coordination

• Inform all relevant parties upon receiving permit approvals.

• Arrange for the purchase of drawings from the Building and Construction Authority (BCA).

• Forward emails from CORENET to the respective project engineer in charge.

Customer and Client Relations

• Handle inquiries and maintain good communication with clients and stakeholders.

• Assist with scheduling and tracking project deadlines and liaising with other departments to meet project requirements.

• Coordinate with engineering team members to support their administrative needs.

• Assist in the organization and management of project documents.

Job Requirements:

Minimum 1-2 years of experience in an administrative or accounting role, preferably in an engineering or construction firm.

• Must be able to handle Accounts payable and Accounts Receiveable.

Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

• Familiarity with Xero software is a strong advantage.

• Basic knowledge of accounting software (e.g., QuickBooks) is a plus.

• Strong organizational skills and attention to detail.

• Excellent communication and interpersonal skills.

• Ability to work independently and prioritize tasks.

• High integrity and commitment to confidentiality.

• Adaptable and able to manage multiple responsibilities.

Looking for an Admin staff

location: Clementi (School environment)

Monday to Friday 8.30am - 6.00pm

Job Scope

manage workshop registration and coordination

manage workshop logistics and preparations

workshop attendance taking and collect feedback


Job Requirement
Minimum O level qualification

Have admin experience

A team player

Able to communicate well

We regret only shortlisted candidates will be notified.

For more jobs, please see https://www.mlpc.com.sg/job-seeker/

ML Consulting Pte Ltd EA License No: 91C2939

Responsibilities:

• Administrative support to the technical department
• Supporting various counterparts in regards to the fleet
• Arrange backend documentations for new vessels
• Other ad hoc duties as assigned

Requirement:

• Diploma and above in Business management or in a relevant discipline
• Minimum 2 years working experience in a similar role
• Good team player, good organization and coordination skills
• Good foundation in Microsoft application such as Microsoft Office applications

About Chambers International

Established in 1980, Chambers International, has built a strong presence in Singapore as a reputable group of companies providing a comprehensive range of professional real estate consultancy services, including integrated facilities management and strata title management.

We're Hiring!

The ideal candidate should have excellent organizational and time management skills, as well as strong attention to detail. Proficiency in computer skills, including MS Office, is essential. Previous experience in an administrative role is preferred. If you are a proactive and reliable individual with a positive attitude and a willingness to learn, we welcome you to join our team.

Responsibilities

• Perform data-entry, printing, filling, documentation, etc.
• Sorting & distributing mail
• Assist in inquiries and concerns from the owners/tenants
• Answer incoming call in a courteous
• Assist owners/tenants in the application of move in/move out, renovation request, etc.
• Issue official receipts to owners/tenants for the financial transactions
• Keeping record of all financial transactions(maintenance fees, renovation deposit and other incomes) at all times
• Review and processes invoices received from the suppliers/contractors
• Provide the financial transactions summary, invoices, official receipt, etc. to the Headquarters' Accounts Department
• To maintain stock of stationery supplies and equipment maintenance record for the department
• Put up purchase requests for all approved purchases for the necessary approvals and verify invoices for the raised purchases upon delivery of goods and services
• Assist on any ad-hoc tasks as required by the department

Requirements:

• Minimum GCE ‘O’ level or equivalent
• 1 year admin support experience, relevant experience in the service industry or residential development will be an added advantage
• Good Customer Service Skills, possess fluent communication and interpersonal skills
• Proficient in Computer Skill such MS Office
• Meticulous and have an eye for details, able to multi-task and independent

Interested applicants please indicate with details in the resume as below:

• Notice period/Intended start date
• Last drawn and/or current salary
• Expected salary
• Reasons for leaving current and/or last employment
• Position applied for in the email

We regret that only shortlisted candidates will be notified.

Overview:

In this role, the candidate will assist in the day-to-day operations of the school by managing administrative tasks. We are looking for a talent who is detail-oriented, dependable, and enjoy supporting a dynamic school environment.

Scope of Responsibilities:

• Perform Data entry tasks such as: Recording late coming of students, loan of uniforms to students, students' data;
• Updating of daily staff absence data;
• Receiving and registering documents;
• Sorting and storing of files;
• Adhoc duties tasked by the school leaders.

Requirements:

• Minimally possess GCE 'O' Level Certificate or equivalent.
• Prior experience working in front desk environment.
• Having prior general administration experience working in a school environment would be an advantage.
• Proficient in Microsoft applications, including Excel, Word and Powerpoint
• Ability to use basic Internet sites i.e. Gmail, WhatsApp Web, etc.
• Comfortable in communicating with students, aged 13 to 17 years old age group

Specifications:

• Arrangements: 1-year part-time contract
• Location: Upper Bukit Timah
• Working hours: 6.30am - 12.30pm or 12.30pm - 6.30pm*

* We are looking for 2 candidates, 1 for AM shift, 1 for Afternoon shift. Please indicate your preference.

Salary: up to $2500 per month
Working hours: Mon – Fri: 8:00am – 5:30pm; Sat: 8:00am – 1:00pm
Working Location: Farrer Park
Job Scopes:
Position 1:

• Address customer inquiries about products, services, and promotions effectively.
• Support customers in their purchase decisions by understanding their needs and recommending suitable products.
• Maintain product knowledge to respond confidently to customer questions.
• Accurately process transactions for any sales
• Handle cash, credit card, and other payment methods securely and efficiently.

Position 2:

• Collaborate with the sales team to provide administrative and operational support.
• Manage invoicing processes and ensure timely collection of payments.
• Process purchase orders accurately and ensure timely follow-up.
• Maintain accurate and organized records of sales transactions, AR, and purchase orders.

JOB REQUIREMENTS:

• Singaporean (s) only.

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:
Contact you about potential opportunities.
Delete personal data not required at this application stage.
To withdraw consent, email [email protected].
All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Chee Yung Chen (Zack) - R23112910
ScienTec Consulting Pte Ltd – 11C5781

Administrative Support

• Coordinate and arrange logistics, such as catering, transport, venue booking etc for meetings, events, and company functions
• Collate and submit finance documents to process payments
• Review and process applications accurately
• Manage Learning Management System for Courses
• Assist to manage and organise schedules, appointments, and meetings
• Liaise with stakeholders for exam processing matters
• Collate and create assessments in internal systems
• Budgeting for new intake exams and programmes
• Co-lead the programme
• Handle general enquiries and perform other ad-hoc duties as assigned

Operational Support

• Facilitate course workshops or lectures, whether in-person or virtual
• Support examinations and courses during office and non-office hours by performing tasks such as invigilation and ushering

Job Requirements:

• Previous experience in an administrative or operational support role would be advantageous
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and platforms such as Zoom and MS Teams is preferred
• Working around 20 weekends a year and occasionally after office hours is to be expected.
• Working after office hours and on weekends will be compensated by off-in-lieu.
• Nearest MRT: Kent Ridge MRT
• Working Hours: 8:30 am – 6:00 pm (Monday to Thursday), 8:30 am – 5:30 pm (Friday)

**We regret that only shortlisted candidates will be notified**

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOLKELLY job application platform - GO.

https://sg.go.persolkelly.com/job/apply/10920

By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries.

EA License No: 01C4394

EA Personnel ID: R1655869

EA Personnel Name: Chua Le Teng, Sherry

Our Client:

• Cranes Lifting Industry
• 5 Days, Office Hours
• West Region
• Up to $3200 Per Month

Responsibilities:

• Arrange sub-contracted services and equipment when required, including rentals.
• Execute goods receiving for purchase requests.
• Assign service requests (SR) and work packages (WP) to field operatives.
• Schedule and dispatch field operatives.
• Maintain, update and manage all open jobs and their scheduling daily.
• Review completed job costs including manhours, expenses and materials before sending to invoice daily.
• Respond and cater for any customer needs and requests and escalate/delegate them as needed.
• Responsible for miscellaneous activities, equipment/building maintenance and answering phones.

Requirements:

• Diploma in Business Administration or relevant field.

For interested applicants, please click "Quick Apply”

We regret to inform that only shortlisted candidates would be notified.

By submitting your personal data and/or resume, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

Quay Choon Lan Joanne (Guo Chunlan) | EA Reg No: R24121479
JTE Recruit Pte Ltd | EA Lic No: 14C7215

Admin Assistant

• 12 months contract
• Work location: Depot Close

The Opportunity

• Holds responsibility for performing basic tactical and strategic administrative support tasks for upper executive-level employees of the organization, and is recognized as the top administrative employee in the department or division.
• Manage appointments scheduling, meetings, and events for executives, maintaining their calendars, and sending reminders, and assists in reserving conference rooms, setting up audio-visual equipment, and preparing meeting materials.
• Complete a broad variety of administrative tasks that facilitate the ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; and maintaining contact lists.
• Provides general administrative support as needed, including photocopying, faxing, and mailing documents.
• Conduct basic research tasks, such as gathering information for reports or projects, in collaboration with relevant stakeholders.
• Drafts and formats routine documents, reports, and presentations, and proofreads and edits documents to ensure accuracy and compliance with company guidelines and policies.
• Coordinates the administrative work within the department/division, while working with other departments/divisions and companies.
• Manages all aspects of leaders’ travel, including international trips, visa applications, submitting all travel expenses in expense management system, managing travel budgets, and addresses last-minute changes and emergencies. Also Includes site visit coordination: agenda planning in coordination with local site leads, event logistics (venue selection, rooming options, catering, and A/V needs).
• Set up logistics and send out communications for virtual and/or in-person meetings, including assisting with creating the agenda, conference room setup, ordering/setting up catering, external dinners and/or team building events.
• Maintain professionalism and strict confidentiality with all materials.
• Drive operational efficiencies through development of repeatable processes and utilization of productivity tools (i.e. Teams, Smartsheet, etc.)
• Act as the delegate for the Directors in specific company systems including HR, procurement, and recognition systems.
• Maintain updated org charts and distribution lists.
• Assist with onboarding new employees/interns, purchasing items, and creating purchase orders in accordance with company procurement policies.

Your Background

• High school education or equivalent; some college levele ducation highly preferred.
• Minimum of 7 plus years general administrative experience, or equivalent combination of experience and college level education.

Interested parties please click " Apply Now" or contact May Anne Ramos (EA Reg no: R1110127) at [email protected] for more information.
Peoplebank Singapore Pte Ltd, EA Licence Number: 08C5248.