Job Description:

• Offering administrative and secretarial assistance to support departmental functions. Arranging and coordinating meetings, including scheduling, organizing agenda, sending invites, booking meeting rooms, setting up required equipment, and taking attendance.
• Planning and organising both internal and external events, including venue survey, budget management and reporting, obtaining fee proposals, coordinating between relevant business units and suppliers, arranging transportation, supporting onsite, and preparing an after-event report.
• Knowledge in Photoshop and CANVA is mandatory for event poster design.
• Assist project manager in tracking and monitoring project timelines, milestones, and deliverables.
• Compiling, preparing, and ensuring timely submission of necessary reports. Handle travel arrangements, including flight reservation, hotel accommodation, and visa applications.
• Preparing payment request, goods and service acceptance, and acknowledging expenses claims.
• PC literate with knowledge in MS Office (e.g. Word, Excel, PowerPoint, Outlook). Knowledge of SAP.

Skills / Qualifications:

• Minimum 1 year of related experience, preferably in administrative experience.
• Good communication and interpersonal skills.
• Pleasant composure, cheerful disposition, good phone etiquette and positive working attitude.
• Independent and has good initiative.
• Able to start work immediately is required.
• Need to work closely with team in China directly and Mandarin speaking or writing skill is required.

Job Description:

• To assist Operations Manager in supervising and coordinating the daily activities of operations to always ensure prompt and efficient services
• Handling administrative matters related to daily operations and maintenance of safety standards
• Ensure operations and quality services are well delivered to both internal and external clients
• Coordinating and liaising with customers and process export shipments, processing invoices
• To have a thorough understanding of the department logistic operations
• Perform tasks based on standard operating procedures
• Any other adhoc duties as assigned

Job Requirements:

• Diploma in Logistics / Supply chain Management/ Any relevant qualification
• Experience in the healthcare/pharma industry and clinic settings will be an added advantage
• Prior knowledge in medication dispensing
• Good communication and interpersonal skills
• Able to multi-task and work in a high demand environment

We are a training school, looking for an administrator.

Job Scope / Responsibilities:

· Handle call enquiries and follow-up with email on course details

· Follow-up through call with applicants’ online course registration

payment (e.g.: payment on hold)

· Follow-up of applicants’ submission of documents after payment is

made (e.g: application form, certificates, I/C)

· Monitor Fees Collection

· Follow-up with CEA on applicant assessment outcome and follow up

call to applicant on the outcome status

· To provide service and information to walk in applicants on course

details.

· Collate the number of applicants particulars / documents for each

course batch

· Collate attendance list for issuing of certificates to applicants who

have completed the course

· Prepare attendance list, course notes collection form for each batch

· Submit course attendance list after course completion

· Submit course intake report

· Perform registration of candidates for training and assessment

· Prepare attendance list form for each CPD course

· Collate all Post Course Evaluation Form from participants who

attended the CPD Course

· Tabulate CPD consolidated feedback report form for online

submission and key in agents’ attendance in CPD Microsite

· Issue ID, password & instructions guide after each batch completed in

the E-Learning Portal

· Handle and guide participants on the Online Learning

· To print course notes and add on / changes to course notes (if any)

· Scanning of academic certificates for each new RES course batch for

submission

· Explain and guide applicants on the SkillsFuture Credit Claim from

time to time when applicant wants to make the claim of RES course

fee

· Liaise and Follow-Up with Traqom on Trainee Data (if any)

· Liaise with external training providers, service providers and statutory

agencies

· Booking & Scheduling of Training Venue

· Schedule and coordinate training sessions

· Ensure smooth training process

· Maintain clear and proper records and documents of training sessions

· Maintain staff training records

· Ensure completion of training requirements for all staff

· Monitor training costs

· Raise PV for payment to trainers

· Assist Trainers as required

· Maintain training records

Job Scope / Responsibilities:

· Handle call enquiries and follow-up with email on course details

· Follow-up through call with applicants’ online course registration

payment (e.g.: payment on hold)

· Follow-up of applicants’ submission of documents after payment is

made (e.g: application form, certificates, I/C)

· Monitor Fees Collection

· Follow-up with CEA on applicant assessment outcome and follow up

call to applicant on the outcome status

· To provide service and information to walk in applicants on course

details.

· Collate the number of applicants particulars / documents for each

course batch

· Collate attendance list for issuing of certificates to applicants who

have completed the course

· Prepare attendance list, course notes collection form for each batch

· Submit course attendance list after course completion

· Submit course intake report

· Perform registration of candidates for training and assessment

· Prepare attendance list form for each CPD course

· Collate all Post Course Evaluation Form from participants who

attended the CPD Course

· Tabulate CPD consolidated feedback report form for online

submission and key in agents’ attendance in CPD Microsite

· Issue ID, password & instructions guide after each batch completed in

the E-Learning Portal

· Handle and guide participants on the E-Learning Portal

· To print course notes and add on / changes to course notes (if any)

· Scanning of academic certificates for each new RES course batch for

submission

· Explain and guide applicants on the SkillsFuture Credit Claim from

time to time when applicant wants to make the claim of RES course

fee

· Liaise and Follow-Up with Traqom on Trainee Data (if any)

· Liaise with external training providers, service providers and statutory

agencies

· Booking & Scheduling of Training Venue

· Schedule and coordinate training sessions

· Ensure smooth training process

· Maintain clear and proper records and documents of training sessions

· Maintain staff training records

· Ensure completion of training requirements for all staff

· Monitor training costs

· Raise PV for payment to trainers

· Assist Trainers as required

Requirements:

· Outgoing personality

· Proficient in MS Office applications, especially MS Words, MS Excel

· Able to communicate with all levels of management

· Good Interpersonal interaction skills

· Meticulous and eye for details

· Able to connect with people easily.

· Able to work independently and under pressure Proficient in MS

Office applications, especially MS Words, MS Excel . . .

· Able to communicate with all levels of management

· Good Interpersonal interaction skills

· Meticulous and eye for details

· Able to connect with people easily.

· Able to work independently and under pressure

• Handle sales enquiry and customer’s purchase order
• Process sales quotation, sales order and purchase order
• Liaison with customer on product quality and delivery
• Provide pre and post sales services to maintain good working relationship with customers
• Monitor and assist the Finance Dept. in collecting payment from the customers

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

Job Description & Requirements

1. Liaise with the Sales Dept , Finance Dept , Warehouse and Shipping Executive on purchase , L/C opening , arrival of consignment etc

2. Check on order status and stock and catalogue availability through computer for order raised by the sales personnel

3. Check and verify the Sales Contract from supplier’s against P.O.

4. Check and verify the D.O. and Invoice received against P.O. and Goods Receipt Note

5. Update order control register and GRN into computer when the goods are received

6. Maintain new items, location changes , inventory adjustment into computer

7. Raise claim forms for short supply or damage goods to suppliers and follow up on the matters , whenever necessary

8. Follow up on outstanding orders and delivery schedules of orders

9. Prepare and type documents , A&P support etc. required within the Dept

10. Handle daily correspondence independently pertaining to the administration of the purchasing function

11. Attend to customer’s inquiries in the office

12. Ensure proper documentation procedures are adhered to by the Dept and recommend improvement , if any

13. Monitor and maintain proper filing system for easy retrieval of information

14. Collect all Tender Notice related to Power & Services products and inform Manager and /or person-in-charge

15. To follow up on the correspondence with the principal and customer

16. To prepare and assist in delivery order , invoice and confirmation of order upon receiving sales order

17. Prepare reports for Dept reporting and decision making purpose

18. Provide administrative support to the Dept

Requirement:

• Min GCE “O” Level or equivalent
• Min 2 years’ experience in similar capacity

· Good computer skills especially in MS Office Software

· Experience with SAP is highly preferred

· Possess good interpersonal & communication skills

· Meticulous and attentive to details

Key Highlights

• With various benefits!
• Nearest MRT: Ubi
• Working Hours: Mon- Fri (office hours)

Key Responsibility:

Administrative (70%)

• Manage general admin tasks, filing, and vendor liaison.
• Schedule office maintenance, send daily reports, and assist with events.
• Handle documentation, cheque deposits, festive gift arrangements, and NEA submissions.

Accounts (30%)

• Input invoices into SAP and update customs permit details.
• Download daily bank transactions and update balances.
• Manage invoicing, statements, reminders, and payment processing.

Key Requirements:

• Only Singaporean!
• Diploma/Degree in Business Management or any related field.
• Proficiency in SAP and MS Office to key in accounting matters.

Interested candidates please click "Quick Apply". We regret to inform you that only shortlisted candidates will be contacted for further discussion.

Venice Kang
Outsourcing Team

BGC Group Pte Ltd

Registration No.: R23117645
EA License Number: 05C3053

~ Assist in preparing invoices, service agreements.
~ Perform general office tasks such as filing, photocopying, scanning, and data entry.
~ Manage office supplies and place orders when necessary.
~ Any other general administrative matters as assigned by the Manager

~ Manage emails and phone calls

~ Good communication skills, meticulous and detailed (Mandarian and English)

• Organize team events
• Detail-oriented and capable to prioritize various assignments
• Should be able to maintain calendars for multiple executives in the organization
• Coordinate with other Executive Assistants (EAs) when scheduling meetings
• Manage general departmental administrative activities
• Handle printing and collating work
• Support and cross-train other EAs
• Provide leadership support
• Handle phone calls and convey important messages on time, every time.
• Maintain confidentiality with crucial data of the organization
• Provide support to new recruits with facilities and necessary assets

Requirements

• 2+ years of experience in an admin executive position
• Advance level Proficiency in Microsoft Office and other common office software
• Broad understanding of executive administrative practices and processes
• Excellent written and verbal communication skills in Hindi and English
• Independent and able to work with minimal supervision
• Knowledge of HR policies and procedures can be considered as an advantage

• Handle general administrative tasks such as answering phone calls, responding to emails, and managing correspondence.
• Coordinate and schedule meetings, appointments, and travel arrangements for senior executives and staff members.
• Prepare reports, presentations, and other documentation for meetings and presentations.
• Organize and maintain physical and electronic files, records, and databases, ensuring accuracy and confidentiality.
• Oversee office supplies inventory and place orders when necessary.
• Serve as the point person for maintenance, mailing, shipping, and purchasing requests.
• Assist in budget preparation and expense monitoring, ensuring adherence to company policies.
• Collaborate with HR to manage employee records, attendance, and vacation schedules.
• Liaise with external vendors, suppliers, and clients to ensure smooth business operations.
• Conduct research and provide administrative support to various projects, as assigned.
• Provide support and assistance to other team members as needed.

Description:

• Liaise with customers and technicians for pending jobs
• Provide Admin support
• Back up for inventory operation
• Back up for Admin daily job scope

Requirements:

• GCE O Level & above
• Able to converse in English
• Proficient in Microsoft Excel
• Experience in Inventory/Customer Service

Working hours: Monday to Friday from 8.30am to 5.30pm , Saturday from 8.30am to 12.30pm

1) Correspondence With Parents

· Handle all enquiries and student registrations online and offline

· Provide feedback to parents on current students' progress

2) Data Entry

· Prepare the centre’s enrolment on a daily basis

· Maintain and update students' profile

3) Curriculum & Worksheets

· Assist the Academic Department with the assignment of curriculum

· Preparation of worksheets and answer sheets for weekly classes

· Checking and correcting errors in worksheets and answer sheets

4) Upkeeping Centre

· Maintain centre’s common areas in a neat, clean and orderly manner

· Ensure classrooms are clean and well-stocked with materials and stationery

· Any ad-hoc administrative duties as assigned by the Supervisor

Requirements:

· Fluent in Mandarin for communication with parents

· Proficient with Microsoft Office, Microsoft Excel, Wechat, WhatsApp, etc.

· Attention to details

· A team player

· Excellent time management skills and the ability to prioritize work

· Strong organizational skills with the ability to multi-task

· Pleasant inter-personal communication skills

Key Highlights:

• Leading eCommerce Mattress company globally
• Work from Home
• Working Hours 10am to 6pm Monday to Friday

About Origin Mattress Singapore
Origin Mattress Singapore is a leader in premium sleep products, combining German engineering with innovative designs to deliver award-winning mattresses and accessories. Committed to enhancing sleep quality, we ensure exceptional customer service and efficient operations. Join our dynamic team and be part of a fast-growing company dedicated to excellence.

About the Role

We are looking for someone to handle our daily operations and communication is most important to ensure workflow runs smoothly. This role requires strong organizational skills, attention to detail, and the ability to multitask.

Responsibilities:

• Daily Delivery Management: Review and organize delivery orders each morning, plan and arrange daily delivery routes, and identify orders requiring installation to ensure efficient operations.
• Customer Order Management: Handle online order inquiries promptly and provide customers with accurate updates on their delivery status to maintain high service standards.

Qualifications:

• Tech savvy, able to use computer efficiently as we are primarily an eCommerce business
• Meticulous and attention to details is a must
• Proficient in Microsoft Office (Word and Excel)
• Able to multitask efficiently

Salary Budget : SGD 2,200 - 3,000

Responsibilities:

• Organize and schedule meetings and events

• Carry out clerical duties, including answering phones and preparing documents

• Maintain stock sheet

• Coordinate and liaise with suppliers and store on delivery arrangement

• Make bookings with transporters for delivery to site

• Liaise with fabricator based on cutting list for the materials

Requirements:

• Good organizational and communication skills

• Proficient with using Microsoft office suites

• Good time management skills

Mon to Fri: 9am to 6pm

Position Title: Administrative Assistant

Location: North soon moving to Central

Employment Type: Full-Time

About Us

We are a growing business operating seven retail shops, including a unique tufting studio located in Singapore. Our mission is to provide customers with exceptional products, creative experiences, and outstanding service. We are seeking a proactive and detail-oriented Administrative Assistant to support our operations and help streamline our processes.

Job Summary

The Administrative Assistant will play a key role in ensuring the smooth operation of day-to-day administrative tasks. The ideal candidate is highly organized, adaptable, and skilled in managing multiple responsibilities in a dynamic environment.

Key Responsibilities

1. Administrative Support

• Maintain and organize office files, documents, and correspondence.

• Prepare and manage reports, invoices, and spreadsheets.

• Handle scheduling, calendars, and appointments for management.

2. Operations Assistance

• Monitor inventory levels and coordinate restocking for all retail outlets.

• Assist in liaising with suppliers, vendors, and contractors.

• Support retail and studio teams with administrative requests.

3. Customer & Partner Communication

• Manage incoming calls, emails, and inquiries, and respond professionally.

• Support customer bookings for the tufting studio, including rescheduling or cancellations.

4. Finance & Record Keeping

• Assist with basic bookkeeping tasks such as tracking expenses and generating financial summaries.

• Manage vendor payments and ensure timely submission of invoices.

5. Event & Project Coordination

• Help coordinate special events, workshops, or studio activities.

• Support project management tasks related to relocations, new initiatives, or operational changes.

Requirements

• Qualifications:

• Minimum O-Level & Above or related field preferred.

• Relevant work experience in administrative roles.

• Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Strong organizational and time management skills.

• Excellent written and verbal communication.

• Basic understanding of bookkeeping or financial record keeping.

• Personal Attributes:

• Proactive and able to work independently.

• Adaptable to a fast-paced retail and creative environment.

• Keen attention to detail and a problem-solving mindset.

What We Offer

• Competitive salary and benefits package.

• Opportunity to work in a dynamic and creative business environment.

• Growth and learning opportunities in retail and operations management.

Responsibilities:

• Providing Administrative support to sales team and ensuring efficient operation within the office.
• Supports manager and employees through a variety of organization related tasks and communications.
• Effectively communicate via phone and email to ensure all duties are completed with accuracy and delivered with high-quality in a timely manner.
• Any other ad-hoc duties that may be assigned from time-to-time.

Requirements:

• Diploma holders or equivalent are welcome to apply.
• Preferably with general insurance certification.
• Able to work independently with minimum supervision in a fast-paced environment with a good working attitude.
• Good knowledge in Microsoft Office.
• Good team player with good social and communication skills.
• Able to start work immediately or with short notice period.

Working Hours: 5 days, 8:30AM – 5:30PM

Working Location: 2 Jalan Kilang Barat #04-01, Singapore 159346.

Job Responsibilities:-

• Manage meeting room schedule
• Manage organization's certifications (Apply/Renew)
• Able to assist with IT support
• Manage road tax & vehicle insurance renewal/ VPC
• Manage organisation's insurance
• Handle day to day procurement operations
• Hold primary responsibility for procuring categories such as consumables, equipment, and services
• Actively assess cost-saving initiatives
• Ensure proper maintenance of documentation update and filing for Purchasing Department
• Ensure full coordination among inter-departments, suppliers, vendors and contactors on matters related to purchasing and supplies
• Other general administration duties as & when require

Requirements:

• Experience in full spectrum of Admin Duties
• Must be strong in administrative support/ computer skills
• Able to work independently, dynamic with initiative within timeline
• Able to communicate in both English & Chinese (to liaise with associates)
• Able to provide IT support will be an advantage

Prepare correspondence emails, quotations, contract agreements, letters, documents, purchase orders, reports etc.

• Work with other departments/divisions and companies

• Coordinate administrative work within department

• Prepare reports by collecting all relevant information

• Handle the collation and submission of documents to clients / government agencies

• Offer constructive solutions to superiors when problems arise.

• Undertake any other ad-hoc tasks and duties as and when assigned by superior.

Working hours: 10:30am to 7:30pm (Monday to Friday)

10:30am to 3:30pm (Sat) (Alt Sat)

Join Our Team at Lush Platters – Part Time Administrative Assistant

Lush Platters is a trailblazer in luxury cheese platters and grazing tables in Singapore, bringing a fresh and innovative approach to catering for private and corporate events. We are committed to delivering top-quality food, stunning visual displays, and exceptional customer service. We’re looking for an organized and motivated Admin Assistant to support our operations and ensure our continued success. Located in Senoko.

Key Responsibilities:

- Assist with basic accounting tasks, including tracking expenses and budgets.

- Perform regular inventory audits, monitor stock levels, and place orders to ensure supplies are replenished.

- Provide excellent customer service by responding to client phone inquiries and ensuring an outstanding experience for all clients.

- Maintain a positive and professional attitude when interacting with both customers and colleagues.

- Handle data entry tasks such as processing customer orders and inputting purchase orders into our systems.

Requirements & Skills:

- Experience in administrative or office roles an advantage

- Proficiency in MS Office

- Strong organisational and time management skills with the ability to prioritize multiple tasks efficiently

- Excellent written and verbal communication skills

- Strong attention to detail and problem-solving abilities

- Ability to work well within a multicultural team and foster a collaborative environment

- Flexibility to work rotating shifts, including weekends and public holidays as needed.

Preferred (but not required):

- Knowledge of food and event service operations.

- Previous experience in customer service, particularly with corporate clients.

At Lush Platters, we offer a vibrant and dynamic work environment where creativity thrives. As part of our award-winning team, you'll be surrounded by passionate individuals dedicated to quality and excellence. This is a part-time role with the potential to grow into a full-time position. Send your CV to us today and take the first step towards joining the Lush Platters family!

Admin Executive

Job Description & Responsibilities:

• Support Director in his daily works
• Handle daily admin & HR tasks such as leave and medical record
• Support sales & production dept when needs rises
• Making travel arrangements and appointment
• Attend weekly meeting and do follow up with action matters
• Answer phone calls and redirect to respective dept
• Greet and assist visitors.
• Maintain polite communication via phone, e-mail, and mail.

Requirements:

GCE / N level/ Diploma

• Excellent in computer skills.
• Able to work independently
• Friendly & hardworking with positive attitute
• Salary S$2800-3300
• Singaporean & Singapore PR

• To do proper filing and documentations.
• Assist in preparing reports, invoices, quotation, and service agreements.
• Compile, maintain, and update daily and monthly attendance records of site employees.
• To perform other ad-hoc duties assigned by the superior.
• Prepare handover material/checklist for handover

• Experience in compiling, maintaining, and updating daily and monthly attendance records is required.
• Candidate must possess at least an "O" or "N" level qualification.
• Highly organized with strong attention to detail.
• Computer skills, including proficiency in Microsoft Office and data entry.
• Able to work independently
• Can start work immediately will be preferred.
• Mon-Fri (9am-5pm)

Job Responsibilities:

• Manage reception duties, including handling calls, inquiries, and visitors.
• Provide administrative support, including filing, document management, and scheduling.
• Assist with the preparation of reports, presentations, and other documents.
• Manage office supplies and ensure smooth daily office operations.
• Provide administrative support to the management team as required.

Job Requirements:

• Diploma in any field.
• Prior administrative assistant or receptionist experience.
• Strong communication and organizational skills.
• Proficiency in Microsoft Office Suite.
• Ability to work both independently and collaboratively.

Key Responsibilities:

1. Administrative Support:Manage and maintain office operations, ensuring a clean and organized workspace.
   Handle correspondence, including emails, phone calls, and physical mail.
   Prepare reports, presentations, and documentation as required.
   
2. Scheduling and Coordination:Oversee calendars and schedule meetings, appointments, and events.
   Coordinate travel arrangements and logistics for team members.
   
3. Office Management:Maintain office supplies and inventory, ensuring timely procurement and restocking.
   Liaise with vendors and service providers for office needs.
   
4. Record Keeping and Data Management:Maintain accurate records, including employee files, invoices, and contracts.
   Assist in data entry and database management for smooth information flow.
   
5. Team and Stakeholder Support:Support HR and finance departments in administrative tasks, such as onboarding and payroll documentation.
   Act as a point of contact for internal and external stakeholders
   

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

Visit us at https://littlefarms.com/careers/ for other exciting available roles!

At Little Farms... unyielding Integrity is required of us all. The most important role of our team members is to deliver a WOW & UPLIFTING Little Farms Hospitality Experience experience for our customers. The team creates a fun, warm and friendly shopping experience throughout the store by sharing their product knowledge and enthusiasm with our customers; helping to answer questions, offering suggestions and walking our customers to the products they are searching for. Every one of our team members ensures our customers know that they are always welcomed and cared for here at Little Farms.

The Admin Executive oversees and coordinates factory deliveries to our outlets and wholesale clients and general administration duties.

This role includes:

Logistics

• Concise knowledge of factory and transportation operations
• Delivery of goods on a timely manner
• Incident Reports (vehicle or product loss/damage)
• Working closely with the drivers and outlet managers to maximize budget by ensuring optimal productivity
• Establish strong and positive communication for all employees
• Communicate clearly and effectively to clients

Administration

• Purchasing and invoicing using the accounting system
• To implement and organize equipment maintenance logs
• Provide a streamlined logistics system for product delivery, crate inventory and driver scheduling, returns and issues
• Assist in packing and organization of deliveries when needed
• Various odd jobs to support the various teams
• Research and sourcing
• Support in event organization
• Data entry

Operations and Procedures

• Develop and execute strategies for an efficient logistics workflow and inventory management systems (crate and logistics equipment delivery)
• Work with the wholesale team to optimize and coordinate full deliveries cycles, planning each route based on road and traffic conditions
• Coordinate systems for both wholesale and retail customers
• Ensure drivers/external companies comply within AVA licensing (adhering to the Singapore food agencies requirements under Singapore Food Agency License (Sale of Food Act (SOFA) and Environmental Public Health Act (EPHA))
• Ensure all practices are HACCP compliant

Sales

• Work directly with high-profile wholesale customers to grow both revenue and the brand of Starter Lab

Team Culture

• Act as the central contact for clear and excellent communication between departments
• Rally and create ideas, activities, collaborations, events for team bonding working within budget

Systems

• Assess and introduce improvements to existing systems and workflow
• Make suggestions, research and implement new, more efficient systems

Other

• Cross-check wholesale orders and quality control of all products
• Develop procedures for customer complaints, lost items and damages to products