1. Proper maintenance of personal information
2. Liaise with government agencies when necessary
3. Administration of workmen compensation, MOM reporting, insurance claim, etc;
4. Identify training and development needs of employees and propose training programs;
5. Work pass applications, renewals and cancellation;
6. Other ad-hoc duties as assigned

Responsibilities
• Conduct online / phone calls / emails / social platform to follow up with potential customers using a provided lead list and script.
• Ask pertinent questions to understand the customer’s requirements
• Mainly to secure appointments for product recommendation then arrange appointment for the salesman.
• Introduce and educate prospects about products/services.
• Go the “extra mile” to meet sales quota and facilitate future sales
• Keep records of calls and sales and record useful information

Skills
• Proven track record of successfully meeting sales quotas preferably over online / phone calls.
• Previous telemarketing experience is preferred but not mandatory.
• Excellent verbal communication skills with the ability to engage and persuade prospects.
• Strong problem-solving and objection-handling skills.
• Exceptional time management skills and ability to prioritize effectively.
• Proficient in English
• Skilled in negotiation and dealing with complaints
• Ability to multitask and manage multiple projects simultaneously.

Qualification
• Diploma in Marketing, Business, Communications, or a related field or equivalent.
• Strong understanding of social media platforms, and online marketing.
• Proficient in marketing basic tools and software, such as Google Analytics, Facebook Ads, Microsoft Office.

Salary Package: From S$2600 to S$3300 (based on experience and skill)
Working Hours: Monday to Saturday (10:00AM to 7:00PM)
Rest day: Sunday and Public Holiday

ABLE TO START WORK ON EARLY FEBRUARY 2025.

COMPANY DESCRIPTION

Since 2003, we have dedicated ourselves to ensuring we provide the highest standards of care and education for our children. But we are more than just that. Our literature-based curriculum is thoughtfully designed to ignite learning valuable experiences in the early years. Besides building a strong foundation for literacy, we are invested in nurturing other important competencies. We want to help our children develop skills such as critical thinking, collaboration and communication—skills essential for the 21st century. With 43 centres island-wide, Star Learners is one of the largest wholly-owned private child care brands in Singapore. Under the Partner Operator scheme (POP), we dedicate our strengths to provide quality care and education while ensuring affordability and accessibility. We are also strongly committed in investing in the professional development of our early childhood educators.

RESPONSIBILITIES

• Assist the centre principal in areas including but not restricted to finance and enrolment
• Handling office tasks, such as filing, generating reports, maintaining updated records of documents, etc.
• Maintain polite and professional communication via phone, email, and any other forms of interactions
• Follow up with parents on enrolment administrative work, collate necessary documents, and collect outstanding fees
• Work alongside various departments to close administrative gaps
• Anticipate the needs of others and stay one step ahead in order to ensure seamless and positive experiences
• Any other jobs assigned

• Proficient in MS Office skills
• Integrity in handling confidential information
• Ability to communicate effectively and professionally
• Take initiatives, possess a strong sense of urgency and able to prioritize and meet deadlines
• Familiarity with administrative work in childcare centres would be preferred

To perform office duties supporting sales and company operation

Ordering and maintaining inventory count

Upload materials online

basic marketing

basic e-commerce

willing to learn new thing

data entry

all sorts of office bound matter

book keeping

whatsapp to 82322252 to discuss

Work Permit holder welcome to apply

company profile

empireworks.com.sg

https://www.facebook.com/empireworks.sg

instagram

tiktok

We are a small medium sized timber door installation company located at North of Singapore, seeking for a permanent admin staff.

Job Opening:

• Seeking an administrative staff to provide support to our Quantity Surveyers and Procurement teams
• Work day: Monday to Friday
• Working hrs: 9.30am to 6.30pm

Job Qualifications:

• Min. GCE'O'/'N' level/ ITE/Diploma in any disclipine
• Prefer have at least 1 year related working experience in Admin, Purchasing or booking keeping roles
• Knows Microsoft Office, especially Excel
• Able to write and speak affluent English
• Able to converse in Mandarin

Job Responsibilities:

• Perform admin support in purchasing related tasks, including collating of reports
• Provides general support to Quantity Surveyors, including making phones calls to respective stakeholders
• Perform ad-hoc duties necessary for carrying out the departments objectives

[Job ID: 829684]
Responsibilities :

1. Executive Secretarial Duties (80%)

• Prepare and manage documents, reports, and correspondence.
• Organize and coordinate meetings, conferences, and travel logistics (including flights, accommodation, and transportation).
• Manage calendars, schedule appointments, and handle event coordination.
• Oversee internal and external communication, including emails and mail.
• Serve as a point of contact for inquiries and manage the flow of information within and outside the organization.

2. Sales Planning Support (20%)

• Prepare materials for sales meetings and consolidate forecasts.
• Maintain and update customer and user databases.
• Monitor sales opportunities and generate status reports.
• Assist in creating and managing digital content, including website updates and sales tools.
• Support planning and execution of events such as seminars, exhibitions, and webinars.
• Arrange and monitor email campaigns, social media, and online advertisements.

Requirements :

• A minimum of 3 years of experience in a similar secretarial or administrative role.
• Proficiency in Microsoft 365 applications, including Outlook, Teams, Excel, and PowerPoint.
• Strong verbal and written communication skills in English and Japanese to coordinate with counterparts in Japan.
• High level of security awareness and information literacy.
• Exceptional attention to detail and a proactive approach to supporting the team.
• Excellent interpersonal skills to collaborate effectively with internal and external stakeholders.

If you are interested in the role, please feel free to contact me at
[email protected]

Please kindly refer to the Privacy Policy of Good Job Creations for your reference: https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Ochi Madoka
EA Personnel Registration Number: R24125474
EA License No.: 07C5771

Role Description

As a Citrix Administrator, you will be responsible for troubleshooting and providing technical support for the Citrix environment. Your tasks will include managing and maintaining the PVS infrastructure, handling system administration duties, and ensuring the smooth operation of Citrix systems.

Qualifications

Candidate should be able to Implement & Manage catalogs, delivery groups, HDX policies, VDIs and Applications from Citrix studio.

Must have Deployment and implementation experience for Citrix and NetScaler

Candidate should possess sound understanding of Citrix User Profile Management & other third party profile management tools like Ivanti Environment Manager.

Candidate should possess sound knowledge on Windows 10 & Windows 2016 operating systems & features.

Candidate should have prior working experience in VDI image management using MCS & PVS.

Candidate should possess deep understanding of VMWare Hypervisor hosting platform for Citrix Virtual Apps/Desktops.

Knowledge on VSAN/VxRail technologies will be an added advantage.

Roles & Responsibilities

• Manage payroll processing and ensure timely and accurate salary payments.
• Good working knowledge of Singapore Employment Act and local HR practices
• Good knowledge of Government legislations (MOM, CPF and IRAS)
• Assist in recruitment processes including job postings, screening candidates, and scheduling interviews.
• Conduct new employee orientations and manage the onboarding process.
• Maintain and update employee records and HR databases.
• Coordinate and assist for project deployment.
• Organize and maintain personnel files and ensure confidentiality.
• Timely renewal and cancellation of work permits for foreign workers.
• Carries out work permit applications, renewals and cancellations of foreign workers in a timely manner;
• Follows up with purchase or cancellation of workers’ bond guarantees;
• Any other HR functions as assigned

Requirements:-

• Candidates must possess at least a Diploma in Business or HR Management or equivalent qualifications.
• Minimum 1 years of relevant working experience is required.
• Understanding of Singapore employment laws and HR practices
• Possess integrity, “Can Do” attitude with passion and a global mindset
• Able to work overtime as required
• 5 days’ work in office.

Interested candidates are invited to submit their CVs, preferably including the following:

1) Current & Expected Salary

2) Date of Availability

3) Reason(s) for Leaving current/ previous job

(We regret that only shortlisted candidates will be notified)

Position Summary:
The Sales Administrator will provide essential administrative support to the Sales and Business Development teams to ensure smooth and efficient operations. The role involves handling a variety of administrative tasks, assisting in sales operations, and facilitating communication between internal teams and clients. The ideal candidate will be organized, proactive, and able to manage multiple tasks in a fast-paced environment.

Work Location: City Hall

Key Responsibilities:

• Assist the sales team in preparing quotations, proposals, presentations, and contracts.
• Prepare and process sales orders, ensuring accuracy and timely submission.
• Maintain up-to-date records of client information, contracts, and other relevant documents.
• Act as a liaison between the sales team and clients, responding to inquiries and providing updates.
• Handle post-sale administrative support, ensuring smooth onboarding and follow-up with new clients.
• Coordinate meetings, conference calls, and other communication with clients, as needed.
• Work closely with the Business Development team to track lead generation and qualification efforts.
• Assist in organizing and coordinating internal and external sales events or workshops.
  Assist with ad-hoc sales or marketing projects as requested by the Sales Manager or Business Development Manager.

Requirements:

• Proven experience in sales administration or similar roles (preferably in the corporate services industry).
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, communication, and time management skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Attention to detail with a high level of accuracy.
• Strong problem-solving skills and proactive attitude.

Highlights:

• Full-time position with standard office hours.
• Choice of WFH day upon confirmation.
• Medical Insurance.
• Training Sponsorship.
• Company Retreat.

Founded in 2017, Achievers Dream Learning Centre is a distinguished Science and Chemistry Specialist Tuition Centre that has empowered many students to excel in their academic pursuits. Beyond traditional theory lessons, our NEA-approved Chemistry Laboratory has transformed the learning experience, enriching the educational journey for countless students.

Job Opportunity:

Join our mission to provide Better Education as we expand our team and seek a dynamic Admin Support Assistant. This key role will involve managing administrative, operational, and sales-related responsibilities to ensure seamless enrolment processes and to deliver a pleasant customer service experience.

Key Responsibilities:

• Front Desk Operations: You will be the face of the Centre, greeting visitors and answering phone calls. You will handle administrative tasks such as registration of new students, managing walk-ins, and responding to inquiries from parents.
• Sales and Enrolment Management: Develop and implement strategies to attract new students and increase enrolment.Conduct outreach to potential students and their families through various channels, including phone calls and emails. Provide information about our tuition programs, courses, and schedules to interested parents. Guide parents through the enrolment process, including registration, payment, and scheduling.
• Centre Management: You will be responsible for ensuring the smooth running of daily operations at the Centre. This may involve organizing schedules, maintaining the Centre's cleanliness and orderliness, and ensuring that supplies are adequately stocked.
• Customer Relationship Management: Build strong relationships with parents and guardians by addressing their inquiries and concerns promptly and professionally. Serve as the primary point of contact for parents, providing ongoing support and assistance throughout their child's enrolment. Maintain accurate records of student enrolment, attendance, and payments using our database systems.
• Administrative Support: Assist with administrative tasks such as scheduling classes, managing student records, and preparing reports as needed. Coordinate with teaching staff to ensure smooth operation of classes and timely communication with parents regarding student progress. Handle general office duties, including answering phone calls, responding to emails, and maintaining a clean and organized workspace.
• Reporting: You will be responsible for keeping the Centre Manager informed of any issues or concerns that arise. You will also be expected to provide regular updates on the Centre's performance, including enrolment and attendance.
• Collaboration: You will be workin closely with the Teaching & Curriculum Team to ensure that students receive the best possible education and support. You will be expected to communicate effectively with team members and contribute to a positive, collaborative work environment.

Our Team Culture Code:

We are committed to fostering a culture of support, trust, and inclusivity, regardless of where our team members are in their life journey.

We believe that life is not just about work—while we solve problems together, we also celebrate personal and professional milestones and enjoy having fun as a team. One of our favourite team traditions is sharing a meal together, complete with a cup of bubble tea in hand. It’s our way of coming together, enjoying good food, and making the most of our day. After all, with food in our bellies and a smile on our faces, we're ready to tackle any challenge and conquer the day!

We abhor office politics and drama, and we do not tolerate disrespectful behaviour towards anyone. We are committed to maintaining a safe and respectful work environment for our staff. This includes protecting our team from any verbal abuse or inappropriate behaviour from parents.

We find delight in team members who bring a collaborative spirit, a problem-solving mindset, and a passion for learning. A pleasant demeanour and an open attitude to learning are essential for building strong, long-term working relationships.

Requirements:

• Diploma or Bachelor's degree in Business Administration, Education, or related field.
• Proven experience in sales, enrolment management or administrative roles, preferably in the education sector.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks effectively.
• Excellent communication and interpersonal skills, with a customer-centric approach.
• Proficiency in MS Office and enrolment management software.
• Ability to work independently and collaboratively in a fast-paced environment.

Work locations and timings

• You will be required to travel between our various outlets (Bukit Timah, Lorong Chuan, Kembangan) based on roster schedule and commit to the work schedule of 3 weekdays and 2 weekends.
• 4 weekdays + 1 weekend is fine too but we will compensate more for people who can work on both weekends.

Join us and be part of a team dedicated to shaping the future of education. If you are passionate about making a difference and possess the required qualifications and experience, we invite you to apply for the

Enrolment Specialist position today!

To apply, please submit your updated resume and a cover letter highlighting your relevant experience and why you are the ideal candidate for this role.

We look forward to welcoming you to our team!

Job Description

• Support and manage day to day sales operation.
• Processing of quotation, sales order, purchase order, delivery order and invoicing
• Support the generation of sales either by cold calling or of incoming queries from different platform
• Assist in providing effective solution that fit clients’ requirement.
• Keep close connection with clients as required
• Perform project coordination, ensuring project go as plan and on schedule.
• Work closely with internal teams
• Support the preparation & submission of relevant reports and documents.

Job Requirement

• Diploma in any relevant discipline.
• Work experience in sales administration / support function
• Computer literate with good knowledge in Microsoft Office
• Team player with good communication skills
• Customer service oriented

Job Responsibilities

• Collect documents from Test departments and perform job document consolidation
• Verify testing scope and quantity against supporting document
• Preparing the E-Documents to customer, control the release based on SOP
• Maintain the Manual & Electronic Filing Systems
• Handling the photocopy, scan, upload and mailing documents
• Attend to customers' inquiries
• Mail out letters, documents
• Answer phone calls & emails in timely manner
• Cover inter-department duties when necessary
• Assisting with monthly report/audit
• Assisting ad-hoc duties when required
• Perform Department housekeeping

Requirements:

• Minimum O Level or equivalent
• Ability to work independently, self-starter, energetic
• Ability to sort, check, count, and verify numbers
• Good interpersonal and communication skills
• Strong ability to interact and communicate with people over the phone
• Good Knowledge in Microsoft office eg. Word and Excel

JOB DESCRIPTION :-

· Provide general administrative and clerical support such as performing invoicing, data entry and documents recording/filing, etc

· Receiving and organizing inventory

· Assist in resolving any administrative matters

· Excellent verbal and written communication skills

· Proficient in using Microsoft Office (Word, Excel)

· Proactive, independent, meticulous and organized

JOB REQUIREMENT:-

· At least 2 years of working experience in the related field is required for this position

· Candidate must possess at least "N" Level/"O" Level, Professional Certificate/NiTEC, Diploma/Advanced/Higher/Graduate Diploma in any field.

Job Description:

-Handle the application, renewal, and cancellation of work passes

-Handle company insurance renewals, including Work Injury Compensation, Foreign Worker Medical, Vehicle insurance

-Coordinate training and development initiatives, such as CSOC and core trade classes

-Liaise with dormitory operators on workers’ dorm matters

-Manage government-related tasks, including MOM, government paid leave applications, levy waivers

-Manage the whole recruitment cycle if necessary

-Handle administrative requests from managers and directors

-Assist and provide administrative support for all departments

-Handle administrative documents, update and maintain proper records and proper filing systems

-Answer phone calls, checking and replying daily emails. You are advised to maintain a polite and professional manner of communication

-Perform general clerical duties which include preparing of documents and filing

-Handle office upkeeps such as replenishment of stationeries

-Manage and maintain contracts/agreements related to office

-Any other administrative ad-hoc matters or undertake additional task and responsibilities when required

Requirements:

Competent with Microsoft Office and computer skills

Relevant HR and administration related qualifications

Well-versed in Employment Act

Good command of both English and Mandarin

Working Hours: 5.5 days, Mon to Fri (9 am – 6 pm), Sat (9 am – 1 pm)

Food Factory: Secretary SG PR LTVP

Male or female

Salary: $1000-$5000

Working hours: eight hours a day, three shifts in the morning, noon and evening

Location: Kembangands

Requirements: Experience as a secretary, hard work, can speak simple chinese and english, A little bit of Malay is the best

Jie Shun Jia | EA License No.: 24C2410 | EA Registration No.: R24124440 (FENG YINGJIE)

Job Description

• Compile and prepare reports and other documents as required by the Client/Supervisor/Site Team
• Assist the site team in updating the Drawings/Document Register with all drawings/documents received on site, ensuring that drawings are updated
• Maintain filing system
• Responsible for site office daily administrative works including submission, application and getting approval of site passes from relevant authorities
• Set up filing system and keep all files and correspondences
• Request stationery and maintain of site office and equipment
• Send out/receive all documents
• Coordination between HQ, Site Team and Client for site access, transport arrangement, onboarding of new staff, arranging interviews for candidates proposed by HR team
• Set up of new workstations
• Collation, verification and submission of timesheet in timely manner (including OT timesheet)
• Any other ad-hoc duties

Requirements

• Min. O level certificate
• At least 2 years of relevant working experience in document management
• Strong communication skills, both written and spoken
• Good document control and administrative skills
• Good working knowledge of MS Office, and adept at spreadsheets and file management system
• Able to work independently
• 42.5 hours work week (5 days)

Job Responsibilities:

• Provide comprehensive administrative support to the HR department.
• Assist in the execution of HR projects including meetings, training sessions, surveys and more.
• Coordinate and assist with office space planning, maintenance and renovations as required.
• Support the smooth operation of daily office functions contributing to efficient workplace management.
• Handle reception duties, including answering phone calls, managing incoming and outgoing mail and packages and greeting and directing visitors.
• Provide general administrative assistance, including preparing monthly reports, maintaining records, filing and other office tasks as needed.
• Manage office supplies and stationery ensuring inventory levels align with office requirements.
• Organize catering, coffee or refreshments for meetings and events as necessary.
• Supervise the cleaning crew to ensure the office space remains tidy and well-maintained.
• Plan and coordinate special functions, social events and team-building activities.
• Undertake additional responsibilities and tasks as assigned by the Head of Department (HOD).

Interested parties are invited to submit their applications to:
[email protected]

Responsibilities:

· Create and maintain safety documents required for projects, ensuring compliance with relevant regulations and standards.

· Develop comprehensive project checklists to ensure all necessary tasks are completed in a timely and efficient manner.

· Coordinate with the project team to gather and communicate all relevant project details, ensuring a smooth transition and handover process.

· Manage project schedules and issue timely notices to stakeholders regarding important milestones, deadlines, and updates.

· Collaborate with procurement and logistics teams to facilitate material requests, track inventory, and ensure timely delivery to project sites.

· Liaise with the management team to promptly respond to client inquiries, concerns, and requests, maintaining a high level of customer satisfaction.

· Organize and facilitate internal kick-off meetings to ensure all necessary stakeholders are aligned on project objectives, timelines, and deliverables.

· Participate in kick-off meetings to gather project requirements and provide administrative support. Attend follow-up meetings to review project progress, address issues, and ensure project milestones are met.

· Document accurate and comprehensive meeting minutes for all project-related meetings, including action items, decisions made, and key discussions.

· Conduct site walks to assess project progress, identify potential issues, and ensure adherence to safety and quality standards.

Requirements:

· Prior experience in an administrative role, preferably in the construction or engineering industry.

· Strong organizational skills and attention to detail.

· Excellent written and verbal communication skills.

· Knowledge of safety regulations and best practices in the construction industry.

· Ability to multitask and prioritize tasks effectively.

· Team player with the ability to work collaboratively and independently.

· Flexibility to adapt to changing project requirements and deadlines.

· A proactive approach to problem-solving and a strong sense of accountability.

Other Information

· 5.5 working days per week

· Salary: $2,000 to $4,000 (Based on Experience)

· Location: Kaki Bukit

Job Description:

• Register data entry to a computerized system
• General administration including answering phone calls, receiving of parcels, receipt of samples, filing etc.
• Preparation of reports and invoices in given templates
• Any other duties as assigned when required

Requirements:

• A level, Nitec, WSQ certificates or equivalent
• Minimum 1 year’s working experience
• Proficiency in Microsoft Office
• Good command of both written and spoken English
• Able to work overtime when required
• Able to work independently with minimum supervision
• Able to start work on short notice preferred
• Training and guidance will be provided

Work location : 121 Genting Lane, ALS Building, Singapore 349572

Please apply with detailed resume stating current/last drawn and expected salary, and notice period.

- Mainly in charge of sourcing material, ordering, and delivery item to workplace

- Follow up ordering and delivery status

- Record all purchased materials and ensure everything is tally with purchase record

- Coordinator with supervisor or project in charge person for item request purpose.

- Provide admin duties and clerical supports to project team·Update manpower movement constantly·

Working time:5 working days (9am - 6pm)

Working location: Kranji

Responsibilities

• Basic receptionist responsibilities
• Handle customers' enquiries
• Receive children attending classes
• Handover children to the parents
• Receive payment for classes
• Handle accounts like updating of payment records
• Sanitizing equipment
• Any other adhoc duties as assigned

Requirements

• ITE or Diploma holder in any related field
• Proficient in MS Office
• Fun and energetic personality
• Likes children
• Good communication skills with a good command of English
• Good remuneration and training will be provided to the right candidates

About the role
As an Admin Clerk at De Beaute Beauty & Slimming Pte Ltd, you will play a role in supporting the smooth operation of our office and outlets. This role will involve a range of administrative duties to assist our team and ensure the efficient running of the business.

What you'll be doing

• Providing general administrative support, including filing, photocopying, scanning and organising documents
• Answering and directing incoming phone calls in a professional manner
• Maintaining and updating databases, records and other filing systems
• Assisting with the preparation of reports, presentations and other documents as required
• Ordering, managing and maintaining office supplies and stationery
• Supporting the coordination of meetings, events and outlets operation arrangements
• Well-versed in letter writing, especially in short-hand typing
• Assist and managing office operations and management
• Knowledge in Singapore employment law (MOM. IRAS, CPF, ICA, etc.)
• Performing other ad-hoc administrative tasks as required

What we're looking for

• At least 1 year of experience in an administrative or clerical role, preferably within the beauty or healthcare industry
• Strong time management skills with the ability to prioritise and multitask
• Excellent communication and interpersonal skills, with a professional and courteous manner
• Proficiency in using Microsoft Office applications, particularly Word, Excel and Outlook
• A keen eye for detail and the ability to work accurately under pressure
• A positive attitude and the willingness to learn and adapt to new tasks and challenges

Apply now to become our next Admin Clerk and be part of the De Beaute team.

To assist in the daily administrative works and operations of the Sales Department
To assist in the preparation of quotation, contracts, work order etc
To handle internal inquiries and liaise with vendors while ensuring the accuracy of all data and information
To source and requisite necessary equipment and inventories needed for each project
To handle purchase orders and ensure products are ordered, delivered, and distributed promptly
Liaising between the sales team and other departments to ensure smooth operations.

Location: Woodlands

Job Scope and responsibilities:

• Keeping track of reports status
• Keeping track of Operation on site forms
• Updating of vendor/contracter onboarding documents
• Submitting government claims
• General filing
• Any other adhoc duties assign by manager
• Liaise and coordinate with various internal depts

Requirement:

• Able to use Microsoft Office (Excel, Word, Powerpoint)
• Possess good communication skills - both written and verbal in English.
• Able to work independently with minimum supervision, initiative and able to multitask
• Possess a willing to learn and proactive attitude
• Able to take stress
• Training on work-related knowledge provided.

Interested applicants can email your resume to

[email protected] or send your resume via this portal.

Job Description

Administrative Leadership:

• Lead the administrative team to ensure efficient and effective office operations, including office supplies management, facilities coordination, and overall office organization.
• Oversee and streamline day-to-day administrative tasks, ensuring compliance with company policies and legal/regulatory standards.
• Manage vendor relationships and oversee service contracts, ensuring quality service delivery and cost control.
• Supervise and guide administrative staff, providing training, support, and performance evaluations.
• Manage office safety, security, and housekeeping to maintain a professional, healthy work environment.
• Organize and oversee the planning and coordination of meetings, events, and travel arrangements.

Financial Management:

• Oversee and approve payment requests for overseas stationss in accordance with company policies and procedures, ensuring that payments are processed accurately and on time
• Ensure supplier costs are accurately tracked and recorded in the system, matching invoices against purchase orders and contracts to verify correctness.

Strategic Planning & Process Improvement:

• Identify areas for improvement in administrative and financial processes and implement best practices for greater efficiency and cost-effectiveness.
• Lead initiatives to automate administrative tasks, such as document management or expense tracking, and introduce new tools to streamline workflows.

Project Management & Process Improvement:

• Lead and participate in projects aimed at digitalizing administrative and financial processes to improve efficiency, reduce errors, and enhance overall operations.
• Oversee the implementation of new software, automation tools, or technologies designed to streamline workflow, financial tracking, and reporting.
• Collaborate with cross-functional teams to identify areas for process improvement and develop strategies to optimize workflows in administration, finance, and other business areas.
• Manage project timelines, budgets, and resources to ensure successful project execution and delivery within scope and on time

Requirements

• A diploma or degree in Business Administration, Finance, Accounting, or a related field.
• Proven experience in managing both administrative operations and financial processes, including ensuring proper invoice recording and supplier cost management.
• Experience in project management, particularly in digital transformation, process optimization, or technology integration.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and financial software (e.g., Xero, QuickBooks).
• Strong communication skills, both written and verbal, with the ability to collaborate effectively with teams across all levels.
• Ability to think strategically, prioritize tasks, and make decisions in a fast-paced environment.