Duties & Responsibilities:

• Oversee all administrative tasks to ensure smooth office operations
• Provide administrative support to all departments
• Obtain quotations for vehicle insurance and facilitate renewal of road tax, insurance bonds (for QC application) and other insurances related to projects
• Assist in organizing internal festive celebrations and office events
• Take minutes for meetings held by the admin department
• Assist the HR department with human resources tasks
• Assist in basic IT matters
• Perform other ad hoc duties as assigned

Requirements:

• Minimum 2 years of office administration experience.
• HR experience is an advantage.
• Strong interpersonal skills.
• Problem-solving ability.
• Good time management and organizational skills.

· Regularly monitor and maintain hardware, software, networks, and servers to ensure optimal performance and security;

· Implement security measures such as firewalls, antivirus software, and intrusion detection systems to safeguard against cyber threats;

· Stay updated on the latest security patches and updates for all systems and applications;

· Serve as the first point of contact for troubleshooting system and network issues;

· Diagnose problems, provide technical support, and resolve hardware or software faults promptly to minimize downtime;

· Configure and maintain virtual private networks (VPNs) and virtual LANs (VLANs) to facilitate secure remote access and network segmentation;

· Conduct thorough research to identify software solutions that align with the company's requirements and objectives;

· Develop comprehensive IT policies and guidelines covering areas such as security protocols, equipment procurement, and replacement procedures;

· Set up and implement backup plans and business continuity plans for system applications and stored information;

· Conduct scheduled maintenance checks on equipment to avoid any undetected faults and unauthorized installations by any staff;

· Maintain proper documentation of licenses, hardware and software inventories and ensure that records are up to date and properly presented;

· Undertake any other IT related assignment that may be given by the manager and/or his/her designate.

JOB REQUIREMENTS:

· Minimum Degree in Information Technology;

· 1-2 years related experience;

· Familiarity with Server administration and switches configuration;

· Basic understanding of cyber-security;

· Ability to diagnose and troubleshoot basic technical issues;

· Ability to support PCs/Printers/Projectors/IT Peripherals Setup and Maintenance;

· Good interpersonal skills and a team player;

· Strong communication skills with all team members;

· Attention to detail and focus.

• Regularly monitor and maintain hardware, software, networks, and servers to ensure optimal performance and security;

• Implement security measures such as firewalls, antivirus software, and intrusion detection systems to safeguard against cyber threats;

• Stay updated on the latest security patches and updates for all systems and applications;

• Serve as the first point of contact for troubleshooting system and network issues;

• Diagnose problems, provide technical support, and resolve hardware or software faults promptly to minimize downtime;

• Configure and maintain virtual private networks (VPNs) and virtual LANs (VLANs) to facilitate secure remote access and network segmentation;

• Conduct thorough research to identify software solutions that align with the company's requirements and objectives;

• Develop comprehensive IT policies and guidelines covering areas such as security protocols, equipment procurement, and replacement procedures;

• Set up and implement backup plans and business continuity plans for system applications and stored information;

• Conduct scheduled maintenance checks on equipment to avoid any undetected faults and unauthorized installations by any staff;

• Maintain proper documentation of licenses, hardware and software inventories and ensure that records are up to date and properly presented;

• Undertake any other IT related assignment that may be given by the manager and/or his/her designate.

JOB REQUIREMENTS:

• Minimum Degree in Information Technology;

• 1-2 years related experience;

• Familiarity with Server administration and switches configuration;

• Basic understanding of cyber-security;

• Ability to diagnose and troubleshoot basic technical issues;

• Ability to support PCs/Printers/Projectors/IT Peripherals Setup and Maintenance;

• Good interpersonal skills and a team player;

• Strong communication skills with all team members;

• Attention to detail and focus.

Duties & Responsibilities:

• Oversee all administrative tasks to ensure smooth office operations
• Provide administrative support to all departments
• Obtain quotations for vehicle insurance and facilitate renewal of road tax, insurance bonds (for QC application) and other insurances related to projects
• Assist in organizing internal festive celebrations and office events
• Take minutes for meetings held by the admin department
• Assist the HR department with human resources tasks
• Assist in basic IT matters
• Perform other ad hoc duties as assigned

Requirements:

• Minimum 2 years of office administration experience.
• HR experience is an advantage.
• Strong interpersonal skills.
• Problem-solving ability.
• Good time management and organizational skills.

Working days:Mon-Fri(9am-6pm),Sat(9am-1pm)

Rest Day:4 days per month

Location:Near by Toa Payoh Mrt

Roles & Responsibilities

• Type accurately, prepare and maintain accounting documents and records
• Prepare bank deposits, general ledger postings and statements
• Reconcile accounts in a timely manner
• Daily enter key data of financial transactions in database
• Provide assistance and support to company personnel
• Research, track and restore accounting or documentation problems and discrepancies
• Inform management and compile reports/summaries on activity areas
• Function in accordance with established standards, procedures and applicable laws
• Constantly update job knowledge

Duties & Responsibilities:

• Oversee all administrative tasks to ensure smooth office operations
• Provide administrative support to all departments
• Obtain quotations for vehicle insurance and facilitate renewal of road tax, insurance bonds (for QC application) and other insurances related to projects
• Assist in organizing internal festive celebrations and office events
• Take minutes for meetings held by the admin department
• Assist the HR department with human resources tasks
• Assist in basic IT matters
• Perform other ad hoc duties as assigned

Requirements:

• Minimum 2 years of office administration experience.
• HR experience is an advantage.
• Strong interpersonal skills.
• Problem-solving ability.
• Good time management and organizational skills.

Work location: Newton / Somerset

Working hours: Flexible (Catered to your schedule)

Responsibilities:

• Assisting consultants to provide great sales support for their own pool of clients & schedule in-person sessions for them.
• Ensuring the client database is accurately updated so that different categories of clients can be identified more efficiently.
• Support backend operations such as submission of business & reimbursement policy forms with great efficiency.
• Writing an essay report on current financial trends (if required).

Requirements:

• Candidates that are looking for a jumpstart to the Finance industry are welcome.
• Comfortable with full-time direct sales if you have the passion for it
• Min. A’ Level/Diploma with a local polytechnic institute

Daniel Wilson | Reg No.: R24125247
Recruit Now Singapore Pte Ltd | EA Licence No.: 21C0845

Contract Period:

• From 01 Jan 2025 to 31 Dec 2025 (12 months) + Optional 2 years

Deployment:

• Mondays to Fridays: 12:30pm to 7:00pm, inclusive of 1hr meal break
• Service not required on Saturdays, Sundays and gazetted public holidays

Scope of Works:

1. Ensure that the day-to-day operation and administration of the general office and the school library is efficient and that the system, resources and equipment are well maintained, including:

• Collating of data for the college
• Administer daily student loan of laptops, uniforms, etc.
• Administer daily booking and usage of discussion rooms
• Administer student / staff information
• Organise office stores and physical library resources
• Design and decorate the general office and library spaces
• Maintain a collection of newspaper articles suitable for use as supplementary resources to support teaching and learning
• Assist in coordinating with supplier(s) on the delivery of office supplies, teaching resources and library resources
• Loan of ICT/AV equipment
• Printing, photocopying and filing of materials
• Set up refreshments for meetings
• Any other duties as assigned by AM

Our company look for candidate for job description as belows: -

1. Plan and manage technician for maintenance and servicing schedules
2. Managing stock
3. Liaise with client, suppliers and contractors
4. Assist sales in generating the quotation to client
5. Follow up with client for PO and work arrangements
6. Application of training course for technicians
7. Managing the handover process from Project side
8. Recording and filling of new contract
9. Recording of all the service report
10. Prepare monthly summary service report
11. Any other ad hoc job

Summary:

• Basic salary up to $3000
• Performance bonus
• Location: Changi
• 5 days work week
• Proper HR related training and guidance will be provided
• No relevant experience welcome to apply!

Key Responsibilities:

• Work closely with employment agencies and source for good candidates
• Perform interview and select the right candidate for the company
• Follow MOM rules and regulations for employment
• Keep record of staff leaves
• Handle office administrative tasks and office purchase
• Upkeep company's assets
• Other related ad-hoc duties

Key Requirements:

• Able to attend HR related courses when required
• Bilingual in Mandarin language to deal with Mandarin speaking clients
• Candidates without relevant experience but keen to learn are welcomed

Applicants who possess relevant experience for the above responsibilities are most welcome to apply.

If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Interested applicants, please submit your updated resume in MS Words format by using the APPLY NOW BUTTON.

By submitting your personal data and/or resume, you give consent to the collection, use, and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

Please be notified that only shortlisted candidates will be notified.

Your recruiter for this job: Stella

WhatsApp me @ 8772 4117 for a prompt response to your enquiry!

Stella Aw Yong See Hui | R24121552

Recruit Now Singapore Pte Ltd | EA No: 21C0845

Responsibility

• Check all supplier bills and invoices for accuracy and completeness.
• Work with internal teams and suppliers to fix billing errors, overcharges, or payment problems.
• Keep agreements, contracts, and business records well-organized and easy to access.
• Ensure all agreements and important documents are properly stored and updated.
• Liaise with finance, operations, procurement, and customer service teams to handle queries.
• Help with reports, summaries, and other administrative tasks as needed.
• Keep financial and administrative data up to date in the system.
• Maintain good working relationships with suppliers.
• Take on other tasks or projects as required.

Requirement

• Responsible and Accountable, and able to Work as a Team
• Good Enthusiasm and Willingness to Learn
• Dynamic, Independent, Reliable, and Flexible Approach
• Able to offer Solutions to Daily Issues, and handle Office Administration
• Possess good working attitude and have a strong sense of responsibility

Hougang district

• $2000-$2700

• 5-day work

• 9.00am – 6.00pm (working hours can be discussed and rearranged)

• Candidates require working pass need not to apply

Job scope

• Issue invoice, quotations, statement of accounts to customers

• Maintain filing system of documentations.

• Handling telephone calls

• Liaise with suppliers on payment and

• Work closely with operations team

• Maintain proper records for accounts / bookkeeping

• Maintain a positive relationship with both customers and suppliers

Job requirements

• Proficient in Microsoft word and excel

• At least 1 year of working experience in related field, familiar with vehicle accident insurance claim preferred.

• Bilingual in both English and Mandarin (to handle enquiries from Chinese speaking customers and suppliers)

• Proactive and take initiatives in work

• Good communication and interpersonal skills

• Team player

Summary:

• Basic salary up to $3000
• Performance bonus
• Location: Changi
• 5 days work week
• No relevant experience welcome to apply!

Key Responsibilities:

• Work closely with employment agencies and source for good candidates
• Perform interview and select the right candidate for the company
• Follow MOM rules and regulations for employment
• Keep record of staff leaves
• Handle office administrative tasks and office purchase
• Upkeep company's assets
• Other related ad-hoc duties

Key Requirements:

• Able to attend HR related courses when required
• Bilingual in Mandarin language to deal with Mandarin speaking clients
• Candidates without relevant experience but keen to learn are welcomed

Applicants who possess relevant experience for the above responsibilities are most welcome to apply.

If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Interested applicants, please submit your updated resume in MS Words format by using the APPLY NOW BUTTON.

By submitting your personal data and/or resume, you give consent to the collection, use, and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

Please be notified that only shortlisted candidates will be notified.

Your recruiter for this job: Stella

WhatsApp me @ 8772 4117 for a prompt response to your enquiry!

Stella Aw Yong See Hui | R24121552

Recruit Now Singapore Pte Ltd | EA No: 21C0845

Overview:
The Admin Assistant plays a pivotal role in ensuring the smooth operation of the organization
through managing both administrative functions and support Recruitment activities. This dual
role is responsible for handling employee relations, recruitment, payroll management, and dayto-day administrative tasks.

Job Description:

• Manage office supplies inventory and place orders as needed.
• Oversee office maintenance and liaise with building management.
• Coordinate and schedule meetings, appointments, and events.
• Assist in the preparation of reports, presentations, and correspondence.
• Handle incoming and outgoing mail and deliveries.
• Provide administrative support to various departments as needed.
• Greet and assist visitors and clients.
• Maintain office filing systems, both electronic and physical.
• Ensure compliance with company policies and procedures.
• Assist with onboarding new employees and managing HR documentation.

Requirements:

• To possess minimally a NITEC qualification in office administration.
• Possess prior working experience in an administrative role.
• Able to show competency in MS Office suite and its application.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Detail-oriented with a strong focus on accuracy.
• Familiarity in HR processes and documentation is beneficial

Job Summary:

• Industry: Healthcare
• Employment type: Temporary for 6 months
• Working location: Kent Ridge

Job Responsibilities:

• Assist in coordinating and providing administrative support for all meetings and events
• Preparation of meeting materials, coordination for circulations and recording into statutory records
• Minutes taking and minutes writing (preferred but not compulsory)
• Assist in preparing and circulating Directors’ Resolutions in Writing and related documents for signature and approval
• Filing of Notices with the Accounting and Corporate Regulatory Authority (ACRA), Charities
  Portal, etc.
• Managing and submission of claims, vendor invoice processing, including any procurement
  process involved
• Assist in Corppass administration and maintenance and all related functions
• Assist in any other logistics and administrative support

Job Requirements:

• Preferably possess a SAICSA Executive Diploma in Corporate Administration (EDCA) or a Degree equivalent
• At least 3 to 5 years of relevant experience in a public company or service provider for Corporate Secretariat services
• Ability to carry out basic corporate secretarial tasks with minimal supervision.
• Must be a team player, meticulous and have a keen eye for detail.
• Good verbal and written communication skills
• Proficient in Excel, PowerPoint and Word Documents.
• Ability to multi-task and work under tight timelines
• Good people, analytical and organisational skills

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.
We regret that only short-listed candidates will be notified.
Registration No: R24123448 / EA Licence No: 12C6253

Responsibilities:

• Perform data entry and other general administrative duties assigned.
• Handle documentation for freight forwarding operations
• Conduct targeted conversations with customers to identify customer needs
• Manage the complete documentation for checks in accordance to internal SOPs, government regulatory requirements and legislations to identify non-compliance
• Monitor shipments regarding to freight forwarding matter
• Follow operational policies, standards and procedures
• Conduct basic risk assessment
• Any other ad-hoc matter as assigned by superior

Requirements:

• Minimum 'N' Level and above education
• Proficient in Microsoft Office (Outlook, Excel, Powerpoint etc)
• Communication skills
• Able to multitasking and ability to manage time effectively
• Problem-solving

We are a established measuring tools company, looking for an admin assistant to take charge of:

1. Keying in of invoice accurately.

2. Answering calls from customers (in Chinese and English).

3. Assisting online quotations and orders

4.Miscellaneous tasks.

Looking for someone friendly and dilligent. Will be able to learn on the job. 5 days work week, Mon-Fri (9am to 5.30pm).

Contract Period:

• From 02 Jan 2025 – 31 December 2025.

Deployment:

• Mondays to Fridays: 7:00am to 4:00pm, inclusive of 1/2hr lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

Scope of Works:

• Main Duty - Customer Service Duty (mindset has to meet the realist challenges and demands of a Primary School setting)
• To answer phone calls, manage visitors, takes messages, responds to enquiries and provide general useful information (in a very dynamic environment where calls are volumous)
• Able to use school implemented IT system for administrative purposes.
• To handle daily varied demands and queries from parents / students / vendors / staff etc
• To call pupils absentees and to check with parents on their child’s status every morning.
• To call pupils to convey messages during ad-hoc / special events
• To render first level assistance to walk-in pupils’ needs including sick & injured pupils. To escalate case to other colleagues in the office immediately if it is beyond superficial cases.
• To handle / support situation when pupils’ vomit, soiled their clothes.

General Duties

• To assist in canteen matters, utility, FAS application, arrears fee, bus booking, etc
• To help update the school activity notice board in the office (data accuracy is important)
• To maintain the forms cabinet in the office. All forms must be current and to be replenished constantly.
• To assist in general typing duties.
• To assist in Stores supplies management during school holidays
• To support any other general admin duties as and when required

Job Scope:

- To assist in infographic/website design, administration functions including creation, maintenance and updates of infographic/website layouts

- To collaborate with internal teams for content, features and design for website, infographics and other related contents

Skillsets:

Basic to intermediate proficiency in MS Word, Powerpoint

Experience in infographic design/data visualization

Proficiency in web design tools (e.g. Adobe, Canva etc.) will be added advantage

Good communication skills and interpersonal skills

HR & Admin Executive

Location: 3791 Jalan Bukit Merah, #10-11/12/13, @Redhill 159471

9am - 6pm, Monday - Friday

Salary: $2,800 - $3,500

Job Scope:

• Application of work passes
• Maintains personnel records
• Publish job ads, schedule interviews
• Onboarding and offboarding of employees
• Administration duties

Requirement:

• 1 year experience in HR

For interested applicant, click 'apply'

EA Reg no: R1328476
EA License No: 16C8443
EA Personnel Name: Melody
EA Personnel No: R2095899

• Administrative Support: Provide general administrative support, including managing phone calls, emails, and office supplies.
• HR Records Management: Maintain and update employee records in the HR system, ensuring accuracy and confidentiality.
• Staff Welfare Coordination: Help organize employee welfare activities, including staff events and recognition programs.
• Document Preparation: Prepare HR-related documents, such as employment contracts, letters, and reports.
• Compliance: Ensure compliance with company policies and local labor laws, assisting in audits and other regulatory requirements.
• Other Duties: Perform additional tasks as needed to support HR and administrative functions.

Prepare and process invoices, receipts, and payments.

Monitor accounts payable and receivable.

Maintain organized filing systems (physical and digital).

Input financial data into accounting software or systems.

Update and maintain account records for accuracy.

Liaise with clients, suppliers, and internal teams regarding financial matters.

Provide support during audits by compiling necessary documents.

Address queries related to invoices, payments, or account discrepancies.

Provide general assistance to accountants or finance managers

Handle ad hoc accounting tasks as assigned by senior accountants.

Handle incoming and outgoing correspondence (emails, phone calls, mail).

Order and manage office supplies inventory.

Manage calendars and schedule meetings or appointments.

Coordinate travel arrangements, including flights, accommodation, and itineraries.

Prepare meeting agendas and take minutes as required.

Enter and update data in spreadsheets, databases, or other systems.

Maintain accurate records for employee attendance, leave, or expenses.

Ensure documents meet company standards for accuracy and formatting.

Handle day-to-day issues in the office, such as technical or logistical problems.

Perform miscellaneous tasks as assigned by supervisors or management.

● Handle and maintain the full set of accounts, P&L, Balance Sheet, General ledger, Financial Reporting, forecast, and budget for the companies.

● Guide and supervise accounts assistant/executive and ensure accuracy in their double-entry input.

● Check and prepare for the quarterly GST returns within the deadlines

● Discussed operational flow improvements with the Clinic Executive and Operations Team.

● Prepare intercompany balance sheet reconciliation and intercompany billing

● Prepare detailed accounts that require analysis of the management accounts and variance reports.

● Maintain fixed asset register, record journal entries including depreciation, accrual and prepayment schedule

● Verified and processed invoices, supplier payments and reconciliation of bank statements.

● Check and verify clinic stock management and clinic monthly inventory reports

● Process staff claims and reimbursement of claims

● Prepare forecast budget and cash flow statements yearly

● Assist in reviewing and preparing tax computations.

● Prepare financial statements, and liaise with external Corporate Tax agents on taxation matters

● Support regulatory and internal reporting, which includes monthly, quarterly, and annual reporting

● Maintain accounting controls and recommend policies and procedures to enhance process efficiencies

● Manage and monitor performance metrics, KPI tracking, and reports of the finance team.

● Ensure the timely processing of staff claims activities and supplier payments.

● Maintenance and enhancement of the MYOB software to meet companies’ requirements.

● Manage procurement of office supplies and pantry items for clinics regularly.

● Other admin duties assigned from time to time by the Management

Requirements

● A recognized Accounting Diploma or Finance Degree—minimum 2 years of working experience in a similar capacity.

● Supervisory experience is preferred.

● Prior experience in the healthcare industry is an added advantage.

● Knowledge of Business Accounting is a key requirement.

● Knowledge of handling a full set of accounts, payroll processing, CPF ruling, GST, and Tax regulations

● Motivated, proactive, and optimistic about overcoming challenges.

● Must be proficient in Microsoft Office, Excel, and Pivot Table. MYOB knowledge will be an advantage.

● Able to work independently with minimum Supervision.

● Able to meet deadlines and with good time management skills

● Excellent interpersonal, communication, and organizational skills are essential.

Detailed and meticulous, with a good balance between implementation and accuracy.

To assist in the daily administration jobs in the company. Expericene in office stills is an advantage and essential.

Knowledge with microsoft words , excel , data entry etc.. is part of the scope of works. Able to work independently

Responsibilities:

• Manage the reception counter and conduct checking in of clients and visitors
• Arrange the appointments for clients for initial assessments for day care and community rehab referrals
• Inform therapists, nurse and Centre Manager on scheduled visits of referral
• Prepare client files
• Mark attendance for the services
• Proper filing of documents
• Manage daily and monthly collection of services
• Attend to telephone enquiries promptly
• Stock management of PPE and stationery
• Ordering of stationery, uniforms, rations and PPE, etc
• Monitor delivery of goods and services
• Verify monthly invoices by vendors
• Perform the role of Fire Warden for SCC when appointed

Qualification Requirements

• Minimum GCE “O” level
• At least 3 years of related experience in a similar role in the social or health sector preferred
• Good proficiency in MS Office Word, Excel, and Outlook, and able to adapt and use software applications
• Bilingual and knowledge of other spoken language will be an advantage
• Able to prioritize, problem-solve and is meticulous in follow through
• Strong disposition to serve, in particular in caring for the elderly
• Independent and a good team worker