Position: Office Admin
Type: Full time

RESPONSIBILITES:
- Process incoming & outgoing shipments and orders
- Inventory management, generating of orders, D/Os, Invoices, etc.
- Data entry into inhouse WMS system (training will be provided)
- Generate report on weekly and monthly basis
- Liaising with customers and vendors on incoming and outgoing shipments via calls, messages and emails
- Communicate with colleagues to ensure job is properly explained and flow through
- Filing documents upon completion
- Follow standard SOP
- Other adhoc job assigned by supervisors

REQUIREMENTS:
- Min. 'O' levels and above
- Able to communicate effectively in English and Mandarin
- Using MS Office applications (Words, Excel, Outlook) on a proficient level
- Able to communicate effectively with colleagues, customers and vendors
- Keen eyes for details
- Good data organizing and job planning skills
- Experience in logistics/warehouse related jobs preferred

WORKPLACE & WORKING HOURS DETAILS:
- Office/Warehouse environment
- Located next to Tuas West MRT station
- Mondays to Fridays : 0900-1800HRS

COMPENSATION DETAILS:
- Basic salary from S$2,200/month onwards (subjected to candidates' work experience and other qualifications)
- Bonus: 13th month bonus, Performance based bonus
- Benefits: CPF contributions, O.T rate (1.5x Saturdays and 2.0x on Sundays and Public holidays), medical claims, dental claims, flexible work arrangement (can be discussed with company), Annual Leaves

Interested candidate please submit your updated resume for review.

We regret that only suitable candidate will be shortlisted for interview.

Responsibilities:

• Provide general administrative support to Maintenance Department.
• Maintain records of maintenance activities in the appropriate logs.
• Support preparing documentation and reports.
• Assist in regular maintenance inspection and liaise with the vendor for the schedule arrangement.
• Perform other general administrative duties assigned by Superior.

Requirements:

• Superior organizational skills and multitasking abilities.
• Strong communication skills.
• Attention to the little details.
• Problem-solving skills.
• Basic qualification or sufficient experience as an Admin in Construction Sector.

DUTIES:

1) Updating OT and daily work report onto Toolroom Management System and submission to HR

2) Raise Purchase Requisition and Purchase Order in the Accounting System - Monitor

3) Update and closing of work order in a monthly basis for Finance to realise Sales Report

4) Update mold breakdown cost and submit weekly report to Toolroom Operations Manager

5) Follow up and expedite suppliers' quotation and delivery

6) Ensure that all instruments and equipments are calibrated and complied with ISO standard

7) Safety Representative for Toolroom

8) Serve as ISO documentation and internal auditor

Job Highlights

Salary: $12 per hour

Contract Duration: 6 months

Working Location: Nearest to Kent Ridge MRT

Working Hours: Monday to Friday, normal office hours

Job Descriptions

• Provide support in the preparation, implementation, and post assessment matters of all Theory and Clinical Exams.
• Provide support in various learning activities (lectures, tutorials) anchored by Curriculum during the period of employment.
• Any other administrative duties as assigned

Job Requirements

• Only Singaporean need to apply.
• Min O Level and above.
• Good administrative skills.
• Proficient in using Microsoft Offices!

Interested candidate please click ‘Apply Now’. We regret to inform that only shortlisted candidates will be contacted.

Yee Kar Seng

Outsourcing Team

BGC Group Pte. Ltd.

EA Registration No.: R22107286

EA License Number: 05C3053

Our Client:

Our client is a well-established global Healthcare company, headquartered in Japan. They are currently looking for an Admin Executive to join their Singapore Office.

The Responsibilities:

• Handling phone calls, receiving and sending documents/mails
• Sorting of Director’s reimbursement claims, checking staff’s reimbursement claims, arranging payment to staff & vendor, prepare monthly list on payments, communicating with headquarters in Japan
• Sales reports (actual, forecast) submission and etc.
• Onboarding and offboarding, applying Working Pass for expats, staffs HR inquiry, attendance management, MOM surveys and etc
• Other adhoc tasks

The Requirements:

• Minimum 3 years of experience in general administration
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.)
• Candidate with excellent communication skills and time management skills

RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy

Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep.

JO Reference: 114277

Job Responsibilities:

- Generate Delivery orders and invoices

- Answering phone calls

- Printing, Sorting, Filling of Delivery Order and Tax invoice

- Mailing of Tax invoice to customers

- Issue Debit and Credit note

- Ordering of office equipment and stationeries such as toner, A4 paper, envelop and etc…

- Sending Statement of Accounts to customer every month

- Arrange courier service as and when required

- Prepare invoice and packing list

- Consolidate and submit petty cash summary to accounts every month

- Attend sales inquiry and process order via email / phone calls

- Process PO to vendors

- Update and follow up with customer outstanding order

- Liaise with customer of goods collection method and payment

Job Requirements:

- GCE ‘O’ / Nitec or equivalent;

- 1 - 2 years of relevant experience

- Team player with positive attitude, easy-going and flexible.

- Able to start work immediate

- Working location at Tuas with transport provided

Working days: 9am to 6pm (Monday to Saturday)(Alternate Sat off)

Location: Upper Boon Keng

Required Skills and Qualifications

• 1 -2 years working experience in administration role or similar

• Proficient in Microsoft Office, with aptitude to learn new software and

systems

• Ability to work independently and with a team

Other Details:

* Singaporean / PR / WP are welcome to apply

* Monthly Salary Range from $2200 -$2800++++

* 6 Work Days (Alternate Saturday Off)

Admin Operation

- Handles Sales Inquiry, promote our products to existing accounts & new customers (including interior designer firms, construction firms and end users) and service these accounts/customers

- Draft and proposed quotations to customers

- Issue quotation and Work Order.

- Follow up in a timely and professional manner with customers on all requests, concerns, or questions.

- Understand products knowledge and demonstrate to customers with extensive product information.

Responsibilities:

• Assist in the preparation of regularly scheduled reports
• Handle incoming calls, emails, and correspondence
• Maintain and organize files, records, and documents
• Assist in backend operations
• Coordinate office procedures
• Develop and update administrative systems to make them more efficient

Job Description:

Administrative Support:

• Assist the production team with daily administrative tasks, including preparing reports, maintaining schedules, and coordinating meetings.
• Manage and update production records, work orders, and operational documents

Production Scheduling:

• Coordinate production schedules to meet delivery deadlines.
• Monitor workflow and ensure production teams adhere to schedules.

Inventory Management:

• Maintain accurate inventory records for raw materials and finished products.
• Liaise with suppliers to ensure timely procurement of materials.

Timesheet Management:

• Update and manage workers’ timesheets, including tracking attendance and overtime for both in-house and outsourced staff.
• Ensure accurate and timely submission of timesheets to payroll for processing.

Work Scope Coordination:

• Assign and document specific work scopes for outsourced workers based on project requirements.
• Monitor and track outsourced workers’ performance to ensure alignment with production goals.

Communication:

• Act as a liaison between departments (i.e.: production, purchasing, and quality control) to ensure smooth operations.
• Prepare and distribute internal and external communications.

Data Entry and Reporting:

• Compile data related to production outputs, downtime, and material usage for analysis.
• Generate periodic reports to assist management in decision-making.

Requirements:

1. NTC/Nitec or Diploma preferably in Manufacturing/ Mechanical/ Engineering discipline or equivalent

2. Preferably 1-3 years of relevant experience in the metal machining or oil and gas industries

3. Preferably 2 years in a similar capacity

4. Be proactive and with high ownership towards this daily responsibilities /works

5. Good working attitude and able to communicate with other department

6. Ability to multitask to handle other challenging work demands and tight schedules

7. Prefered from Oil and Gas industry with production knowledge

PRINCIPAL ACCOUNTABILITIES

Production Administrator is responsible for assisting the Production Manager in various administrative tasks, handling documents, logistics of final products and coordination with forwarder. Specific duties include managing all outgoing delivery to customer and supplier. He/She should be able to foster close relationships with vendors and partners and be able to communicate the value to the company.

JOB RESPONSIBILITIES

1. Logistics task

a. Arrange and coordinate completed jobs collection

b. Generate Print out Packing List, Delivery Order, Commercial Invoice and Bundle Details Note from completed greenlight jobs.

c. Arrival Notice notification to Production, Supply Chain, Sales, and Account department

d. Expedite packing list and D/O acknowledgment after collection & Verify D/O and perform receiving the entry into VM.

e. Follow up logistics/ forwarder pending collection.

f. Worked with Finance for list of invoices

g. Provide result of the monthly invoice, outstanding for collection and help needed to meet the target shipment.

h. Follow up incoming delivery from customer and liaise the third party for the release of goods and custom clearance

i. Provide a copy of documents to Finance for tax exemption

j. Overall in-charge for any ‘Ship to” items from CE & Scree to supplier overseas and ensure bidding and approval of air shipment is executed from Department Manager has been given

k. Worked with packing and production operation for any docs and information needed.

2. Purchase Order for direct materials in Screen division & Indirect materials for both devision such as crating, consumables, calibration, etc.

a. Identify and Select New Suppliers/Sub-contractors

b. Shall identify new suppliers/sub-contractors inhouse services, based on the capability, competency, and pricing.

c. Shall propose and execute creative ways to improve our supply chain which creates financial value to the organization. This includes consignment stock, long term contracts, pricing strategy, incoterms, payment terms, etc. Set KPI and Benchmarking for all Indirect Suppliers

d. Monitor Supplier delivery

e. Compliance of Purchase Order and D/O matching for GR’n and account department

3. Daily Transport Arrangement

a. Arrange and coordinate truck transportation

b. Handle schedule of truck driver

4. All employee of Completion Products Pte Ltd shall observe the highest standards of ethics and integrity in undertaking purchasing activity and act in an honest and professional manner that supports the standing of Completion Products Pte Ltd core value.

5. Support and participate in company-wide or departmental programs such as:

1. Total Quality Management, Lean Manufacturing

2. Social Activities

6. Other Administrative Tasks

a. Coupon arrangement upon Sales request

b. Create and email Letter of Undertaking for MITA free issued pipes

c. Monthly Sintered Mesh Report

d. Inventory Transaction entry for a sintered mesh from Kansai upon receiving

e. Save a copy of transaction entry and invoice into Production folder

f. Monthly consignment report to Kansai Wire

g. Generate purchase order and issue to the supplier “Screen” from Manufacturing Engineer requisition and another department upon request

h. Purchase receipt entry, D/O and Invoice matching for account department

i. Verify D/O and perform receiving the entry into VM

j. Arrival Notice notification to Production, Supply Chain, Sales and Account department

k. Arrange and coordinate completed jobs collection both devision “Screen and CE”

l. Print out Packing List, Delivery Order, Commercial Invoice and Bundle Details Note

m. Expedite packing list and D/O acknowledgment after collection

n. Administrative Duties

o. Incoming calls transfer

p. Visitor signage

q. Visitor and Supplier reception

r. Courier package receiving and collection arrangement for the production department

s. Any other tasks assigned by reporting officer

t. Ensures 5S is implemented in the work area.

u. Ensure that work methods are in adherence to the Safety Guidelines, QMS, WI and Procedures in place.

v. Complies to Company Code of Business Conduct.

REQUIRED COMPETENCIES

1. Must complete minimum training required specified in Employee Qualification and OJT Form No. S 1-026F.

2. Proficient in MS Office particularly in Excel

3. Ensures Accountability – holding self and others accountable to meet commitments

4. Customer focus – Building strong customer relationships and delivering customer-centric solutions.

5. Drives Result – consistently achieving results, even under tough circumstances. Results might be quantifiable – measured in terms in P&L, sales growth, customer satisfaction ratings, a new product launched.

6. Qualitative result -- an enhanced reputation among customers, a more vibrant brand that attracts customer and employee talent.

QUALIFICATION GUIDE

1. Education : Diploma/Degree/Professional Certificate/Nitec

2. Experience : Preferably with 1-2 years of working epxerience in the related fields

3. Communication : Good English communication skills

We are now looking for admin executive to provide administrative & operations support in an effective manner for our related company in Acelink Logistics Pte Ltd or Tee Yih Jia Food Manufacturing.

We welcome those who have previously applied before as we will assess all applications even if it is re-applied.

Work location will be at 5 Senoko Road.

As an Admin Executive, depending on your assigned department, some of your additional responsibilities include but are not limited to the following:

• Coordinate activities of service or technical personnel focusing on quality and efficiency in delivery (Internal)
• Liaising with customers for delivery schedule and status (External)
• Answer customer telephone and email inquiries, orders, service needs, and complaints and respond where applicable (External & Internal)
• Understand the needs and requirements of customers in order to provide the right information, and assistance (External & Internal)
• Follow-up and coordination with customers, and internal teams (General)
• Any other assigned duties related to the customer service and operations function
• Coordinating for deliveries, deployment, etc. (Internal)
• Responsible for issuing Proforma Invoice and payment
• Responsible for export schedule updating
• Responsible for shipping documentation and filing
• Purchasing of stationary / uniforms / miscellaneous items if needed
• Any other duties as and when assigned

Qualifications & Work Experience

• Minimum GCE ‘N’/‘O’/'A' level with at least 2-years experience in any admin work.
• Able to converse in English and Mandarin to handle English and Mandarin speaking clients and staff
• Able to use Microsoft Office at work.
• Singaporeans Only

Are you a creative thinker with a passion for marketing? Join our team and drive the success of our car workshop!

Key Responsibilities:

• Manage social media platforms (Facebook, Instagram, TikTok).
• Create engaging content such as posters, short videos, and captions.
• Plan and execute advertising campaigns to boost visibility.
• Analyze campaign performance and generate reports.
• Collaborate with the team to promote services and offers.

Requirements:

• Proficiency in digital marketing tools (e.g., Canva, Meta Business Suite, Google Ads).
• Strong creative and communication skills.
• Ability to manage multiple tasks and meet deadlines.

Why Join Us?

• Be part of a dynamic team in a growing industry.
• Opportunities to unleash your creativity and develop your skills.
• Contribute to exciting campaigns that make an impact.

Ready to make a difference? Apply now!

The Admin Assistant shall

•be responsible for the administrative duties related to Centralized Admin functions, which includes but are not limited to the coordination of means test processing via HOMES [ECDA Early Intervention Continuum (EIC) scheme, MSF Enabling Transport Subsidy (ETS), MSF Assistive Technology Fund (ATF], transport application and withdrawals, EIC transport fees, processing of approved financial assistance and subsidy deviations, ETS claims via SG Enable portal and management of client long absence on SSNet ES.

•maintain accurate and timely client records on internal and external client management systems in accordance to prevailing guidelines.

•assist with muster audits and programme assurance checks.

•Organize, record keeping and storage of documents in hardcopy or softcopy format for the Centralized Admin team.

Primary Duties or Responsibilities

•Ensure that clients’ subsidy tier (including ECDA EIC scheme, ETS and ATF), financial assistance and subsidy deviation information, transport application and withdrawals, transport fee changes, approved financial assistance and subsidy deviations, client long absence records and approval outcomes on funding application for long absence are timely and accurately updated on relevant internal and external client data management systems.

•Provide support in the collation, organization and analysis of client and programme data.

•Manage Mean Test application & processing for ECDA EIC scheme, ETS and ATF on HOMES.

•Submit endorsed and verified Transport billing report to AWWA Finance.

•Support EIC Operation/Admin Manager in Enabling Transport Subsidy (ETS) claims.

•Coordinate with AWWA Finance on other transport billing matters including billing adjustments.

•Submit funding application for long absences with valid justifications to funders via FormSG.

•Provide support in the preparation for annual audits and other assurance visits by funders.

•Adhere to workflows to ensure timely report submissions as required by management, funders and administrators.

•Maintain and protect confidential client records in accordance to prevailing guidelines.

•Ensure appropriate e-filing and record keeping through proper maintenance of records and annual archiving of documents in hardcopy or softcopy format.

Other responsibilities

•Contribute to continuous process improvement in EIC Centralised Admin functions.

•Provide coverage of duties of Admin Executive when required.

•Any other duties as assigned by Reporting Officer or AWWA Management.

Summary :

- 5 working days, Office Hours

- Entry Level are welcome to apply, training will be provided

- Company with great career growth

Job Scope :

- Administrative works

- Preparing PO/DO/Invoices/Quotations

- Coordinate with sales team, internal department & customers to ensure smoothness of operations & delivery item within reasonable timeframe

- Liaise, coordinate and monitor between internal and external parties of the status of project and order

- Monitoring client monthly payment status

- Other duties assigned

Job Requirement:

- Entry level is welcome to apply, training is provided

- Candidates with related experiences (Admin / Customer service / sales support) will have advantage

- Basic computer skill is required

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Khor Wan Ying (R22109948)

-Organize & ensure proper filing of documents

-Track & update project documentation in line with changes or updates

-Assist in the preparation of tender documents and bid submissions

-Maintain a database of suppliers & contractors

-Generate reports for project tracking, cost analysis, or management review

-Provide administrative assistance to the tender team, such as managing schedules and calendars.

Skills Required:

-Proficiency in administrative tools (MS Office)

-Strong organizational & multitasking abilities

-Good communication & interpersonal skills

• Responsible for coordinating sales meetings and events.
• Provide support in handling daily sales-related documentation.
• Facilitate the sales process efficiently upon receipt of Purchase Orders.
• Assist in taking minutes of meetings, documenting key notes and action items.
• Rendering support for the sales team in the preparation and submission of tender documents.
• Prepare Quatation/Invoices.
• Assist the sales team in compiling and organizing required documents for client interactions, to support team members in the field.
• Work in tandem with the sales team to streamline the sales process.
• Focus primarily on administrative tasks, ensuring sales back-end operations run smoothly.
• Ad-hoc duties as assigned.

Job Description:

- Organize and maintain personnel records

- Update internal databases (e.g. record sick or maternity leave)

- Prepare HR documents, like employment contracts and new hireguides

- Revise and Manage company policies

- Liaise with external partners, like insurance vendors, and ensure legal compliance

- Create regular reports and presentations on HR metrics (e.g. turnover rates)

- Answer employees queries about HR-related issues

- Assist payroll outsourcing department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)

- Participate in HR projects (e.g. help organize a job fair event)

Apply Work Permit and other permits on EPOL and WPOL.

Requirements:

- Proven work experience as an HR Admin, HR Assistant or relevant role

- Computer literacy (MS Office applications, in particular)

- Thorough knowledge of labor laws

- Excellent organizational skills, with an ability to prioritize important projects

- Strong phone, email and in-person communication skills

My ideal candidate is a design student who is social media saavy, creatively-inclined but also detail-oriented and efficient to help me with both design/marketing projects and some admin functions. want a challenging and fun job. You probably have something to do most days but hours can be flexi. You simply have to meet your deadlines but I’m reasonable. Please see below the variety of tasks you will be given.

Job Requirements

Candidate must have some form of graphic design/creative background.

Must have knowledge of Photoshop & Freehand Illustrator

Competent in photography (no need to be professional standard but a good amateur is fine).

Fresh graduates welcome to apply

Must be able to meet realistic deadlines

Good interpersonal & communication skills.

Singaporean & PR only

Job Scope: Two-Prong

GRAPHIC / MARKETING WORK

1) Designing EDMs for restaurant events / promotions

2) Help with social media updates on FB / Instagram including taking good food photos

(able to market and tie up on wechat and xiaohongshu a plus)

3) Assist with distribution/ profiling event through right social media sites by emailing editors etc.

4) Organise and maintain customer email lists for email marketing

5) Prepare and print menus

ADMIN

1) Meeting 3 times a week if needed to discuss projects

2) Help to source and liase with vendors etc. and cross-compare quotations (when need arise)

3) Update website (wordpress, Shopify)

4) Scan documents – will give you a printer-scanner

Job Description:

• Answer and transfer phone calls, screening when necessary.
• Welcome and direct visitors and clients.
• Maintain filing systems as assigned.
• Respond to and resolve administrative inquiries and questions.
• Maintain office supplies and coordinate maintenance of office equipment.
• Handle general administrative duties such as data entry, filing, photocopying, faxing, scanning.
• Assist in getting quotations from sub-contractors.
• Assist the Contracts team for tender submissions (knowledge in drawings is a bonus).
• Other ad-hoc duties as assigned.

Job Requirements:

• Candidate must possess at least GCE 'N' level or equivalent.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• Prior experience in Construction contracts/tender team is a plus.
• Entry level candidates are welcome to apply.

Admin Assistant

Location:Keppel (Singapore)
Job Type: Full-time
Salary: $2,300 - $3,000 (Depending on work experience)

About the Position:
We are looking for an enthusiastic and reliable Admin Assistant to support our team with various administrative tasks.

This is an excellent opportunity for someone who is looking to gain experience in office administration and gain experience in Logistics industry.

Key Duties:

• Data entry and prepare invoices.
• Keep track import and export movements.
• Organizing and maintaining office files, records, and documents.
• Supporting other departments with administrative duties as needed.
• Managing office and warehouse supplies and restocking when necessary.
• Assisting Warehouse Manager in daily administrative tasks.

Skills & Qualifications:

• Diploma or equivalent required.
• Excellent communication skills, both written and verbal.
• Ability to handle multiple tasks and work in a fast-paced environment.
• A teamplayer with a positive attitude and strong work ethic.
• Experience using management software like Monday.com and Xero will be a plus.

Perks & Benefits:

• 5-days’ work week with daily lunch provided.
• Friendly and collaborative work environment.
• Opportunities for training and growth.
• Birthday Leave.

How to Apply:
Please submit your resume to [email protected] with the subject: “Office Assistant Application.”

Job Duties:

• Manage door access for visitor entry
• Provide front desk support to office and attend to walk-in guests
• Arrange overseas/local courier services
• Receiving of incoming dispatch items and shipments
• Answering telephone and redirecting calls
• To sort and distribute incoming mail as well as record outgoing mail daily.
• Assists the sales team to create Purchase Orders and Delivery Orders.
• Perform filing duties.
• To perform any other administrative duties tasked by Admin Manager.

Skills and Qualifications:

• Minimum GCE "N" Levels or equivalent
• Proficient in both written and spoken English
• Good at typing
• Basic Microsoft Office Skills
• Experience in MYOB is preferred
• Good organization skills with the ability to multi-task
• A strong team player

Interested Applicants, please provide:

• Detailed CV indicating your qualifications, current and expected salary and earliest availability.
• Salary commensurate with Experience.

We regret that only shortlisted candidates will be notified

Your Responsibilities

1. Collaboration with back-end operations team and physical distribution teams to ensure orders are processed and dropped timely & accurately.

2. Handling of order & cash related incidents including non-quality, rejections, returns, shortages, overdue, claims and deductions.

3. Analysing of customer order data to recommend differentiated solutions/service opportunities that contributes to organization’s value creation targets.

4. Improve existing process/operations with a continuous improvement mindset.

What success looks like - - -

100% of orders under your responsible accounts are processed and deliver on time with maximum order fulfilment rate.

100% of customers’ and internal parties queries are being attended to.

100% of Reports are being generated on time with accuracy

Characteristic of the ideal candidate. - - - - - - -

Detail-Oriented: strong attention to detail, ensuring accuracy in order processing and documentation. Proactive:

They should demonstrate initiative by anticipating potential issues and addressing them before they escalate.

Adaptable: The ability to adjust to changing circumstances, processes, or technologies is crucial in a dynamic work environment.

Customer-Focused: A strong commitment to understanding and meeting customer needs, with a positive attitude towards service.

Team Player: A collaborative mindset that values teamwork and contributes positively to group dynamics.

Positive Attitude: A positive outlook, even in stressful situations, can contribute to a better work environment and enhance customer interactions.

Culturally Competent: Ability to work effectively in diverse environments and understand different perspectives, especially in global organizations.

Hard skill needed:

• Microsoft Outlook (nice to have) – for email communication, calendar scheduling.

• Microsoft Excel (Must have) - proficiency in formulas, functions, pivot tables

• SAP (nice to have)

Day-to-day activities

• Review Emails and communications for customer orders, inquiries, requests.

• Check orders issues and coordinate with other departments (internal P&G) to identify solutions.

• Finalize the solution to resolve order issues, coordinate and provide guidance to Order management processing team.

• Generate Order summary, proforma invoice and send to customers.

• Coordinate with Account receivable team on the payment.

• Handle inquiries from customers/other departments regarding order status, shipping details

• participate in team meetings to discuss process improvements, challenges, and strategies for enhancing customer satisfaction.

• Generate reports.

• Any other ad-hoc tasks as assigned by team leader or team manager.

Fluency in Thai is preferred as clients are Thai and interacting with them daily will be one of the tasks.

Admin Assistant

Job Description

• Supporting and performing the daily administrative duties.
• Filing of various company documents, proficient in the use of software for work.
• Process company expenses, payroll, invoices and other requests.
• Record and summarize attendance and other related matters.
• Handle the affairs arranged by the manager.
• Processing company mail affairs.

Job Requirements

· Minimum O levels or equivalent.

· Proficient in Microsoft Office in Excel, Word, PowerPoint, Team, etc.

· Proactive, independent, meticulous, organized, honest and good team player.

· Good verbal and written communication skills.

· Have some copy editing skills.

· Able to work under pressure.

Salary Range: around SGD 2800 – SGD 3500 (Based on experience and competence)

Working Days: 5 Days per week (9am – 6pm)

Working Location: 100 Peck Seah Street, Singapore 079333

We regret to inform you that only shortlisted candidates will be notified.

Reg No: R1770075

EA License No: 21C0469

EA Personnel No: R1770075

EA Personnel Name: Sun GaoGuang (Jimmy)

As an Admin Officer, you process and manage the season parking for managed car parks.

Roles and Responsibilities

· Respond to phone and email enquiries from season parkers.

· Process and update season parkers on requests such as applications, extensions, renewals and terminations.

· Maintain accurate season parking records by preparing invoices, renewal notices, credit notes and collection listings.

. Prepare monthly season car park reports for business units and clients.

Requirements

· At least ‘O’ Levels.

· Proficient in Microsoft Excel.

· Working experience in accounting-related roles is an advantage.

· Possess effective communication and customer management skills.

. Organised and able to meet deadlines.

Position Overview:

The Project Administrator will be responsible for supporting the general administration and smooth operation of the project office. The role will assist the Project Manager in implementing PMO procedures throughout the project lifecycle and monitor project performance to ensure efficient and timely delivery of project objectives.

Key Responsibilities:

Project Administration:

• Assist the Project Manager in implementing and following PMO processes and procedures throughout the project lifecycle.
• Support the regular reporting of project status to internal stakeholders.

Meeting Coordination:

• Organize, initiate, and attend project meetings.
• Ensure that all project team members are well-informed about project progress, tasks, and responsibilities.
• Take meeting minutes when required, and distribute them to relevant parties.

Document Management:

• Assist in gathering, consolidating, and reviewing project documentation, including team member CVs, notebook requirements, and clearance forms.
• Ensure timely submission of documents to the appropriate authorities.

Onboarding & Offboarding:

• Manage the onboarding and offboarding of project team members.
• Track the assignment and movement of project notebooks and other necessary equipment.

Logistics Support:

• Provide logistical assistance for project operations as needed.
• Ensure that all materials, equipment, and resources are available to the project team.

Communication & Language Proficiency:

• Facilitate clear communication among project team members and stakeholders in both English and Mandarin.
• Maintain professionalism in written and spoken communication.

Compliance & Data Protection:

• Ensure knowledge and adherence to the Personal Data Protection Act (PDPA) regulations.
• Maintain confidentiality and secure handling of sensitive data and information.

Travel Requirement:

• Willingness to travel as required to support project needs and activities.

Skills & Qualifications:

Language Skills:

• Due to the nature of the project, proficiency in both written and spoken English and Mandarin is essential to effectively communicate with specific stakeholder groups. .

Project Management:

• Strong organizational skills and ability to assist in project administration and logistics.

Communication Skills:

• Strong verbal and written communication skills in both English and Mandarin are vital, given the nature of the work.

Attention to Detail:

• Ability to track and manage multiple documents and tasks.

Knowledge of PDPA:

• Familiarity with Personal Data Protection Act (PDPA) regulations is a plus.

Proactive:

• Strong initiative, results-oriented, and a commitment to maintaining high-quality standards.

Travel:

• Flexibility to travel as required for project-related activities.

Education:

• Degree in Business Administration, Project Management, or related field (preferred).