Job Details: -

• Temp Admin Assistant (Department: Higher Education)
• contract period: 02 Dec to 20 Dec 2024
• Location: West Clementi
• Salary: $13.80/hr
• Working hours: mon-fri 8.30am to 5.30pm daily with 1 hour break
• 
  

Job Scope:

• Checking of documents
• Calling for contract acceptance, billing matters and modules enrollment
• Other adhoc duties assigned

Requirements:

• O/A Level and above
• Meticulous and responsible
• Basic computer knowledge

Interested candidate please click "APPLY"to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.https://go.persolkelly.com/job/apply/10200

Should you be interested in this position, please contact Coco at 8121 4759 your resume directly for fast respond.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • UEN No. 200007268E • EA License No. 01C4394 • EA Registration No. R23117223 (Poh Siew Ling)

• Position: Accounts Assistant
• Working day: Mon-Fri
• Working time: 9am-6pm
• Salary: $2000-$2300
• Location: Kaki Bukit Ave

Interested applicants can also send your resume to WA: +65 8827 8712 (Ms Lynne) and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

TAN LEE XIAN Reg No: R24123487

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Responsibilities

• AP functions - Manage payment processing of vendor invoices and prepare payment.
• Prepare expense & staff claims.
• AR functions – Post receipts to system, send monthly SOA to customers and follow up with outstanding payment.
• Reconciliation of overseas PO, Invoice & SOA
• Maintain up to date records and well organize documents.
• Other ad-hoc duties as assigned by supervisor.

Requirements

• O/A level/Diploma with basic accounting knowledge
• Knowledge of MYOB software will be an advantage.
• Proficient in Microsoft Word and Excel

EMPOWERING PEOPLE TO MAKE A DIFFERENCE

At Howden, we employ talented individuals and empower them to make a real difference to the company, whilst building successful and fulfilling careers.

The entrepreneurial atmosphere is one of the biggest reason people love to work for us. We are a leading independent, global insurance brokers but have a noticeably flat hierarchy. It doesn’t matter how junior or senior, anyone with a good idea will be heard. This means our employees can shape their own career paths and determine their own success.

This atmosphere attracts the brightest talent in the market. If that includes you, get in touch.

A LEADING GLOBAL INDEPENDENT BROKER

Howden is a specialist commercial insurance broker. Its regional footprint covers Singapore (regional headquarters), Malaysia, Hong Kong, Indonesia, Thailand, and Philippines. It is part of the London-headquartered Howden Broking Group, a leading independent, global broker with offices in over 30 countries worldwide.

YOUR ROLE AND RESPONSIBILITIES:

1. Relationship Management:

· Build and maintain strong relationships with clients, understanding their evolving needs.

· Provide exceptional customer service and support to retain clients and build long-term partnerships.

2. Needs Assessment and Analysis:

· Conduct thorough assessments to understand client’s specific needs and objectives.

· Analyze the existing employee benefits programs and identify areas for improvement on renewal.

· Help clients manage and control the costs of their benefits.

· Provide strategies for cost containment.

3. Market Research and Plan Design:

· Identify the insurance market to find best available plans and carriers.

· Design customised employee benefits plans that align with client’s goals and budget.

· Present multiple options and explaining the benefits and drawbacks of each.

4. Negotiation:

· Negotiate with insurance carriers to secure the best rates and terms for the client.

· Leverage industry knowledge and relationships to obtain favourable terms for clients.

5. Employee Communication and Education:

· Conduct in-person or online sessions to brief employees on their benefits.

· Provide on-going support to answer employee/HR questions and resolve issues

6. Claims Management:

· Assist in claim escalations from HR or employees

· Act as a liaison between employee and insurance carriers to resolve claims issues, if applicable

7. Renewals:

· Review performance of the insurance plans to ensure they continue to meet client’s needs.

· Recommend changes to the plans based on feedback from client and/or industry trends.

· Conduct remarketing exercise to compare the terms against existing insurance carrier.

· Provide claim analysis report to inform clients the claim trends of employees

OUR IDEAL CANDIDATE WILL BE:

· Excellent report writing skills

· Good team spirit

· Resilient and able to meet deadlines

· Able to build relationship across all levels

· Minimum 4 years of relevant experience in a similar capacity

· A recognized degree in any discipline and/or professional insurance qualifications

· Good working knowledge of employee benefits products

· Good communication and interpersonal skills

· Strong verbal and written English (Effective bilingual in Mandarin will be bonus)

YOUR BENEFITS AND SALARY:

· Commensurate with qualification and experience

· Working in a collaborative environment with excellent learning opportunities

If you think we are the right fit for you and you are the talent we should be grooming, please send in your CV (include notice period, last drawn salary, any AWS entitlement) to impress us. We will call you for an interview.

• Position: Temporary Finance / Admin Staff
• Work Under Education (Student Care) Department
• Immediate till End Feb 2025
• 5 Work Days, (Mon-Fri)
• Office is Nearby Dhoby Ghaut MRT, Singapore
• Salary: $12 - $15 Per Hour

Job Scope:

1. Administrative support
2. Net Asset Value (NAV) update for new student enrolments in student care and kindergarten care centers, this involves creation of master cards.
3. NAV update for promotion of existing students to next level
4. Review and processing of GIRO application forms for new students.
5. Require committing until end February 2025, monthly paid salary.

#SCR-carson-cheong

⭕ Cheong Kar Chun ⭕ Team Manager ⭕ R1980386

⭕ The Supreme HR Advisory ⭕ 14C7279

Position title: Admin Assistant

Location: Pioneer MRT

Working days: 5.5 days (8.30am – 5pm) , (8.30am – 12pm)

Salary : SGD $2,400 - $2,600

Job Description:

• Issue invoice

• Admin duties

• DO

• Answering calls, replying emails etc.

• Training provided

• Basic computer knowledge, eg. Word, Exel etc.

☘The Supreme HR Advisory Pte Ltd EA No: 14c7279

☘SAMUEL SIAW Reg No: R24124745

Job Responsibilities:

• Prospect new customer relationships and manage existing portfolio
• Usual duties of a RM include account opening, credit proposal/reviews, KYC and review, security documentation, system handling, post lending management cross-selling, document management, etc
• Provide customers with the full range of financial products and services tailored to their needs
• Design and structure financial solutions for the customers and provide specialist opinion for corporate banking commodity customers from a product manager perspective
• Other jobs as assigned by the lilne manager

Job Requirements:

• Degree in Business, Finance Studies and/or related fields
• Prior experience in a similar context will be an added advantage
• Sound communication and cooperation skills
• Able to communicate both verbally and written in Chinese and English so as to communicate with our Chinese-speaking customers and HQ.

Key Responsibilities:

• Contribute to the creation and review of the annual risk-based audit plan.
• Lead and execute end-to-end Financial, Compliance, and Operational Audits to assess the effectiveness and efficiency of internal controls.
• Provide actionable, best-practice recommendations to enhance governance, risk management, and control frameworks.
• Prepare and review audit reports for presentation to management and the Audit and Risk Management Committee (ARMC).
• Supervise, mentor, and guide audit team members throughout audit projects.
• Oversee and manage external audit service providers, ensuring timely delivery of audit plans and recommendations to management.
• Provide secretariat support to the ARMC, including meeting coordination and documentation.
• Undertake investigations and manage ad-hoc projects as assigned.
• Lead or participate in consulting and advisory projects as directed by the Director, Internal Audit.
• Develop a deep understanding of the company’s evolving business needs and transformation initiatives, contributing to the design of strategic audit approaches.
• Act as a liaison between management, the AGO, and other external audit bodies, including managing the whistleblowing channel.
• Conduct both scheduled and special investigations or audits as directed by the Director, Internal Audit.
• Track the resolution of audit findings and assist the Director in reporting to the ARMC on their status.

Key Requirements:

• Bachelor's degree in Accountancy or a related field.
• At least 8 years of internal audit experience, with a proven track record in governance, risk management, and internal controls.
• Strong leadership abilities with excellent communication skills, and the capacity to thrive in a fast-paced, matrixed environment.
• Proven experience in building relationships, influencing decisions, and collaborating with stakeholders to achieve common goals.
• Confident decision-maker, able to navigate complex and ambiguous situations with ease.
• Strong analytical skills, with experience in generating actionable insights from quantitative data.
• Familiarity with Audit Committee secretariat responsibilities and knowledge of data analytics tools is a plus.
• Prior experience working with or knowledge of public sector organizations is advantageous.

Interested candidates who wish to apply for the advertised position, please clock on “Apply”. We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (PERSOLKELLY Singapore PTE LTD)

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

• Working days: 5 days
• Working hours: 44hours/week (4 days 9 hours; 1 day 8 hours)
• Location: Changi Jewel & MBS
• Full Time Salary: Basic $1900 - $2300 + Commission (Average $400 to $500)
  *commission will be higher on peak season (nov - feb)

Responsibilities:

• Interact with customers to sell products and provide customer service
• Generate new businesses (Walk Ins or / and Phone enquiries)
• To contact customers and perform after sales services
• Attain and maintain required service standards
• Respond to service challenges, e.g. handling customer queries and / or complaints
• Provide supporting activities; i.e. invoicing, packing
• Maintain housekeeeping standards at the Boutique

Requirement:

• Relevant experience

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

• Working days & hours: Rotating Shift: 44 hours per week between 8am-10pm | Required to work on weekend & some PH | OT to be paid is work > 44 hours | Rest Day on Weekday
• Salary: $2,500-$2,800 + Yearly Bonus

Responsibilities:

• Day-to-Day Operations: Manage daily operations, including court bookings, retail sales and cafe services.

• Client Services: Verify client sign-ins, manage court availability, and provide excellent customer service.

• Coach Scheduling: Coordinate coach schedules to optimize class offerings and ensure efficient workflow.

• Inventory Management: Maintain accurate inventory records of equipment and supplies.

• Vendor Liaison: Collaborate with suppliers to ensure timely deliveries and maintain the retail shop.

• Marketing Support: Assist with creating social media content to promote our services.

Requirement:

• Solid understanding of the sport, including equipment, techniques, and tournaments.

• Previous retail experience is preferred.

• Degree in Sports Management or equivalent experience is a plus.

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Good working environment

Conveniently located

Work-life balance – No need to work over-time

Responsibilities:

• Performance of statutory / special audit engagements.
• Preparation of statutory financial statements.
• Review of audit schedules.

Requirements:

• Candidates must possess at least Professional Degree in Accountancy or equivalent.
• Preferably with 1 year of working experience in the related field.
• 5-day work week.
• Full-time position.

Provide marketing support to the Marketing Department and Restaurants

Plan and coordinate the conceptualization and implementation of marketing plans (eg. sponsorship, media relations, marketing communications, direct marketing, website, public relations agencies, events and activities)

Develop and coordinate field marketing and activities collateral

Manage all marketing resources, advertising, and promotion materials

Manage local area marketing activities and collaterals with all restaurants

Oversee the brands’ social media accounts (Instagram, Facebook), monitor performance, and propose strategies to optimise for growth.

Daily monitoring of social media platforms, customer reviews and feedbacks

Maintain and update store information on digital platforms (eg. Google, GrabFood, foodpanda, etc.)

Liaise with tenants and external organizations for joint partnerships & promotions

Build and maintain good network and working relationships with customers, suppliers, agencies, and regulatory authorities

Preparation of marketing reports & presentations

Attend to other ad-hoc marketing activities as assigned

Other requirements / qualities / skills required for the job:

Meticulous in work, tactful & ability to interact with different levels of people

Good time management to meet up with deadlines

Well-versed with computer software such as Microsoft Word, Excel and Photoshop

Candidate must possess at least a Diploma/Bachelor's Degree/Post Graduate Diploma/Professional Degree in Business, Marketing/Mass Communications or equivalent.

Preferably Junior Executive specialized in Marketing or equivalent.

Minimum one (1) year of working experience in the Marketing field

Job scope :

a) Perform elementary IT work

b) Utilize Microsoft Office applications, including Word, Excel, and PowerPoint, for various tasks.

c) Monitor and make basic modifications to the company homepage as needed

d) Basic software testing

Requirements:

a) Diploma or Degree in Information Technology, Business, or a related field.

b) basic IT knowledge and ability to handle elementary tech tasks.

c) Proficient in Microsoft Office including Word, Excel and PowerPoint.

d) Good communication in English and problem-solving skills

. At least 10 years experience

· Willing to work on holidays / work on shifts / change of shift

· Able to stand/work for long hours

· Can work between different locations

· Have relavant certificates

1 COOK FOOD IN A TIMELY MANNER

2 SET UP THE KITCHEN WITH COOKING EQUIPMENT, LIKE KNIVES, PANS AND FOOD SCALES

3 STUDY EACH RECIPE AND GATHERING ALL NECESSARY INGREDIENTS

4 WORK TOGETHER WITH KITCHEN STAFF AND DELEGATE TASKS RELATED TO MEAL PREP, COOKING AND DELIVERING FOOD TO DINERS IN A TIMELY FASHION

5 FOLLOW THE BUDGET ESTABLISHED BY THE RESTAURANT MANAGER

6 ENSURE SAFETY AND SANITATION PRACTICES IN THE KITCHEN

7 KEEP UP WITH INDUSTRY TRENDS AND CREATE NEW RECIPES

Roles & Responsibilities

Assist hairstylist in performing duties

Basic knowledge of hair products and tools

Serve beverages to customers

Maintain cleanliness of salon

Any other related ah-hoc salon duties

Requirements

Have relevant basic knowledge and skills in hair service

Must have hair wash and blow drying skills

Able to work on weekends and PH preferred

Able to work commence work immediately or within short notice period

Must be able to handle both Caucasian and Asian hair

Location at Grand Copthorne Waterfront Hotel

Our Client:

Our Client is a luxury fashion brand that originated in France. We seek a merchandising assistant (one-year contract) to support South Asia's High-End Watches & Jewelry business.

Job Responsibilities

Commercial Follow Up

• Monitor stock level especially for new launches and actively work with Supply ChainDepartment and central to maximize launch impact.
• Arrange stock for new store opening / renovation / CRM events.
• Propose and manage reliable and adequate Weekly/ Monthly Report, and relevant analysis

System

• Familiarize the use of major sales data program: Python and TXT

PR/ CRM

• Support relevant commercial information that enhances sales. Regrouping withclient/expert advisors in store to align on selling/invoicing strategy.

Supply Chain/Logistics

• Work very closely with Supply Chain & Logistics Department to ensure a relevantdistribution.
• Helping to follow up on logistics flows for HWHJ due to the complexity of logistics in zone(CITES, etc) to ensure timely arrival in stores

Job Requirements

• University Graduate with 2 years of relevant work experience in the retail environment
• Strong computer skills - High proficiency in MS office application, particularly in Excel
• Good interpersonal and communication skills
• Highly adaptable and flexible to accept new ideas and procedures

Registration No: R22104771

EA Licence No: 22C1376

NIROZE IDROOS LLC is a litigation firm. The areas of practice span Civil and Criminal Litigation, Family Law (including Syariah Law), Probate, Mental Capacity matters and Corporate disputes.

Job Description

We invite applicants for an immediate full-time position of an Administrative Assistant. Strictly for Singaporeans or Singapore Permanent Residents only.

Applicants should have at least A-Level or a Polytechnic Diploma in Administration with at least one (1) year experience.

Applicants with the following requirements will be shortlisted:-

1. Possess excellent word processing skills.

2. Must be proficient in office administrative functions.

3. Familiar with CoreMatter Accounts sytem for accounts data entry will be advantageous. Training will be provided.

4. A multi-tasker with attentiveness to details and prioritises work and meet deadlines.

Remunerations will be based on qualification and experience.

Please submit your detailed resume with a recent passport-sized photo to [email protected]

Sreenivasan Chambers LLC is hiring an Accounts & Admin Assistant to support our team. Candidate must have relevant experience as an accounts assistant and as an administrative assistant. If you think you are a good fit for us, please apply to [email protected] with your recent CV and cover letter.

About Us:

We are a boutique law firm founded by Senior Counsel N Sreenivasan. Our team is dedicated to providing high-quality legal services to our clients, with a focus on Litigation and Dispute Resolution. Employees who join us can expect a collaborative and supportive work environment.

Job Summary:

You will be responsible for assisting with accounts and providing administrative support to our lawyers. You should be able to work independently, manage multiple tasks efficiently, and have a strong understanding of legal terminology and procedures.

Key responsibilities include:

• Assist in accounts entries, raise payments and record claims;
• File opening and billing / invoicing matters;
• File and document management including managing calendars, scheduling appointments, travel bookings, printing and saving documents;
• Conduct various searches such as business profile, people profile and cause book searches;
• Support lawyers in hearing / trial preparation, including organizing exhibits and preparing trial binders;
• Handle phone calls, emails, and other communications;
• Arranging for registered post and dispatches; and
• Pantry and receptionist duties where required.

Qualifications:

• Proven experience as an Accounts & Admin Assistant or in a similar role.
• Knowledge of legal terminology, procedures, and Court rules.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), legal software (e.g. Clio, Filevine) and accounts software (e.g Xero, Quickbooks)
• Excellent organizational and multitasking skills with a keen attention to detail.
• Ability to work independently with minimal supervision and prioritize tasks effectively.
• High level of professionalism, integrity, and confidentiality.

Additional Qualities and Experience

• Experience handling law firm accounts and claims.
• Experience with billing software and time tracking systems.
• Familiarity with ICMS and e-Litigation.
• Problem-solving skills and a proactive approach to work.

What We Offer:

• Competitive salary.
• Opportunities for professional growth and development.
• A supportive and collaborative work environment.

• Front desk and customer service duties
• Patient registration and key in appointment
• Answering phone calls and enquiries
• Maintain and update the database
• Process invoice, payment collection and insurance claims.

Requirements:

• GCE ‘N’ Level and above
• At least 2 years of relevant experience.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R24120303

About Vantage Data Centers

Vantage is committed to being a workplace of inclusion, equity, respect and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another’s experience.

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

The role performs more than routine administrative tasks, it enables C-Level Executives & VPs to focus on strategic leadership and high-level functions. This role combines administrative efficiency with office management expertise.

It is a hands-on support that engages with literally every person in the Organization. The ideal candidate will possess outstanding multi-tasking abilities, communication, and teamwork as well as the ability to keep up in a fast-paced working environment. The successful candidate should be able to demonstrate previous successful/positive customer service encounters.

We are seeking an experienced and dynamic professional with a proven track record and experience as an Executive Assistant to C-Level Executives & VPs covering office management. The successful applicant will be driven and results-focused with a "can do attitude."

Essential Job Functions

• Manage the executive’s and VP’s calendar, arrange meetings, appointments, and travel.
• Prioritize, respond to, and organize emails on behalf of the executive/VP.
• Answer and return phone calls, screen calls, and take messages.
• Provide administrative support to executive’s department
• Maintain records, organize files, and handle paperwork.
• Attend meetings, take accurate notes, and prepare meeting summaries.
• Assist in creating meeting agendas and distributes relevant materials.
• Ensure action items from meetings are tracked and completed.
• Act as a point of contact between executives, employees, clients, and external partners.
• Manage information flow within the organization, ensuring timely and accurate communication.
• Arrange travel logistics, including flights, accommodations, and transportation.
• Handle travel receipts and expense reports.
• Be flexible and resourceful in handling unexpected situations.
• Proactively address challenges and anticipate the executive’s requirements.
• Juggle multiple tasks efficiently, prioritizing urgent matters.
• Help the executive manage time effectively.
• Build positive relationships with internal and external stakeholders.
• Work closely with other team members and departments.
• Assist in organizing company events, town hall, lunch & learn, anchor day, or special projects.
• Support company-wide initiatives as needed.
• Support in issuance and returns of office access card, etc.
• Oversee office space, maintenance, and supplies as needed.
• Collaborate with facilities management for repairs and improvements.
• Liaise with vendors (cleaning services, office suppliers, etc.).
• Negotiate contracts and monitor service quality.
• Implement safety protocols (fire drills, evacuation plans).
• Ensure compliance with health regulations.
• Act as a liaison between the executives and internal/external stakeholders.
• Cascade timely communication to ensure seamless coordination across departments, especially for cross-departmental projects or meetings.

Job Requirements

• Bachelor’s degree in administration, similar field, or equivalent experience is preferred
• 5+ years of experience in an administrative, organizational or other detail-oriented function, as an Executive Assistant
• 3+ years as an Office Manager/ Administrator
• Experience in working with diverse and multicultural stakeholders across time zones
• Highly organized, energetic and a fast learner
• Experience maintaining confidential information
• Excellent communication skills written/grammar/spelling, verbal (formal and informal), listening and talking
• Experience with Microsoft tools, including the ability to schedule, track, report and follow-up using these tools
• Experience with Outlook calendaring is required
• Experience with SharePoint is a plus
• Experience with a Global Travel Platform is a plus
• Travel required is expected to be less than 5% and on as as-needed basis, but may increase over time as business needs evolve
• Notary Public preferred, not required
• Proficiency in both English and Chinese languages essential
• Creative, flexible and solutions oriented

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.

Vantage Data Centers is an Equal Opportunity Employer

Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers.

Our client is a well-established dental practice dedicated to providing comprehensive, high-quality care in a welcoming and patient-centered environment.

• Manage daily operations for 8-12 dental clinics, ensuring smooth workflows, managing feedback, and supporting service standards.
• Coordinate facility maintenance and renovations, working closely with contractors and vendors to address issues promptly.
• Provide IT systems support to clinic staff, including training on applications and managing vendor relationships.
• Handle dental implant inventory, ensuring on-time procurement, precise cost tracking, and seamless delivery to clinics.

Requirements:

• Degree and above
• At least 2 years of working Dental/Healthcare Operations experience.
• Must be willing to travel to various clinic locations as needed, with occasional weekend work required.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R21100996

The Practice Assistant/Paralegal role is responsible for accurate and timely completion of all high level administrative and assistant work assigned by Partners and Senior Associates. Those in this role must observe confidentiality on all client matters and adhere to all procedures and guidelines set by the firm.

Essential duties

• Performing complex legal secretarial/administrative activities that may be highly confidential or sensitive, requiring diplomacy and discretion;
• Creating, editing, and proofreading letters, legal documents, and memos, including checking documents for content and context;
• Assisting lawyers with transaction management including preparing and running checklists relating to financing transactions and managing datarooms;
• Creating physical and soft transaction bibles after the closing of transactions;
• Taking notes at physical and virtual meetings;
• Organizing and maintaining all correspondence and documents using the relevant document management system;
• Managing emails, calendar appointments, and client contact lists;
• Scheduling meetings and coordinating all logistics;
• Coordinating services with Global Shared Business Services;
• Providing business development support when necessary;
• Using internal library resources for external research as directed by timekeepers;
• Managing physical and electronic files, including intake, retention, retrieval, and transfer of records;
• Maintaining an organized and secured work station and filing areas;
• Running critical document checks to ensure all files have been appropriately saved;
• Importing electronic documents, including scanning documents into the document management system;
• Coordinating entering, editing, and tracking daily time recording when required for assigned timekeepers;
• Coordinating and preparing monthly client bills;
• Preparing check requests and expense reports;
• Opening files and conducting conflict checks;
• Coordinating, verifying, and obtaining appropriate approvals for all domestic and international travel arrangements with the firm’s travel provider and processing related business expense reimbursements;
• Assisting other practice assistants with overflow work and providing backup support during periods of annual or personal leave;
• Providing backup support for reception and office or client services functions, depending on location;
• Performing other relevant duties in the particular practice area as directed by the immediate supervisor, including, but not limited to, Practice Area Leader/Coordinator or Department Head administrative work, practice development initiatives, and project work;
• Working overtime as occasionally required
• Significant experience in a similar role within a medium to large law or professional services firm working for senior lawyers and partners;
• High proficiency in the use of Word, Outlook, Excel, and PowerPoint;
• Typing speed of 65 wpm or above;
• Exemplary oral and written communication skills;
• Excellent attention to detail, including using correct spelling and grammar;
• Excellent client service skills;
• Can-do attitude and flexible approach;
• Previous experience with Elite, Legal Key, and document management system or comparable software would be an advantage, as would conference room booking software and travel agency programs;
• Work autonomously with limited guidance;
• Organize and prioritize own workload and help timekeepers with their organization;
• Meet deadlines;
• Use own judgment in decision making to solve problems and achieve business outcomes;
• Take the initiative in handling projects and anticipating what needs to be done;
• Understand and follow specific and detailed instructions in oral and written form;
• This job operates in an office setting and is largely sedentary, requiring the routine use of a computer and other standard office equipment. The ability to open file cabinets, lift files, bend, and stand on a stool may also be required.

Additional Requirements :

• This role will involve direct interaction with the firm's clients. Therefore, the candidate should be presentable in front of clients including being confident with communicating directly with clients
• Fluent in Korean (both written and oral);
• Translation experience;
• More than 2 years of marketing experience.

Job Summary

Reporting to the Assistant Director of Events Management, the Assistant Events Manager is responsible for, but not limited to, maximizing the catering revenue by generating dry events with less than ten (10) guestrooms, corporate meetings and functions, and social events.

Key Responsibilities

• Answers all incoming inquiries pertaining to dry events including meetings & functions and social events.
• Qualifies each business opportunity based on budget, attendance.
• Determines availability of space based on yield management principles.
• Presents unique selling points to prospective clients to gain an advantage over the competitor.
• Conducts site inspections.
• To be a one stop shop from inquiry to successful delivery of the event.
• To be on hand on actual day of event to assist client and ensure a flawless event.
• To communicate all facets of the event to the operational support team – banquet operations, florist, chefs, audio-visual technicians, front office, room service etc.
• To know competitors’ strength and weaknesses as well as their pricing and packages.
• Take on ad-hoc projects as assigned by Director of Events Management.

Key Requirements

• At least one (1) year of experience in a similar capacity in an international luxury hotel chain
• Good teamplayer
• Excellent communication and interpersonal skills
• Passionate, self-driven and takes initiative

It’s never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team as an Assistant Manager – Entity Management. This is a full-time and permanent based in Singapore. You will report directly to the Manager, Entity Management.

Key Responsibilities:

• Manage ongoing contractual relationships to clients for EMS
• Work collaboratively with colleagues and partners to deliver contracted services to clients to ensure that SLAs as defined in the relevant contracts are met or exceeded
• Flag anticipated SLA issues in a timely manner to line manager so that a resolution can be agreed
• Support with training new team members across internal systems and processes
• Support a team of Senior Associates to deliver operational service excellence to clients requiring global company secretarial and subsidiary governance
• Contribute to identifying and implementing technology enhancements for internal and external service delivery excellence
• Work to meet industry beating SLAs, set for the team to maintain a market leading position.
• Be part of operational service delivey, ensuring consistent net promotor scores and client satisfaction
• Manage relationships with Vistra’s extended partner network to maintain consistency and quality across international service delivery to our clients

Key requirements:

• Strong working knowledge of governance and company secretarial matters
• Strong experience of having worked in global services environment and a client facing role
• Experience in managing third party service providers to deliver client requests
• Addressing client escalations and identifying proposed path to resolution
• Self-confident, with excellent communication and client management skills
• Customer service oriented, gaining trust with clients and with a passion for consistently exceeding client expectations
• Ability to act as a first line support with senior associates with client escalations to maintain client satisfaction

Company Benefits:

At our Singapore office, we believe in putting our employees’ well-being first! We offer a flexible hybrid working arrangement and birthday leave.

Additionally, we provide comprehensive medical insurance and dental coverage, wellness allowance and competitive annual leave entitlement to support your well-being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications like CA, or ACCA, ensuring you stay ahead in your field.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!

Our client is a prominent semiconductor inspection solutions provider, catering to various industries including automotive, telecommunications, and consumer electronics worldwide.

• Coordinate daily shipments and liaise with Freight Forwarders for bookings, ensuring all shipping documents are complete and accurate.
• Manage shipping documentation, including invoices, packing lists, certificates of origin, and more, for internal and external customers.
• Oversee crating, forklift arrangements, and fumigation of crates as necessary for all machine models.
• Handle spare parts packaging and shipping as requested by the marketing department, and perform other ad hoc duties as required.

Requirements:

• GCE N Level and above
• At least 2 years of relevant working experience.
• Proficient in SYSPRO Business software.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

Our client is a well-established dental practice dedicated to providing comprehensive, high-quality care in a welcoming and patient-centered environment.

• Support dental surgeons in clinical and dental procedures, including the preparation and sterilization of dental instruments.
• Uphold a high standard of infection control and maintain the cleanliness of clinic facilities.

Requirements:

• GCE N Level and above
• At least 2 years of experience as a Dental Assistant.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R21100996