Responsibilities:

• Manage all admission inquiries and procedures, including evaluation by the university committee, scholarship applications, university enrollment, and student visa processes.
• Coordinate with both internal and external stakeholders (including applicants) to ensure a smooth application, screening, and handover process.
• Prepare admission-related documents, such as offer letters and student agreements, and collaborate with external and internal stakeholders to ensure everything is in order.
• Conduct data analysis for reporting to internal stakeholders and present admission reports and statistics when needed.
• Update and maintain accurate information and data in the database.
• Assist in orientation programs, matriculation procedures, and other event-related activities.
• Provide administrative and data analysis support to management and senior officers in the office.
• Assist and engage in student recruitment activities, both locally and internationally, and participate in company-wide events when required.
• Perform any other duties as assigned on an ad-hoc basis.

Requirements:

• With 2 years of Administrative in Education Industry.
• Exceptional customer service and presentation skills.
• Positive, dynamic and results-oriented

Interested candidates who wish to apply for the advertised position, please click on the APPLY button below to send in your resume or send to [email protected]

EA License No: 13C6305

Reg. No.: R23117856

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Our client is the first professionally organized independent educational consultancy in Singapore. Their Consultants provide independent advice and counselling to students who seek to gain admission to their targeted universities/colleges in the US, Canada, and the UK. They are certified bythe University of California (UCLA and UC Irvine) as Independent Educational Consultants. All of them are also members of the US-based Independent Educational Consultants Association (IECA) which sets standards for the educational consulting industry in best practices including ethical guidelines.

The Administrative Assistant(AA] plays a key role in providing administrative support to the team of our Consultants. This position is vital for ensuring the smooth functioning of the business by assisting with the day-to-day administrative tasks, handling communication with prospects and clients, managing documentation, and liaising with third-party vendors providing corporate services to the company.

Report to: The Managing Partner or a Senior Manager in charge of Administration/Operations,

Responsibilities

Business Development Support:

· Serve as the first point of contact for Prospective Clients (Prospects) via website, email, or phone call.

· Respond promptly to inquiries regarding the Company’s education counselling services.

· Conduct an initial sales pitch (call) to Prospects regarding the Company’s philosophy and approach to college admissions counselling (success in progressing the initial sales pitch to a consultation with a Consultation is a KPI).

· Assist in scheduling and coordinating consultations, interviews, and meetings for Prospects with Consultants.

· Follow up with Prospects after first consultations with Consultants to see if Prospects want to move on to contract.

· Track information on referral sources for new business (who referred the Prospect – a previous or current Client or Website search)

Client Interaction & Support

· Prepare contracts and invoices for First Invoices to sent to Prospects who want to sign up with the Company.

· Follow-up with Prospect for signed contracts and First Payment.

· Prepare subsequent (scheduled) invoices to Clients who have made First Payments,

· Follow up with reminders for payment of invoices sent to Clients.

Documentation & Data Management:

· Manage and organize databases of Client information and internal files of contracts and invoices/payments.

· Update and maintain databases, ensuring all information is current and accurate.

· Track and prepare periodic report on Consultant capacity for new businessin each ‘class/cohort (by year)’ of students applying to universities.

· Track and report to Consultants (if not provided by them) referral sources of new business.

Administrative Support:

· Monitor shared calendar and assist in scheduling appointments especially for the first consultation with Prospective Clients.

· Work closely with external Corporate Services vendor for:

o Bookkeeping and accounting,

o Tracking of fee revenues and expenses (quarterly updates).

o Preparation of quarterly financial statements

· Liaise with external IT services provider to ensure that website is maintained properly, and that the Company’s domain name is properly registered and renewed annually..

Requirements

· Experience in working in an administration role supporting executives or managers in sales.

· Working experience in customer service or handling client inquiries is highly desirable.

· Knowledge and experience in supporting an executive in financial reporting.

· Experience working in a team-focused environment.

· University or college degree not necessary but must have proven training and experience of at least 10 years in a corporate environment.

Skills & Attributes Required

· Strong organizational and time-management skills with the ability to manage multiple tasks simultaneously.

· Excellent written and verbal communication skills, with the ability to interact with colleagues and clients at all levels.

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.

· Detail-oriented with strong accuracy in data entry and documentation.

· Professional and approachable demeanour.

· Ability to work independently and as part of a team with professional maturity.

Work Arrangement

Working Hours: Mondays to Fridays from 9am to 6pm with 1 hr lunch break

Work location: Work from home and/or co-working space location

Kindly submit your resume directly to [email protected]

Foong Siew Hoon (CEI Registration No: R1108953)

Giant Recruitment Pte Ltd (EA Licence 22C0921)

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

We are hiring an Administrative Executive to join our legal team at SearchAsia Consulting. In this role, you’ll play a crucial part in ensuring our daily operations run smoothly and support the team with administrative tasks.

Your key responsibilities include managing office tasks such as scheduling, file management, and data entry. Providing support in the recruitment process by coordinating candidate interviews and communication. You will also maintain and update our database and job listings. Lastly, support the team with any administrative or operational tasks as needed.

We are looking for proactive candidates who have a passion for helping people. Skill sets such as time-management, excellent written and verbal communication, as well as the ability to multi-task and work in a fast-paced environment would be preferred. Candidates must minimally have an ‘A’ Levels certificate or equivalent, no work experience is required for this position.

If you're ready to make an impact and grow your career with us, we'd love to hear from you! Apply today and take the next step toward an exciting opportunity in the recruitment industry. Send a copy of your resume to us today at [email protected].

Claire Lin @ Lin Xiuxin

EA Personnel Registration No:.R1103711

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Job ID: 19354

• Location: Raffles Place
• Working hours: 8.45m - 5.30pm
• Salary: up to $5,000 (Depending on experiences)

Job Description

• Assist with basic accounting tasks, including recording transactions, preparing simple financial reports, and supporting audits
• Expense-related tasks
• General affairs and administrative support
• Distribution of overseas-related information
• Routine reporting (e.g., daily reports)
• Organizing meetings (preparation of materials, coordination with corporate secretaries, etc.)
• Audit support (coordination with auditors, etc.)
• Operational management

Job Requirement

• Basic knowledge of accounting principles, financial statements, and audits.
• Experience in administrative and secretarial work
• Knowledge and practical experience in expense management, general affairs, and administrative support
• Strong communication and coordination skills, with the ability to work smoothly with other departments and external stakeholders
• High accuracy in administrative tasks and strong time management skills
• Experience in banking or the financial sector is a plus (not required)
• Japanese language skills is required to communicate with Japanese-speaking stakeholders.

Interested applicants, kindly send your updated resume to Joanne (R21101135) [email protected] with the email subject header "Job Application for "19354, General Affairs & Administrative Support".

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135

Responsibilities

• To provide support for the Department
• Liaise with various departments relating to any of the financial matters
• To ensure that all documents and information are correctly input into the system
• Assist to evaluate all applications before approval
• Participate in ad hoc related projects
• Assist in preparing ad hoc reports

Requirements

• Min. Diplomia in any fields
• Preferably with some admin experienced
• Working hours: 8.30am -5.30pm (Mon-Fri)

Interested applicants please email your resume to [email protected]

Jas Lee Geok Kuan (R1111031)

Recruit Express Pte Ltd

EA Licence No: 99C4599

We regret that only shortlisted candidates will be contacted.

Position title : Preschool Administrative Assistant

Working Location: Telok Blangah or Balestier

Working Timing: 44 hours per week (Normally 8am-5pm / 9am-6pm, discuss more during the interview)
Working day: Mon - Fri
Salary : $2500 - $3200

Key Responsibilities:

1. Administrative Support:Manage the preschool’s correspondence, including emails, phone calls, and postal mail.
   Maintain accurate records and filing systems for student and staff information.
2. Coordination:Schedule and organize meetings or events, including parent-teacher meetings.
   Coordinate with staff, parents, and external vendors as needed.
3. Documentation and Reporting:Handle enrollment documentation and maintain student records.
   Prepare reports and assist in compiling data for the management team.
4. Financial and Inventory Tasks:Process invoices, payments, and petty cash claims.
   Monitor and order office supplies, ensuring sufficient inventory.
5. Customer Service:Address queries from parents, staff, and visitors professionally.
   Support the school in fostering positive relationships with parents.
6. Compliance:Ensure adherence to the regulatory guidelines and policies of the preschool.
   Assist in preparing documents for audits or inspections.
   

Skills and Requirements:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software.
• Preschool experience on Claim/Grant and little live App.
• Familiarity with administrative procedures in an educational setting is a plus.

Tan Jia Jun | REG No: R23112681
The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Administrative Executive (1 Year Renewable Contract)/ Customer Service Officer

• Provide support for administrative tasks such as printing, scanning, filing, data entry, reception/mailroom.
• Responsible in handling Administrative duties and Customer Service.
• Working Hours: 9am to 6pm(Monday to Friday).
• Work location: Raffles Place
• Contract is rewable depending on performance.
• Working experience in Financial/Banking instituition or MNC is preferred.

If you have meet the job requirements that we are looking for or wish to find out more on this role, please contact us or apply in-confidence to us with you updated MS Word Resume to : [email protected]

Kelvin (Reg. No. R1872625)

STAR CAREER CONSULTING PTE LTD (EA License: 20C0353)

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

About Us

Wolfgang Violin Studio, founded in 2009, established a music academy in Singapore that focuses on Violin, Piano, and Cello. https://www.wolfgangviolin.com/copy-of-about-us

We are looking for

A full-time Administrative and Accounts Executive

Are you a detail-oriented individual with a passion for music and a knack for numbers? Join our team at the music school as an Administrative and Accounts Executive, where you will be a key support role in managing the financial aspects of our operations.

Key Responsibilities

Supports the Finance Manager for the following roles:

• Performs bookkeeping and accounting work to ensure effective recording and punctual submission of financial reports for management.
• Payroll processing, CPF calculations, quarterly GST submissions, and income tax filings.
• Calculates monthly sales commissions, consolidates financial information, and updates database.
• Generate relevant financial reports as required by management.
• Optimise the use of technology for work efficiency.
• Interacts with the Ministry of Manpower (MOM) for work pass management.
• Maintains fixed assets schedules, manages inventory codes, and reorders supplies as needed.
• Collaborates with the customer service and operations team to ensure prompt accurate responses for inquiries. Oversee fee collection processes.
• Periodical review and proposal of relevant government grants. Manage grant application process.
• Explores opportunities for engagements with different government agencies.
• Other work as required by the Finance Manager or by Management

Requirements

• Efficiency in Microsoft Office (Word/Excel)
• Comfortable with the use of technology for workplace efficiency, knowledge of software: EPOS, Metro, Favour, and Carbonate is an advantage but not compulsory
• Knowledge of IFRS 116 accounting standard preferred
• Positive attitude, willingness to learn and possess good work ethics
• Professional and resourceful, and able to work in a team or independently with minimum guidance
• Good organization and time management skills
• Strong proficiency in written and spoken English

Interested candidates can submit their application to [email protected] with their recent resume and complete details at https://tinyurl.com/FinGenOffice

Please indicate on your application heading Partimer or Full time.

Part Time Human Resource Administrative Assistants

Job Responsibilities:

Assist in Recruitment & Onboarding:

• Manage end-to-end recruitment process including job postings, screening resumes, conducting interviews, and making job offers.
• Coordinate and facilitate the onboarding process for new hires, ensuring a smooth transition into the company.

Administrative Support:

• Maintain employee records, process HR documentation, and handle confidential information with discretion.
• Assist in the preparation of HR reports and metrics.
• Any other HR Ad hoc duties

Requirements:

· Excellent communication, interpersonal, and organizational skills.

· Proficient in Microsoft Office Suite

Location: Airline Road

Working hours: Monday – Friday (flexible hours)

Salary: $19/hr

Role:Audio Visual Executive ( AV operations and administrative )

Address :3 Yishun Ring Road

JD:

Working Hours

Mondays to Thursdays: 7:30am to 5:00pm, inclusive of 1hr lunch break
Fridays: 7:30am to 4:30pm, inclusive of 1hr lunch break
Service not required on Saturdays, Sundays and gazetted public holidays

Scope of Services• Manage and maintain the AV resources and systems in the school.
• Provide AV technical support for school events and classroom activities.
• Perform AV inventory management and maintenance with vendors including
procurement of AV resources.
• Assist in the school broadcasting (e.g., TV Broadcast System) and digital
learning environment (e.g., Lecture Recording System).
• Guide and supervise students in Public Address / Sound & Lighting system
operations.
• Other AV duties assigned by the management

Qualification Skill & Experience of the Contractors Personnel

Higher Nitec in Info-Comm Technology, Engineering or related courses
Proficient in MS Word, EXCEL, PowerPoint.
Audio Visual skills. Familiar with the tools, software, hardware, and equipment that are used in the audio visual industry.
Good interpersonal and communication skills.
Good customer-service skills
3 years experience in related field

Job Scope:

• Assist with procurement processes, handling petty cash and processing invoices.
• Verify account payment listings and maintain an up-to-date vendor database.
• Review and confirm the accuracy of payment vouchers provided by facilities.
• Assist in the preparation and review of financial documents such as management accounts and financial statements.
• Support the budgeting process, including reviewing budget proposals and monitoring expenditure.
• Prepare financial documents for auditing and ensure accurate record-keeping.
• Maintain and update administrative and financial records.
• Oversee the tagging of fixed assets, inventory management, and the condemnation process of items.
• Manage the issuance and collection of signed cheques.
• Provide secretarial support for committee meetings, ensuring proper documentation and follow-up.
• Proficient in Microsoft Excel, PowerPoint, and Word.

Job Requirements:

• Min Diploma or Degree in any discipline
• 6 Month Contract, Monday to Friday

Check out Aber Care Website for more details

Interested applicants please email your detailed resume to [email protected]

Abercare.sg | EA License No. 18C9070 | KOH SU WEN, CLARISSA| Registration No. R24119504|

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Position: Part-time Administrative Executive (Job ID: 19444)

• WFH (4 days/week)
• Conducive environment
• Renewal of contract is possible

Company: Bank

Location: Central (Near MRT Station)

Job Description:

➤Providing oversea travel insurance supports with customers
➤Communication with medical organizations
➤Data entering on internal systems
➤Making insurance claims
➤Management of insurance claims documents
➤Other ad-hoc and related duties when required
➤Internal expense claims management

Job Requirements:

➤Basic PC skill is required
➤ Minimum 2 - 3 years of experience of administrative work
➤ No prior experience in related industry is welcome to join
➤Proficient in English to effectively communicate with colleagues, medical organizations, and local customers.
➤Proficiency in Japanese to communicate with clients from Japan.
➤Attentive and willing to do office works
➤Cooperative with other members and hospitality for customer supports

Interested applicants please send your resume to Jing Ling with email subject header "Part-time Administrative Executive (Job ID: 19444)".

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.
http://www.pasona.com.sg/privacy.html

Tan Jing Ling

EA Registration No: R24124404
Pasona Singapore Pte Ltd
1 FINLAYSON GREEN ＃09-02 SINGAPORE 049246
Email: [email protected]

URL: www.pasona.com.sg

EA License No:90C4069

• MNC Company
• Basic $2000 - $2500 + AWS + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: West
• Working days: Monday to Friday
• Working hours: 8.30am – 5.30pm
• Training provided for those without/lesser experience

Job Responsibilities:

• Prepare documentations for Engineers including delivery orders, testing & commissioning, safety documents, etc.
• Support projects including monitoring follow up/outstanding list, liaising with vendors/user on schedule, consolidating meeting minutes, etc.
• Prepare weekly reports, monthly project management report, customer reports
• Collating subcontractors workers information quarterly in accordance with PDPA standard used by Project team for site document submission
• Attend to customers’ enquiry and feedback and channel to relevant Project Manager/Engineer.
• Provide office administrative and secretarial support to Project team including booking of meeting room, etc.
• Any others ad hoc duties as assigned

Job Requirements:

• Possess minimum Nitec and/or Diploma in Office Administration or relevant field
• Training provided for those without/lesser experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

Leong Wei Ling (R23117584)

EA Recruitment Pte Ltd

EA License No: 21C0492

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Job Description

• Industry/ Organization Type: Tuition Centre
• Position Title: Administrative Clerk / Customer Service Admin
• Working Location: North-East – Hougang (Walking distance to the company)
• Working Hours: 5 days, rotating shifts (10 AM-6 PM or 1 PM-9 PM based on class schedule); 5.5 days during probation
• Salary Package: Up to SGD 3500 + AWS
• Duration: Permanent

Key Responsibilities

• Assist walk-in customers, and manage inquiries received via phone and email.
• Ensure timely follow-up and resolution of all customer inquiries through effective communication and coordination.
• Handle the processing of class registrations, invoicing, and issuance of payment receipts.
• Maintain communication with existing customers through phone calls, text messages, and emails.
• Liaise with external vendors and suppliers to coordinate services.
• Carry out various administrative tasks to support daily operations.

APPLY NOW!!!

• Min. O level
• Min. 1 year of working experience, preferably have experience in tuition or enrichment centres
• Availability to work on weekends, excluding public holidays

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #71496 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Basic Salary: Up to $2800

Benefits: AWS + VB (3 months), Career Progression
Schedule: Mon - Fri, 8.30am - 5.30pm
Location: Bedok (Walking distance from Bedok MRT)

Responsibilities:

• Accounts Payable/Receivable management
• Payment processing (local and international)
• GST reporting
• Year-end accounting tasks (stock take, audit assistance)
• Banking and reconciliation
• General office administration (filing, mail, supplies)
• Basic HR support
• Liaison with internal and external parties

Requirements:

• Min. Nitec in relevant field
• 1 year working experience in a relevant field

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

Hui Yew Cheong

Registration Number: R24124511

EA License No: 06C2859 (MCI Career Services Pte Ltd)