Admin/Clerical Assistants urgently required. 5day week/near MRT station.

Knowledge of office procedures like MS Excel and Words. Execute administrative tasks

such as document preparation, data entry, keeping records & managing orders.

Roles & Responsibilities

a) Accountable for customer orders, liaison with mandarin speaking clients and inventory management in the operations function.

b) Distribution of client information.

c) The role involves packing supplements picked by courier companies.

d) General administrative work.

Skills Required

Good communication skills -spoken/written English

Computer skills including Windows, MS Office and Photoshop.

Good interpersonal skills.

Other Information

- 5 working days per week

- working schedule: 9.00 am to 06.00 pm.

- Salary: S$2,200/- – S$2,600/- per month with CPF

- No age limit.

- Location: Bugis.

- Immediate commencement

Interested candidates are requested to send us your resume by emailing [email protected] and mention in the subject Administrative Assistant. We regret to inform you that only shortlisted candidates will be notified.

Job Description & Requirements

• Adminstrative dutis includes answering phone calls, typing, scanning, copying, data entry, opening and distribution of mails, office stationaries.
• To provide administrative support
• Handle en-block owner with collections of keys
• Verifed and collection of documents as required from owner at site
• Handle condo owner with their enquires with the condo defects
• Issues of condo units and keys
• Other ad-hoc duties
• Entry Level candidates are welcome to apply!
• Candidate must possess at least a "A" level or above, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, any field.
• No work experience required.
• Billingual in English and Mandarin to liaise with variouos associates
• 6 days work week
• 4 Full-Time position(s) available.

Scope of services:

Perform as Admin Assistant located at the School’s General Office to attend to all general queries, eg. public queries and attending to the needs of pupils, to ensure all queries are corresponded to the public/student in a timely manner, receive deliveries.

Assist the General Office in other secondary duties such as updating daily student attendance, collect, enter, record and maintain data and information into the school’s IT systems, spreadsheets and/or other forms of records, manage correspondence, including typing of documents, filing and faxing.

Perform any other administrative duties assigned by the School Leaders or Admin Manager.

Qualifications, skills and experience:

Good communication, pleasant disposition and inter-personal skills

Basic Proficiency in MS Office like Word, Excel and PowerPoint and GCE 'O' or “N” level with a credit in English.

Preferably have at least one year of past experience working in a school environment.

Personnel to be deployed at the following hours:

Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 0.5hr lunch break

Fridays: 7:00am to 3:30pm, inclusive of 0.5hr lunch break

Service not required on Saturdays, Sundays and gazetted public holidays

Contract Period: From 1 Mar 2025 to 28 Feb 2026 (Base Year) + 1 Mar 2026 to 28 Feb 2027 (Option Year) with an option to extend the Contract for a further period of 1 Mar 2026 to 28 Feb 2027.

Location: Lakeside Primary School, 161 Corporation Walk Singapore 618310

Job Description

• To handle walk-ins and new enquiries on the services provided by the centre
• To handle parents’/students’ enquires on class timings/ services/ etc • To assist with liaising work with parents and students on any changes to schedule
• Ensuring smooth operation of the centre
• Counsel students and help them realise their potential
• Teach Primary to Secondary and IB Chinese Subjects

Requirements:

• Diploma/Degree obtained from Singapore Local Government Universities or Universities of China
• Experience in Administrative work
• Demonstrate passion in education – committed to nurturing the students and makes effort to continually improve yourself
• Dynamic and confident, with an approachable disposition
• Strong communication (both spoken and written) and interpersonal skills
• Required to work on weekends
• Candidates with prior teaching experience are preferred
• Fluent in Mandarin

We are expanding and looking for resourceful, energetic talents to join our team. If you are a great team player with a good sense of responsibility we would love to get in touch with you.

Roles and Responsibilities

Roles and responsibilities include but are not limited to :

· Support the Manager in the planning, implementation and executive of all aspects of an event;

· Serve as a secondary contact for customers

· Assist to plan and administer the events, run pre/post meetings in preparation for the event

· Establish and maintain effective working partnerships with all relevant stakeholders and business partners

· Take on any other responsibility as assigned

Job Requirements

· Responsible, observant with great attention to details and strong work ethics

· Has good organised administrative skills and is able to write reports

· Has industry knowledge

· Conduct market profiling and research

· Documenting project processes and outcomes

· Engage in service innovation initiatives

· Able to commit for minimum of 1 year at least

Qualifications and Experience

· Degree holder preferred or a minimum Diploma holder

· At least 2 years of experience in service or hospitality industry

· Has strong administrative and presentation skills

· Positive, energetic and able to work under pressure

· A team player with excellent problem solving abilities

Career Level and Benefits

· Salary Range (if required) depends on qualification and experience

· After probation, annual leave, medical leave and performance bonus

Successful candidates will be offered a salary package which will commensurate with their experience and qualification. Moreover, they will also be considered for career development and advancement opportunities

• Typing / printing
• Data entry work
• Reception duties
• Answering telephone calls from teachers, parents and members of the public
• Data collation of surveys
• Preparation of refreshements for school event
• Sorting and delivery for items delivered to the school
• Attend to students who are unwell / injuried in the sick bay.
• Assist school staff with binding and lamination works
• Maintain the school’s stores for office supplies and stationeries
• Assists the payment officer to check documents and to collate

Qualification

• GCE ‘O’ Level
• Pleasant personality
• Ability to use Office Programmes such as Microsoft Office /
• Microsoft Excel
• Meticulous personality
• Preferably first-aid trained

About the Company
We are representing our client, a reputable healthcare provider dedicated to delivering compassionate palliative care to patients and their families. Known for its patient-centered approach and community-focused services, our client provides a nurturing environment where quality care and dignity are at the heart of everything they do.

About the Role

As the Administrative Assistant/Administrative Officer (Homecare), you will play a vital role in supporting the Homecare team through efficient administrative operations. Reporting to the Nurse Manager, your responsibilities will ensure seamless processes that directly impact the quality of patient care and family support.

Key Responsibilities:

• System Updates: Perform admissions, discharges, transfers, and deaths in the INGOT system.
• Means Testing: Check patients’ means testing in the system, liaise with next-of-kin, and submit necessary documentation to MOH.
• Home-Based Respite Care (HBRC): Process HBRC applications, coordinate with vendors, and prepare monthly updates for MOHH.
• Consumables and Devices: Process applications, guide families, and ensure sufficient stock levels.
• Reporting: Generate and share daily, weekly, and monthly reports with the team and relevant stakeholders.
• Document Preparation: Prepare case sheets, discharge letters, mortality case files, and other required documents for interdisciplinary team meetings.
• Inventory Management: Maintain inventory records for medical equipment and consumables, and arrange servicing for devices like oxygen concentrators and syringe drivers.
• Donations Coordination: Sort, check, and manage expiry dates of donated items, and arrange transfers of donated hospital beds and equipment.
• Volunteer Coordination: Liaise with Volunteer Management on delivering supplies like diapers and milk supplements.
• Administrative Support: Assist with filing, uploading patient documents, handling inquiries, and general office administration.
• Orientation: Facilitate onboarding of new Medical Officers, including issuing work phones and managing transport claims.
• Customer Support: Attend to incoming calls and inquiries about hospice services.
• Triage Support: Answer triage phone calls during nurse training sessions.

Experience and Skills Required:

• Educational Qualifications: Minimum GCE 'O' Level or equivalent.
• Experience: At least 2 years of experience in a healthcare or related field; candidates with Patient Service Officer experience in a hospital setting are highly preferred.
• Technical Proficiency: Proficient in Microsoft Office applications and other relevant software.
• Attention to Detail: Meticulous and organized, with the ability to manage multiple responsibilities effectively.
• Customer Service Orientation: Strong interpersonal and communication skills to handle patient and family inquiries.
• Proactive and Independent: Self-motivated and capable of working independently or as part of a team.

Work Scheme and Details:

• Work Schedule: Monday to Friday.
• Working Hours: 8:00 AM – 5:30 PM (Monday – Thursday), 8:00 AM – 5:00 PM (Friday).

Job Responsibilities:

• Provide service at the student reception counter
• Answer phone calls and attend to walk-in customers / parents / guardians
• Ensure teaching schedule is accurate and updated if there are changes such as change in relief teacher.
• Attend to students reporting to the school for classes
• Attend all student related matters such as schedule changes and other enquiries
• Liaise with teachers on student progress reports
• Organisation of parent-teacher meetings
• Complete any service recovery and other customer related issues
• Ensure students record and accounts are accurate and updated.
• Any other duties as assigned by your Supervisor

Requirements:

• Comfortable with shift work
• Ability to work fast and think on your feet.
• At least a diploma and a minimum of 2 years administrative experience
• Billingual is an advantage (You must communicate with international students & parents)

Skills

• Familiar with Microsoft Office (Microsoft word, Microsoft excel)
• Good organization skills and able to work with sense of urgency
• Demonstrated ability to take initiative when required.
• Can work independently with lesser supervision.

Job Description & Requirements

• Adminstrative dutis includes answering phone calls, typing, scanning, copying, data entry, opening and distribution of mails, office stationaries.
• To provide administrative support
• Handle en-block owner with collections of keys
• Verifed and collection of documents as required from owner at site
• Handle condo owner with their enquires with the condo defects
• Issues of condo units and keys
• Other ad-hoc duties
• Entry Level candidates are welcome to apply!
• Candidate must possess at least a "A" level or above, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, any field.
• No work experience required.
• Billingual in English and Mandarin to liaise with variouos associates
• 4 Full-Time position(s) available.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks.

Job Descriptions

· Attend walk-in visitors

· Answering phone calls and direct to the PIC

· Data entry, scanning, photocopying, opening new files

· Physical filing of documents/paper in files

· Recording and organise the files

· Collect, sort and distribute the incoming letters to respective departments

· Coordination with clients for mail collection.

· Coordinate office supplies and repairs to office equipment

· Courier arrangement

· Provide other ad-hoc administration support for the office as required

Job Requirements

· Fresh graduates and working mothers are welcome to apply

· 1 year of prior experience in clerical/administrative support or equivalent;

· Must have basic computer skills

· Meticulous, well-organized, deadline-driven, and adaptive

· Well-spoken and presentable

· Positive working attitude, good communication, and interpersonal skills

· Monday – Friday; 9 am to 6 pm

Benefits

· Professional Institutional Member

· Positive working environment

· Career advancement; Opportunities to learn with career progression

· Training Development

· Long Service Awards

We regret to inform that only shortlisted candidates will be notified

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to CF ADMINISTRATION PTE LTD and its affiliates to collect, use and disclose your personal data for the purpose of recruitment

Tasks & responsibilities

1. Assist in the planning and coordination of Families Life Ministries events, and Church Camp
2. Manage Event logistics such as obtaining quotations, selecting venues, coordinating with vendors, and overseeing attendee registrations.
3. Maintain event planning schedules and ensure timelines are adhered to.
4. Organize and keep detailed records of bookings and administrative tasks.
5. Prepare and coordinate event resources in advance.
6. Provide on-site event support, including setting up and dismantling event spaces.
7. Manage and track department inventory.

You should possess the following:

• Diploma/Degree holder in any discipline.
• Minimum 1 year of Christian ministry and/or relevant experience is preferred.
• Proficiency in Microsoft Office, Canva, Adobe Acrobat and Google Forms.
• Prior administrative experience is required.
• Ability to multitask, prioritise effectively to manage multiple projects with multiple deadlines.
• Self-starter with attention to details.
• Strong organisational skills.
• Good interpersonal and communication skills.

Scope of Work:

• Assist with daily administrative duties such as documentation, data entry work and managing correspondences to stakeholders
• Administration of relief planning and engagement of relief and flexi-adjunct teachers – planning of daily relief timetable.
• Assist in school HR matters – leave matters, enquiries from staff, collation of staff information for management reporting
• Support in matters related to finance (e.g. verifying invoices) and/or school purchases.
• Handle telephone calls and inquiries from stakeholders.
• Assist in coordinating school events – prepare materials, signages, printing certificates, liaising with suppliers, etc
• Assist teachers in sorting items at plastic recycling station (weekly)
• Any other duties as assigned by Principal, Vice-Principals and Admin Manager

Qualifications, skills and experience:

• Possess at least an ‘O’ level certificate or equivalent
• At least 1 year of relevant working experience in a school environment
• Proficiency in MS Office
• Good interpersonal skills and a collaborative team player
• Ability to multitask with good time management
• Be a warm and friendly person who enjoys working in a school environment and interacting with people.

Contract Period: From 1 Jan 2025 to 30 Jun 2026 (18 months)

Personnel to be deployed at the following hours:

• Mondays to Fridays: 7.00am to 4.00pm, inclusive of 30 minutes of lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

Location: Jurong West Primary School, 30 Jurong West Street 61, Singapore 648368

Key Responsibilities:

• Provide administrative support to Business Development Manager.
• Coordinate schedules, appointments, and meetings for management.
• Attend business meetings and assist in following up on action items.
• Support business development initiatives and project tracking.
• Facilitate the preparation for the new business launch by overseeing logistics, office setup, and the implementation of operational systems.
• Liaise with internal and external teams to ensure smooth communication.
• Ensure accurate filing and organization of both digital and physical documents.
• Assist with clinic operations as needed to ensure smooth daily functioning.
• Ensure compliance with clinic policies and maintain confidentiality. Okay mimi

Requirements:

• Diploma or equivalent qualification in a relevant field.
• 1–2 years of administrative experience (healthcare preferred).
• Proficiency in Microsoft Office Suite.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Detail-oriented and proactive problem-solving ability.
• Basic knowledge of clinic management or healthcare operations.

Job Description:

• Plan and execute processes and approval for clinical training requests sponsorships and honorariums
• Manage, coordinate and track the recruitment, on-boarding, promotion and exit of specialist, non-specialist and visiting medical staff
• Administer training and education hours, credentialing and privileging required for the maintenance of medical practice
• Arrange medical manpower, training sponsorship , productivity report and relevant reports for HOD, Clinical Manager and Head , Ops and Planning Section
• Assist in managing and coordinating department clinical workshop and events.
• Any ad-hoc duties as per assigned.

Requirement:

• Bachelor Degree in Business Management, Business Administration, Healthcare Management or equivalent
• Minimum 2 years relevant working experiences

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click Apply Now button.

** We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.**

**JobStudio will not solicit any money, request to use your bank account for business or request you to transfer any monies to any parties. Please be aware of scams impersonating JobStudio and our employees. You may call our office directly for verification. We will not be liable for any loss arising from scams. **

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Kam Xiu Ping

EA Personnel Reg No: R21101828

Your Role
We are looking for an experienced Customer Service Officer / Administrative Assistant to handling of daily order processing PO, DO, invoice and customer. You will follow up with customers stock queries, shipments, delivery, GRN and complaints. To liaise with different party for parties for customers delivery schedules. To prepare and perform inbound, outbound and inventory reports. To manage trucking container and shipping instructions for warehouse with Freight team

What Will You Do

• · Handling of daily order processing PO, DO, invoice and customer
• · Follow up with customers stock queries, shipments, delivery, GRN and complaints
• · Liaise with different party for parties for customers delivery schedules
• · To prepare and perform inbound, outbound and inventory reports
• · Manage trucking container and shipping instructions for warehouse with Freight team
• · Other ad-hoc assigned by manager

What Do We Want

• · At least N Level and above
• · Min 1-2 years of relevant customer service experience in Shipping/Logistics
• · Proficient in Microsoft Office applications (Outlook, Excel, Word)

What Will You Get In Return
You will be given exposure to a hold a key position in a growing organization with attractive rewards and a wide range of benefits. You will entitle a Gross salary up to S$3000 + attractive perks.

What You Need to do Now
Click "Apply" and please include the following information in your resume:

• Personal Particulars with recent photograph
• Education background
• Work experiences in point forms
• Reason(s) for leaving
• Current and Expected salary
• Date of availability / Notice Period

Note:
Only shortlisted candidate will be notified via email for an interview invitation

• General administrative tasks such as typing, printing, checking and filing, issuing of the items in school etc
• Attend to all general queries, e.g. telephone and walk-in queries.
• Data entry
• Assisting in events eg logistics matters.
• Perform any other admin duties assigned.

Qualification:

• At least 2 years of experience in administration
• Past experience in school admin and / or customer service
• Proficient in MS Office application
• Effective communication skills.

Data entry/clerical tasks-knowledge of office procedures, experience with office management software like MS office. (MS excel & words) Dealing with queries with written & verbal communication skills.

Execute administrative tasks such as document preparation, data entry & scheduling. Excellent written & verbal communication. Salary range between $2,500-3,500/- depending on experience. 5day week.

Small SME looking for someone for administrative works. To assist owner in 2 businesses- one in retail and the other in F&B. Partime only 3 times a week about 3-4 hours per day. Simple administrative works daily. Bank reconsiliation. Some accounting knowledge with QuickBook knowledge is advantageous

Job Responsibilities

Operations - Admin

• Manage and supervise all admin supports in the outlets
• Plan and manage work schedules for all outlet admins
• Support front desk operations in the outlets when needed
• Responsible for the smooth running of the office operations such as maintenance, pantry supplies, stationery, office equipment etc.
• Address and resolve customers’ complaints professionally and promptly
• Conduct trainings for admin staff periodically

Operations - Outlet

• Handle outlet and students’ insurance matter
• Manage and follow up all outlets’ matters including lease renewal, new lease, maintenance, renovation etc
• Assist in planning and coordinating company art events
• Handle new or renewal contracts of broadband, mobile for all outlets
• Responsible for stationeries for students in the outlets
• Follow up with mail management in relations to advertisement in the respective mall
• Keep track of billing for broadband and mobile usage

Personal Assistant to Director

• Manage Director’s meetings, appointments, travel arrangements, correspondence etc
• Provide support to Director in relations to claims, billing, payment matters etc
• Coordinating and monitoring the execution of plans and events assigned by Director
• Undertake and follow up on all tasks or projects as assigned by the Director
• Co-ordinate weekly meeting and taking minutes

Qualification & Experience

• Minimum diploma qualifications
• Strong interpersonal skills and able to interact with people at all levels
• Excellent people management and teamwork
• Familiar with Microsoft applications and other social media platform
• Excellent oral and written communication skills
• Proven problem solving skills
• Strong organisational skills

Location: United Square Office Tower

Job Description

1. Main Duty - Customer Service Duty (mindset has to meet the realist challenges and demands of a Primary School setting)
2. To answer phone calls, manage visitors, takes messages, responds to enquiries and provide general useful information (in a very dynamic environment where calls are volumous)
3. Able to use school implemented IT system for administrative purposes.
4. To handle daily varied demands and queries from parents/students/vendors/staff etc
5. To call pupils absentees and to check with parents on their child’s status every morning.
6. To call pupils to convey messages during ad-hoc / special events.
7. To render first level assistance to walk-in pupils’ needs including sick & injured pupils. To escalate case to other colleagues in the office immediately if it is beyond superficial cases.
8. To handle / support situation when pupils’ vomit, soiled their clothes.

General Duties

1. To assist in canteen matters, utility, FAS application, arrears fee, bus booking, etc
2. To help update the school activity notice board in the office (data accuracy is important)
3. To maintain the forms cabinet in the office. All forms must be current and to be replenished constantly.
4. To assist in general typing duties.
5. To assist in Stores supplies management during school holidays
6. To support any other general admin duties as and when required

Qualifications:

- Full GCE ‘N’, or ‘O’ Level certificate or its equivalent

Skills and experience:

- Good communication and inter-personal skills in reception duties, preferably in school environment

- Good team player with high level of initiative

Contract Period: From 02 Jan 2025 – 31 December 2025.

Option Period: From 01 Jan 2026 – 31 December 2026.

Personnel to be deployed at the following hours:

- Mondays to Fridays: 7:00am to 4:00pm, inclusive of 1/2hr lunch break

- Service not required on Saturdays, Sundays and gazetted public holidays

Location: Ang Mo Kio Primary School, 20 Ang Mo Kio Avenue 3 Singapore 569920

The Training Operations and Administrative Assistant plays a pivotal role in ensuring the seamless delivery of training programs, efficient administrative processes, and effective project and inbox management. This individual will work closely with the chairman, and sales, \to provide support across multiple functions.

Key Responsibilities

1. Training Program and Operations Preparation

• Coordinate logistics for training sessions, including organizing catering and securing venues.
• Prepare and arrange trainer materials, coordinating with printing vendors as needed.
• Create and manage virtual feedback forms for each class, ensuring trainers receive them promptly.
• Collect, collate, and send feedback reports to trainers and relevant stakeholders after each class.

2. Administrative e-Filing

• Collect and organize participant details from sales teams post-deal closure, ensuring timely submission to the finance department.
• Upload participant details to the virtual badge system to automate the issuance of e-certificates for attendees.
• Regularly update and maintain CRM data on HubSpot, ensuring accuracy and relevance.
• Download, analyze, and forward Mailchimp EDM reports (clicks and opens) to the relevant teams weekly.

3. Project Management and Inbox Management

• Maintain and update the sales dashboard on Monday.com to reflect real-time progress and status.
• Schedule and coordinate weekly sales meetings, including preparing agendas and materials.
• Oversee the sales inbox, ensuring all inbound inquiries are reviewed and directed to the sales team promptly.

Nice to have (but not necessary as we will train you):

Familiarity with Hubspot, Monday.com, MS Office, Mailchimp, Wordpress

Key Skills and Qualifications

• Organizational Skills: Strong ability to manage multiple tasks and priorities while maintaining attention to detail.
• Technical Proficiency: Experience with tools like HubSpot, Monday.com, Mailchimp, and virtual badge systems is a plus.
• Communication Skills: Excellent verbal and written communication for coordination with internal teams and external vendors.
• Problem-Solving: Proactive and resourceful in resolving operational challenges.
• Team Collaboration: Ability to work collaboratively across departments to achieve shared goals.

This role is ideal for someone with a strong administrative background, excellent multitasking capabilities, and a passion for ensuring smooth operations in a dynamic environment.

RAW Moves is looking for a Marketing & Administrative Assistant Manager (Full-time) to join our team.

As a Marketing & Administrative Assistant Manager, your role will include:

• Day to day running of the Office, including registration, recruitment and operations for Studio classes
• Organise and execute all administrative meetings with the Artistic Director
• Prepare and upkeep grant reports, annual budget information and maintain procedures manuals
• Manage clerical bookkeeping & financial administrative matters with the accounting personnel, keeping to required timelines.
• Oversee recruitment, hiring for part-time staff and freelancers and handle staff related administrative matters
• Plan, develop and execute engagement and outreach programmes through effective coordination with the Artistic team, freelancers and partners.
• Manage ticketing and Front of House administrative matters for Productions
• Promote company’s mission, performance platforms, classes and programmes
• Maintain and grow network and partnerships with a diverse group of stakeholders including government agencies, academic institutions and special interest groups and parents.
• Maintain company’s social media platform such as Facebook and Instagram and set up EDM campaigns for updates on outreach events and admin matters as required.

The ideal candidate should:

• Have good knowledge of arts administration, outreach event planning and management,
• Has at least 2-3 years of relevant working experience in a similar role, preferably in a performing arts, charity, or non-profit organisation
• Has a Diploma/Degree in Arts Management, Marketing, Mass Communications, Business or any other relevant field in the arts preferred
• Have initiative and can work independently as part of a small, lean team
• Good interpersonal skills and love to engage with people of all ages
• Detailed and have good communication and writing skills
• Digital proficiency in Microsoft Office, Google, social media software
• Passion for the Arts and a Dance background would be a plus
• Must be Singaporean or PRs
• Able to work a minimum 22 working hours per week, up to full time commitment
• Must be able to start immediately or at short notice
• Availability to work on Saturdays (Full-Time applicants)
• Part-Time position is also available

Location & Working Hours:

• Goodman Arts Centre, 90 Goodman Road, Blk B #01-08, Singapore 439053
• Mondays – Thursdays, 9am - 6pm and Saturdays, 9am - 5pm

Application:

• Email your most current curriculum vitae and expected renumeration to [email protected]
• Salary will be based on qualifications, working experience and working hours
• Only shortlisted candidates will be contacted via email or phone

FB: facebook.com/rawmoves.sg
IG: @rawmovessg

RAW Moves is looking for an Administrative & Marketing Executive/Assistant Manager (Part-time) to join our team.

As an Administrative & Marketing Executive/Assistant Manager, your role will include:

• Assist in day to day running of the Office, including registration, recruitment and operations for Studio classes
• Prepare and upkeep grant reports, annual budget information and maintain procedures manuals
• Manage clerical bookkeeping & financial administrative matters with the accounting personnel, keeping to required timelines.
• Oversee recruitment, hiring for part-time staff and freelancers and handle staff related administrative matters
• Manage ticketing and Front of House administrative matters for Productions
• Ad-hoc Marketing Duties assigned by the Company Manager (e.g. design of marketing collaterals using Canva, compilation of marketing list)

The ideal candidate should:

• Have good knowledge of arts administration, outreach event planning and management,
• Has at least 2-3 years of relevant working experience in a similar role, preferably in a performing arts, charity, or non-profit organisation
• Has a Diploma/Degree in Arts Management, Marketing, Mass Communications, Business or any other relevant field in the arts preferred
• Have initiative and can work independently as part of a small, lean team
• Good interpersonal skills and love to engage with people of all ages
• Detailed and have good communication and writing skills
• Digital proficiency in Microsoft Office, Google, social media software
• Passion for the Arts and a Dance background would be a plus
• No work sponsorship preferred
• Able to work a minimum 22 working hours per week
• Flexible working hours between 10am - 6pm, Mon - Thu
• Must be able to start immediately or at short notice
• Full-time position is available as well

Location & Working Hours:

• Goodman Arts Centre, 90 Goodman Road, Blk B #01-08, Singapore 439053
• Mondays – Thursdays, 9am - 6pm (4 day week)
• Office is closed on Fridays

Application:

• Email your most current curriculum vitae and expected renumeration to [email protected]
• Salary will be based on qualifications, working experience and working hours
• Only shortlisted candidates will be contacted via email or phone

FB: facebook.com/rawmoves.sg
IG: @rawmovessg

Reception

• Cover front desk customer service duties for Primary School and MOE Kindergarten.
• Answer phone calls, attend to walk-in visitors, takes messages, responds to enquiries and provide general useful information (in a dynamic environment where high calls volume can be expected during peak hours).
• Maintain customer related information when required, eg phone log.
• Communicate with teachers regarding parents’ feedback/ messages from phone calls or walk-in parents.
• Handle daily varied demands and queries from parents/ students/vendors/ staff etc.
• Render first level assistance to walk-in students’ needs including attending to sick and injured students, early dismissals. To escalate such cases to other colleagues in the office immediately if it is beyond superficial cases
• Handle/ support situation when student(s) vomited and soiled their clothes.
• Assist students in times of need, e.g. handling lost & found items, change of uniform, contacting teacher/ parent, locating classroom.
• Assist in receiving of goods and incoming mails.
• Maintain tidiness of the reception area at all times.

General Administration

•  Assist in the counting / sorting / packing / distribution of brochures or leaflets/items to the teachers and students.
• Assist in the dissemination of information: school circulars, parents’ messages.
• Inventory management of spare uniforms and first aid items.
• Assist with the updating of Organisational Chart when new staff joins, or resigning staff leaves.
• Assist with updating the attendance system on a daily basis, using the IT-enabled system of attendance tracking.
• Any other duties assigned by School Leaders, Administrative Managers (AM) or Operation Managers (OM), including supporting school key personnel as assigned by the AM.

Qualification:

 Minimum 3 GCE “N” Level Passes including English and Mother Tongue language.

Skills:

• Must be proficient in computer applications such as MS Word, MS Excel.
• Possess customer service oriented disposition with good interpersonal and communication skills.

Experience:

• Shall have at least 3 years of relevant experience in administrative role and/or front desk reception, preferably with prior working experience in an educational institution.
• Able to relate well with young children.

Contract Period: From 1 Jan 2025 to 31 Dec 2025 with an option to extend the Contract for a further period of 12 months.

Personnel to be deployed at the following hours:

- Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 0.5 hr lunch break

- Fridays: 7:00am to 3:30pm, inclusive of 1 hr lunch break

- Service not required on Saturdays, Sundays and gazetted public holidays

Location: Yishun Primary School, 500, Yishun Ring Road, Singapore 768679