Skills and Knowledge requirement:

1. Computer literate

2. outstanding communication skills

3. Good interpersonal skills

Education and Experience requirement:

1. Proficient in written and spoken English and Tagalog

2. Minimum 5 years' relevant experience

3. University graduate

Weekend work required

Candidates who meet the above criteria and competency should apply with certified copies of relevant qualification together with detailed resume to the following email address :

[email protected]

About Us

ENGIE is a global energy player, focused on renewables and low-carbon decentralized energy infrastructure. The Group is pillared by 4 key businesses - Renewables, Energy Solutions, Networks, Thermal & Supply, and together with our 170,000 employees, we are committed to accelerate the transition towards a carbon-neutral world, through reduced energy consumption and more environmentally friendly solutions. It brings together the company, employees, clients and shareholders, and reconciles economic performance with a positive impact on People and our Planet.

Energy is our future, save it.

Role Summary

The Administrative Assistant is in charge of organising and coordinating the business development oversight process within South East Asia, aiming at increasing the quality, competitiveness, and compliance with group investment guidelines of Engie’s investments in Energy Efficiency and decentralized renewable projects in the region. The Administrative Assistant will liaise with the Business Development (BD) team and all other relevant departments involved, to organize and document the process in a timely manner.

Responsibilities

• Engage with the Business Development community to schedule and organize the Energy Solutions APAC Commitment Committees with the relevant departments in timely manner and with the proper audience
• Liaise with Business Development Oversight (BDO) Department at Group level to organize and schedule the regional and group Commitment Committees
• Monitor and control the projects pipeline reporting and support the BDO and the BD community in preparing activity reports
• Manage the documentation related to the Commitment Committees : communicate, archive and control the management of the documents
• Support the Asset Management in implementing proper guidelines for document management on Sharepoint
• Support the BD projects pipeline monitoring reporting using Salesforce
• Organise business internal event such as sharing session promoting OneENGIE culture

Requirements

• Diploma in Business or equivalent
• Minimum 3-5 years of professional experience
• Proven flexible team player who works well with others, open to cultural diversity.
• Strong coordination, self-motivated, problem solving.
• Ability to multitask and to work effectively under pressure.

When you join ENGIE, you will have access to:

• The opportunity to have a meaningful job where you can make a difference
• A career management plan with opportunities to grow in an international environment
• Attractive and competitive package
• Dynamic and inclusive work environment
• Continuously evolve as a professional, coupled with a variety of training opportunities

If you think you have the right profile for this opportunity, submit your application before 07 February 2024.

Training Administration

1. Administer online training registrations and issue invoices from the registration portal

2. Ensure all invoices issued are paid on time. Take proactive steps to manage overdue invoices to reduce the aging of accounts receivables

3. Maintain up-to-date trainers' resume, profile, and agreements (agreed fees), as well as claim records for internal control and audit purpose

4. In charge of administrative, logistics and technical support in both in-person training and online training (setting up the room/zoom, room booking, arranging for cleaning, refreshments, equipment, attendance taking)

5. Maintain records of training events in compliance with programmes funding requirements.

6. Manage post-learning activities, including course evaluations and record-keeping

7.To coordinate meeting arrangement and logistics.

8. To assist in Minutes writing

Office Administration

1. Assist in answering enquiries in the training mailbox

2. Acquire office supplies and submit claims