Job Description

• Industry/ Organization Type: Marine Technology Service Provider
• Position Title: Administrative Assistant (Inventory control)
• Working Location: West – Tuas (Nearest MRT: Tuas Link) – Requires taking a few bus stops to reach the company
• Working Hours: 5 days (Mon-Fri: 8.30 am-5.30 pm)
• Salary Package: Up to SGD2800 + AWS + Bonus
• Duration: Permanent

Key Responsibilities

• Maintain accurate records of inventory levels and ensure the database is up-to-date.
• Regularly review stock levels and usage trends to prevent overstocking or shortages.
• Coordinate with the procurement team to order necessary items before stock runs low.
• Prepare and manage detailed reports on inventory operations, adjustments, and issues for internal use.
• Document and update inventory procedures and policies to enhance workflow efficiency.
• Assist in processing incoming and outgoing orders, ensuring that all transactions are recorded promptly and accurately.
• Schedule and coordinate the delivery of goods, liaising with suppliers and logistics partners.
• Conduct regular checks to ensure the quality and condition of inventory items.
• Report any discrepancies or issues with delivered goods to the relevant parties immediately.
• Work closely with other departments, particularly the finance and operations teams, to align inventory needs with budgetary constraints and operational requirements.
• Provide administrative support during inventory audits and end-of-year stock takes.
• Identify opportunities for improving inventory processes and contribute to the implementation of new systems or technologies that enhance inventory management.

APPLY NOW!!!

• Min. N level
• Min. 1 year of working experience in the related field
• Training is provided to an inexperienced candidate
• Familiar with Microsoft Office

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #69068 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

Key Responsibilities

Payroll Management:

• Accurately calculate staff commissions and bonuses based on performance metrics.
• Prepare and process monthly payroll in compliance with labor laws and internal policies.
• Ensure timely submission of CPF contributions and other statutory requirements.

Administrative Support:

• Maintain accurate records of staff attendance, leave, and work schedules.
• Assist with HR administration, including onboarding documentation and staff records.
• Support day-to-day salon operations by handling general administrative tasks.

Financial Reporting:

• Prepare commission reports for management review.

Process Improvement:

• Identify opportunities to streamline administrative processes.
• Ensure all data and documentation are kept confidential and comply with company policies.

Requirements

• Diploma or degree in Business Administration, Accounting, Human Resources, or a related field.
• Proven experience in payroll processing, commission calculations, or general administration (preferably in the beauty, retail, or service industry).
• Strong proficiency in office software, example Google Sheets or Microsoft Excel.
• Detail-oriented with excellent organizational and time management skills.
• Knowledge of local employment laws and regulations is a plus.
• Strong communication skills and ability to work independently.

What We Offer

• Competitive salary and benefits package.
• Opportunities for career growth within a reputable salon brand.
• A collaborative and vibrant work environment.

Payroll Management:

• Accurately calculate staff commissions and bonuses based on performance metrics.
• Prepare and process monthly payroll in compliance with labor laws and internal policies.
• Ensure timely submission of CPF contributions and other statutory requirements.

Administrative Support:

• Maintain accurate records of staff attendance, leave, and work schedules.
• Assist with HR administration, including onboarding documentation and staff records.
• Support day-to-day salon operations by handling general administrative tasks.

Financial Reporting:

• Prepare commission reports for management review.

Process Improvement:

• Identify opportunities to streamline administrative processes.
• Ensure all data and documentation are kept confidential and comply with company policies.

Requirements

• Diploma or degree in Business Administration, Accounting, Human Resources, or a related field.
• Proven experience in payroll processing, commission calculations, or general administration (preferably in the beauty, retail, or service industry).
• Strong proficiency in office software, example Google Sheets or Microsoft Excel.
• Detail-oriented with excellent organizational and time management skills.
• Knowledge of local employment laws and regulations is a plus.
• Strong communication skills and ability to work independently.

What We Offer

• Competitive salary and benefits package.
• Opportunities for career growth within a reputable salon brand.
• A collaborative and vibrant work environment.

Responsibilities

• Administrative duties: organisation of documents, filing and shredding

• Tagging of files numbering

• Coordinate and manage the storage/retrieval of archived files

• Provide support in handling corporate secretarial matters

• Perform any other ad-hoc assignments as assigned

Requirements

• Minimum GCE "O" Level, Professional Certificate/NiTEC in any field

• MS Office (knowledge of basic MsWords and Excel)

• Meticulous and possess good organisation skill

• Communication Skills and able to understand English language

• Willing to learn

Part-Time, 3-5 days/week, 10.00am-6.00pm

Hourly Rate - $11/hr

Job Title: Admin Assistant

Location: Bedok (Chai Chee Lane), Singapore

Employment Type: Full-Time

About the Role
Join the dynamic team at SKS Hospitality Pte Ltd as an Administrative Assistant. In this crucial role, you will support the smooth day-to-day operations of our organization and contribute to a company that values innovation, quality, and excellence.

What You'll Be Doing

• Provide comprehensive administrative support to the management team.
• Handle various office tasks, including filing,data entry, and document management.
• Assist with delivery scheduling to ensure efficient operations.
• Contribute to the implementation and refinement of office procedures and systems.

What We're Looking For

• Minimum of 2 years of experience as an Administrative Assistant or in a similar role.
• Strong organizational and multitasking skills with the ability to prioritize effectively.
• Excellent communication and interpersonal abilities, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Attention to detail with a keen eye for accuracy.
• Flexible and adaptable to changing priorities and demands.
• Able to start ASAP

Responsibilities

• Prepare documentations for Engineers including delivery orders, testing & commissioning, safety documents, etc.
• Support projects including monitoring follow up/outstanding list, liaising with vendors/user on schedule, consolidating meeting minutes, etc.
• Prepare weekly reports, monthly project management report, customer reports.
• Collating subcontractors workers information quarterly in accordance with PDPA standard used by Project team for site document submission.
• Attend to customers’ enquiry and feedback and channel to relevant Project Manager/Engineer.
• Provide office administrative and secretarial support to Project team including booking of meeting room, etc.
• Identify and implement process improvements within administrative functions.
• Preparation and submission of service quotation to customer including follow-up action, creating sales order/job card/service call log/job journal, etc.
• Channel customers’ request to relevant dept for follow-up action, ensure all cases are attended to and closed promptly.
• Assist Finance in billing matters pertaining to modification jobs (collating and submitting of relevant documentations for billing).
• Assist Service Controller in requesting quotation from supplier/subcontractor.

Requirement

• Min. Nitec in Administration Management
• 1-2 years working experience
• Able to work independently with minimum supervision.
• Good communication skills
• Team player
• Responsible, mature
• PC knowledge in MS Office

Job Mandate

This role is responsible for assisting Head/s in handling and coordinating all administrative matters for the department/unit. The job may also include some operations-related work as assigned by the Chie Executive.

Duties & Responsibilities

1. Acts as liaison person/central point of contract (POC) for the Department/Business Unit/Office

2. Assists in the encoding or preparation and editing of documents/presentation materials as required by the Chief Executive

3. Monitors submissions of MIS Reports from the different units as required by the Chief Executive.

4. Schedules and coordinates appointments/meetings

a. meeting venue and required resources/equipment’s

b. refreshments/meals

c. logistics

5. Handles all incoming and outgoing correspondences/documents

a. prepares draft memos

b. finalizes copies of memos

c. receives, sorts and distributes all incoming correspondences

d. records and releases all outgoing correspondences

6. Assist in HR related matters

7. Handles supplies and company giveaway requisitions

8. Assists in the preparation, distribution of units company related requirements

9. Photocopies/faxes documents as requested

10. Handles all incoming and outgoing calls

11. Receives, screens and assists visitors

12. Monitors phone expenses

13. Receives notices of absence from department/unit employees

14. Organize and maintains the office filing system

15. Schedules leaves, anticipates and endorses duties/responsibilities when on leave

16. Supports regular branch operations-related tasks

17. Performs other related functions as may be assigned from time to time

Responsibilities:

• Assist in the preparation of regularly scheduled reports
• Handle incoming calls, emails, and correspondence
• Maintain and organize files, records, and documents
• Assist in backend operations
• Coordinate office procedures
• Develop and update administrative systems to make them more efficient

Job Description:

Pick up phone calls.

Filing jobscards into individual file.

Arrange mechanic & drivers schedule.

Send daily report to customer.

Requirements:

Must be punctual.

Willing to learn.

Able to take stress in working environment.

Be polite to customers.

Able to use microsoft word/excel.

Location at Woodlands.

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.

Administrative Assistant Responsibilities:

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience

Administrative Assistant Requirements:

• Associate’s Degree in a related field.
• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.

Neocytogen Therapeutics is a Singapore-based biotechnology company focused on cell and gene therapy. We are committed to the research, development, translation, and application of targeted biotherapeutic drugs against tumors. We are looking for talented individuals with exceptional organizational and administrative management skills to join our team and help us achieve new heights in the industry!

Job Responsibilities and Requirements

Executive Assistant Experience:

l At least 2 years of experience supporting senior executives.

l Expertise in managing daily tasks and complex schedules.

Government Relations Experience:

l Familiarity with communication processes involving Singapore government agencies and institutions.

l Ability to assist with project and document approvals.

Administrative Management Skills:

l Proficient in meeting organization, document management, office operations, and scheduling.

Language Proficiency:

l Fluent in both English and Mandarin.

l Excellent bilingual writing and communication skills for effective work in a bilingual environment.

Software Proficiency:

l Proficient in administrative software such as PPT, Excel, and Word.

l Familiarity with project management tools like Trello and Slack to produce high-quality reports and presentations.

Preferred Qualifications:

l Candidates with HR or finance backgrounds are preferred.

l Familiarity with HR or financial processes is a bonus.

Educational Requirements

l Bachelor’s or Master’s Degree in any field (management or administrative-related majors preferred).

l Experience Takes Priority: Candidates with extensive relevant work experience or exceptional skills will also be considered.

Job Conditions and Benefits

l Nationality: Singapore Citizen or Permanent Resident (PR).

l Work Location: Singapore.Lee Kong Chian School of Medicine, Clinical Sciences Building

l Position Type: Full-time.

l Salary Range: SGD 3,000-4,500 (based on experience and qualifications).

l Benefits:

AIA Insurance for comprehensive medical coverage;

Opportunity to earn a 13th-Month Bonus;

Participation in the employee equity pool, sharing in the company’s success.

What We Offer

l Competitive salary and benefits package;

l Opportunities for career growth and skill development;

l Involvement in cutting-edge biotechnology projects;

l Collaborative work environment and supportive team culture.

How to Apply

Submit your bilingual resume to [[email protected]], with the subject line “Administrative Executive ”

Include the following in your email:

l Personal information and contact details;

l Work experience and relevant skills;

l Supporting documents or examples demonstrating your qualifications.

Join us and help shape the future of biotechnology!

As a Warehouse Administrative Coordinator, you will be at the heart of our warehouse operations, ensuring seamless administrative processes and efficient handling of all orders. Your attention to detail and organizational skills will be vital in maintaining accurate records and providing exceptional customer service.

Job Details:

1. Document Management:Process inbound and outbound paperwork accurately and efficiently.
   Maintain organized records of shipping documents, receipts, and other warehouse-related paperwork on a timely and orderly basis.
2. Order Coordination:Prepare list of orders for picking and packing on various platforms.
   Coordinate with warehouse colleagues to ensure timely fulfillment of orders.
   Explain and walk the ground if there is any urgent orders with operation team. Resolve any issues that might encountered during operation and report to superior in a timely manner.
3. Data Entry and Invoicing:Enter pick data accurately into the system to generate invoices for specific customers and dispatch routes.
   Assist in maintaining up-to-date inventory records and month-end billing processes.
4. Customer Service:Handle customer inquiries, including goods returns, in a courteous and professional manner.
   Provide timely updates to clients regarding order status and shipment tracking.
5. Inventory Management Support:Assist in inventory control activities, such as cycle counts and stock reconciliation.
   Work with warehouse staff to ensure accurate inventory levels and minimize discrepancies.
6. Ad Hoc Duties:Undertake additional tasks and projects as assigned by management to support warehouse operations and overall business objectives.

Job Requirements: -

• Min. GCE ‘O’ Level and above
• Responsible, responsive & committed
• Attention to details & organized with good time management skills
• Good interpersonal skills and able to work well with a team
• Fast learner who will soon be required to work independently with minimum supervision
• Good with Microsoft office, with WMS experience would be of advantage
• Welcome FRESH GRAD application!

What you'll be doing

• Provide comprehensive administrative support to senior management, including managing schedules, appointments, and meetings
• Prepare, review, and maintain confidential documents, reports, and correspondences
• Coordinate internal and external meetings, including logistics, agenda preparation, and minute-taking
• Assist in the preparation of presentations, reports, and other materials for management review
• Manage email communications and follow up on tasks to ensure timely completion
• Organise and maintain an efficient filing system for records, documents, and correspondence
• Act as a liaison between departments and external stakeholders to ensure effective communication
• Support project coordination by tracking deadlines, deliverables, and action items

What we're looking for

• Diploma level in related studies
• 1 - 2 years of experience of similar function, preferably in Healthcare setting
• Good interpersonal skills, detail-oriented and flexible

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click "Apply Now" button.

**We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.**

**JobStudio will not solicit any money, request to use your bank account for business or request you to transfer any monies to any parties. Please be aware of scams impersonating JobStudio and our employees. You may call our office directly for verification. We will not be liable for any loss arising from scams.**

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Stephanie Toh

EA Personnel Reg No: R1217674

Job Descriptions of Accounts and Administrative Clerk

· To assist in data entry

· To assist in procurement

· To assist in Human Resources tasks when instructed to;

· Other accounts and administrative related works as instructed;

· Maintains an organized workplace;

· To work as part of a team;

· Administrative tasks such as photocopying, scanning, answering of phone calls, filling & documentation, etc.;

· To ensure you maintain a clean and safe workplace;

· To undertake any other such tasks as may be assigned from time to time by your immediate supervisor

Job Description

• Conduct School Admissions consultations with potential families.
• Conduct school and boarding tour.
• Follow up on all Admissions administrative work.
• Establish good rapport with stakeholders.
• Manage school reception administrative duties.
• Handle daily student services administrative work, including exam-related matters.
• Perform any other ad-hoc duties as assigned by the Reporting Officer.

Requirements

• Diploma or Degree in any discipline.
• Minimum of 1 to 2 years of administrative experience in a school setting is preferred.
• Prior working experience in school admissions would be an advantage.
• The ideal candidate should preferably have an outgoing personality and enjoy meeting people.
• Good verbal and written communication skills in English and Mandarin to interact with Mandarin-speaking stakeholders.
• Possess a positive disposition and good interpersonal skills.
• Able to multitask and is meticulous.
• Computer literate and proficient in Microsoft Office.
• Willing to work beyond working hours when necessary.

Job Overview:
The Administrative Support Specialist is responsible for providing a wide range of administrative and operational support to ensure smooth and efficient daily office operations. This role involves assisting various departments, managing office resources, and supporting key administrative processes. The ideal candidate will possess strong organizational, communication, and multitasking skills, ensuring that administrative tasks are executed with precision and professionalism.

Key Responsibilities:

1. Administrative Assistance: Provide general administrative support to managers and other team members.
   Schedule and coordinate meetings and appointments.
   Manage calendars, prepare agendas, and ensure follow-up on action items.
   Assist with document preparation, filing, and organization of office records.
   
2. Communication and Coordination:Serve as a point of contact for internal teams, clients, and external partners.
   Answer phones, respond to emails, and direct inquiries to the appropriate department or team member.
   Assist in preparing and distributing communications, presentations, and reports.
   
3. Data Entry and Documentation:Maintain and update office databases, records, and documentation in a timely manner.
   Perform data entry tasks, ensuring accuracy and completeness of information.
   Assist in preparing, reviewing, and editing reports or documents for internal and external stakeholders.
   
4. Office Management:Order office supplies, manage inventory, and ensure that the office is properly stocked.
   Coordinate office equipment maintenance and troubleshooting as needed.
   Maintain a clean, organized, and efficient office environment.
   
5. Project Support:Assist in coordinating small to medium-scale projects or tasks.
   Monitor deadlines, assist with follow-ups, and ensure proper documentation and communication throughout the project.
   
6. Confidentiality and Data Security:Handle sensitive information with discretion and maintain confidentiality at all times.
   Ensure compliance with company policies and procedures regarding data security and confidentiality.
   
7. Additional Tasks:Provide backup support to other administrative team members as needed.
   Assist with onboarding new employees, including preparing documentation and organizing workspaces.
   

Required Skills and Qualifications:

• Minimum O Levels.
• Proven experience in an administrative or office support role.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong attention to detail and accuracy in all tasks.
• Ability to prioritize tasks and work independently with minimal supervision.
• Positive, professional demeanor with strong interpersonal skills.

Job Description

• Industry/ Organization Type: Tuition Centre
• Position Title: Administrative Clerk / Customer Service Admin
• Working Location: North-East – Hougang (Walking distance to the company)
• Working Hours: 5 days, rotating shifts (10 AM-6 PM or 1 PM-9 PM based on class schedule); 5.5 days during probation
• Salary Package: Up to SGD 3500 + AWS
• Duration: Permanent

Key Responsibilities

• Assist walk-in customers, and manage inquiries received via phone and email.
• Ensure timely follow-up and resolution of all customer inquiries through effective communication and coordination.
• Handle the processing of class registrations, invoicing, and issuance of payment receipts.
• Maintain communication with existing customers through phone calls, text messages, and emails.
• Liaise with external vendors and suppliers to coordinate services.
• Carry out various administrative tasks to support daily operations.

APPLY NOW!!!

• Min. O level
• Min. 1 year of working experience, preferably have experience in tuition or enrichment centres
• Availability to work on weekends, excluding public holidays

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #71496 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

About Allkin

Founded in 1978 as Singapore's first family service centre, Allkin Singapore (formerly known as AMKFSC Community Services) is a leading community-driven social service agency that believes everyone has the potential to create positive change, regardless of age, race, or background.

Through our service offerings, strategic partnerships, and community initiatives, we unlock opportunities for vulnerable individuals and families to overcome life's challenges, pursue a brighter future, and inspire others to do the same. Today, Allkin uplifts and journeys with diverse communities such as children, youths, families, and seniors at close to 40 touchpoints across Singapore.

The Office Administrator ensures the smooth and efficient operations of the Corporate HQ working and meeting spaces by managing administrative tasks, coordinating office activities, and supporting team members.

This role involves overseeing daily operations, maintaining organisational systems, and serving as the primary point of contact for office-related needs. The role also supervises the cleaning of the HQ space to ensure a conducive environment for staff and users.

The Office Administrator also supports the S&T Division leadership in administrative tasks such as tracking of Division expenditure, updating of staff data and procurement for the Division. This role will also provide administrative support the Shared Services Division as and when needed.

Roles & Responsibilities:

Office Administration

• Supervise cleaner/cleaning vendor to ensure the HQ spaces and workstations are clean, tidy and functional at all times.
• Maintain office supplies inventory for HQ spaces and procuring as and when these need to be replenished via established processes and systems.
• Maintain administrative records in relevant online and/or hardcopy repositories, posting and collection of office mail or deliveries as required.
• Coordinate, maintain and update records of HQ office assets where necessary.
• Perform administrative work for meetings when required such as setting up of presentation equipment, printing materials and ordering of refreshments.
• Coordinate with relevant colleagues and contractors to ensure timely and appropriate access to HQ office facilities and maintenance/repair of office facilities and equipment e.g. office printer, air-conditioning, etc.
• Ensure plants are watered and rooms aired on a daily basis, as part of upkeeping the office.
• Meeting Rooms Administration

1. Work with cleaning services/cleaner to ensure meeting rooms are clean, tidy and functional at all times.
2. Manage administration of HQ meeting room bookings, ensuring that users use the rooms responsibly and clean up after each use.
3. Ensure that the tables, chairs, boards and other equipment in the 235 meeting rooms are kept in good working condition, and to arrange for repair as and when needed.

• Pantry Administration.

1. Ensure that the pantries in 235 are clean and well-stocked with refreshments, and healthy snacks.
2. Ensure that pantry equipment and fittings such as the refrigerator, kitchen sink, shelves, microwave ovens are cleaned on a regular basis.

• Cleaning Administration

1. Supervise cleaning company/cleaning staff to ensure office and meeting spaces are cleaned on a regular basis, in accordance with the cleaning list provided.
2. Ensure toilets and pantries are cleaned and disinfected on a regular basis to ensure high standards of hygiene for users.
3. Ensure pantries and toilets are well-stocked with paper towels, dishwashing liquid, hand soap, toilet paper, etc.

• Administrative Support to S&T Division

1. Support S&T Division Leadership in accurate tracking of division expenditure and balance.
2. Liaise with Finance department as necessary to support in extracting necessary financial data for Division Leadership.
3. Support Division Leadership in procurement matters, ensuring to adhere to proper SOPs articulated in agency’s Procurement and Finance Policies and Manuals.
4. Update S&T division repository of staff data (birthdays, addresses) in a timely manner and maintain these records.

• Other assigned duties from time to time

Candidate Profile:

• Diploma in any field or study; candidates with specific administrative qualifications will have an advantage.
• 5 years of experience in an administrative function (eg office administration, HR operations or Finance operations).
• Good written and oral communication skills.
• Able to connect with others and establish efficiency working relationships.
• Up-to-date with technology; proficient with MS Office tools and other IT enabling solutions.
• Good with details, persistent with follow-up and able to keep track of multiple priorities and which need attention.
• Self-starter, resourceful and resilient with a strong sense of responsibility.

This role will be based at our Corporate HQ in Ang Mo Kio.

CDAC centres are strategically located island-wide to better serve students, workers and families. We aim to provide its services and programmes to the community near to their homes.

Reporting to the team supervisor, the job scope is as follows:

• Opening and closing the centre
• Managing the front counter and hotline
• Handling customer service and enquiries
• Assisting with programme registration and assistance schemes
• Managing administrative tasks like fee collection, data entry, and housekeeping
• Promoting CDAC programmes and recruiting participants
• Preparing rooms and materials for activities
• Following up on attendance and absentees
• Preparing incident reports as needed
• Handling walk-in donations

Work Schedule

This position is for a 23-hour work week, including weekends, at CDAC@ Tanjong Katong (65 Tanjong Katong Road S436957)

Day Working Hours:

Mon: 5.00pm – 9.00pm

Tues: 5.00pm – 9.00pm

Thurs: 5.00pm – 9.00pm

Fri: 5.00pm – 9.00pm

Sat: 8.15am – 5.00pm

Technical Skills:

1. Proficient in serving English and Mandarin-speaking clients.

2. Competent in Microsoft Office and email applications.

Core Competencies:

1. Service-oriented mindset.

2. Strong team player.

3. Passion for working in the social service sector.

Preferred Attributes:

1. Pleasant personality.

2. Prior experience in customer service.

3. Ability to multi-task effectively.

About the company

CGS International Securities Pte. Ltd. (CGS International) is an award-winning and market leading integrated financial services provider, ranked among the top securities houses in Asia.

CGS International taps on our wealth of global and ASEAN insights to offer equities trading, leveraged products, wealth management, investment banking, equities research, Shariah-compliant financing, fixed income, currency and commodities, structured products and prime brokerage services in over 15 countries and regions.

Along with its parent organisation China Galaxy Securities, a leading securities house in China, CGS International is trusted by more than 15 million customers globally.

Job Description

1) Process Support:

- Keep up to date with latest procedures, forms and templates

- Assist to raise requests, complete forms, obtain approvals, etc. as required by process

- Track timeline and actions according to plan

- Coordinate and follow up to meet timelines

- Organize and file documents

2) Department Asset Inventory Management:

- Document purchases

- Regularly report expiries in advance and expenses against budget

3) Department Budget Record:

- Populate budget items

- Document submitted and approved budget

- Document allocation method and allocation

4) Department Initiative/Program/Project Tracking:

- Document all initiatives, programs, projects

- Record status in regular department meetings

5) Department Visitor Management:

- Manage access and refreshment if required

- Receive and bring visitors to meeting area

6) Department Communication Management:

- Regularly check department mailboxes, emails, tickets to ensure timely response

- Coordinate and schedule department meetings

- Manage and distribute Work From Home/Office schedule

7) Department Reporting:

- Assist in compiling committee and board reports

- Note and remind presenters of reporting schedules

8) Process Improvement:

Constantly look to enhance current process with better tools or methods

Job Requirement

• Proficiency in MS Office (Word, Excel, PowerPoint) and other office software
• Strong written and verbal communication skills
• Good time management and prioritization skills
• Preferably has experience working with cross-geographical teams
• Proven experience as an administrative assistant or similar role
• Diploma or equivalent
• Proactive
• Keen to learn
• Has an eye for detail
• Willing to share and collaborate

At Knight Frank, we are leaders in real estate advisory services, driven by our commitment to delivering exceptional property and facilities management services. Our success is built on the expertise of our people, and we strive to create a culture where innovation, teamwork, and a client-first approach are at the forefront of everything we do.

We believe that our people are our greatest strength. We seek passionate, dynamic, and motivated professionals to join our team and contribute to the seamless operation and management of world-class properties. Whether you are starting your career or a seasoned professional, we offer the opportunity to grow and thrive in a collaborative and progressive work environment.

Be part of a company that values continuous learning, career development, and a relentless commitment to excellence. If you’re ready to make a meaningful impact in the world of property and facilities management, we invite you to explore our exciting opportunities.

About the Role

As an Administrative Assistant/ Officer at Knight Frank, you’ll be the key person in supporting both owners/ tenants and team. Reporting to the Site Head, you will facilitate the onboarding of new owners/ tenants, coordinate service requests and maintain an organized filing system. This position is ideal for a proactive individual with excellent interpersonal skills.

What you will be doing:

• Owners/ Tenants Support: Act as the first point of contact for owners and tenants, answering phone calls, handling enquiries and complaints with professionalism.
• Onboarding New Owners/ Tenants: Assist new owners and tenants in the application process for card access, keys, season parking and manage move-in/move-out logistics to ensure a seamless transition into their new homes.
• Service Coordination: Coordinate on-site inspections for Technician and Property Executive to promptly address residents’ service requests.
• Administrative Excellence: Manage petty cash vouchers and facility bookings. Provide administrative support by compiling weekly and monthly submissions for HQ Accounts. Establish and maintain an efficient filing system to streamline documentation and operations. Keep an accurate inventory of office stationery and track equipment maintenance records.

What we’re looking for someone who’s:

• Strong communication and interpersonal skills.
• Positive attitude with a can-do mindset.
• Detail-oriented.
• Proficient in Microsoft Office and comfortable using technology to streamline property management tasks.
• Candidates from property/ facilities management, service industry or Hospitality, Tourism, or Hotel Management will have an added advantage.
• Minimum of 'O' Level or equivalent qualifications.

Why Knight Frank?

• Lots of opportunities for growth and career development.
• A supportive, collaborative team that values what you bring to the table.
• Continuous learning and development to help you advance.
• The chance to work with a global leader in property and facilities management.

If you’re ready to make an impact and grow your career in property management, we’d love to hear from you!

• Should act as full inchagre for Experiantial Learning Station
• should have good knowledge in Experiantial Learning Station
• Responsible for training room facilities arrangement
• Arranging Training material
• Trainer call confirmation for class arranged.
• Conducting Webinar class demo session
• Direct participant to training room
• Final Check on Entry requirement
• Assist participant to complete online registration and verify Name and Fin/NRIC number
• Responsible to Take photo and upload for attendance & card
• Responsible to receive Trainee feedback forms & pre post course forms.
• Responsible to receive Trainer Feedback forms
• Distribute question paper and Answer sheet, maintain movement record.
• Payment collection from individual
• Result announcement, issue card and certificate.
• Responsible to upload documents(Registration, Attendance, Feedback forms, pre post forms, Attrition forms)
• Maintain monthly Equipment inspection and new Equipment Registration.
• Should support on Saturday & Sunday & public holidays
• Should speak in Bengali to handle bengali students

Gene Solutions is seeking a highly organized Administrative Executive to support the daily operations of the Company. In this role, you will handle administrative functions related to finance, human resources and inventory. You will be working in a startup environment and will learn valuable skills that can be applied towards a career in Corporate Services.

Responsibilities

1. Basic bookkeeping - recording of all incoming bills into the finance system.

2. Basic finance admin - processing of PR/PO, DO, reimbursements, bill payments, issuing invoices through Xero.

3. Basic HR admin - onboarding new staff, payroll - ability to maintain staff confidentiality

4. Lab inventory admin - work with lab manager to ensure stock levels are accurate in Xero

Required skills and qualifications

• Knowledge of basic financial, tax, and accounting principles
• Excellent organizational skills and attention to detail
• Proficiency with office productivity applications and aptitude for learning new systems

Preferred skills and qualifications

• Polytechnic diploma in finance or accounting
• 2 years of work experience in bookkeeping
• Familiarity with Xero

The Job:

• Administrative support
• Quotations processing
• Compile reports
• Liaise with internal and external customers

The Requirements:

• Min 3-5 years of experience
• Relevant experience in Construction industry is an added advantage

Interested applicants can send their detailed resumes to [email protected] or call JANE @ 6735 1955.

JANE LUI JIE'EN

CEI: R1104482

Company Reg. No. 199601303W || EA Licence No. 99C4599