Job Descriptions of Senior Accounts and Administrative Executive

· To assist in maintaining full set of accounts;

· To assist in GST and CPF submission;

· To assist in CPF and GST submission;

· To assist in procurement

· To assist in Human Resources tasks when instructed to;

· To assist in monitoring the aging of receivables and follow-up on collections;

· Perform monthly reconciliation of vendor statements of accounts and ensure payments are processed timely;

· Other accounts and administrative related works as instructed;

· Maintains an organized workplace;

· To work as part of a team;

· Administrative tasks such as photocopying, scanning, answering of phone calls, filling & documentation, etc.;

· To ensure you maintain a clean and safe workplace;

· To undertake any other such tasks as may be assigned from time to time by your immediate supervisor.

Job Description

- Email correspondence with customers.

- Monthly invoicing to customers.

- Assisst department head on general administrative duties.

Requirements

- ITE / 'O' Level and above qualification.

- Able to work 5.5 days per week.

Benefits

- Yearly increment and performance bonus.

- Transport provided at designated pick up point.

- Monthly incentive.

- Monthly insurance allowance.

On behalf of the hiring company, we are looking for suitable personnel to join them as an Administrative Executive

Responsibilities

• Prepare schedule letters quotations for customers and follow up
• Coordinate with internal and external stakeholders to ensure work success.
• Input and maintain data in systems
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Organize and file documents according to established procedures.
• Any other duties assigned from time to time

Requirements

• Diploma in Business or related discipline
• Minimum 1 year of relevant experience
• Comfortable in communicating with clients
• Able to work well independently and in a team
• Comfortable working in an engineering environment
• Well-versed with Word, Excel, and process systems
• Attention to detail and accuracy.

Work location: East (short working distance to MRT)

EA License: 22C0971 | R21101298

▶️ Basic up to $2400
▶️ Monday - Thursday (7:00am - 4:00pm), Lunch Break (30 minutes)
▶️ Friday (7:00am - 3:30pm), Lunch Break (1 hour)

1. Calculation of worker’s monthly time card

2. Tabulation of Management and HQ employees before 10th

3. Tabulation of worker’s wages.

4. Make CPF Contributions to all local employees before 10th at CPF site.

5. Management company petty cash

6. Submission of company monthly financial status to management

7. Reimbursement of expenses for management every week.

8. Making Bill payment for office rental electrical bills

9. Conformation of sub-contractor’s project claim and issuing payment vouchers to them

10. Calculation of project claim and submission of claim invoices to ours Main contractors within 3working days

11. Make on time payroll to 10 local employees before 7th.

12. Make on time payroll payment to 70 foreign workers before 7th and through bank transfer.

13. Submission of GST Report to IRAS site every quarter and making GST Payment in following month.

14. Handing of MOM matters WP/SPASS application, issuance, appointment , renewal cancellation.

15. Arranging worker’s arrival and departure date.

16. Purchasing of insurance for workers: Security Bond,workmen insurance compensation , Medical insurance,public liability.

17. Arranging workers to sign worker contract agreement, ensure worker understand contract thoroughly.

18. Management of Dormitory records for the workers.

19. Arranging CSOC for workers

20. Bringing worker to Open bank account

21. Mange all workers personal record .

22. Issue warning letter to non -compliance workers

23. Issue with MOM or Main contractor and worker solicitor on WIC Issues.

24. Purchasing safety equipment and tools for workers.

This advertisement is recruiting for the position of Administrative Support.

If successfully selected, you will be seconded to MOE primary school located in Bukit Teresa Road.

Contract Period: From 1 January 2025 to 31 December 2025

Option to Extend: for a further period of 1 year

Personnel to be deployed at the following hours:

• Mondays to Fridays: 7:30am to 12:30pm
• Service not required on Saturdays, Sundays and gazetted public holidays

The service required are set out as follows :

1. Typing / printing
2. Data entry work
3. Reception duties
4. Answering telephone calls from teachers, parents and members of the public
5. Data collation of surveys
6. Preparation of refreshements for school event
7. Sorting and delivery for items delivered to the school
8. Attend to students who are unwell / injured in the sick bay.
9. Assist school staff with binding and lamination works
10. Maintain the school’s stores for office supplies and stationeries
11. Other ad-hoc duties

The personnel shall minimally have the following qualifications, skills and experience:

• GCE ‘O’ Level
• Pleasant personality
• Ability to use Office Programmes such as Microsoft Office / Microsoft Excel
• Meticulous personality
• Preferably first-aid trained

Job Description

• Providing administrative and project management support on a range of Organization Development activities and initiatives
• Planning and organising workshops and briefings
• Liaising with internal stakeholders and external partners
• Tracking project milestones
• Updating Organization Development records and databases
• Producing evaluation information and processing invoices.
• Using survey platforms and systems to create and administer organisational surveys.
• Conducting descriptive and basic statistical analyses on data collected to produce meaningful findings and insights for stakeholders.
• Designing collaterals (electronic and printed) to publicise Organization Development activities.

Requirements

• At least 2 years of relevant learning or organisation development experience
• Good team player
• Meticulous with good interpersonal and communication skills
• Good planning and organisational skills
• Experience of using survey platforms and data analytics software

Khaty Zainal

R22111204

BGC Group Pte Ltd(Outsourcing)

EA 05C3053

Work will be at Timmac Kranji

Mon to fri with alternate sat. 9am to 6pm or 8am to 5pm.

Language ability: Chinese and English, Bangali if you are THAT good.

(Existing workers are all chinese and english speaking)

Job scope:

1) submission of safety documents to site.

2) quotations

3) claims

4) Worker claims and sub con claims

5) Coordinate with suppliers to procure materials

6) General paperwork

7) Tabulate over time for factory workers

Must be able to use excel and microsoft office. Quickbooks knowledge is a plus. Basic drafting is also additional plus. Knowledge of WPOL, CPF and foreign worker related stuffs.

Actual remuneration is based on good you are at the job and what other skills you possessed.

Construction background is good to have. Will be taught on the job if you have no experience.

Will be working directly under the 2nd generation boss in his 30s who values efficiency over the need to be just present in office. If you can complete your work effectively and efficiently, flexible work hours and work from home arrangements can be discussed. Such consideration will only be entertained AFTER probation period. Company will also sponsor employees to go for courses to upgrade themselves once they are confirmed.

Scope of Work:

• Assist with daily administrative duties such as documentation, data entry work and managing correspondences to stakeholders
• Administration of relief planning and engagement of relief and flexi-adjunct teachers – planning of daily relief timetable.
• Assist in school HR matters – leave matters, enquiries from staff, collation of staff information for management reporting
• Support in matters related to finance (e.g. verifying invoices) and/or school purchases.
• Handle telephone calls and inquiries from stakeholders.
• Assist in coordinating school events – prepare materials, signages, printing certificates, liaising with suppliers, etc
• Assist teachers in sorting items at plastic recycling station (weekly)
• Any other duties as assigned by Principal, Vice-Principals and Admin Manager

Qualifications, skills and experience:

• Possess at least an ‘O’ level certificate or equivalent
• At least 1 year of relevant working experience in a school environment
• Proficiency in MS Office
• Good interpersonal skills and a collaborative team player
• Ability to multitask with good time management
• Be a warm and friendly person who enjoys working in a school environment and interacting with people.

Contract Period: From 1 Jan 2025 to 30 Jun 2026 (18 months)

Personnel to be deployed at the following hours:

• Mondays to Fridays: 7.00am to 4.00pm, inclusive of 30 minutes of lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

Location: Jurong West Primary School, 30 Jurong West Street 61, Singapore 648368

Work Location: Novena

Working Hours: Monday to Friday 8.30m – 6pm

Working Period: Immediate (3 - 6 Months)

Monthly Salary: $2390 per month

Responsibilities:

• Handle correspondences via emails or hardcopy letters
• Performing administrative duties such as data entry, filing and processing of records
• Any other adhoc administrative duties as assigned

Requirements:

· Minimum GCE ‘A’ Level and above

· Proficient in English

· Possess initiative and positive attitude

· Proficient in Microsoft Office and has Good Excel Skills

· Must be able to commit for at least 3 Months and above

Interested candidates, please forward a copy of your resume to: [email protected]

We regret to inform that only shortlisted candidates will be notified

SINGAPOREANS ONLY

We are seeking a diligent and detail-oriented Administrative Assistant to join our team. The ideal candidate will support our Accounts, HR, and Administration departments with various tasks and responsibilities.

Key Responsibilities:

Accounts and Procurement:

• Handling partial accounts
• Invoice data entry and preparation of various monthly reports
• Issuing Purchase Orders, Delivery Orders, and Invoices to clients

Staff and HR Management:

• Verifying and processing staff expenses and claims
• Managing HR matters, including employment and application of foreign workers, renewals, and cancellations
• Administering employee personal records
• Creating and updating staff records, including annual/childcare leave and medical records
• Administering company staff training, including familiarisation with MOM requirements and maximizing government developmental schemes
• Managing vehicle insurance, licenses, vehicle registration cards, and road tax
• Handling insurance-related matters

Administrative Support:

• General administrative tasks and filing
• Assisting in sourcing materials
• Replenishing stationery and office supplies

Strategic and General Support:

• Strategizing and managing the accounts, HR, and administration of new business units
• Reporting directly to the Account, HR & Admin Manager/Executive
• Assisting the Account, HR & Admin Manager/Executive with other tasks as instructed
• Performing any tasks assigned by immediate superior(s)

Qualifications:

• Experience / Fresh Graduates are welcome
• Strong multitasking skills
• Excellent communication skills
• Proficiency in Microsoft Office Suite
• Ability to work independently and as part of a team

If you are a proactive individual with a keen eye for detail and a passion for administrative work, we would love to hear from you. Please send your resume and cover letter to [email protected] or apply through MyCareerFuture.

Location: 30 Hong San Terrace Singapore 688246

Contract period: December 2024 to end May 2025

1. Administrative Support:

• Provide general administrative support to social work teams, including scheduling appointments for visits from families.
• Assist in organizing and coordinating case management meetings, conferences, and events.
• Ensure that all client records, files, and documentation are kept up-to-date, organized, and compliant with confidentiality and regulatory standards.

2. Client Documentation and Record Keeping:

• Assist with maintaining accurate case files, including intake forms, consent forms, assessments, progress notes, and discharge summaries.
• Monitor and track client services, case status, and deadlines, ensuring timely and accurate documentation.
• Ensure that records are filed appropriately in both paper and electronic systems to meet agency, legal, and confidentiality requirements.

3. Conduct Surveys:

• As part of our efforts to better serve our clients, we will conduct monthly survey such as client satisfaction.
• Collect and compile data related to the survey and outcome.

4. Client Advocacy and Support:

• Provide basic support to clients by offering information about available services and helping with basic needs, such as arranging for transportation or securing appointments.
• Refer clients to social workers or other professionals when more complex intervention or counselling is needed.

5. Team Support and Collaboration:

• Collaborate with social work staff to ensure effective case management and client care, assisting in compiling case notes, case plans, and updates.
• Work closely with other dept to support the smooth operation of the dept.
• Attend team meetings to provide administrative support, take notes, and help with organizing action items.

Qualifications & Skills Required:

• Diploma holder
• At least 2 years’ social work experience
• Prior experience in residential setting for the elderly
• Have good knowledge of government financial schemes
• Ability to work with different groups, elderly, stake-holders
• Excellent written and inter-personal communication skills

Interested candidates, please click on this https://sg.quickhr.co/view_job.php?jd=MTBxdWlja19ocl9yZWNydWl0bWVudA==&cd=MzM1OXF1aWNrX2hyX3JlY3J1aXRtZW50 to submit your application.

view more jobs at www.blueboxjobs.com

Initial 6 months to perm hire (depending on performance)

Provide the general day-to-day administration functions and duties.

Arrange/ coordinate appointments and bookings for meetings and company car use.
Admin support to executives and expatriate staff for housing matters and travel arrangements.
Support Work Pass (EP) & Tax related matters.
Business trip coordination (e.g., flight and hotel bookings, VISA applications)
Manage office supplies and factory inventory by working with the factory management and finance
department.
Monitor contracts (facilities, housing, service providers and suppliers), signal expiry of contract and
prepare quotes.
Local logistics and organization support and arrangements.
Keeps management informed through written and verbal reports (summarizing information, and
identifying trends).
From time to time, the company has special projects and events. The GA team will also support full
backend support.
Any other ad-hoc duties assigned

Key Responsibilities:

• Provide administrative support to Business Development Manager.
• Coordinate schedules, appointments, and meetings for management.
• Attend business meetings and assist in following up on action items.
• Support business development initiatives and project tracking.
• Facilitate the preparation for the new business launch by overseeing logistics, office setup, and the implementation of operational systems.
• Liaise with internal and external teams to ensure smooth communication.
• Ensure accurate filing and organization of both digital and physical documents.
• Assist with clinic operations as needed to ensure smooth daily functioning.
• Ensure compliance with clinic policies and maintain confidentiality. Okay mimi

Requirements:

• Diploma or equivalent qualification in a relevant field.
• 1–2 years of administrative experience (healthcare preferred).
• Proficiency in Microsoft Office Suite.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Detail-oriented and proactive problem-solving ability.
• Basic knowledge of clinic management or healthcare operations.

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

1. Singaporean Citizen or PRs is preferred

2. Those who have many years of working experience in the post of ADMINISTRATIVE SUPPORT ASSISTANT or ADMINISTRATIVE ASSISTANT n Singapore are preferred

3. Can handle drive a car for boss and other related administrative secretarial work and so on.

4. Manage the company's administrative and personnel matters, and be responsible for the company's document management

5. Assist the work tasks arranged by the boss

6. Work six days a week, with overtime and other work arrangements assigned by the manager.

Interested applicants please email your resume at [email protected] or contact us at +65 86969408. Singjob International Pte Ltd | Rainobw Deng | R1871429 | EA License No. 18C9193

1. Singaporean Citizen or PRs is preferred

2. Those who have many years of working experience in the post of ADMINISTRATIVE SUPPORT ASSISTANT or ADMINISTRATIVE ASSISTANT n Singapore are preferred

3. Can handle drive a car for boss and other related administrative secretarial work and so on.

4. Manage the company's administrative and personnel matters, and be responsible for the company's document management

5. Assist the work tasks arranged by the boss

6. Work six days a week, with overtime and other work arrangements assigned by the manager.

Interested applicants please email your resume at [email protected] or contact us at +65 86969408. Singjob International Pte Ltd | Rainobw Deng | R1871429 | EA License No. 18C9193

Your Role
We are looking for an experienced Customer Service Officer / Administrative Assistant to handling of daily order processing PO, DO, invoice and customer. You will follow up with customers stock queries, shipments, delivery, GRN and complaints. To liaise with different party for parties for customers delivery schedules. To prepare and perform inbound, outbound and inventory reports. To manage trucking container and shipping instructions for warehouse with Freight team

What Will You Do

• · Handling of daily order processing PO, DO, invoice and customer
• · Follow up with customers stock queries, shipments, delivery, GRN and complaints
• · Liaise with different party for parties for customers delivery schedules
• · To prepare and perform inbound, outbound and inventory reports
• · Manage trucking container and shipping instructions for warehouse with Freight team
• · Other ad-hoc assigned by manager

What Do We Want

• · At least N Level and above
• · Min 1-2 years of relevant customer service experience in Shipping/Logistics
• · Proficient in Microsoft Office applications (Outlook, Excel, Word)

What Will You Get In Return
You will be given exposure to a hold a key position in a growing organization with attractive rewards and a wide range of benefits. You will entitle a Gross salary up to S$3000 + attractive perks.

What You Need to do Now
Click "Apply" and please include the following information in your resume:

• Personal Particulars with recent photograph
• Education background
• Work experiences in point forms
• Reason(s) for leaving
• Current and Expected salary
• Date of availability / Notice Period

Note:
Only shortlisted candidate will be notified via email for an interview invitation

Position title : Preschool Administrative Assistant
Working Location: Telok Blangah or Balestier

Working Timing: 44 hours per week (Normally 8am-5pm / 9am-6pm, discuss more during the interview)
Working day: Mon - Fri
Salary : $2500 - $3200

Key Responsibilities:

1. Administrative Support:Manage the preschool’s correspondence, including emails, phone calls, and postal mail.
   Maintain accurate records and filing systems for student and staff information.
2. Coordination:Schedule and organize meetings or events, including parent-teacher meetings.
   Coordinate with staff, parents, and external vendors as needed.
3. Documentation and Reporting:Handle enrollment documentation and maintain student records.
   Prepare reports and assist in compiling data for the management team.
4. Financial and Inventory Tasks:Process invoices, payments, and petty cash claims.
   Monitor and order office supplies, ensuring sufficient inventory.
5. Customer Service:Address queries from parents, staff, and visitors professionally.
   Support the school in fostering positive relationships with parents.
6. Compliance:Ensure adherence to the regulatory guidelines and policies of the preschool.
   Assist in preparing documents for audits or inspections.
   

Skills and Requirements:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software.
• Preschool experience on Claim/Grant and little live App.
• Familiarity with administrative procedures in an educational setting is a plus.