As a leader, you are responsible for managing a team of administrative support staff and overseeing their day-to-day operations. You will work with your team to ensure all tasks are completed on time and to create a positive and collaborative work culture within the administrative team.

• Perform general administrative duties like counter duties, filing and documentation
• Clearing the daily general email mailbox for the business unit.
• Use of in-house software systems for daily operation
• Provide administrative assistance to both the Operation Teams and the Finance Department and ensure that both departments are well-supported in their respective tasks.
• Oversee timekeeping, attendance tracking and duty roster for the Admin Team
• Manage office equipment and stationery orders.
• Monitor and ensure filing and record-keeping systems compliance with document retention policies.
• Ensure administrative operations adhere to policies and regulations.
• Assist in new staff onboarding processes in collaboration with HR.
• Any ad hoc duties assigned by the Supervisor from time to time.

Requirements

• Possesses a Diploma in Business Studies or relevant studies
• With at least 5 years of administrative experience with good customer service
• Able to lead a team and work together as a team
• Possessed strong MS Office skills
• Working hours: 5.25 work week
• Ability to work independently with minimal supervision.
• Attention to detail and ability to handle tasks in a prompt and efficient manner
• Able to multi-task and work in a fast pace environment

The Opportunity

• My Client, a reputable MNC is looking to hire an Adminstrative Assistant
• Monday - Friday
• Office hours
• Central - Hybrid work arrangements
• Salary - Up to $5k! (Subjected to experience)
• 1 year renewable contract
• Candidates who are available on an immediate basis will be preferred!

The Talent:

• Min 10 years of experience as supporting Senior Management team in MNC environment
• Structured individual with excellent administrative, logistic and coordination skills
• Attention to detail and problem-solving skills, as well as the ability to think holistically to “see the big picture”
• Flexible working in terms of when work is performed as business is conducted across multiple time zones
• Good communications and interpersonal skills. Ability to take initiative and build strong, productive network and relationships

Job Description

• Provide daily support to the senior management (management committee)
• Perform an extensive array of administrative tasks (calendar management, booking of travels, etc.)
• Meeting management such as sending meeting invites, reservation of meeting rooms, prepare meeting materials and coordinate logistics
• Handle travel expenses and invoices
• Build, develop or consolidate power point presentations
• Coordinate team meetings and taking minutes if necessary
• Responsible for developing efficient processes, routines and potential automation of administrative task

Next Step

Prepare your updated resume, send to the following email:

[email protected]

*Only shortlisted candidates will be contacted*

Responsibilities

• Manage all matters relating to company bus transportation for staff and foreign workers.
• Assist in review company bus routes and contractual term with transportation vendors periodically.
• Manage all matters pertaining to taxi voucher issuance and accounting, taxi fare reimbursement and recording to staff and workers.
• Manage all matters relating to dormitories and workers’ accommodation related requirements.
• Co-conduct periodic inspection of workers’ accommodation with departments.
• Manage all matters relating to teleco requirements and billing.
• Assist in working out annual budgets which includes expenses in dormitories, transportation, uniforms & PPE, etc.
• Conduct tender briefing and work closely with purchasing department.
• Any other ad hoc matters when requires.

Requirements:

• Diploma with min 3 years of experience
• Ability to adapt well and fast into the workplace cultures and procedures.
• Good network skills, and able to recognize linkage and synergies between departments and stakeholders (internal and external).
• Able to write reports and good office administration organization knowledge and experience.
• Able to work late and response to works occasionally in odd hours.
• Resilience, positive and able to work independently.

Location: Benoi Road (Island-wide transport provided)

We are looking for an administrative assistant with the following skills and qualifications:

1. Must be a Singaporean citizen or permanent resident.
2. Proficient in filing invoices and managing financial documentation.
3. Capable of sending invoices, purchase orders, and quotations.
4. Proficient in Excel for data management and reporting.
5. Ability to coordinate project details with customers and colleagues.
6. Responsible for checking incoming stocks upon delivery and monitoring outgoing stocks for projects.
7. Ex-offenders are welcome to apply.
8. Proficiency in English and Chinese languages is preferred.

We, at Tay Dental Surgery, seek an administrative assistant to join our fast-moving, highly congenial workplace. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships.

Tay Dental Surgery is located within Bukit Timah Plaza. We have been at this location for 26 years. We have 7 dentists, 3 of whom are specialists.

The job description of the administrative assistant are as follows:

• Provides administrative support to ensure efficient office operations.
• Maintains physical and digital filing systems.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Responds to emails and other digital queries and correspondence.
• Drafts and edits letters, reports, and other documents.
• Inputs and updates information in databases and spreadsheets.
• Uses word processing and presentation software to create and edit documents.
• Operates and maintains clinic and office equipment, including digital scanner, imaging machines, compressors, autoclaves, dental units, airconditioners, printers, copiers, and fax machines.
• Works with maintenance staff and outside vendors to ensure clinic and office equipment is in good working order and office supplies are always on hand.
• Researches as requested and compiles and summarizes information for reports or presentations.
• Works closely with other administrative staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.

1. Manage and coordinate the deployment and collection of bins

2. Manage the inventory and stocks of all bins

3. Handle enquires via phone, email, and SMS

4. Provide quotation for Bulky Waste Removal

5. Liaise with the relevant team for invoice related purposes

6. Data entry for reports submission

7. Assist in the preparation of regularly scheduled reports

8. Liaise professionally with customer and stakeholders for other departments

9. Handle feedback for escalation to the relevant person-in-charge

10. Any other ad-hoc duties as assigned

• You should be organized, neat and meticulous
• Good written, verbal and interpersonal communications skills
• Ability to multi-task and prioritize
• Ability to work under-pressure
• Ability to drive open work to completion
• Competent in using MS Office software, particularly Excel and Word
• Able to work weekends and public holidays when necessary