Our Background:

We are a local-grown organisation with 40 years of experience in the environmental services sector. With our growing fleet and team, we provide essential waste management and cleaning services to our Singapore clients.

We are expanding and are looking for a part-time Administrative Assistant to join our family.

Job Description:

• To assist in office general administrative duties assigned

Requirement:

• Attention to details
• Team Player
• PC/Computer literate

Other Information:

• 5 days work week
• Flexible working hours (can be discussed)

We hope to hear from you!

Requirements:

• Diploma/ Degree in Construction Management, Engineering, Business Administration, or related field.
• At least 5 years of experience in HR and admin in Construction Industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Comprehensive HR knowledge, especially practical experience in employee relations, recruitment, performance management and employee development.
• Knowledge of construction machinery, equipment specifications, and rental processes.
• Must have working experience in handling construction workers .
• Self-motivated with the ability to deliver under pressure and without constant oversight.

Job Description:

• Provide day-to-day support for HR functions.
• Maintain and regularly update master database (personal file, personal database & etc.) of each employee.
• Assist in recruitment & selection activities.
• Administer onboarding / exit clearance activities
• Handle work passes application, renewal and cancellation.
• Maintains company organization chart and employee contact list.
• Liaise with insurance company on staff insurance and claims
• Administer training related matters including coordination or enrolment of internal & external courses, update & maintain training record etc.
• Handle disciplinary issues of workers.
• Assists to prepare and submit IR8A for all operational workers.
• Manage workers’ dormitory.
• Handle company certificate (BCA/ Slots/ Bizsafe) & Company Insurance, WICA
• Perform general office administrative duties such as stationary / pantry requisition and maintenance of office equipment / facilities
• Any Ad-hoc assigned by your superior.

On behalf of the hiring company, we are looking for suitable personnel to join them as an Administrative Executive

Responsibilities

• Inventory Management: Maintain accurate and up-to-date inventory records.
  Conduct regular physical inventory counts and reconcile discrepancies.
  Monitor stock levels to identify potential shortages or overstocks.
  Implement and maintain inventory control systems and procedures.
  
• Purchasing and Procurement: Process purchase orders and track deliveries.
  Coordinate with suppliers to ensure timely deliveries.
  Negotiate favorable terms with suppliers.
  
• Data Entry and Reporting: Accurately input inventory data into the inventory management system.
  Generate reports on inventory levels, usage, and purchasing trends.
  Analyze data to identify areas for improvement and cost reduction.
  
• Operations: Coordinate with warehouse staff to ensure efficient workflow.
  Maintain a clean and organized warehouse environment.

Qualifications:

• Diploma or equivalent.
• Minimum 1 year of relevant experience
• Proficiency in inventory management software
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Work location: East (short working distance to MRT)

EA License: 22C0971 | R21101298

Job Scopes

• Keep track and sorting of invoices

- Keep track and look for missing invoices (invoices that are not back yet, invoices that are given back to

customer)

- Print invoices that are not back and pass back to driver for signature and chop.

- Photocopy incorrect invoice for credit notes, debit note and other corrections.

- Make sure the customer and driver sign and chop on the invoices.

- Print missing NTUC invoices, Goods Received Note or Purchase invoice for filing if it is found on the website.

- Modify and print out daily list for invoice sorting.

- Ask for reason as to why the invoices are not back yet.

- Scan invoices requested by customer

• Matching for DFI and NTUC invoices.

a. Update Excel for both DFI and NTUC

b. NTUC

- Photocopy incorrect invoices and print out Purchase Order for Credit note, Debit Note.

- Inform Order desk to ask the customer to reopen or modify purchase order if they are closed, incorrect

or did not open purchase order.

- Scan and submit invoices for matching.

- Look for Purchase order/ Good Received note on the website if the invoice is returned without the

Purchase Order and Good Received note Number/ Attachment.

- Submit the Credit note/Debit note along with invoices.

c. DFI

- Create/modify master list to be submitted to DFI for invoices that needs to be rectify or added in for

matching.

- Photocopy the incorrect invoices and submit to DFI.

- If Credit note is done, ensure the amount is correct and submit.

Requirements

• Minimum relevant diploma qualifications
• Strong communication skills
• Able to multi-task
• Able to work under time pressure
• Fluent in Chinese and English

5.5 working days

8:30am to 5.30pm (Mondays to Fridays)

8.30am to 12.30pm (Saturdays)

Director Assistant and Administrative Support

1. Administrative Support: Manage schedules, appointments, and travel arrangements for the management team.
2. Communication: Handle correspondence, emails, and phone calls on behalf of the management.
3. Confidentiality: Maintain strict confidentiality of all sensitive matters related to business operations.
4. Task Management: Assist in personal and professional tasks, including event planning, project coordination, and handling ad-hoc requests.
5. Product Knowledge: Stay informed and updated on the latest bicycle models, accessories, and trends to provide valuable insights and recommendations.

If you are interested to join us, you are welcome to submit your resume via WhatsApp at +65 8182 7692. Thank you! =)

Job Description

• Industry/ Organization Type: Education
• Position Title: Administrative Officer
• Working Location: Bencoolen
• Working Hours: 5 days (Mon to Fri: 8am – 5pm/9am – 6pm)
• Salary Package: Basic salary $2,500 - $3,500 + Performance Bonus
• Duration: Permanent/Part-Time

Key Responsibilities

• Handle walk-ins, telephone and email enquiries.
• Promote centre courses sand provide course consultation to prospective clients.
• Coordinating and facilitating classes for the centre.
• Handle general administrative tasks pertaining to clients and course registration matters.
• Responsible for new enrolment daily.
• Follow up on sales enquiries.
• Communicate with instructors, coordinators and clients on starting classes or change of timing, and any other situation that may arise.
• Take photos of classes for marketing collaterals and helping in creating advertising materials.
• Perform any ad hoc basis as assigned by manager.

APPLY NOW!!!

• Minimum GCE O' Level or any related educational level.
• Proficient in Microsoft Office and adept with technology.
• Flexi working hours.
• Those can start work within short notice would be advantage.
• Full-Time & Part-Time role available.

Please apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #71386 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

Reporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equipment maintenance, and other projects. Complete records, reports and other duties as required and assigned.

Responsibilities:

• Reporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equipment maintenance, and other projects.
• Complete records, reports and other duties as required and assigned.
• Receive residents, visitors, tenants, contractors, workmen, etc. and provide directions and general assistance.
• Perform all office administrative duties, including filing of all correspondences, storing and retrieval of old files and records and keeping and updating tenant records.
• Receive telephone calls and direct callers to the appropriate officers and provide available information, where required.
• Assist in compilation of monthly and quarterly reports and to ensure timely submission.
• Preparation of circulars, letters, reports and other documents assigned expeditiously.
• Catalog and keep records of all necessary information, documents, etc.
• Making requisition of management office stationery and maintain inventory.
• Handle all inward and outward correspondences.
• Manage all facilities’ booking.
• Other administrative support and ad-hoc duties as assigned.

Requirements:

• N/ O levels or other relevant professional certification.
• Experience in Property Management/ Real Estate industry is a strong advantage.
• Good interpersonal and communication skills
• Meticulous to ensure administrative accuracy
• Well versed in Microsoft Office
• Open to work 5.5 days

Interested candidates, please submit your application with resume including the following information:

1. Last drawn/ Current salary.
2. Expected salary.
3. Notice Period.

• Opportunities for professional growth
• A collaborative and diverse work environment.

About Our Client

A leading global financial institution renowned for its expertise in investment banking, securities, and asset management.

Job Description

• Provide full secretarial and administrative support to leaders and team.
• Share responsibilities with team members handling phone-related tasks.
• Coordinate and schedule complex meetings, as well as phone and video conference calls.
• Manage a high volume of incoming calls; handle call placement, screening, and routing.
• Take detailed and accurate messages.
• Maintain and organize busy calendars, prioritize meeting requests, and manage related logistics.
• Arrange travel bookings and process expense reports promptly.
• Ensure compliance with company policies and guidelines.
• Perform general administrative tasks, including time entry, copying, scanning, archiving, and other ad hoc assignments as needed.

The Successful Applicant

• Has 5 years of relevant secretarial and administrative experience in the financial services industries.
• Possesses strong business accumens, organisation and attention to details.
• Strong analytical skills, interpersonal skills, and a professional attitude.
• A strong team player with the ability to handle multiple tasks efficiently under tight deadlines in a fast-paced environment
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint, SharePoint) and Zoom

What's on Offer

The role offers the opportunity to work in a team-oriented environment, gaining valuable experience in administrative support, communication, and event coordination.

Contact

Nicole Chan (Lic No: R2198620 / EA no: 18C9065)

Quote job ref

JN-112024-6595927

Phone number

+65 6533 2777

Page Personnel Recruitment Pte. Ltd.| Registration No. 201736642C

Key Responsibilities:

General Administrative Duties

· Carry out daily administrative tasks to ensure efficient office operations.

Data Management

· Accurately input and update information in company databases and filing systems.

· Organize, store, and retrieve documents systematically to ensure easy access for the team.

· Maintain data integrity by regularly reviewing and updating records.

Administrative Support to Teams

· Assist various departments with administrative tasks, including preparing documents, reports, and presentations.

· Handle mail administration, including sorting, distributing incoming mail, and managing outgoing correspondence.

· Provide support for data entry and information compilation as requested by team members.

Ad-hoc Duties

· Perform additional tasks and support projects assigned by management to contribute to the overall efficiency of the office.

Qualifications and Skills:

· Education: Minimum GCE ‘O’ Level or equivalent; a diploma in administration or related field is an advantage.

· Experience: 1–2 years of experience in an administrative role is preferred but not required.

· Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with data management systems.

· Communication Skills: Good verbal and written communication skills to facilitate effective team support.

· Organizational Skills: Ability to multitask, prioritize, and maintain an orderly and efficient workspace.

· Work Environment: office-based role, working 5 days a week.

Duties and Responsibilities of Admin Assistant

Reporting Lines:

This position reports directly to the College Director. The incumbent’s primary role is to support the College Director in:

· Provide administrative support to facilitate the smooth running of courses;

· Act as the secondary point of contact for students with feedback, suggestions or complaints.

Duties and Responsibilities

• Updating & maintaining the SMS prospective student database;

• Answering student enquiries;

• Coordinating all administrative requirements;

• Secondary point of contact for student;

• Sourcing and arranging student work placements.

• Analysing, evaluating and applying academic approval of the work placement site.

• Preparing Memorandum of Understanding with organisations on work placements (if necessary).

• Working with stakeholders to ensure work placements are appropriate.

• Administration / Practicum supervision.

• Maintaining industrial engagement.

• Develop and execute activities with the objectives to inculcate the College’s values, and to develop the students professionally.

• Assist the College Director as required.

Requirements

· Diploma or Degree in any discipline;

· Fresh graduates are welcome to apply;

· Have excellent Communication Skills;

· Be able to work in a fast-paced environment while being meticulous;

· Be self-motivated, pro-active and possess problem solving skills;

· Prior experience, especially in the education sector would be an advantage, though not mandatory, and candidates without experience will be given equal consideration.

Interested applicants please do indicate clearly the following information in your resume:

• Academic qualifications;
• Current & past working experience;
• Current & expected salary;
• Reason(s) for leaving;
• Avaliability to commence work

We regret that only short listed candidates will be notified. All applications will be treated with the strictest care and confidence. With the submission of your application and resume, it is deemed that you have given us permission to collect, use, retain, and disclose your personal information for the purpose of thie job application.

Job Description

Duties and responsibilities include but not limited to:

1. Managing the day-to-day running of the office
2. Handling correspondence, scheduling appointments, and organizing records
3. Facilitating communication between staff and customers
4. Greeting visitors, answering inquiries, and resolving issues
5. Keeping track of information such as company data, filing, customer appointments, and meetings
6. Other ad-hoc duties

Important Qualities

1. Being an effective communicator with both written and verbal skills
2. Being able to prioritize tasks and manage their own schedule as well as the agendas of others
3. Having a keen eye for detail when keeping track of information
4. Being able to manage events and calendars to ensure schedules are up to date and easy to follow

Job Requirements

1. Minimum O-Levels
2. Minimum 2 years of relevant working experience
3. Being proficient with Microsoft Office products for creating, managing, and sharing documents

Working Schedule

• Monday to Friday: 8.30am to 5.30pm

Job duties:

· Able to work on Weekend/PH

· Able to follow company's schedule to carry out cleaning duties and supervision (multiple locations)

· Able to work outdoor and under sun

· Supervise, manage and control operations daily activities.

· Manage and handle client feedback and on-site incidents

· Monitor and ensure smooth running of daily manpower operations, arrange for replacement of staff as and when necessary

· Manage equipment and supplies inventory and replenishment as and when necessary

· Planning and ensuring orientation for all new staff and job sites

· Cleaning tasks such as drains clearing, dusting, mopping, sweeping, waxing floors and vacuuming

· Cleaning spills, broken glass and other messes up as quickly as possible

· Carry out heavy cleaning tasks and special projects when required.

· Execute, and manages the general cleaning process, monitoring cleaning logistics and supervising other cleaners

· Require hands-on with cleaners

· Perform and meet the cleanliness and hygiene standard in assigned areas and cover manpower whenever required (eg. staff on leave/MC/absent).



Requirements:

· Prior experience in operations in cleaning is highly preferred.

· Experience in cleaning will be an advantage.

· Committed and responsible team player with good personality.

· Diligent attitude and willing to learn.

· Self-driven, Independent and resourceful.

· Strongly oriented towards service level

COMPANY DESCRIPTION

Founded in 1976, Home Nursing Foundation (HNF) is a leading charity that provides home healthcare services in Singapore, regardless of our patients' ability to pay. Dedicated to all-round support for our patients, HNF delivers comprehensive care programmes to look after patients' emotional well-being and healthcare needs.Our HNF Wellness Day Care & Rehabilitation Centres offer an array of social activities, social support and holistic healthcare services to help our elderly stay independent in their own community.

RESPONSIBILITIES

• Performs administrative work for the Home Personal Care (HPC) service, which may include, but are not limited to the following tasks:

  - Liaises with outsource partners supporting the HPC service, quality assurance, service improvement, monitoring of fulfilment rate, incident reporting and feedback management.

  - Processes the Eligibility Assessment (EA) forms and other relevant documents submitted by clinicians in a timely manner, and submits the materials to the outsource partners to ensure seamless communication.

  - Work closely with outsourced partners to provide patient information and facilitate the scheduling of visits.

  - Contacts HPC clients to address their queries or concerns, including complaints and feedback.

  - Maintains a database of all HPC referrals and admitted HPC clients.

  - Ensures billing reports for partners are accurate before payment.

  - Submits attendance information to the ILTC portal for service subvention claims.

  - Support the Executive in managing and implementing any changes to HPC's service requirements.

• Onboarding and admission of referred clients within service requirement, such as explaining to patient or next-of-kin and completing the following documentation:

  - Service Contract (physical and electronic versions) based on service type (as confirmed with primary nurse/ nurse clinician)

  - Financial counselling estimated fee, payment mode, collection of deposit, various healthcare subsidy scheme e.g. Means Testing, ILTC Drug Subsidy, Seniors Mobility Fund.

  - Consent for the use of Personal Data.

  - Timely and appropriate documentation in electronic medical record system pre-admission module, hardcopy storage, etc

  - Rostering and oversight of HPC staff schedules, fulfilment and performance.

  - Support other administrative services such as home medical, home therapy or home nursing, call centre, referral submission and surgical store when required.

• To undertake any other duties as requested by the said reporting officer.

• GCE ‘O' / ‘A' Levels or Diploma
• Minimum 3-year experience in administrative work. Working experience in Healthcare industry will be advantageous.
• Proficient in Microsoft Office
• Possess good telephone etiquette and positive attitude.
• Ability to multi-task, helpful, friendly, takes initiative to improve services.
• Organized, meticulous, and responsible with tasks entrusted

Location: Toa Payoh

JOB SCOPE/ KEY RESPONSIBILITIES

1. Answer telephone and email enquiries promptly.

2. Support fee collection and cash management and depositing cash/cheque into bank.

3. Coordinate all maintenance issues of the centre with the assigned technicians/companies.

4. Liaise with social worker, social work assistant and make arrangement for initial screening, case conference etc., as and when needed.

5. Prepare and dispatch various letters and memos to clients/caregivers.

6. Provide administrative support to the respective committees of various events, trainings of the centre and children services.

7. Handle the following Office administration matters:

• Organising and maintaining an efficient and effective filing system
• Maintaining inventories and fixed assets
• Maintaining clients’ records in soft and hard copy; and
• Collecting and maintaining monthly statistical records of programmes and activities
• Providing administrative, data entry, operations and procurement support
• Requesting and maintaining office supplies
• Participating in events organised / supported by SPD as when required
• Coordinating training programmes
• Attending and contributing to staff meetings; any other meetings as and when necessary

8. Any other duties assigned as and when necessary.

REQUIREMENTS

– At least an ‘O’ Level/’A’ Level/ITE Certification from a recognised educational institution

– Proficient in MS Office applications

– Good communication and problem-solving skills

– Experience or background in social service sector would be advantageous

We are seeking a detail-oriented and proactive Administrative Officer to support in managing travel &

hotel arrangements, claims processing, meeting schedules, general office admin support and purchases,

and logistics support for related events. The candidate will possess strong planning and organizational

skills, with a strong attention to detail, and has the ability to work in a fast-paced environment.

Key Responsibilities

Travel Arrangements:

• Coordinate and make travel arrangements including flights booking
• Handle all hotel bookings

Claims Processing:

• Assist in the preparation and submission of travel expense claims and reimbursements
• Ensure compliance with company policies and maintain accurate records of all claims

Meeting Coordination:

• Schedule and organize meetings for executives, prepare agendas and meeting materials
• Ensure all logistical details are managed, including room bookings, catering, and tech requirements

General Administrative Support:

• General office purchases
• Support logistics and meal arrangements for meetings and events
• Other administrative tasks as needed

About us:

IST SG is a solution provider for the healthcare industry in Singapore and the region. Join us if you want to make a difference in the lives of the needy and improve efficiency for healthcare workers with latest technology.

Job Description:

The Admin Executive oversees and coordinates vendor and client orders and general administrative duties, with min. 1 year work experience. Our team is committed to an employee orientated team that is young and vibrant, providing good career prospects from fast expanding team.

Specific Responsibilities:

• Handling office tasks, such as filing, generating reports and scheduling
• Handle incoming phone calls and emails, provide timely and accurate information to clients

· Assisting with the preparation of reports, presentations, and other business documents

• Maintain filing systems and ensure all documents are organized and up to date
• Handling Accounts Receivable/ Billing/ PO
• Other general admin support

Technical Skills and Competencies:

• Self-motivated learner, passionate and responsible team player
• Strong organizational skills
• Good communication skills in English and Chinese, both written & spoken, are required for this role in order to liaise with China counterparts.
• Proficient in using Microsoft Office suite, particularly Word, Excel, and PowerPoint
• Able to work with and assist the team
• A positive attitude and a willingness to learn and take on new challenges

Location: Singapore

Employment Type: Full-time

Key Responsibilities:

• Provide administrative support to ensure efficient operation of the office.

• Manage and maintain schedules, appointments, and travel arrangements for executives.

• Prepare, organize, and maintain documents, reports, and correspondence.

• Assist in coordinating meetings, taking minutes, and following up on action items.

• Serve as a liaison between internal teams and external stakeholders, ensuring effective communication.

• Handle office supplies, inventory, and vendor relationships.

• Perform general clerical duties such as data entry, filing, and record maintenance.

• Support other administrative and ad hoc duties as assigned.

Requirements:

• Bachelor’s degree or higher in Business Administration, Communications, or a related field.

• Minimum of 1 year of relevant administrative experience.

• Strong English communication skills, both written and verbal.

• Proficiency in Mandarin and understanding of Chinese culture to liaise effectively with Chinese-speaking stakeholders.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic office equipment.

• Excellent organizational, multitasking, and problem-solving skills.

• High level of professionalism and discretion in handling sensitive information.

• Strong attention to detail and ability to work independently in a fast-paced environment.

• Willingness to commit to long-term work in Singapore.

Preferred:

• Experience working in a multicultural environment.

• Familiarity with office management software or tools is a plus.

We look forward to having you join us! You're welcome to submit your resume to our email：[email protected]

Responsibilities:

• Assist in the preparation and distribution of HR-related documents, such as offer letters, contracts, performance reviews, and employee handbooks
• Assist with payroll processing, including data entry and calculating wages and deductions.
• Maintain accurate employee records, including changes in employee designation, salary and pay items.
• Verify timekeeping records and resolve any discrepancies or issues related to hours worked.
• Perform other clerical tasks assigned as and when needed
• Performs other adhoc duties as assigned

Qualifications & Requirements:

• Strong skills with HRM systems and Microsoft Office
• No experience required, training will be provided

PERTINENT LAW LLP, a fast-growing and innovative law firm, is seeking a highly motivated and dependable individual for the position of Admin Assistant / Executive.

Key Requirements:

• Strong ability to multitask effectively
• Quick learner with a proactive attitude
• Ability to work independently with minimal supervision
• High attention to detail and a strong sense of accuracy
• No prior experience required; comprehensive training will be provided
• Fresh school leavers are encouraged to apply

If you are eager to start your career in a dynamic legal environment, please submit your resume in strict confidence to [email protected].

Kindly indicate the subject as "Application for Admin Assistant" when sending your email.

Job Description

• Industry/ Organization Type: Marine Technology Service Provider
• Position Title: Administrative Assistant (Inventory control)
• Working Location: West – Tuas (Nearest MRT: Tuas Link) – Requires taking a few bus stops to reach the company
• Working Hours: 5 days (Mon-Fri: 8.30 am-5.30 pm)
• Salary Package: Up to SGD2800 + AWS + Bonus
• Duration: Permanent

Key Responsibilities

• Maintain accurate records of inventory levels and ensure the database is up-to-date.
• Regularly review stock levels and usage trends to prevent overstocking or shortages.
• Coordinate with the procurement team to order necessary items before stock runs low.
• Prepare and manage detailed reports on inventory operations, adjustments, and issues for internal use.
• Document and update inventory procedures and policies to enhance workflow efficiency.
• Assist in processing incoming and outgoing orders, ensuring that all transactions are recorded promptly and accurately.
• Schedule and coordinate the delivery of goods, liaising with suppliers and logistics partners.
• Conduct regular checks to ensure the quality and condition of inventory items.
• Report any discrepancies or issues with delivered goods to the relevant parties immediately.
• Work closely with other departments, particularly the finance and operations teams, to align inventory needs with budgetary constraints and operational requirements.
• Provide administrative support during inventory audits and end-of-year stock takes.
• Identify opportunities for improving inventory processes and contribute to the implementation of new systems or technologies that enhance inventory management.

APPLY NOW!!!

• Min. N level
• Min. 1 year of working experience in the related field
• Training is provided to an inexperienced candidate
• Familiar with Microsoft Office

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #69068 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

Job Descriptions:

•⁠ ⁠Preparation of quotation, final claims, invoices for ad-hoc job

•⁠ ⁠Monitor the status of approved quotation, outstanding claims and invoicing

•⁠ ⁠Arrange monthly servicing schedule, monitor and ensure the proper completion of the checklist

•⁠ ⁠Organise yearly servicing schedule and prepare reports for submission

•⁠ ⁠Responsible to check and ensure remittance & SOA are accurate

•⁠ ⁠Any other ad-hoc duties as assigned by the management

Job Requirements:

· Minimum “O” level or equivalent

· Proficient in Microsoft Office

· At least two years of related working experience

Job Descriptions:

•⁠ ⁠Preparation of quotation, final claims, invoices for ad-hoc job

•⁠ ⁠Monitor the status of approved quotation, outstanding claims and invoicing

•⁠ ⁠Arrange monthly servicing schedule, monitor and ensure the proper completion of the checklist

•⁠ ⁠Organise yearly servicing schedule and prepare reports for submission

•⁠ ⁠Responsible to check and ensure remittance & SOA are accurate

•⁠ ⁠Any other ad-hoc duties as assigned by the management

Job Requirements:

· Minimum “O” level or equivalent

· Proficient in Microsoft Office

· At least two years of related working experience

We are the International Centre for Industrial Transformation (INCIT) is an International Organization focused on global thought leadership and innovation in global manufacturing transformation. We building up a transactional platforms to collect ESG data and generate analytics for micro and macro-economic views INCIT, we are going to develop multiple transactional IT-platforms.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Your responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, PowerPoint, Word and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients

Event Organization

Handle First Level IT Support

Requirements and skills:

Proven experience as an Administrative or Office Admin Assistant

Knowledge of office management systems and procedures

Working knowledge of office equipment.

Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

Excellent time management skills and the ability to prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational skills with the ability to multi-task

You will be reporting to the Operations Manager.

Well, a lot – but we looking for a hands on person who is self-driven, and who has an emotional intelligence to do the right things and not just doing things right!

While the scope of the work is far-reaching, we will work closely with you on each piece to ensure success. If you have just started out on your career journey, seek a global role in an emerging field with exciting challenges, and value excellent step-by-step support to meet your development goals, click here to apply now.

Further information you can get under: www.INCIT.org

Job Title: Administrative Assistant – Logistics

Location: WEST SIDE

Job Type: Full-Time

Job Overview:
We are looking for an organized and efficient Administrative Assistant to provide support for our logistics operations. The ideal candidate will have strong administrative skills, a keen eye for detail, and the ability to coordinate multiple tasks in a fast-paced environment. This role is crucial to ensuring that our logistics operations run smoothly and efficiently.

Key Responsibilities:

• Perform general administrative tasks such as filing, organizing, and maintaining company records and documents related to logistics operations.
• Coordinate and schedule appointments, meetings, and transportation bookings for logistics teams and clients.
• Process and track shipments, ensuring all documentation (invoices, bills of lading, shipping schedules) is accurate and up to date.
• Assist in maintaining inventory records and manage stock levels, ensuring timely ordering of supplies and equipment as needed.
• Liaise with internal teams, customers, and vendors to ensure seamless communication and service delivery.
• Prepare reports and documentation for management, including shipment status, delivery schedules, and other logistical data.
• Assist with the preparation and review of contracts, agreements, and other relevant paperwork for logistics and transportation services.
• Maintain and update client databases and logistics tracking systems.
• Handle inquiries from clients, vendors, and internal departments regarding shipment status, delivery issues, or general operational queries.
• Assist with budgeting and expense tracking for logistics-related projects.
• Support the logistics team with any other administrative tasks and projects as required.

Qualifications:

• Previous experience in an administrative role, preferably within the logistics, transportation, or supply chain industry.
• Strong organizational and time-management skills with the ability to multitask and prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with logistics software or databases is a plus.
• Attention to detail and accuracy in handling documents and data.
• Ability to work independently as well as part of a team in a fast-paced environment.
• Problem-solving skills and the ability to handle inquiries or issues promptly and professionally.

Benefits:

• Competitive salary and benefits package.
• Opportunities for career growth and development within the logistics industry.
• Friendly and supportive team environment.

Job Descriptions:

•⁠ ⁠Preparation of quotation, final claims, invoices for ad-hoc job

•⁠ ⁠Monitor the status of approved quotation, outstanding claims and invoicing

•⁠ ⁠Arrange monthly servicing schedule, monitor and ensure the proper completion of the checklist

•⁠ ⁠Organise yearly servicing schedule and prepare reports for submission

•⁠ ⁠Responsible to check and ensure remittance & SOA are accurate

•⁠ ⁠Any other ad-hoc duties as assigned by the management

Job Requirements:

· Minimum “O” level or equivalent

· Proficient in Microsoft Office

· At least two years of related working experience