Hiring: HR Executive

5 days work week

Basic SGD $2.2K to 2.8K

✅ Manage full-cycle recruitment for various roles
✅ Oversee employee onboarding and training
✅ Develop and implement HR policies and programs
✅ Act as a point of contact for employee relations
✅ Support organizational development and performance management

Benefits:

✨ Collaborative and supportive team

Roles & Responsibilities

Responsibilities:

• Handle payroll, yearly Auto-Inclusion Scheme submission and leave management - own the payroll process and contribute to its continuous improvement
• Administration/Employee Data Management matters
• Handle recruitment matters pertaining to interns
• Support recruitment process (including recruitment, on-boarding, confirmation, off-boarding and orientation)
• Data management of leave and claims in HRIS
• Support performance appraisal process and compensation and benefits activities
• Childcare leave claim submission and tracking
• Support work pass matters (New applications, renewals, cancellations)
• Handle and resolve employee queries
• Other ad-hoc tasks assigned

Requirements:

• Experience – 3 year of experience
• Language – English required, and Mandarin preferred
• Personnel and Human Resources — Knowledge of labour law (MOM)

Become a key player in our thriving IT company by joining us as an HR Administrator! We’re seeking an organized and forward-thinking professional ready to manage and enhance our HR and administrative processes. In this dynamic role, you’ll be at the center of our operations, helping to shape our company culture, streamline procedures, and ensure our workplace runs seamlessly. If you enjoy taking on new challenges, are passionate about making a meaningful impact, and are eager to contribute to our company’s continued success, we want you on our team! This is your chance to step into a role where your skills truly matter.

HR Recruitment and Administrative Work

• Recruitment: Managing the end-to-end recruitment process, including job postings, sourcing candidates, conducting interviews, and onboarding new hires.
• Administrative Work: Maintaining employee records, processing HR documentation, payroll processes and ensuring compliance with HR policies and regulations.

Rostering

• Scheduling: Developing and managing staff schedules for "My Queen," ensuring adequate coverage and meeting operational requirements.
• Flexibility: Adjusting rosters based on employee availability, workload demands, and unforeseen changes.
• Tracking: Monitoring attendance and leave for HCAs
• Communication: Providing timely updates and instructions to staff regarding their shifts.

Operational Matters

• Process Management: Overseeing day-to-day operations
• Problem Solving: Addressing and resolving operational issues in a timely manner.
• Collaboration: Coordinating with other departments to ensure smooth functioning operations.
• Procurement: Sourcing and purchasing goods and services
• Inventory Management: Tracking inventory levels / Conducting audits and addressing shortages promptly

Funding and Administration

• Funding Management: Researching funding opportunities and preparing proposals.
• Claim and Documentation: filing for claims, preparing and maintaining reports or records required for funding purposes.

Training Matters

• Training Coordination: Identifying training needs, organizing training sessions, and ensuring employees receive the necessary skills development.
• Compliance: Ensuring all training meets organizational standards and regulations.
• Evaluation: Measuring the effectiveness of training programs and making improvements as needed.

General Administration Work

• Office Management: Handling day-to-day administrative tasks such as correspondence, filing, and record keeping.
• Communication: Acting as a liaison between teams and stakeholders to ensure clear and efficient communication.
• Support: Providing general support to other departments or staff as needed.

Workplace: 5 Bedok South Road Singapore 469270

Responsibilities:

• Assist with overall HR strategies, initiatives, policies and processes
• HR Generalist functions including talent acquisition, talent management, employee engagement, and learning
• Administer HR operational functions related to employees data management, leave administration, employee benefits administration, and medical claims
• Maintain accurate employee records and databases including personnel files, attendance records, and performance evaluations
• Handle work pass applications and ensure compliance to MOM regulations
• Consolidate HR reports/analysis and generate statistical reports as and when require
• Provide advice to employee on HR-related matters to foster positive employee relations
• Oversee office administrative tasks, including managing office supplies, facilities maintenance, and coordination of office events.
• Ensure compliance with relevant labour laws and regulations, as well as company policies and procedures.
• Manage flights and hotels bookings for employees including travel visa applications

Pre-requisites:

• Degree in Human Resource Management or Business Administration
• Proficient in Times Software HRMS and Microsoft PowerPoint / Excel
• Good communication skills with the ability to engage stakeholders at all levels
• Able to roll up sleeves and dive into details with commitment to meet target and objectives

HR Exec Job Description

• Assist HR Manager to oversee HR Department and manage the full spectrum of HR & admin functions
• Handles Office administration matters
• Manage and handle employee’s records
• Responsible for work pass administration such as work pass applications, renewal, cancellation, and issuance
• Perform daily HR duties from on-boarding to off-boarding
• Coordinate with all departments on hiring plans, resignations, confirmation, and all HR related matters
• Manage leave and attendance records, including leave type entry, entitlement, application, certificate collection & approval and daily employee’s attendance
• Administer training related matters including coordination or enrolment of external courses, update & maintain training record etc
• Ensure timely & accurate submissions in all government related claims, eg. Childcare Leave, Maternity/Paternity Leave, NS makeup claims
• Prepare weekly/monthly reports in a timely and accurate manner
• Provide advice and handle all employee inquiries on HR-related matters
• Handle staffing issues, such as mediating disputes and directing disciplinary procedures
• Undertake any ad-hoc projects assigned by the superior/management team from time to time

Responsibilities:

· Manage the end-to-end payroll process, ensuring timely and accurate salary disbursement in compliance with legal and organizational policies.

· Maintain employee records related to payroll, benefits, leaves, and attendance systems, ensuring data accuracy and confidentiality.

· Handle statutory compliance and other regulatory requirements, including periodic filings and payments.

· Collaborate with finance and accounting teams to reconcile payroll-related transactions and generate required reports.

· Address payroll discrepancies and respond to employee queries regarding compensation, benefits, and deductions.

· Support HR operations by assisting in recruitment processes, onboarding new employees, and maintaining HR documentation.

· Coordinate employee benefits administration, such as insurance renewals, medical claims, and leave management.

· Assist in the formulation and implementation of HR policies and procedures to enhance organizational effectiveness.

· Conduct periodic audits of payroll and HR systems to ensure accuracy and compliance with internal and external standards.

· Prepare and present payroll and HR-related reports for management, ensuring clarity and actionable insights.

Requirements:

· Diploma or Bachelor’s degree in Human Resources, Business Administration, or a related field.

· Proven experience of at least 2-3 years in payroll management and HR operations.

· Strong knowledge of payroll software, labour laws, and statutory compliance.

· Excellent organizational, analytical, and problem-solving skills with a high level of attention to detail.

· Proficiency in MS Office, especially Excel, and familiarity with HR management systems (HRMS) is an advantage.

Clarence Khoh

R1552376

About the Role:

We are looking for a detail-oriented and organised HR Executive to join our team in Singapore. Reporting to the HR Manager, you will provide vital administrative support across various HR functions, ensuring smooth daily operations. This role is perfect for someone with 1-2 years of experience in HR or administrative roles who is eager to grow in the field, preferably with exposure to the tech industry.

What You'll Do:

HR Administration

• Maintain and update employee records, HR databases, and digital filing systems.
• Support staff movement updates for group medical insurance enrollment and cessation.
• Assist in business visa applications, work pass renewals, and applications.
• Prepare and process HR documents, including onboarding kits and offboarding formalities.

Recruitment Support

• Post job advertisements on platforms like MyCareersFuture and manage applications.
• Support shortlisting processes and schedule interviews or calls.

Compliance

• Ensure HR administrative processes comply with local employment laws and company policies.
• Assist in preparing reports and conducting audits related to HR functions as required.

Employee Engagement

• Help organise employee engagement activities and events to foster a vibrant and collaborative work environment.

General Administration

• Undertake other administrative tasks as assigned.

What We're Looking For:

• Education: Tertiary qualifications in HR, Business Administration, or related fields.
• Experience: 1-2 years in HR or administrative roles (experience in the tech industry is a plus).

Skills:

• Strong organisational and multi-tasking abilities with attention to detail.
• Proficiency in Google Workspace (Docs, Sheets, Slides, Meet, Forms).
• Basic understanding of Singapore labor laws and fair employment practices.
• Excellent written and verbal communication skills.
• Exhibits a positive working attitude and proactive mindset, and the ability to manage sensitive information with utmost confidentiality.

Pre-requisites:

a) Only Singaporeans.

b) Open and comfortable to work on-site regularly.

c) This is a 1-year contract position, with the possibility of transitioning into a permanent position based on performance and business needs.

What We Offer

• A collaborative and inclusive work environment.
• Opportunities to develop professionally and contribute meaningfully.

Roles & Responsibilities

• Responsible for payroll calculation (eg, salaries, leave, commission, and other compensation calculations)
• Prepare HR reports such as movement, headcount, summary, cost centre allocation and payroll breakdown reports
• Perform payroll services according to MOM and company policies
• Well versed in and to keep abreast of the MOM, CPF, IR8A (Income Tax) and IR21 (Tax Clearance)
• Responsible for implementing a new payroll setup (database, payroll & leave administration)
• Keep track of all employees leave records and update them on a monthly basis.
• Responsible for other administrative duties within the payroll team
• Post-Payroll activities, including provision for the bonus, managing month-end/year-end closing, submission of IRAS Tax Declaration Annual Form 8E, and answering employee payroll inquiries.
• Liaise closely with operations managers, and executives on overtime and allowances payment.
• Perform recruitment and selection of staff

Job Requirements:

• Diploma or equivalent in Human Resources and/or end to end HR payroll processes
• Minimum 2 years of relevant experience in Human Resources or Payroll department within Singapore
• Ability to handle high volume payroll work & adapt to change
• Action-orientated, detail minded and organized
• Solid in payroll procedures, payroll software exposure and Microsoft office.
• Must be good in excel application and sensitive to numbers
• Well-versed in Singapore Employment Law an advantage
• Strong communication skills and inter-personal skills

Job Description

· Assist with recruitment efforts, such as placing job ads, arranging interview and related administrative process

· Work closely with the authorities and ensure compliance of HR policies & procedures in Singapore

· Keeping, maintaining, and updating of personal file / records of employees, increment and renewal of employment contract

· Implementation/managing of HR software

· Liaising with external parties on ISO, insurance renewal or application related matter

· Preparing and printing of document for the operation

· Involved in government grant processes

· Partner with HR team members to implement solutions and help scale the business

· Updating databases internally, such as sick and maternity leave

· Involved in MOM applications and duties

· Ad hoc duties as assigned

Job Requirements

· At least 2 years of experience in Human Resource or Administrative role

· Possesses a Diploma in relevant field

· Team Player

· Comfortable to work in a fast-paced environment

· Able to work efficiently with minimum supervision

We are seeking a dynamic and experienced Human Resource Executive to join our team. The successful candidate will be responsible for a wide range of HR functions, ensuring smooth operations and supporting our organisation's growth.

Job Description:

• Manage Full spectrum of payroll processing including preparation of payroll and CPF reports
• Prepare and submit yearly IR8A filing and ensures the confidentiality of all salary and salary related matters.
• Handle the administration of staff onboarding, staff retention and staff offboarding
• Perform HR functions such as recruitment, onboarding and exit process, orientation and staff welfare programs.
• Responsible for MOM work passes, application/Renewal/Cancellation
• Handle all MOM queries and issuance/renewal of employees work passes
• Monitor and upkeep the accuracy of the physical and electronic HR files & employees files.
• Participate and contribute in HR projects, strategies, initiatives or new HR roll-out system.
• Handle our group insurance and medical benefits for employees
• Submission of Maternity leave, NS and other Government Claims.
• Well versed and updated on Government Grants eligible for company and doing claim submissions
• Review and update the Staff Guidelines from time to time
• Participate and organize Company's events
• Prepare Monthly HR report
• Attend to employee relation matters and queries.
• Manage staff Bi-annual Performance Appraisal.
• General administrative duties
• Others ad-hoc duties assigned by the GM

Job Requirement:

• Minimum 3 years of working experience HR and payroll experience is advantageous
• Excellent interpersonal, communication, and people skills with internal and external customers.
• Possess a meticulous, proactive, and initiative attitude
• Good time-management skills
• Able to multi-task well. Independent and hand-on with positive attitude.
• Candidate must possess at least Professional Certificate ,Diploma, in HR or any field.
• Proficient in computer applications such as MS Word, Excel, Powerpoint, etc.
• Singaporean only

(CENTRAL REGION) - Bendemeer

Key Responsibilities:

• Sales Strategy & Execution:Develop and implement a sales strategy for HR software solutions.
  Identify key target markets and industries that benefit from payroll, attendance, and HR systems.
  Manage the entire sales cycle, from prospecting to closing, converting leads into long-term customers.
  
• Lead Generation & Prospecting:Research and identify potential leads via online platforms, networking, referrals, and industry events.
  Initiate outbound sales efforts, including cold calling, email campaigns, and LinkedIn outreach.
  Collaborate with marketing to utilize content, case studies, and sales materials to attract clients.
  
• Client Engagement & Relationship Building:Understand client needs and pain points related to HR management and propose tailored software solutions.
  Conduct product demos and presentations, showcasing features and benefits.
  Build strong relationships with clients to ensure successful onboarding and long-term satisfaction.
  
• Sales Closing & Negotiation:Oversee the sales process, from initial contact to contract negotiation and closure.
  Work with the CEO or founder on pricing strategies and contract terms.
  Provide quotes, proposals, and tailored product recommendations to meet client requirements.

Customer Onboarding & Retention:

• Assist in onboarding to ensure successful software implementation and client training.
• Serve as the main point of contact during the initial post-sale phase to resolve issues and ensure smooth system adoption.
• Maintain relationships with existing clients to ensure satisfaction, encourage renewals, and identify upsell opportunities.

Reporting & Feedback:

• Track and report on sales activities, pipeline progress, and key metrics (e.g., demos, proposals, closed deals).
• Provide regular updates to the CEO/founder on sales progress, challenges, and client feedback insights.
• Contribute to refining product offerings based on market and customer feedback.

Market Research & Competitive Analysis:

• Stay updated on trends in HR technology, including new features, emerging competitors, and evolving customer needs.
• Continuously evaluate competitive offerings and adjust sales strategies as needed.

Qualifications:

• Education:Bachelor’s degree in Business, Marketing, or a related field (preferred).
  
• Experience:3+ years of experience in software sales, preferably in HR software.
  Proven track record of meeting/exceeding sales targets and closing deals successfully.
  
• Skills:Strong communication, negotiation, and interpersonal skills.
  Self-motivated with the ability to work independently and drive sales activities.
  Excellent presentation skills to demonstrate technical software to non-technical audiences.
  Adaptable to a fast-paced, growing environment and capable of handling multiple responsibilities.
  

Preferred Skills:

• Experience in selling HR software (e.g., payroll, attendance, employee management systems).
• Knowledge of payroll processes and HR operations.'

HOW TO APPLY:

Interested applicants, please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Chris Poh Tze Zheng

EA Personnel Reg No: R24120101

About ACP:

ACP is the leading provider of learning management systems (LMS), e-learning, website Development and ICT solutions. In our current day and age, the adoption of technology in jobs worldwide has enabled us to streamline job processes and increase organizational efficiency, all thanks to the power of the internet. As such, digital literacy is a crucial skill that must be imparted to the next generation, and we continuously strive to empower every individual to learn through technology in our borderless world.

Roles & Responsibilities:

We are seeking a motivated and enthusiastic HR intern to join our team. This internship opportunity will provide valuable hands-on experience in various aspects of human resources and will be an excellent opportunity to learn and develop skills in a professional work environment. If you are keen on pursuing a career in HR, this internship opportunity will be an excellent stepping stone to gain practical experience and develop your skills in the field.

What you will be involved in:

Human Resource Interns will be involved in three main aspects of HR:

1. Recruitment

• Assist in job postings via the various online recruitment job portals
• Drafting of different types of contracts, such as Offer letter
• Arrange interviews for shortlisted candidates

2. Retraining

• Recommend the appropriate e-learning courses and/or classroom-based courses to our staff
• Follow up with each staff member’s feedback on his or her completed training
• Follow up with the staff’s performance after training with his or her reporting officer and recommend if the course should be continued for other staff

3. Retention

• Assist in the administration of staff benefits & schemes
• Learn about the different leave entitlements of each employee and link up with our Manpower’s regulations
• Assist in the accountability of the leave reports of all staff to facilitate monthly payroll processing
• Planning of company bonding, CSR and celebratory events

Why you will love working here:

• We are a fun and inclusive team that works closely to bring success to the company
• Interns will earn annual leave after 3 month of service with the company
• Testimonial to be given to interns upon completion of internship

Internship learning outcomes:

• To gain working experience, sharpen soft skills by interacting with potential candidates
• Learn how to be organized and analytical
• Be creative in proposing new solutions to challenges

Who we are looking for:

• Currently a full-time student pursuing major in Human Resources Management or related fields
• Basic understanding of HR work flow, especially on the 3 key areas on Recruitment, Retention, and Retraining
• Good communication and being able to comfortably and pleasantly deal with a variety of people
• Detail-oriented
• Good organizational and planning skills
• Able to work in a team and independently as well
• Must be able to commit full time for at least 4 months

You hereby freely give ACP Computer Training & Consultancy consent to use and process your personal data relating to my job application and have read and understood the ACP Computer Training & Consultancy Data Protection Notice for Job Applicants. (Link: https://www.acpcomputer.com/data-protection-notice/) You may withdraw your consent at any time with future effect in line with the said notice as well.

☑ Good Career Growth and Personal Development

☑ Professional Coaching and Training

☑ Convenient location (Walking distance from Tanjong Pagar MRT)

The internship will offer:

• An exciting opportunity to get an insight to Singapore’s Employment Act
• Dedicated mentorship

Duties

• Assist Recruitment Consultant with fulfilling the staffing needs of clients and job seekers
• Coordinate and schedule meetings and interviews
• Provide support to the sales team
• Perform Administrative and Data Entry duties
• Provide administrative/secretarial support to the Director
• Assist the Director daily tasks and follow up closely
• Other Ad-hoc duties apply if needed

Requirements

• No experience required, training provided
• Min A Levels
• Strong passion for recruitment and people-oriented
• Possess a positive attitude to learn and grow with the company
• Team player and able to work well with all levels

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv to [email protected] / [email protected].

We regret that only the shortlisted candidates will be notified.

EA License No.: 19C9682

Executive, Group HR, NHG

JOB DESCRIPTION

As a vital member of the Group Human Resources team, the Executive will play a key role in supporting the Group Development Awards portfolio under the guidance of the Manager, Group Scholarships and Awards. The responsibilities include:

1. Ensuring alignment of development awards with the overall organizational objectives and equipping identified staff with the necessary skills to contribute effectively at organizational, group, and national levels.
2. Supporting the annual review of development awards for relevance and effectiveness, making recommendations for updates and changes as necessary, and ensuring timely communication of changes and information.
3. Assisting in the planning and execution of the annual awards cycle, which includes conducting briefings for institutional representatives, collating award nominations, performing preliminary reviews and assessments of incoming nominations, and preparing for awards review panel meetings.
4. Continuously reviewing and streamlining the awards nomination and administration processes to enhance efficiency.
5. Participating as a member of the organizing committee for the annual awards ceremony.
6. Undertaking ad-hoc projects related to Group Scholarships and Awards and Human Resources as assigned.

JOB REQUIREMENTS

1. A Bachelor’s Degree in Business Administration or a related discipline in Human Resources.
2. Ideally, 1-3 years of experience in an HR generalist or HR development role; fresh graduates are encouraged to apply.
3. Prior experience in managing a scholarships and awards portfolio is advantageous but not mandatory.
4. Strong project management, planning, and prioritization skills.
5. Meticulous attention to detail.
6. Excellent command of spoken and written English.
7. Ability to work collaboratively in a dynamic team environment

Job Responsibilities:

• Manage end-to-end operational activities of recruitment, preboarding and onboarding, performance management and training, employment changes and offboarding processes for Operations units.
• Assist employees with HR transactions such as payroll, benefits enrolment, and leave management.
• Ensure timely and accurate HR updates on workforce and employee data.
• Provide support and proactive follow-up on HR programs and processes.
• Ensure compliance with local labour laws and regulations in Singapore.
• Collaborate with Corporate HR and other stakeholders to ensure a coordinated approach to HR service delivery.
• Monitor key performance indicators to assess the effectiveness of HR shared services back-office operations.
• Participate in process improvement initiatives for effective simplification of HR processes.

Job Requirements:
• Diploma in Human Resources, Business Administration, or any other related disciplines.
• Minimum of 5 years of experience in HR operations, payroll management, and recruitment support.
• Strong understanding of payroll, employment laws, and HR best practices.
• Ability to handle sensitive information with confidentiality.
• Someone who prefer to work in fast-paced and dynamic work environment.

HR Executive

Location: Singapore

Company: Retail of Skincare and Beauty Services

About Us: Our Company is a leading retailer of skincare and beauty services in Singapore. We are passionate about delivering exceptional beauty and wellness experiences to our customers. As we continue to grow, we are seeking a dynamic HR Executive to join our team and play a pivotal role in driving our people strategy.

Key Responsibilities:

• Full HR Spectrum: Manage the full spectrum of HR functions including recruitment, payroll processing, employee relations, performance management, and HR administration.
• Recruitment: Lead end-to-end recruitment processes, including job posting, screening, interviewing, and onboarding. You will work closely with hiring managers to understand staffing needs and ensure the best talent is attracted and retained.
• Payroll Management: Oversee monthly payroll processing, ensuring accuracy and compliance with statutory requirements.
• Pass Applications: Handle work pass applications, renewals, and cancellations, ensuring compliance with Ministry of Manpower (MOM) regulations.
• HR Policies and Procedures: Develop, implement, and maintain HR policies and procedures that align with the company's goals and comply with local labor laws.
• Employee Relations: Act as a point of contact for employee queries, manage employee relations issues, and support conflict resolution.
• MOM Compliance: Stay updated on Singapore's labor laws and regulations, ensuring the company’s HR practices are compliant with MOM guidelines.

Requirements:

• Minimum of 3 years of HR experience, with a strong focus on recruitment and payroll management.
• In-depth knowledge of Singapore’s employment laws and MOM regulations.
• Experience with work pass applications and other MOM-related procedures.
• Proficiency in HRIS systems and payroll software.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Ability to work independently and as part of a team in a fast-paced environment.
• Previous experience in the retail or beauty industry is a plus.

What We Offer:

• Competitive salary and benefits package.
• A dynamic and supportive work environment.
• Opportunities for professional development and career growth.
• Staff discounts on our skincare and beauty products.

SEJ is one of the largest food solutions providers in Singapore, and we are currently looking for an HR Executive seeking a long-term career in HR.

Job Description

• Manage and maintain our HRIS system, including data entry, report generation, and system updates.
• Provide comprehensive HR support to employees, including onboarding, offboarding, benefits administration, and performance management.
• Assist in various HR projects, such as talent acquisition, employee engagement initiatives, and policy development.
• Ensure compliance with local labor laws and regulations.

Job Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Converse in Chinese with Chinese-speaking stakeholders
• Able to work as a team player and contribute solely at times
• Show initiative and willingness to learn
• Able to think critically and show sound judgment on the unexpected.
• Able to work 5.5 days

There is never a dull day at SEJ. Join us if you seek challenges and job stability at the same time.

Position Purpose

§ Manage the various functions of HR

§ Set objectives for the HR initiatives on employee engagement

§ Resolve complex and diverse issues and serve as escalation point for other support staff

Responsibilities

§ Administrative of HR Services

o Vet memo & HR updates

o Perform data analysis and provide recommendations for improvement in processes

o Respond to enquiries concerning non-routine/ complex issues and serve as escalation point for other support staff

o Monitor budget and recommend actions

o Upkeep all materials belonging to the department

o Prepare reports (attrition, report, levy/quota, estab, bonus, AI)

o Set up processes and procedures to uphold policies/ training application

o Manage course administration and monitor grant

o Register WSQ modules and administer Skillsconnect

o Process payroll and prepare monthly payroll report

o Review insurance plans and stay up-to-date with regards to market trends

o Review reports for accuracy

o Analyse data collected, provide observations and make recommendations to Manager.

o Upkeep C&B/ payroll information - statutory requirements such as CPF contribution

o Process payroll and analysis report

o Contact point for employee queries up to assistant managerial level

§ Attraction & Recruitment

o Oversee, propose and advise on new/existing recruitment activities

o Conceptualise and execute outreach programmes to reach out to new potential candidates

o Prepare and compile proposals for new recruitment events

o Keep team on track of timeline and ensure objective of talks/events/plan is achieved

o Oversee and give recommendations for designing of recruitment marketing collaterals

o Co-conduct and facilitate interviews for potential candidates and assist manager in the candidate selection and recruitment allocation

o Submission and update on recruitment data

o Draft social media storyboard and update landing page

o Negotiate agency contracts

o Conduct orientation for newly hired staffs

o Conduct MT/ campus recruitment activities & administer talent program

o Analyse and benchmark data and provide recommendations in report

o Work with managers to create JDs, identify staffing needs and determine recruitment and selection methods and tools

o Conduct exit interviews

o Review and screen resumes/ applications and discuss with hiring managers

o Conduct reference and background checks

o Develop interview questions

o Implement & administrate C&B programme

§ Establishment of HR/ L&D Processes

o Serve as escalation point for complex HR issues

o Initiate and manage HR processes and improvement projects

o Recommend new/ modifications of rules and guidelines as needed

o Draft policies

o Mentor & train new HR staff on company processes and software

o Analyse feedback and recommend action

o Enforce HR / L&D processes

o Investigate complex HR issues and recommend possible courses of action

o Update job classification and salary structure

o Communicate and educate employees on HR processes through workshops

o Execution of re-employment processes

§ Employee Engagement and Relations

o Advise employees on various rules, policies and guidelines related to HR

o Be the point of contact for employee grievances; investigate and address grievances and complaints with guidelines and SOPs set by senior management

o Design, oversee and administer the employee engagement surveys

o Manage the schedule and execute the necessary follow up of the surveys and on-the-ground feedback

o Oversee the planning and execution of engagement activities for employee-employer interaction

o Source for and shortlist HR vendors to administer employee engagement initiatives

o Review engagement calendar

o Conceptualise and propose employee engagement activities

o Plan and execute yearly awards for LSA, sales incentive, staff party and festive celebrations

§ Training & Development Programs

o Support manager with the conduct of the trainings and workshops

o Review the MT programme and give recommendations for improvement

o Develop and deliver training programmes and set content management system

o Analyse feedback and generate reports on training ROI and effectiveness

o Review of training materials and programs periodically

o Develop SOPs

o Develop Talent Management Program and career development framework

o Prepare TNA and recommend training

o Support manager in the conduct of trainings to equip outlet managers with the right processes, skills and mindset to manage staff

o Monitor & review the effectiveness of the training processes and programs

o Coordinate promotion processes

o Conduct Train-the-Trainer sessions

§ Performance Appraisal Management

o Support manager in the creation and designing of the performance appraisal process

o Administration and collation of performance appraisal/data periodically

o Interpret data collected, give recommendations and tabulate competencies for succession planning accordingly

o Distribute rewards with guidelines from manager

o Recommend courses to address IDP

o Administer psychometric assessment for promotees

§ People Management

o Mentor newcomers to integrate them well into the department

o Engage with the management & the department and participate actively in discussions and sharing of thoughts & ideas

o Give recommendations to the management on improvements for management practices within the department

Responsibilities

• Responsible for full spectrum of Human Resources functions across the group of companies, i.e. Recruitment, Payroll, Compensation & Benefits, Welfare, Performance Appraisals, Induction & Exit Clearance, etc
• Process work passes application and liaise with immigration on foreign workers related matters.
• Assist in managing and controlling employee benefits utilization such as leave, medical benefits as per HR policy & guidelines.
• Preparation of HR department correspondences that includes HR letters.
• Liaise with recruitment agencies for candidate sourcing.
• Liaise with vendors on dormitory issues.
• To support administrative works for office to ensure smooth running of daily operation.
• Hands on and very familiar with entire payroll processing, reporting & statutory board declarations including liaison with outsourced payroll vendors.
• Participate in corporate projects and help organise staff events.
• Any other tasks as and when assigned by immediate superiors.

Requiremen

• At least 1-2 years of related working experience.
• Meticulous, organized and highly dependable.
• Able to multi-task and work under pressure.
• Able to work independently and a good team player.

We are looking for Senior HR Executive / Executive to provide operational support to HR Business Partners (HRBPs) to ensure the effective delivery of HR services as well as the implementation of various HR initiatives in the client group.

· Be the point of contact for all operational HR queries from the client group

· Deliver timely & effective resolutions to these queries in partnership with internal HR COEs

· Process timely renewals of employment contracts, end-of-contract exits (e.g. resignation, retirement, dismissal and death), change in employment terms (e.g. part-time request, transfers, etc) as well as re-employment contracts (post-retirement) in accordance with HR policies and practices in partnership with HRBPs

· Process of out-of-system transaction applications such as overtime, claims and job-related allowances

· Manage the onboarding of new hires

· Participate in internal & external audits

· Ensure the accuracy of employee data for client group through monthly audits

· Develop and maintain HR Dashboard for client group in collaboration with HR COEs as required

· Run monthly/ad hoc HR reports & metrics

· Be conversant with the manpower plans of the client group

· Support organizational changes in client group & collaborate with HR Shared Services to ensure timely updating of employee data changes in HRIS

· Assist HRBPs in the execution of HR initiatives for client group

Job Requirements

· Diploma/Degree in any discipline

· Excellent communication and interpersonal skills

· Proactive, meticulous, resourceful and able to work effectively and independently & collaboratively in a fast-paced dynamic work environment

· Strong problem-solving abilities with a customer service orientation

· Strong analytical skills with proficiency in HRIS and MS Office applications

· Proficient understanding of Employment Act

HR Officer - Ship Management Company

We are seeking a skilled and experienced HR Officer to join our dynamic team at our Singapore-based Ship Management Company. The ideal candidate will play a crucial role in managing HR functions for our office staff,

Responsibilities:

Organizational Structure and Job Descriptions

- Review and redesign organizational hierarchy, considering interdepartmental relationships and internal workflows

- Analyze and update job descriptions for office staff to ensure alignment between procedures and actual practices

Policy Development and Implementation

- Propose, develop, and implement comprehensive office policies, including (but not limited to:

- Work from Home Policy

- Loan Policies

- Leave Policies

- Travel Allowance

- Phone Benefits / Usage Policies

Performance Management

- Develop metrics to evaluate staff performance

- Create and implement a performance-to-rewards system to identify and recognize high-performing staff

Employee Relations

- Address employee grievances promptly and professionally

- Facilitate conflict resolution to maintain a harmonious workplace

Training and Development

- Assess training needs across departments

- Coordinate and implement development programs to enhance employee skills and performance

Reporting and Analytics

- Prepare and present reports on HR metrics to senior management, including:

- Turnover rates

- Employee satisfaction levels

- Compliance issues

Requirements:

- Bachelor's degree in Human Resources, Business Administration, or related field

- Minimum 3-5 years of experience in HR, preferably in the maritime or shipping industry

- Strong knowledge of Singapore employment laws and regulations

- Experience in managing remote teams and implementing remote work policies

- Excellent communication and interpersonal skills

- Proficiency in HR software and Microsoft Office (Suite)

- Ability to handle confidential information with discretion

Benefits:

- Competitive salary package

- Opportunities for professional development

- Health insurance coverage (Medical/Dental)

If you are passionate about HR and have the skills to drive our organization forward, we encourage you to apply. Join us in creating a positive and productive work environment for our diverse team of professionals in the ship management industry.

Working Location: Metropolis Tower 1

Working Hours: 8.30am to 5.45pm or 9.00am to 6.15pm

Basic Salary: S$2,800 to $3,200 per month

Entitled for 1-month AWS for every 12 continuous months of services

What’s the role?

You will work with the HR Manager in the following areas:

• Liaise with clients on their recruitment needs and conduct requirements gathering before commencing the end-to-end recruitment processes.
• Assist with offer and Contract management on Cost proposal
• On-Boarding process.
• Update new employee’s data into the HR Management System and Payroll processes.
• Monitor employee’s contract period and follow-up with employee’s manager on review of contract renewal and salary increase.
• Serve as the 1st point of contact for employee relations, addressing issues, resolving conflicts,
• Submit the new hires’ details to the company’s insurer for medical insurance coverage.
• Handle exit management processes of out-going (resignation or end-of-contract) employees.
• Carry out any other ad-hoc duties as assigned by the HR Manager or General Manager.

What You Will Have:

• Diploma in HR Management, Business Administration / Management or its equivalent.
• Minimum 2-3 years HR experience as a generalist. However, matured and mid-career conversion candidates are welcome.
• Must have good knowledge of Singapore Employment Act as well as other labour laws.
• Must have strong computer literacy.
• Possess good customer service and strong relationship-building skills
• Good communication and interpersonal skills.
• Meticulous, highly organized and a team player.
• Legal authorized to work in Singapore without work/employment visa sponsorship requirement.
• Have passed (CEI) KAH would be an added advantage

HR tasks

To handle full spectrum of HR work

MOM WP/SP/EP application

PR application

Payroll computation

Experience in HR is a must, experience in F&B industry is preferred

Admin tasks

Opening of tax and secretarial files

Photocopying of documents

Printing of reports

Filing of documents

Answering and directing phone calls

Mailing of invoices

Opening of letter box

In charge of photocopier machine and contact xerox if any issues with machine

Managing office supplies and inventory, including stationery

Sorting of documents

Open letters for clients

Handling and distributing incoming and outgoing mail, packages, and deliveries

Maintaining and updating records, databases, and files

Providing administrative support to other team members or departments

Overall, the admin's job is to provide essential administrative support to ensure smooth and efficient day-to-day operations of the organization or department.

Salary depends on experience and skills

• Full spectrum of HR & Administrative duties
• Assist to manage employees’ matters in areas of compensation matters, appraisal for annual increment and performance bonus
• Manage HR Administrative duties in areas of preparation of all HR related letters, insurance, maintaining HR Documentation, etc
• Ensure timely processing of monthly payroll for employees
• Journal entries for payroll, OT, bonus accrual and related
• Assist in coordinating in training programme and liaise with nominated trainees on training requirements
• General office administration and management
• Any ad hoc duties as assigned
• Able to update HR policies in line with Govt MOM policies for our Group of Companies
• Prepare employment contracts (Local/Foreign/Re-employment etc)
• Able to report employees attendance
• Maintain accurate records in HR system and employees' personal file
• Able to handle independently Employee HR issues (including staff insurance)
• Administer of work pass applications (new application, renewal, cancellation, etc)
• Provide general administrative support

Job Descriptions

• Full Time / Permanent
• 5 Days Work
• HR Related Matters - Workers
• Salary Range: $3000 - $3500 (Salary Commensurates Experience)
• Knowledge in MOM matters is advantageous.

Job Requirements

• Diploma / O-levels (with Min 1 year relevant experience in Construction Line)
• Perform ad hoc duties when required.
• Proficient in Microsoft Office.
• Team player, proactive and willing to learn.
• Possess strong interpersonal skills, effective time management and multitasking skills.
• Able to lead the team.
• Able to work independently or with minimal supervision.
• Able to work in a fast paced environment.
• Able to start work immediately.
• Willing to work in West Area.