The Sales Assistant performs a variety of clerical and administrative duties that are necessary to run the sales and marketing department efficiently. Routine administrative support is required in terms of organizing files, editing documentation, drafting letters and client communication, preparing documents/forms, answering phones, typing, scanning, copying, invoicing, quotation, and supporting staff.

Language Ability: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence.

Computer Skills: Knowledge of word processing software; spreadsheet software; order processing.

Ability to work proficiently independently as well as in a team environment

Detail-oriented with strong follow-up practices and the aptitude to learn quickly

Location: Tuas, 3 minutes walk from Gul Circle MRT

Job Responsibilities:

• Handle day to day purchasing operation
• Coordinates with operations team and other internal department on stock availability and delivery schedules
• Monitor stock levels and identify purchasing needs
• Track orders and ensure timely delivery
• Update internal databases with order details (dates, vendors, quantities, discounts etc.)
• Generate purchase orders
• Evaluate offers from vendors and negotiate better prices
• Maintain updated records of invoices and contracts
• Follow up with suppliers, as needed, to confirm or change orders
• Maintain the filling system of purchasing records

Requirements:

• Proven working experience as a purchaser in the F&B industry.
• Minimum 1-2 years of purchasing experience.
• Effectively bilingual in English and Mandarin in order to liaise with Mandarin speaking clients/ vendor.
• Ability to work independently as well as within a team.
• Able to multi-task and work within tight deadlines.
• Good negotiation skills.
• Comfortable working with numbers.

• Daily vehicle maintenance checks
• Loading the packaging materials/tooling/equipment to lorry. (eg: jumbobags / pallet jet..etc)
• Ensure all packaging materials is weighted and hand over to Logistic
• Safe Drive and follow all applicable traffic and driving laws. Staying aware of and reporting any incidents on the road
• Provide on site support (eg: Crushing HDDs / tape drives ) or degaussing activities..etc
• Assist loading customer goods at customer site
• Ensure obtains customer’s signature (included Date / Times) for customer request form
• Ensure the collection no discrepancies (matching with the collection advice) and if any call back for confirmation
• Fill in the goods collection custody form (indicate the numbers of customer’s good / pallets / bags received ) and hand over to GRN personnel for the follow up action
• Ensure proper fasten straps to secure load. Need to ensure that transportation meets safety compliance and regulations
• Unloading collected goods at our site
• Clean up lorry
• Park vehicle proper parking area
• Involve stock take exercise
• No collection schedules to follow general workers jobs scope
• Ad-hoc duties

Experience/qualifications requirements:

• Class 4 Singapore driving license with 24 feet lorry experience
• Familiar with Singapore route
• Able to converse in English
• Warehouse experience advantage
• Physically Fit, as carrying of heavy goods is needed
• Positive work attitude, committed & diligent

Others:

• Company Transport pick up at Boon Lay MRT
• Lunch will be provided
• 5.5 days work week (1st Saturday of the month - full day)
• Location: No 3 Gul Crescent Singapore 629519