What you'll do:
As an Administration Assistant, you will play a crucial role in ensuring smooth operations within the organisation. Your day-to-day responsibilities will include managing calendars, coordinating meetings, preparing travel itineraries and facilitating video and audio conferences. You will also be responsible for creating and updating documents using various Microsoft Office tools. Additionally, you will maintain the central database and Admin Portal while also administering Travel & Expense (T&E) in Concur system for Exec’s & team members. Your role will extend to coordinating office/department moves and facilitating events or company activities as required.
- Provide consistent level of Admin support across teams following the Administration Assistants Standard Operating Procedures (SOP)
- Manage Outlook Calendar scheduling and meeting bookings for Exec’s and teams; coordinate the arrangement of facilities such as meeting rooms, equipment, food & beverage etc.
- Prepare Exec and team member’s itineraries for travel, including visas, flights, accommodation, car pickup/drop-off etc.
- Facilitate video and audio conferences, including connectivity setup
- Create and update documents within Microsoft PowerPoint Word, Outlook and Excel
- Maintain the central database and the Admin Portal, ensuring information is up to date
- Administer Travel & Expense (T&E) in Concur system for Exec’s & team members
- Coordinate office/department moves
- Facilitate events, exec, and team or company activities, as required
What you bring:
The ideal candidate for this Administration Assistant role brings along a minimum of 3+ years of administration experience. You possess intermediate to expert level skills in Microsoft Office tools such as Outlook, PowerPoint, Word Excel. Your familiarity with technologies like WebEx, Good printers, mobile phones, Citrix etc., sets you apart. Your expert level administrative written and oral communication skills coupled with strong relationship/representative skills make you an excellent fit for this role. Furthermore, your ability to coordinate technology for the Office including regular inventory management reviews will be highly valued.
- Minimum 3+ years of Administration experience
- Intermediate to Expert level skills in Microsoft Office, specifically Outlook, Powerpoint, Word Excel
- Good knowledge of technologies like webex, Good printers, mobile phones, citrix etc.
- Expert level administrative written and oral communication skills
- Strong relationship/representative skills
- Ability to coordinate technology for the Office including regular inventory management reviews
What sets this company apart:
Our client is a globally recognised organisation that values diversity and inclusivity. They are committed to providing their employees with a supportive and collaborative work environment where everyone is given the opportunity to grow and succeed. They believe in continuous learning and offer numerous training opportunities to their employees. Their flexible working arrangements ensure a healthy work-life balance.
What's next:
If you're ready to take your administrative skills to the next level, don't hesitate!
Apply today by clicking on the link!
Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R1985549 ShiHua Goh
