1. AUTHORITY
In charge of the operational procurement process for ship’s requirements.
2. GENERAL RESPONSIBILITY / TASK DESCRIPTION
PLANNING
▪ Negotiate / communicate with suppliers specifying quality, quantity, and delivery schedules
▪ Schedule, arrange, and follow-up on logistics to ensure cost effective and timely delivery of
items on board
▪ Monitor schedules of the assigned group of vessels to optimize deliveries on board
▪ Proactively participate in department meetings and other activities
3. EXECUTION
▪ Processing ship’s requisitions via the defined in Company Procurement procedures
▪ Evaluate bids and make recommendations based on commercial and technical factors
▪ Create and send purchase orders after approval
▪ Prepare items for shipment, arrange for transportation of product and coordinate shipments of
supplies to ships
▪ Update good receipt for each order
▪ Processing of invoices belonging to the orders she/he has created and/or are related to her/his
group of vessels
▪ Liaise between suppliers, relevant internal departments and ships
▪ Other procurement tasks as delegated by the Procurement Manager
▪ Interacts with ships to identify and meet requirements / problem resolution and to accommodate
short lead-time orders
▪ Request and process vessel feedback on quality and timing of deliveries of goods and services
▪ Provide information to the Procurement Manager on various monthly / weekly reports as
relevant
▪ Coordinate with appointed freight forwarder and monitor stock list at regular intervals
▪ Ensure that Procurement policies and standard procedures are adhered to at all times
3. SUPERVISORY RESPONSIBILITY (FUNCTION GIVES INSTRUCTIONS TO)
N/A.
4. REPORTING LINE (FUNCTION REPORTS TO)
The Procurement Executive reports to the Procurement Manager.
5. QUALIFICATIONS
SKILLS & COMPETENCIES
▪ Demonstrate strong analytical, problem solving, time management, decision making and leadership
skills
▪ Highly flexible and stress resistant
▪ Demonstrates teamwork, interpersonal and communication skills
▪ Ability to respond positively to internal and external bodies in an effective manner
▪ Ability to work well within a diverse team environment
▪ Ability to work with different individuals in a diverse team, enhance a sense of belonging, high morale
and cohesive spirit among the various group members.
EDUCATIONAL QUALIFICATIONS & EXPERIENCE
▪ Diploma or equivalent education with at least 2 years relevant experience
▪ Experienced in intercultural environments and good understanding of international business
practices and protocol
▪ Experience in accounting, financial and operational analysis
