Manage office workflow procedures to ensure maximum efficiency • Maintain files and records with effective filing systems • Write internal communications documents, including handouts and • emails, to inform team members of important notices • Establish contact lists of collaborators and update information • periodically • Provides for smooth day-to-day flow of communications including • preparation of shipments incoming & outgoing, delivery orders and • invoices • ETC

• 1 vacancy
• Location is at 1 Bukit Batok Crescent WCEGA Plaza #09-24.
• Working hours is 8:30am-6:00pm on weekdays and 8:30am-1:00pm on Saturdays.
• Must have basic computer knowledge and Excel
• Main duty is to perform admin job
• Interested parties may send in your resume

Responsibilities:

• To handle preparation of sales invoices and send invoices to clients in a timely and accurate manner
• Uploading invoices to clients’ portal or invoicing platform in a timely and accurate manner
• Verify and resolve any discrepancies in billing/collections with customers when needed
• Assist in monthly closing and liaising with other team members as required.
• Any other ad-hoc duties as assigned.

Requirements:

• Minimum O’Level/ N Level required
• No working experience is preferred
• Ability to multi-task and work in a fast-paced environment
• Meticulous and be able to handle high volume of transactions
• Working knowledge of database and spreadsheet software, such as Excel
• A good team player, proactive, good communication and interpersonal skills
• A desire and ability to work collaboratively with others to accomplish daily goals

Qualified or interested candidates, please submit your updated resume in MS format by using the Apply Now Button.

Job Description & Requirements

Responsibilities:

1. General Administrative Support:Assist in maintaining and organizing office files, documents, and records.
Handle incoming calls, emails, and inquiries, providing information or directing them to the appropriate person.

2. Data Entry and Record Keeping:Input data accurately into databases and maintain up-to-date records.
Prepare and update reports as required by management.

3. Scheduling and Coordination:Schedule appointments, meetings, and conference calls.
Coordinate travel arrangements and accommodations for staff members.

4. Customer Service:Greet visitors and assist them with their inquiries or direct them to the relevant personnel.
Provide excellent customer service to clients and colleagues.

5. Weekend and Public Holiday Shifts:Work scheduled shifts during weekends and public holidays to ensure continuous administrative coverage.
Collaborate with team members to address urgent matters and maintain a seamless workflow during non-traditional hours.

6. Document Preparation:Assist in preparing and editing correspondence, reports, and other documents.
Ensure accuracy and consistency in all administrative materials.

7. Office Supplies and Equipment:Monitor and replenish office supplies as needed.
Coordinate with vendors for equipment maintenance and repairs.

Qualifications:

· Proven experience in an administrative or clerical role.

· Proficiency in office software (e.g., Microsoft Office Suite).

· Excellent organizational and multitasking abilities.

· Strong written and verbal communication skills.

We thank you for your interest and we regret that only shortlisted candidates will be notified. All resumes received will be used for recruitment purposes only.

EA License ID: 18C9520

EA Registration ID: R1765753

Hardware store at Upper Bukit Timah looking for Retail Clerk.

Preferbably Bilingual with some basic computer knowlege.

No experience required as training will be provided.

Working hours 5.5 days week

Monday to Friday 8am to 5pm

Saturday 8am to 12pm

No need overtime.

Lunch be provided.

Interested party please kindly submit your cv or cover letter.

Description
Perform various activities to support a company’s accounting department and billing processes. Issue delivery orders and invoices and update customer records. Preparation of documents, filing and handle incoming customer calls.

Invoicing Clerk Duties and Responsibilities:

1) Perform Daily Goods Receipt Functions and support Sales and Accounts Receivable by generating accurate, complete, and timely Delivery Orders and invoices using billing software.

2) Resolve Billing Errors by working with relevant parties to get the required documents in order to issue debit & credit items to resolve these errors.

3) Support Finance team by sharing workloads, answering questions and solving billing issues.

4) Perform General Administrative Duties such as updating selling prices on billing system facilitating audits and checking inventory, file records and also responds to general customer calls when needed.

5) Other ad-hoc duties as assigned.

Requirements
1) Must have at least 1 year of relevant experience
2) Must know how to use SAP accounting system
3) Must be able to read & write in English & Chinese
4) Must be independent and show initiative at work
5) Must possess good attitude & good team work

Responsibilities:

Assist operations by performing data entry into system and updating when needed

Willing to learn and familiarise the use of relevent programs and tools

Communicate effectively within the team

Filling of documents

Organise and maintain the use of office common area, being tidy

Maintaining the office equiptment and the supplies needed

Requirements:

Past experience are not required but would be benefitial

Proficient with Microsoft Office, mainly Word & Excel, or willing to learn on the job

Qualifications:

1. Minimum N/O Level
2. Proven experience as a Data Entry Clerk or similar role.
3. Strong typing skills with a high level of accuracy.
4. Proficient in data entry software and Microsoft Office applications.
5. Excellent attention to detail and organizational skills.
6. Ability to work independently and collaboratively within a team.
7. Strong communication skills.
8. Knowledge of data confidentiality principles.

Responsibilities:

1. Data Entry:

• Input and update data into the company's databases and information systems.

• Ensure accuracy and completeness of data by reviewing and verifying entries.

2. Typing Speed:

• Demonstrate a high typing speed and accuracy to meet daily productivity goals.

• Continuously work on improving typing skills for increased efficiency.

3. Quality Control:

• Conduct regular reviews of entered data to identify and correct errors.

• Collaborate with team members to maintain data integrity and consistency.

4. Documentation:

• Maintain organized and up-to-date records of all data entries.

• Generate reports and summaries as required by the team or management.

5. Confidentiality:

• Handle sensitive information with utmost confidentiality and adhere to data protection policies.

6. Communication:

• Collaborate with team members to clarify instructions and resolve discrepancies.

• Communicate effectively with other departments regarding data-related inquiries.

7. Adaptability:

• Adapt to changes in data entry procedures, software, or systems.

• Embrace new tools and technologies to enhance data entry processes.

8. Meeting Deadlines:

• Work efficiently to meet daily, weekly, and monthly data entry targets.

• Prioritize tasks to ensure timely completion of projects.

This position is the office manager to the consuls and vice consuls in the Consular Section and serves as a visa assistant.

Main Responsibilities:

• Responsible for assisting with all the administrative requirements of the section.
• Responsible for all aspects of nonimmigrant (NIV) visa processing. Duties include screening incoming documentation and information from a variety of sources; organizing and tracking visa requests according to a relatively complicated set of laws and procedures; assisting the Consular Officers in ensuring that all legal requirements for visas have been met; and serving as a language interpreter.
• This position has the responsibility to handle cases with increasing complexity and problem-solve with a degree of independence once at full performance level.

Requirements:

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item in their application. Failure to do so may result in a determination that the applicant is not qualified.

• Successful completion of secondary school or graduating high school education is required.
• At least three (3) years of progressively responsible experience involving the application of complex regulatory or legal material in an administrative, government, or para-professional setting required.
• Must have good working knowledge of oral and written English language skills.
• Must have good working knowledge of oral and written in at least one designated language (Mandarin, Malay, Tamil, Burmese, or Hindi).
• Ability to work quickly with minimum supervision.
• Must have strong oral communication skills in the areas of routine transmission of information and possess good writing skills.
• Must have the skills to handle and respond to sensitive and complex situations with diplomacy and tact, care and compassion.
• Must be able to provide high standard of customer service.
• Competence in Microsoft Office programs (Outlook, Excel, Word, Teams) and possess good keyboard skills that include both speed and accuracy.

Additional job details can be requested by emailing [email protected]

Please note:

• Emailed applications and resumes are no longer accepted.
• To maintain an open and fair recruitment process, the U.S. Embassy only accepts applications that are completed in full and submitted via the Electronic Recruitment Application (ERA) website: https://erajobs.state.gov/dos-era/sgp/vacancysearch/searchVacancies.hms
• To apply for the above position: Please complete the on-line ERA form and upload any supporting documents (including educational certificates and/or transcripts related to the position requirements state above) using this site https://erajobs.state.gov/dos-era/sgp/vacancysearch/searchVacancies.hms by February 13, 2024.

Only shortlisted candidates will be notified. Thank you for your interest in U.S. Embassy Singapore.

Established Import & Export Company dealing with fresh vegetables locating in the western part of Singapore (10 mins walk from Haw Par Villas MRT)

Criteria :

1) Fresh ITE/Polytechnic graduate with no working experience are welcome as training will be provided.

2) Knowledge of Accounting

3) Computer Knowledge in Microsoft Excel

4) Need to know Mandarin

5) Willing to learn

6) Able to start work immediately

Working Hours : 9am to 6pm, Monday to Friday, 5 day week

Salary range : $2,300.00 to $2,500.00 depending on qualification and working experience.

Please email resume to [email protected]

Or whats app at 98216277 for an interview.

OFFICE / ADMINISTRATIVE CLERK

MONDAY TO FRIDAY

0900AM TO 0600PM

ABLE TO PREPARE INVOICES, QUOTATIONS AND ALL OFFICE DOCUMENTS

SUPPORTING OPERATIONS WORK.

MUST HAVE COMPUTER SKILLS , I.E MICROSOFT OFFICE, EXCEL, WORD AND POWER POINT.

MAKING PHONE CALLS AND EMAIL TO CUSTOMERS.

UNDERSTAND ACCOUNTING WORK

EXPERIENCE ABOUT 10 YEARS.

SINGAPOREAN OR PR.

Job scope includes but not exclusively to:

- Manage emails daily

- Print Purchase Orders and Invoices daily

- Key POs and Invoices into system daily

- checking of invoices daily

- answering office phone

Required skills:

- good with computers

- literate & english spoken

- positive working attitude