HR Executive
ROLES AND RESPONSIBILITIES
A. Onboarding
1. Recruitment of New Employees (including foreign workers and personnels) for the company. Post advertisements, liaise with Agents and collate applications for the requesting depts. Coordinate interviews of potential candidates.
2. Prepare Letter of Employment, confirmation letter and other HR related letters for employees.
3. Purchase PCP (Primary Care Plan) for Foreign Staff on WP and S Pass applications.
4. Apply Approval for Work Permits, S or Employment Passes and all other Entry Permits, Certificates or Licences necessary for the new hirer prior to work commencement.
5. Arrange accommodation for Foreign Workers and Employees. Liaise with dormitory operators, landlords and relevant government authorities respectively.
6. Arrange company Transportation for the workers.
B. Offboarding
1. Prepare appropriate letters for the termination of employment services with the Company.
2. Prepare final payroll and entitlements for the outgoing staff.
3. Settle all matters relating to the outgoing staff accommodation.
4. Co-ordinate handover and collection of company’s properties from the outgoing staff.
5. Arrange departing foreign staff Tax Clearance.
C. Routines
1. Manage of Employees data. Monitor and update particulars, attendance, leave records of all employees. Record keeping of workers and staff licences, course certifications and expiry dates for monitoring and following-up actions.
2. Process Monthly and ad-hoc payroll, including Overtime Calculations and CPF submissions. Annual salary increments or Bonus data, if applicable.
3. Annual Tax reporting, IR21 and IR8A submissions. Adhoc Foreign Staff Tax Clearance
4. Handles all personnels’ enquiries and related matters with MOM and respective authorities.
5. Liaise with Insurance companies Medical Insurance, Work Injury Policiies and claims, etc.
6. Review Training requirements for staff. Discuss with departments heads and source for appropriate courses, including applicable government subsidies and grants. Co-ordinate with departments and arrange staff to attend Training.
7. Assist Management in the organisation of Team Bonding and Team Building events.
8. Manage contingencies, such as COVID-19 and other government Emergency exercises.
9. All other ad-hoc duties as assigned by the Management and supervisors.
REQUIREMENTS
1. Diploma/Degree in Business Management or Human Resources Management.
2. Minimum 5 years of experience in Human Resources and Payroll function in construction or building industry.
3. Ability to multi-tasks, set priorities and work independently.
4. Meticulous and required time management and good communication skills.
Proficient in Microsoft Office
