Purpose
To liaise with fee earners, matter managers, secretaries and local finance team to process billing and matters management instructions
Key Dimensions
Works within the Asia Revenue team primarily to provide billing transaction processing services to all Asian offices and Middle East offices (Including Beijing, Shanghai, Hong Kong, Singapore, Tokyo, Bangkok, Seoul, Jakarta, Dubai, Abu Dhabi, Saudi Arabia).
Key responsibilities and challenges
- Process billing requests, draft and final bills.
- Liaise with fee earners and matter managers to process matter management instructions such as time and costs transfer, write-offs and matter closing.
- Responsible for initiating finance WIP management actions such as rates setting, cap fees warning, fee statements and chasing outstanding time sheets for billing purpose, etc.
- Compliance such as - ASR is applied to clients per clients’ fee deal, CSI is provided before billings, expense policy, etc. WIP and debt write off policy
- Liaise with London ebilling team for client’s ebilling rule and submission. To submit invoice when billing to e-invoicing clients.
- Process debtors’ management instructions such as - aged debtor listing to matter managers and write off instructions.
- Liaise or coordinate with fee earners on client’s money treatment. Remain compliant with SRA accounting rules. Follow up on outstanding clients’ money with fee earners and local finance.
- Collection management, interaction with WSSC team such as - checking receipt posting in SAP, collection report, and answering queries for any unidentified incoming fund or unknown receipt. Sending email notifications to matter partners, matter managers and secretaries for client’s settlement.
- Act as single point of contact of all Matter Management processes/ queries for allocated practice groups.
- Allens alliance, ensure invoices are recorded to the matter in the appropriate manner and fee sharing calculation.
- To liaise with London PI when having system issue, new tool implementation, best practice, etc.
- Ad hoc projects.
Characteristics, Skills & Experience required:
- Diploma in Accounting or related major.
- Minimum one year working experience within a corporate environment.
- Fresh graduates are welcomed.
- Customer orientated attitude essential.
- Detail oriented.
- Flexible with ability to cope with changing priorities.
- Team player and committed to provide quality performance.
- Solid Excel skills.
- Ability to work in a dynamic environment with quick turnaround time with high accuracy.
- Fluent English. Good English writing skills.
