We are seeking a highly organized and detail-oriented Corporate Secretary to join our team. The successful candidate will be responsible for ensuring the company's compliance with all applicable laws and regulations. This role involves managing corporate meetings, maintaining statutory records, handling statutory filings, and providing general administrative support to the legal/company secretarial team.

What you will be doing:

Corporate Governance and Meetings:

· Prepare and circulate agendas, notices, and other materials for board meetings, committee meetings, and shareholder meetings.

· Attend meetings, take accurate minutes, and ensure timely distribution to relevant parties.

· Draft and circulate resolutions (directors' and shareholders') and maintain related records.

· Maintain statutory registers (e.g., register of members, register of directors) and other corporate records in accordance with legal requirements and best practices.

Statutory Compliance:

· Prepare, review, and submit statutory filings to relevant authorities across multiple jurisdictions.

· Monitor deadlines and ensure compliance with all applicable laws and regulations.

· Stay abreast of regulatory changes and updates impacting corporate compliance.

Compliance Support:

· Assist with Know Your Customer (KYC) and Anti-Money Laundering (AML) procedures and requests.

· Contribute to the development and improvement of corporate compliance policies and procedures.

· Classify, archive, and manage controlled documents according to the company's document management system and retention policies.

Registered Office Management:

· Manage mail received at the company's registered office(s), including collection, sorting, scanning, and distribution.

· Ensure timely and appropriate handling of all correspondence.

What we are looking for:

· Diploma in Law, Business Administration, or a related field. (A professional qualification in company secretarial practice (e.g., ICSA) would be advantageous.)

· At least 3 years of relevant experience, preferably with a corporate service provider, law firm, or in a similar in-house role.

· Strong knowledge of company law and corporate governance principles in Singapore and other relevant jurisdictions.

· Experience with statutory filings and regulatory compliance in multiple jurisdictions.

· Excellent communication, interpersonal, and organizational skills.

· Ability to work independently and as part of a team.

· Meticulous attention to detail and strong time management skills.

· Proficiency in Microsoft Office Suite.

Responsibilities:

Media and Public Relations:

· Collaborate with the Manager to develop and execute the annual media advocacy plan.

· Identify and research media outlets, producers, editors, and reporters for media outreach.

· Draft press releases and organize media events to secure media coverage.

· Facilitate media interviews and attend to media and public inquiries promptly.

· Support marketing and publicity efforts for fundraising projects.

Autism Advocacy and Public Education

· Working with colleagues in SAAC and caregivers, to strategize and execute SAAC’s advocacy efforts for persons with moderate-to-severe autism, including working with other agencies in the Autism Network Singapore to further the interests of persons with autism

Content Creation and Distribution:

· Develop, write, edit, and produce engaging content for various channels (website, social media, marketing collaterals).

· Participate in the production of corporate collaterals, including service brochures, newsletters, and videos.

Digital Marketing and Communications:

· Work collaboratively to manage website development and maintenance, including performance analysis.

· Handle social media platforms, responding to inquiries to engage stakeholders and increase awareness.

Brand Management:

· Ensure consistent and relevant communication of the organization's brand across all internal and external channels.

· Oversee publicity campaigns to maintain brand identity and guidelines.

Administration:

· Contribute to the establishment and management of a media library and archives.

· Assist in daily news monitoring, event reporting, and content compilation.

· Assist in managing events and campaigns, including email invitations and responses.

Other Duties

· Undertake other ad-hoc duties as required

Requirements:

• Meticulous, highly motivated, and resourceful team player with a positive attitude in problem solving and analytical skills
• Good organisational skills, careful attention to details and result-oriented
• Team player with strong inter-personal skills who can rally and mobilise people around a central mission.
• A passion to serve in special needs sector, and being resilient with a start-up mentality

Education and Experience:

· Bachelor's degree in marketing, communications, digital media, journalism, or a related discipline.

· 2 to 5 years of corporate communications and/or marketing experience.

· Strong written and verbal communication skills in English and preferably a second language.

· Proficiency in storytelling, photography, videography, and video editing.

· Active presence on social media platforms and updated on ongoing trends.

· Proficiency with relevant communication tools, software, and platforms, such as Adobe Illustrator, Final Cut Pro, content management systems, and social media management tools is an added advantage.

· Ability to handle multiple priorities in a fast-paced environment with tight timelines.

Apart from a competitive pay package (relative to the social sector), the successful candidate can look forward to working closely with a team of mission-minded, passionate and forward-looking colleagues in the Development team to constantly advance SAAC’s mission.

Job Responsibilities

1. Product registration: including preparation of registration dossier, design of performance evaluation study and manage execution and communication with CRO (clinical research organization).
2. Be the subject matter expert on medical devices laws and regulations for product registration in company’s regions of interest.
3. Interface the communication with regulatory agencies, e.g. Health Science Authority, Medical Device Authority, Food and Drug Administration, track the progress of product registration, and resolve problems raised by reviewers during the review process.
4. Involve in the process of product testing, clinical verification, data collection and relevant tracking.
5. Submit to agencies scientific special projects on behalf of the company.
6. Establish collaborative and cooperative working relationship with key opinion leaders and the regulatory bodies.
7. Collaborate with cross-functional teams to meet projects goals with overall organizational objectives.
8. Any other ad-hoc duties or projects as required by the management team.

Job Qualifications:

1. A bachelor's degree in Life Sciences, Pharmacy, Biotechnology or a related field
2. Systematically project management, good planning, execution and timely communication. Good presentation skills.
3. Enthusiastic, proactive, and down-to-earth work attitude, strong communication & execution ability, results driven, and a team player.
4. Meticulous and strong sense of responsibility; able to handle stress and tight schedule.

• Regulatory Affairs Executive with global pharmaceutical company
• Great work culture
• Competitive Remuneration

An exciting new opportunity has come up and a global pharmaceutical company is seeking an experienced Regulatory Affairs Executive to join their expanding team in Singapore. The successful incumbent will manage all local regulatory activities and report to the Regional Manager.

As the RA Executive, you will ensure existing & new product registrations are carried out in accordance to business requirements. You will establish strong relations with local regulatory authorities and also champion effective PV report procedures.

You should have at least 1 years’ of regulatory experience within the pharmaceutical industry and a Bachelor’s Degree in Pharmacy. Singapore Registered Pharmacist is a requirement.

To be considered for this opportunity, please kindly apply with your updated CV.

Ambrose Chan
Registration Number: R1218177
EA License Number: 17C8502

Our client is a Market leader in the Manufacturing Industry and they are now seeking an experienced Corporate Secretarial (LISTCO) to join their team in Singapore.

The Role

• To maintain and update statutory registers, records and filing with the relevant authorities
• Provide corporate secretarial and administrative support to the Legal Department
• Assist with drafting of contracts and company resolutions
• Other corporate or ad-hoc duties as required

To Qualify

• ICSA graduate or Diploma in Law or Business (Legal studies)
• Minimum 3 years of experience in both corporate secretarial and paralegal work would be an advantage
• Possess good communication and interpersonal skills, must be meticulous and self-driven
• Be able to work well with minimal supervision and can work under pressure
• Good command of written and spoken English

If you're interested in this role, click 'apply now'

If this job isn't quite right for you but you are looking for a new position, please contact us @ + 6645 4540 / [email protected] for a confidential discussion on your career.

License No: 11C3510 / EA Reg ID: R1658237

Job Scope

• Execute risk management plans for medico-legal cases and clinical complaints.
• Promote good clinical care through specific tasks and projects.
• Manage medico-legal cases, clinical complaints, and the claims process.
• Oversee medical malpractice coverage renewal and administration.
• Lead medico-legal education and communication efforts.
• Serve as Secretariat for the Clinical Care Review Committee (CCRC).
• Handle ad hoc projects.

Requirement

• Min Degree Nursing / Public Health / Business

All qualified applicants, please click “ APPLY NOW”

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

• Premier Institute of Higher Learning
• Newly Created Role
• Manage Corporate Secretarial and PDPA Functions

Responsibilities:

• Organize and schedule board meetings, ensuring all members are informed and available
• Develop and distribute meeting agendas in collaboration with the board chair and executive team
• Record detailed minutes of board meetings, capturing key discussions, decisions and action items
• Maintain accurate records of all board activities, including meeting minutes, resolutions and other official documents
• Ensure the organization adheres to legal requirements, including filing necessary documents with regulatory bodies
• Maintain the company's corporate seal and ensure proper use in relevant documents.
• Act as a bridge between the board and management, facilitating clear and effective communication
• Distribute important information and updates to board members in timely manner
• Provide guidance on governance best practices and ensure the board operates within its laws and policies
• Assist in the orientation of new board members
• Implement strategies to improve the Boards effectiveness.
• Maintain and update the company's corporate governance policies and procedures.
• Ensure the organizations compliance with the Personal Data Protection Act (PDPA) and other relevant local and international data protection laws.
• Monitor and stay updated on changes in data protection laws and advise the organization on necessary adjustments.
• Develop, implement, and maintain data protection policies, procedures, and frameworks to ensure ongoing compliance.
• Conduct regular audits to assess the effectiveness of the organizations data protection and privacy measures.
• Act as the primary point of contact for data protection authorities, including the Personal Data Protection Commission (PDPC) in Singapore.
• Advise senior management on data protection matters and risks.
• Provide regular reports on data protection compliance and risks to the management and regulatory bodies as required.

Requirements:

• Bachelors degree in Law, Business Administration, or related field. A professional qualification in corporate governance (e.g., ICSA, IACG) or legal background is preferred.
• Professional certifications in data protection or privacy (e.g., CIPP/E, CISM, CISA) are preferred.
• At least 8 years of experience in a corporate secretarial or governance role, ideally within a publicly listed company or large organization.
• In-depth knowledge of corporate governance practices, legal regulations, and compliance matters.
• Excellent command of English and good interpersonal skills
• Strong organizational skills
• High level of initiative and independence. Able to multitask and deliver results in a fast-paced environment
• Ability to deal confidentially and sensitively with an increasingly varied range of issues in a complex environment
• Demonstrated ability to accept responsibility and work effectively both independently and within a team
• Demonstrated ability to maintain a professional image and deal with key members of the University, government departments and other external bodies as required
• Ability to develop and build relationships with key stakeholders
• Legal and governance knowledge
• Strong interpersonal skills with the ability to collaborate effectively with senior executives, Board members, and external stakeholders.
• Familiarity with Data Protection Practices.

To apply, please submit your detailed CV with the following details for faster processing:

• Reason for leaving
• Expected salary
• Earliest availability date

Please visit our careers page at https://www.careers-page.com/cadmusresources/job/L73RW775 to upload your CV.

We regret that only short-listed candidates will be contacted shortly.

We invite highly motivated professionals to join our team, and together you will;

• Manage a portfolio of clients with minimal supervision.
• Provide corporate secretarial and administrative support to clients.
• Prepare and maintain statutory records in compliance with the laws.
• File returns with the Accounting and Corporate Regulatory Authority.
• Draft resolutions and minute proceedings of meetings.
• Maintain share registers & minute book.
• Co-ordinate and organize meetings between Directors and Shareholders.
• Provide advice on company law and corporate secretarial practice.
• Perform any other ad-hoc assignments.

Requirements

• Chartered Secretary (ICSA) graduate or those pursuing, as well as Degree/Diploma in Business Administration/Commerce/Law related disciplines.
• Full understanding of ACRA corporate secretariat requirement – register of controllers, money laundering, filing of AR, and etc.
• For Senior Consultant level: Minimum 4-6 years of relevant experience in handling a portfolio independently.
• Proficient in MS Office applications.
• A team player with good interpersonal, oral and written communication skills.
• Well organised, meticulous, able to work independently and manage tight deadlines.

Interested candidates are invited to email a detailed copy of their resume (including current & expected salaries) to;

[email protected]

(All application will be in strict confidence. We regret that only shortlisted candidates will be notified)

Responsibilities

• Assist the Corporate Communications team in managing the corporate communications functions, including preparation, writing, editing and proofreading, of Annual Report and Sustainability Report, and other materials;
• Organise and support the team with regard to investors/shareholders/media meetings and briefings, including General Meetings (AGM, EGM), quarterly results announcement briefing, and other ad-hoc conferences, roadshows and meetings;
• Provide support for sustainability reporting matters, including data tracking and stakeholder engagement initiatives;
• Reporting progress to the seniors and heads of the corporate comms team;
• Provide support to maintain corporate website and social media account (LinkedIn, Youtube and etc.);
• Provide support for Internal Communications tasks and activities, such as CSR initiatives and other internal events;
• Assist in any other communications or investor relations related projects or tasks assigned.

Requirements

• Willing to commit to a 3 months internship;
• Strong writing, editing, and proofreading skills;
• Strong organisational skills for internal communications tasks;
• Good at numbers and Microsoft Excel for analysis purpose;
• Ability to assist with various communications and investor relations projects;
• Work independently, as well as part of a team, to establish project deliverables;
• A quick learner who is comfortable working in a fast-paced and dynamic environment, and is able to work in a team setting.

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a group of Management Associate (Corporate/ Business) who can help support us through the next phase of the growth and development roadmap.

Job Highlights:

• Start-up environment, welcoming workplace culture
• Junior/ Entry (No experience required - Training Provided)
• Career growth and development opportunities
• Convenient location (walking distance to Tanjong Pagar MRT station)

Job Duties:

• This role will gain hands-on experience and knowledge of all areas of the business by being assigned to different departments, before being placed in a suitable role permanently.
• The purpose of the program is to provide the employee with a comprehensive understanding of the business.
• To participate in business negotiations and building of relationships with core clients and vendors.
• Assist the directors with the execution on various key business decisions.
• High-performing individuals can take a fast-track route to a leadership position.
• There is a possibility to be involved with regional growth or other businesses within the same group.
• Other ad-hoc duties apply

Description / Requirements:

• Minimum Degree in Business Administration of Management
• Good communication and interpersonal skills
• Excellent time management and organizational skills
• The potential candidate must be motivated to stay ahead by keeping up with the latest technological advancements and market trends.

Interested candidates please email your resume to [email protected] / [email protected]

We regret that only the shortlisted candidates will be notified.

EA License No.: 19C9682

Roles & Responsibilities

Principal Accountabilities:-

1. Plan and execute the company strategy to achieve the corporate vision and mission.
2. Analyze and report market and business development information including market intelligence, technical knowledge of risk management and business process especially the Japanese Business.
3. Collect information on the client’s (Japanese & Local) business strategies and risk management strategies in the Southeast Asia region.
4. Develop regional marketing strategy with closely associating with our Head Office in Tokyo and client’s regional headquarters.
5. Support the improvement of the risk management solution for the client’s regional headquarters in Japan.
6. Provide and conduct training for the company and group companies in English and Japanese, where necessary.
7. Report in Japanese regularly to our Head Office in Tokyo.
8. Support other departments on the reporting followed by the regional directives.
9. To introduce Japanese hospitality and culture to our employees, distribution channel, clients and society.
10. Provide Japanese language support to staff in other departments, where appropriate.

Job Requirements:-

1. University Degree, preferably with professional insurance qualifications;
2. At least 3 years of marketing or corporate planning experience in General Insurance Industry;
3. Analytical with good report writing, presentation and communication skills in both English and Japanese;
4. Good knowledge of business development with Japanese companies and Underwriting;
5. Preferable working knowledge of Finance and/or Accounting;
6. Advantage for those with work experience in Japanese or international insurance company in a regional capacity;
7. Possess good interpersonal and communication skills;
8. Able to multi-task, and is a team player, conscientious, tactful and willing to learn new skills;
9. Organized and has the ability to work under pressure;
10. Good working knowledge of Microsoft Office application.

Our client is in the Corporate Insurance industry and is looking for a Business Developer to join the team.

As a Business Developer, you will play a crucial role in driving the growth and expansion of the corporate insurance business. You will work closely with the Director and other team members to identify new business opportunities, build relationships with potential clients, and contribute to our overall sales and marketing strategies. This is a fantastic opportunity to kick-start your career in business development and gain valuable experience in a supportive and innovative environment.

Roles & Responsibilities

You will be involved in:

• Lead generation & prospecting
• Client needs analysis
• Pitching
• Objections handling & closing
• Post-sales account servicing & management

Job Requirement

• Acquiring the relevant SCI insurance certifications
• Good interpersonal and communications skill
• Aptitude for learning in a dynamic environment
• Result-oriented
• Independent & highly motivated
• Experience in corporate insurance is a plus

What We Offer:

• Competitive Salary: Based salary + Commissions
• Professional Development: Opportunities for training and career advancement within the company.
• Supportive Environment: A collaborative and innovative work environment that encourages personal and professional growth.
• Benefits: Annual leave, sick leave, maternity/paternity leave, incentive overseas trip and other employee benefits.

Overview

The role holder, reporting to the Financial Controller, is

- To be responsible for managing day-to-to-today activities in treasury and corporate functions to meet the financial and regulatory obligations of the group.

- To assist the Group in audit and accounts functions.

Duties and Responsibilities

Treasury

• To perform a broad range of treasury functions which includes cash management; bank loan management including rollovers, drawdown and compliance.

• To manage intercompany loans.

• To maintain & update all relevant banking records which include maintaining bank account Master Database, updating of consolidated report of banking facilities / charges and utilization.

• In charge of opening and maintenance of bank accounts, internet banking and application of bank facilities.

• To support business stakeholders in FX and trade financing matters.

• To identify business and market opportunities and work closely with banks for new funding scheme and evaluate current scheme for improvement.

• To coordinate with internal stakeholders on Tax compliance requests such as FATCA.

• To prepare weekly cash flow consolidation, consisting of short- and medium-term requirements.

Corporate

• To assist in the preparation of directors' and shareholders' resolutions.

• To assist in ensuring filing compliance in accordance with relevant regulatory and statutory requirements.

Accounting and Audit

• To support audit related matters including preparation of bank and directors’ confirmations.

• To assist in the preparation of monthly management accounts and annual financial statements in accordance with applicable financial reporting standards and group guidelines.

• To assist in the review of payments and receipts.

Others

• Establish, develop, and maintain relationship with key internal and external stakeholders by providing high level support and engagement and maintain consistent strong operational relationships.

• To work with Legal Department on Banks’ Letter of Offer and negotiate terms and conditions with our banks.

• Ad-hoc duties as assigned.

Mon to Thur 8.30am - 6pm

Fri 8.30am - 5.30pm

Join Our Team and Shape the Future of the Medical-Aesthetics Industry!

ClearSK Healthcare Pte Ltd manages the award-winning ClearSK® chain of medi-aesthetics clinics island-wide in Singapore and overseas branches in Shanghai, Hangzhou and Kuala Lumpur. As a Singapore leading aesthetics chain, it will be a great opportunity for you to grow and learn in a multi-disciplinary environment with medical and management professionals. You will find yourself working in a challenging environment, where your capabilities will be developed to the max. To fit in with our culture of excellence, we look for only the F.I.T.: Fast, Innovative and Trainable as well as commitment, integrity and professional skills.

Job Summary: ClearSK Medical Aesthetics Group is inviting a Corporate Development Analyst to support our strategic growth initiatives. This role is pivotal in analyzing and monitoring the progress of our corporate development projects and programs.

Responsibilities:

• Support the Marketing and Corporate Development Director in strategic project analysis and monitoring.
• Analyze daily reports and trackers from program PICs to assess performance against KPIs.
• Provide insights and recommendations based on quantitative analysis to guide corporate development strategies.
• Ensure alignment of project outcomes with the company’s growth objectives.

Qualifications and Requirements:

• Strong analytical and quantitative skills, with proficiency in data analysis tools.
• Ability to understand complex concepts and process flows.
• Background in business, finance, or a related analytical field.
• Excellent communication skills and a systematic approach to problem-solving.

Become a key player in driving the strategic direction of ClearSK Medical Aesthetics Group.

Application process:

Should you wish to be considered for shortlisting, please complete the attached Google Form at the link below prior to submitting your application on MyCareersFuture:

https://forms.gle/ZdnDCJYqZ916n8iQ7

Please be advised that only candidates who have completed the form and are subsequently shortlisted will be notified.

Concierge/Receptionist

Location: One North

Job Description

• Provide front desk duties to clients at the Concierge and main reception by greeting, welcoming, and directing clients to assigned meeting rooms
• Provide front desk service to clients and internal staff
• Managing and maximizing the meeting room resource in booking system
• Assist external/internal clients and walk-in with general enquiries
• Ensure meeting room facilities, fixture, amenities, and equipment are well maintained in proper working condition
• Liaise with Admin support team to setup and turnover meeting rooms / venue before and after events
• Assist with taking and serving beverage orders
• Assist with other administrative duties

Qualification:

• Proficient in MS Office
• Good interpersonal and communication skills
• Able to work under stress, tight schedule and handle multi tasks
• Able to start work immediately or within short notice period

Interested applicants may apply, alternatively you may send in your CV to [email protected]

We regret to inform that only shortlisted candidates will be contacted.

Bexlyn Chiu

R1985241

EA24C2366

We are associated with a top international firm of Accountants and Consultants.

Job Description:

• Manage a portfolio of multiple corporate secretarial clients
• Prepare/ review corporate secretarial documents such as change of directors, secretary, auditors and registered office, open of bank accounts, acceptance of bank facilities, change of bank signatories, AGM, change of name, increase of capital, allotment of shares; draft and prepare resolutions etc.
• Maintain/ Review of statutory registers, minutes books and other records including Register of Controllers and Register of Nominee Directors
• Prepare/ Review of incorporation of Companies and continuing obligations of Companies
• Prepare/ Review of registration of Singapore Branch and continuing obligations of a Singapore Branch
• Prepare and release announcements/disclosures to Singapore Exchange
• Manage application process for Employment, Dependant, Long Term Social Visit Passes

Requirements:

• Graduate from ICSA or degree in Business Administration/ Law, with strong interest and enthusiasm for corporate secretarial work
• Able to work independently and meticulously under tight timelines.
• Ambitious and career minded
• Working knowledge of relevant provisions of the Singapore Companies Act, familiar with Listing Rules, Code of Corporate Governance, ACRA Bizfile and e-stamping
• Strong MS Office skills (especially Word)
• Knowledge of Viewpoint software will be an advantage

Summary:

• Basic Salary: Manager (Up to $6,500), Senior Manager (Up to $8,000)
• AWS + Variable Bonus
• Hybrid Work Arrangement

Responsibilities:

• Act as the Named Company Secretary (CoSec) for client companies, ensuring compliance with corporate governance and statutory requirements.
• Negotiate and secure sales of corporate secretarial services.
• Schedule, attend, and prepare minutes for Board and Board Committee meetings.
• Handle all corporate secretarial tasks, including regulatory filings and client queries, promptly and efficiently.
• Conduct customer due diligence and risk assessments while ensuring timely billing for non-routine work.
• Lead the team by sharing best practices, guiding the preparation and review of corporate documents, and providing mentorship.
• Oversee support staff’s work, providing regular coaching, guidance, and feedback to ensure professional development and high-quality service delivery.

Requirements:

• A degree holder or professional certification in chartered secretaryship.
• Minimum 8 years of managerial experience in corporate secretarial work, including as a named company secretary.
• Strong experience in an outsourcing or service provider environment.
• Exceptional verbal and written communication skills with a client-service mindset.
• Flexible, adaptable, and proactive with excellent interpersonal skills.
• Proven ability to prioritize, work under pressure, and meet deadlines.
• Willingness to take on duties beyond the job scope when necessary.
• Exposure to the investment or financial industry is an advantage.

Interested candidates please apply online or send your latest CV to [email protected]

AlwaysHired Pte Ltd

Reg No: R1549345

EA: 24C2293

We regret to inform that only shortlisted candidates will be notified. Please note that your response to this advertisement will constitute informed consent to the collection, use, and/or disclosure of personal data by AlwaysHired, its affiliates and, where necessary, to relevant third parties, for purposes such as job application processing, career advisory, research, and other administrative purposes, in compliance with the relevant provisions of the Privacy Policy available at www.alwayshired.com.sg/privacy-policy.

Regulatory Affairs and Quality Assurance Intern

We're seeking a detail-oriented and organized individual to support our Regulatory Affairs and Quality Assurance (RAQA) team.

We are looking for an intern who can begin in May/Jun 2025, and can commit for at least 4 months.

Key Responsibilities

- Maintain and update regulatory documentation and records for submissions

- Ensure regulatory databases are current and compliant with regulatory requirements

- Compile and maintain post-market vigilance documentation

- Assist in CAPA investigations for customer complaints, non-compliance, and audit findings

- Implement corrective actions as needed

- Maintain QMS documentation and records

- Provide support for ad-hoc tasks and projects

Ideal Candidate

- Open to uni undergrad students from all faculties

- Strong interest in regulatory affairs and quality assurance

- Ability to work in a detail-oriented and organized manner

If you're eager to learn and contribute to our RAQA team, we encourage you to apply!

Your role is crucial in providing expert company secretarial support to clients. You will be responsible and be accountable to portfolio of clients allocated to you, ensuring compliance with regulatory requirements and provide high-quality service which aligned with standards set forth by the Singapore Companies Act 1967.

Key Responsibilities:

• Client Relationship Management

• Build and maintain strong relationships with clients as the primary point of contact.
• Understand clients' business needs and provide strategic advice on corporate governance matters.
• Ensuring timely responses to inquiries and resolving issues effectively to enhance client satisfaction.

• Company Secretarial Services:

• Assist Senior Executive and Manager in the full spectrum of company secretarial duties, including the preparation of board resolutions, minutes, and statutory documents.
• Ensure compliance with relevant laws, regulations, and best practices regarding corporate governance under Singapore Companies Act 1967 and other relevant guidelines.

• Statutory Compliance:

• Monitor and manage statutory deadlines for filing annual returns, financial statements, and other required documents.
• To ensure that information lodge with ACRA is correct and accurate.
• Stay updated on changes in regulatory requirements affecting clients and provide timely guidance.

• Board and Shareholder Meetings:

• Coordinate and organize board and shareholder meetings.
• Prepare meeting agendas, minutes, and resolutions in compliance with Company Act standards.

• Documentation and Record Keeping:

• Maintain accurate and up-to-date statutory records for clients.
• Organize and manage documentation related to clients' corporate affairs.

• Advisory Services:

• Provide professional advice on corporate governance, compliance, and regulatory matters to clients in accordance to Singapore Companies Act 1967.
• Stay informed about industry trends and share insights with clients.

• Client Onboarding and Due Diligence:

• Facilitate the onboarding process for new clients, ensuring all necessary documentation is collected.
• Conduct due diligence checks and verify the authenticity of client information.
• Preparation of necessary corporate documents (eg. 1st board resolution and Form 45 etc) and to ensure share certificate and Registrable Controller is prepared and filed within the deadline.

• Conflict Resolution:

• Address and resolve any conflicts or issues that may arise with clients.
• Escalate matters to reporting manager when necessary.

• Continuous Improvement:

• Contribute to the improvement of internal processes and client service delivery.
• Stay updated on professional development opportunities.

• Administration

• Administrative task as and when assigned.

Requirements:

• Diploma/ Degree in Business, Law, or related field.
• Min 1 year of experience in company secretarial roles in Singapore; fresh graduate is welcome to apply.
• Familiarity with ACRA filing requirements and procedures.
• Strong knowledge of Singapore company law and corporate governance principles.
• Attention to detail and accuracy in record-keeping.
• Effective communication and interpersonal skills.
• Proficient in Microsoft Office Suite.
• Familiarity with company secretarial software is an advantage.
• Ability to anticipate company secretarial needs and take proactive measures.
• Willingness to stay updated on changes in regulations and best practices.

Overview

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 300 locations in over 65 countries, across six continents. But at the heart of our business is our people. If you are seeking a role with opportunities to learn and develop, this could be the beginning of an exciting journey.

Reporting the RVP Finance & Corporate Administration, we are seeking a dynamic Corporate Services & ESG Coordinator to join our growing team. The ideal candidate will be a highly motivated individual with a strong understanding of corporate structures, compliance and ESG principles, as well as a proven track record in partnering and managing internal and external stakeholders and teams.

Principal Responsibilities

Key duties and tasks will include, but will not be restricted or limited to:

• Develop and implement comprehensive regional compliance programs and policies that align with local and international regulations.
• Conduct regular compliance audits and assessments to identify and mitigate risks.
• Monitor and report on compliance performance to senior management.
• Ensure internal company policies and see that they are respected.
• Make sure the organization has a clearly defined program for complying with the country’s laws.
• Constantly report to management concerning the organization’s compliance with laws and regulations.
• Take action in dealing with non-compliance situations, creating realistic plans to overcome them.
• Conduct regular audits to identify potential weaknesses and noncompliance situations.
• Communicate with employees and make sure everyone is aware of what they need to do to comply with internal and external laws and regulations.
• Working with other departments in the company, such as the legal, human resources and finance departments, to ensure compliance of all departments.
• Manage and coordinate corporate secretarial services across business partners, multiple countries, and jurisdictions to ensure alignment and compliance to local, international, and internal policies and procedures.
• Ensure all businesses are coordinated for compliance to business requirements for board meetings, business laws, shareholder contractual agreements, etc., in alignment with Menzies Aviation and respective country laws.
• Oversee the development and implementation of ESG strategies and initiatives in alignment with Menzies Aviation’s ESG goals
• Manage the concerted efforts of all business units across the SEAC to maximize the efficacy of ESG initiatives
• Translate the return on investments for ESG and report to stakeholders for decision-making capabilities and benefits
• Ensure adherence to ESG standards and reporting requirements.
• Identify and address ESG-related risks and opportunities.
• Ensure that initiatives and programs are well received by the business and communities with appropriate marketing
• Build and maintain relationships with regulatory authorities, industry associations, and other key stakeholders.
• Assess and mitigate compliance and ESG-related risks.
• Develop and implement contingency plans for potential compliance breaches.
• Provide advisement for corporate structure design and strategies in consideration of laws, finance, taxes, operations, and partnerships.
• Ability to travel internationally when required and in accordance with business needs

Safety, Security and Compliance

• Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work.
• Co-operate with their manager / supervisor in order to allow them to perform or comply with any legal requirements imposed on the company.
• Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, safety or welfare reasons.

Qualifications

• Bachelor's degree, preference in law, business administration, marketing, or a related field.
• 3+ years of experience in corporate compliance and/or ESG roles.
• Experience in a multinational corporation.
• Preferred certification in compliance or ESG management.
• Strong understanding of applicable compliance regulations (e.g., anti-corruption, data privacy, labour standards, environmental, ISO, aviation).
• Proven track record in working with remote regional teams and operations.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Fluency in English plus one other; Chinese, Bahasa Indonesia, Bahasa Malayu, Thai, Vietnamese, Tagalog
• Experience in compliance and risk management.
• Familiarity with developing and executing compliance management techniques.
• Experience in conducting audits and investigations and providing relevant strategies.
• Right to, or ability to have, work in Singapore.

Job scope:

· Able to handle administrative tasks such as printing, scanning, filing, data entry, reception/mailroom

· No Overtime needed

Job Requirements:

· You must have a minimum ‘N’ level or Nitec, basic computing skills (email, microsoft office)

Benefits:

· 17 days annual leave

· Completion bonus

· Insurance Covers: Group Term Life, H&S, Personal Accident, Outpatient

Hankyu Hanshin Express Southeast Asia (HHESA) belongs to Hankyu Hanshin Express group, the global logistics company.

HHESA is the Regional Headquarter of Southeast Asia and South Asia, and supports the subsidiaries in the region.

We are looking for a Regional Corporate Planning Manager who can support our Management.

[Job Descriptions]

1. Formulation and promotion of business strategies and medium- to long-term management plans in ASEAN and South Asia.

2. Formulation of business budget policy in ASEAN and South Asia and analysis of the difference between budget and performance .

3.Support, guidance, and training for the business strategy of subsidiaries.

4. Preparation of meeting materials and reports to Japan headquarter in Japanese.

5. Translation of the instructions / documents from Japan headquarter into English to share with staffs in subsidiaries and to apply to related organizations.

6. Joining regular web meeting with Japan headquarter.

7. Formulation of recruitment plan.

8. Formulation of human resource development plan for subsidiaries.

9. Monitoring HR Evaluation System operation for subsidiaries.

10. Manage payroll and employee welfare.

11. Manage personnel appraisal, promotion and appointment .

12. Development and Update Employee Handbook and personnel-related regulations.

13. Apply and Renew VISA of other countries / EP / Airport Pass.

[Requirements]

1. Computer skills (MS word, excel, powerpoint,Outlook).

2. Experiences in Corporate Planning more than five years.

3. Experiences in Human Resource more than five years.

4. Basic knowledge of freight forwarding to formulate business strategies.

5. Japanese language (JLPT N1 level) is required to communicate with Japanese customers and Japan headquarter.

6. Sometimes required to go overseas (ASEAN and South Asia) for business trip.

COMPANY DESCRIPTION

The National Volunteer & Philanthropy Centre (NVPC) is the steward of the City of Good vision for Singapore, where individuals, organisations, and leaders come together to give their best for others. Through our brands, programmes, and initiatives, we facilitate partnerships with non-profits, organisations, public sector bodies, and individuals to enliven the giving ecosystem within Singapore. We invite you to join us in building a #CityofGood together.

RESPONSIBILITIES

• Support the team with upcoming programmes with regards to logistics, liasing with partners & participants as well as ad-hoc duties in the CEP department.
• Support the team with giving season duties to assist in the coordination of outreach efforts. This includes engaging corporate partners and communication with other account managers.
• Support account managers in the team through researching, consolidating and updating information on key company accounts', such as their ongoing initiatives across the five impact areas, causes of interests, and Point Of Contact information, facilitating their outreach efforts

• Year 2-3 Undergraduate studying Business, Arts, Communications, Social Sciences, or equivalent.
• Interest in learning more about corporate purpose and corporate giving for positive impact.
• Proficient in the use of MS Office applications such as Excel and PowerPoint.
• Ability to work in written and spoken English.
• Detail-oriented with good project management skills, and able to work independently.

In this role, you'll:

• Deliver in-person presentations for B2B meetings.
• Build relationships with business owners, negotiate deals, and collaborate to reach a broader customer base.
• Help clients increase brand visibility and capture a larger market share.
• Clearly communicate the features and benefits of our products or services to potential clients.
• Drive growth by expanding and refining our B2B offerings.
• Monitor market trends, customer preferences, and competitor activities.
• Manage current leads and maintain those accounts.
• Identify new leads and convert them into customers.

What makes you a great fit?

• You’re skilled at building relationships and communicating effectively with customers.
• You’re self-motivated and can manage projects independently or as part of a fast-paced team.
• You have the ability to research market trends efficiently.
• No experience? No problem! We offer product training to help you get started.
• You’re adaptable and thrive in uncertain situations.

Our client, a leading international professional services provider, is expanding its corporate secretarial team and seeks a dynamic professional to join as a Corporate Secretarial Assistant Manager or Manager.

In this role, you will be responsible for all governance and compliance matters for a portfolio of clients.

Requirements:

• ICSA-qualified Chartered Secretary or LLB degree with 6+ years of relevant experience, including public-listed companies.
• Strong knowledge of the Companies Act and Code of Corporate Governance.
• Excellent client servicing, problem-solving, and interpersonal skills.

Please contact Sindhu at +65 8784 1396 or email your cv directly to [email protected] in word format with subject title - Corporate Secretarial.

Please note that due to the high number of applications only shortlisted candidates will be contacted. We regret to inform you that your application for this position was unsuccessful if you do not hear from us in the next 5 business days.

EA License: 16S8131

Recruiter License: R1981753