Job Summary (12 months contract)
This position will provide corporate paralegal services, legal, organizational, regulatory and compliance related support to the APAC Legal & Compliance Department in the areas of corporate governance, compliance, outsourcing, licensing and legal and regulatory support.
Supports Hub General Counsel and other Lawyers in developing and maintaining Governance registrations, Sharepoint sites (i.e., Control Calendar, Outsourcing monitoring, licensing, etc.), GALEXY for APAC, assisting with Divisional and Group requests and projects as needed, and generally helping with APAC Hub Legal & Compliance support and documentation.
Key duties and responsibilities
- Provide all requested legal research and paralegal support for attorneys in APAC Law Department and relating to APAC Hub legal entities and initiatives.
- Responsible for assisting with Corporate Governance duties, including: Taking and drafting of Board/AGM/Executive Management Committee minutes; Preparing and filing required notifications relating to change of directors and other relevant information (inculding coordinating with Group Legal & Compliance where appropriate).,
- Primary responsibility for maintaining and monitoring administrative and tracking systems (e.g., Sharepoint, Control Calendar, Outsourcing monitoring, Galexy, etc.) for APAC.
- Assist on Compliance-related projects and initiatives, including Sanctions, Anti-Money Laundering and others.
- Maintain effective working relationships within and outside Finance and Accounting to facilitate the timely filing of regulatory compliance filings.
- Track, process and monitor licensing of APAC Hub companies.
- Provide support for corporate legal issues, legal entity management and filings and other similar matters as requested.
- Interact with senior management, corporate home office and other divisions and legal entities, as well as outside counsel and vendors as needed.
- Provide support with respect to annual Hub-wide regulatory Outsourcing and Fit & Proper compliance requirements (and other similar exercises).
- Assist with legal research and analysis.
- Monitor and report on regulatory developments and changes.
- Provide organizational and substantive support to regulatory exams and other audits (both internal and external in nature).
- Responsible for day-to-day administrative support for the Law Department including budget and projects.
- Address formation and dissolution of companies as needed and update company organizational charts accordingly.
- May perform other duties as required.
Experience:
- Minimum 6+ years of paralegal experience in a law firm or corporation
- Exceptional interpersonal, verbal & written communication skills.
- Demonstrated ability to work independently & as a positive contributor and leader to team efforts, including follow-up / follow-through, organization & prioritization.
- Demonstrated ability to manage assignments and projects to meet established goals.
- Ability to effectively use internal resources & outside parties to achieve goals.
- Ability to understand and work with complex legal structures across the organization, both domestically and internationally.
- Ability to manage administrative processes and facilitate efficient operation of the department
- Demonstrated ability to work effectively with all levels of the organization, including senior management.
- Indepth knowledge of MS Office, particularly Excel, and other software applications including SharePoint.
Personal Competencies:
- Problem Solving - Identifies and analyses issues, proposes and rolls out relevant solutions after appropriate approvals.
- Communication - Knows how and when to develop/sustain a message and/or an idea (speaking and writing), uses the right tools to present information.
- Reliability – Checks his/her work, challenges the solution before submitting it on time and identifies/corrects the mistakes
- Decision Making - Makes decisions and/or rolls out the decisions taking into account all available information.
- Accountability - Alerts, raises the critical points when needed, shoulders and corrects his/her decisions and shows responsibility regarding cost management.
- Commitment - Makes effort to bring his/her skills and uses his/her expertise to contribute to the success of the Group.
- Curiosity - Demonstrates an appetite for learning and developing his/her-self in his/her field
Digital Competencies:
- Ability to employ information: identify, recognize, record and store digital information to facilitate retrieval and use
- Ability to access information: locate, select and retrieve digital information
- Ability to determine data's quality, value, and relevance in different contexts
- Ability to turn information into business insights, analyze trends and how to compare or combine relevant data sets
- Apply security measures in digital environments: protect hardware, software applications, data and personal information
- Ability to create information: generate new digital content and knowledge by organizing, integrating, adapting and applying digital information
- Ability to identify and assess accurate sources of information
- Ability to determine information needs: recognize, define and articulate digital information needs
- Ability to access information: locate, select and retrieve digital information
Duration:
- 12 months contract with a potential to be converted or extendable
