Corporate Secretarial Executive Job Description

Position Title: Corporate Secretarial Executive
Location: High Street Centre, 179094 North Bridge Road, Singapore
Reports To: Managing Director
Department: Corporate Secretary

Position Overview:
We are seeking a diligent and highly organized Corporate Secretarial Executive to join our dynamic team. The Corporate Secretary plays a critical role in ensuring the company adheres to legal and regulatory requirements while supporting clients and senior management in achieving effective corporate governance. The ideal candidate will have a strong understanding of corporate governance, legal frameworks, and compliance processes within a corporate environment.

Key Responsibilities:

1. Board Support and Governance
   • Serve as the primary point of contact for our clients.
   • Organize and/or attend Board meetings, committee meetings, networking sessions on behalf of the Managing Director, and Annual General Meetings (AGMs).
   • Prepare and circulate meeting agendas, materials, and minutes of meetings, ensuring timely distribution.
   • Advise clients and senior management on corporate governance best practices and relevant regulatory changes
   • Assist in the development and implementation of corporate governance policies, procedures, and practices.
2. Legal & Regulatory Compliance
   • Ensure compliance with all statutory and regulatory filing requirements (e.g., filing annual returns, financial statements, corporate documents, etc.).
   • Monitor changes in laws, regulations, and corporate governance practices that may impact the company’s operations and advise on necessary actions.
   • Liaise with regulatory bodies, legal advisors, and external auditors as needed to ensure compliance with legal and corporate obligations.
3. Corporate Records and Documentation
   • Maintain accurate and up-to-date corporate records, including the Register of Directors and Shareholders, Board resolutions, share certificates, and other statutory documents.
   • Oversee the proper filing and safekeeping of company records, ensuring that all statutory documentation is readily accessible and accurate.
   • Handle changes to the company’s corporate structure, including shareholder transactions, mergers, acquisitions, and other corporate reorganizations.
   • Scan and file emails and documents on behalf of our clients and the company to ensure system documentation is accurate and up to date.
4. Shareholder and Stakeholder Relations
   • Facilitate communication between the company and its shareholders, ensuring their rights are protected and respected.
   • Oversee the preparation and distribution of shareholder communications, including meeting notices, proxy materials, and annual reports.
   • Manage the issuance of shares and track the company’s shareholding structure.
5. Corporate Policies and Procedures
   • Assist in drafting and maintaining corporate policies and procedures related to governance, ethics, and compliance.
   • Ensure that the company follows its internal rules, guidelines, and ethical standards.
6. Ad Hoc Corporate Secretarial Tasks
   • Provide support for corporate transactions such as mergers, acquisitions, or corporate restructuring.
   • Coordinate legal filings for new or amended company bylaws, certificates of incorporation, and other corporate documents.
   • Respond to requests for corporate information from internal teams, stakeholders, or external parties.

Qualifications:

• Education:
  • A professional qualification in corporate governance (e.g., ICSA, Diploma, or equivalent) is highly desirable.
• Experience:
  • Minimum of 3 years of experience in corporate secretarial work, preferably in listed or multinational corporations.
  • Strong understanding of corporate governance, regulatory frameworks, and compliance requirements.
  • Experience in preparing Board papers, minutes, and managing corporate records.
• Skill & Competencies:
  • Excellent written and verbal communication skills.
  • High level of attention to detail and organizational skills.
  • Strong legal and regulatory knowledge, with a practical understanding of compliance matters.
  • Ability to work independently, handle sensitive matters with discretion, and prioritize tasks effectively.
  • Strong interpersonal skills and the ability to interact effectively with senior management, Board members, clients, and external advisors.
  • Fluent in both written and spoken Mandarin.
• Technical Proficiency:
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and corporate governance software (e.g., Diligent, BoardEffect).
  • Familiarity with statutory filing systems, document management, and compliance platforms.
  • Working Environment:
• Permanent position located at 1 North Bridge Road #06-29, High Street Centre, Singapore 179094.
• Opportunity to work in a dynamic and collaborative environment within a forward-thinking organization.
• Opportunity for career development and growth in corporate governance and compliance.

Duties

• Handle a portfolio of corporate secretariat matters for both Singapore and Overseas companies including preparation of Directors’ Resolutions, AGM & EGM documents and preparation of materials for meetings
• Prepare and draft board resolution and minutes examples change of directors and/or secretary, establishment of bank accounts and facilities, transfer of shares, increase of share capital, etc
• E-filing of various transactions with ACRA which includes Annual Return, Return of Allotment, Appointment of Officers, etc
• Ensure compliance with statutory and regulatory requirements including meeting deadlines
• Organize and co-ordinate board meetings and preparation of board papers
• Liaise with external parties such as other corporate secretarial service providers, notary offices, etc
• Attend to notarization and legalization of documents
• Respond to requests from business units and auditors for information and documents
• Guiding, coaching & mentoring
• Manage a small team of corporate secretaries

Requirements

• At least 5-6 years relevant experience in professional firms providing corporate secretarial services.
• Possess / pursuing ICSA or relevant qualification is an advantage.
• Good interpersonal and communication skills.
• Able to work independently, multi-task and is meticulous.
• Good organisation and administrative skills.
• Excellent attention to detail.

Benefits

· Professional Institutional Member

· Positive working environment

· Career advancement; Opportunities to learn with career progression

· Training Development

· Long Service Awards

We regret that only shortlisted candidates will be notify.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to CF Administration Pte Ltd and its affiliates to collect, use and disclose your personal data for the purpose of recruitment.

Job Description

• To achieve monthly sales targets assigned by the Director of Sales, Corporate
• Building long term business relationship and analysis on performance of each account.
• Minimum of 20 quality sales contact per week, including sales visits, site inspection and entertainment.
• Familiarization with work process and approval process for rate management of corporate accounts, credit application
• Assist in management of the assigned portfolio for maximum productivity and revenue generated; to craft sales strategies and direct overall sales efforts towards maximizing revenue for Corporate segment.
• To proactively source and develop new corporate business in defined areas and market segments, in line with annual revenue budget
• Work closely with Director of Sales - Corporate to execute pre-agreed strategies that target at corporate business growth.
• Responsible for the development and maintenance of all sales accounts and portfolio assigned.
• Participate in sales calls to acquire new business and increase in market share.
• Represent Worldwide Hotels at appropriate industry events, such as Conferences & Trade Shows.
• Forecast future travel patterns and proved trade feedback to the management.
• Timely submission of monthly & quarterly sales reports to Director of Sales - Corporate
• Any other tasks as and when assigned by Director of Sales, Corporate or AVP Sales

Job Requirement

• Diploma/Degree in Business or Hospitality management or related disciplines
• Minimum 2 years’ experience in a sales capacity or equivalent work experience including development of account portfolio and business development.
• Strong presentation, commercial and communication skills
• Strong influencer and persuader
• A self-driven personality
• Resourceful and goal oriented
• Strategic and tactical thinker - ability to develop strategic sales plans, establish goals and objectives, set performance targets and deliver projects on time
• In-depth knowledge of sales principles and techniques
• Proactive approach to developing and maintaining strong relations with clients and stakeholders including customers’ senior management
• Comprehension of Hotel systems and revenue management principles
• Keeps abreast of changes and assesses trends in market conditions and consumer buying behaviour to create strategies that drive business opportunities
• Flexible work approach, positive and adaptable to changes.

Regal Law LLC is a mid-size law firm. We specialize in Criminal and Civil litigation. We have a strong team of lawyers who provide formidable and reliable legal support to our clients. We provide a conducive work environment which offers ample opportunity for professional growth. We believe in long term commitments and are committed to provide our staff with the work-life balance that enriches their stint with us.

Requirements:

· At least 3 years' post-qualification experience (PQE)

· Law degree from a recognized local or foreign institution (under the Legal Profession Act)

· Excellent analytical, communication, and writing skills

· Passion for litigation and team collaboration

As an Associate, you will work closely with our members of the team, contributing to high-profile cases and developing your expertise.

To apply, please submit a Cover letter and Detailed resume to [email protected]

Only shortlisted candidates will be notified.

Job Highlight

• Working hours : 5 Days Work Week
• Salary (commensurate with experience) : TBD
• Duration : Permanent
• Industry : Law firm specialising in various areas of practice such as Criminal, Family and Civil Litigation

Requirements:

• Minimum of 3 years' PQE
• Excellent legal knowledge, research capabilities and drafting skills
• Ability to work well in a team

Job Responsibilities:

• Handle client inquiries and provide pertinent information via email or WhatsApp.
• Preparation and Lodgement of ACRA forms such as Annual Return, Extension of Time, Change of Officers and Particulars etc.
• Send reminders for compliance deadlines, such as annual returns, and other obligations.
• Facilitate communication and coordination with other teams as needed.
• Preparation and Filing of minutes and resolutions of Board of Directors and of Shareholders.
• Attend to filing, typing and scanning of documents as necessary.

Job Requirements:

• Candidates should have a minimum of two years of experience in the relevant field.
• Preferably adept at effectively using Excel, Word, and other CRM platforms.

Job Scope:

• Facilitate the development of organization's goals, strategies and work plan.
• Establish and submit KPI and progress reports to senior management to monitor progress in achieving business objectives.
• Ensure KPI is effective in guiding company staffs to achieve business objectives.
• Act as a business partner to different divisions to ensure alignment of organizational strategy and business outcomes.
• Prepare documentation required for audits purposes.
• Ensure company operational practices are in compliance with industrial regulations and standards.
• Support senior management in organizational development projects as required.
• Administer and maintain Contract Management System (CMS), including training of staff on effective use of the CMS and troubleshooting any system-related issues.
• Ad hoc duties as assigned by supervisor.

Job Requirements:

• Degree in any discipline with at least 2 years of relevant experience in strategy, planning and/or governance, preferably in healthcare sector
• Excellent interpersonal and multi-task skills
• Experience with data visualization tools (e.g. Tableau) is preferred
• Strategic thinking and detail-oriented
• Experienced candidates may be considered for senior management level positions

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click "Apply Now" button

We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities

“Jobstudio will not solicit any money, request to use your bank account for business or request you to transfer any monies to any parties, please be aware of scams impersonating Jobstudio and our employees, you may call our office directly at 64221390 for verification. we will not be liable for loss arising from scams.”

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Choong Yi Han

EA Personnel Reg No: R2196526

To assist the corporate secretary

-Prepare minutes and resolutions for clients

-Consolidate the documents for the clients

- Liase with the client to collect documents and remind them to return the necessary documents

- Update minute books and registers

- Lodge with ACRA using Bizfile platform.

Open to fresh graduates or applicants who would like to have a career change.

Are you a meticulous and organized professional with a passion for corporate and administrative excellence? Join Verti Corporate as a Corporate Secretary Admin Executive, where you’ll play a vital role in supporting corporate compliance, maintaining statutory records, and assisting with regulatory filings. In this role, you will work closely with our corporate secretarial team, ensuring seamless operations and adherence to Singapore’s regulatory requirements. We’re looking for someone with strong attention to detail, excellent organizational skills, and a proactive approach to handling corporate matters with accuracy and professionalism.

Key Responsibilities :

Assist the Corporate Secretary in handling a portfolio of clients, ensuring compliance with ACRA and other relevant authorities.

Prepare and lodge corporate secretarial documents with ACRA, such as incorporation of companies, annual returns, changes in directors, and other statutory filings.

Maintain and update statutory registers and corporate records for clients, ensuring timely filing and compliance with statutory requirements.

Coordinate and prepare agendas, resolutions, minutes, and other necessary documents for board meetings and Annual General Meetings (AGMs). - Assist with the drafting of corporate resolutions, shareholders’ agreements, and other legal documents.

Handle the submission of relevant statutory filings and ensure deadlines are met.

Assist in Know Your Client (KYC) processes, including conducting due diligence and maintaining compliance with Anti-Money Laundering (AML) regulations.

Manage client communications, including responding to inquiries related to corporate secretarial matters and ensuring a high level of customer service.

Ensure proper document control, organizing and managing both digital and physical files for easy retrieval.

Support with the opening of bank accounts for clients and provide assistance with corporate changes, such as transfer of shares or director appointments.

Maintain a high level of confidentiality and secure handling of sensitive corporate information.

Any other ad-hoc job assigned by manager.

Qualifications and Skills:

Minimum GCE "O" or "A" Level.

At least 1-2 years of relevant experience in corporate secretarial practice, preferably within a CSP or professional services firm.

Familiarity with Singapore’s Companies Act and corporate governance requirements.

Knowledge of regulatory filings with ACRA via BizFile+ is highly preferred.

Experience in handling corporate filings for offshore entities is an advantage.

Strong attention to detail and excellent organizational skills.

Good written and verbal communication skills.

Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

Ability to work independently and collaboratively within a team.

Others

Walking distance to Raffles Place, City Hall and Clarke Quay MRT (Red, Green and Purple Line)

Enjoy a healthy work-Life Balance - 5 days work week (Monday to Friday 8:30am - 5:30pm)

Competitive compensation including salary, allowances, incentives, performance bonuses, and opportunities for internal growth.

Interested candidates are invited to apply online. Only shortlisted candidates will be notified. Thank you for your interest.

Tina Tan

EA No. 23C1599

EA Personnel no. R2311516

1. Job Functions

• Track, organise, and store donated goods efficiently, ensuring accurate inventory records and conduct regular stock checks.
• Coordinate the collection of donated items from donors, ensuring donations are sorted and stored in a clean area to be visible and traceable
• Ensure timely and accurate distribution of goods to Homes or Events, maintaining records and coordinating delivery logistics.
• Maintain records of donations, stock levels, and corporate activities, and prepare regular reports on partnerships and stock audits.
• Assist with the organisation events by managing inventory and ensuring smooth logistics.

2. Candidate Requirements

• Minimum N/O Level qualification
• Preferably with Min. (1) years of relevant experience.
• Class 3 and 4 driving license (Optional)
• Outstanding verbal, written, and interpersonal communication skills.
• Pro-active, a good team player and able to work independently.
• Ability to multi-task and meet deadlines.
• Sensitive to clients’ needs.
• Strong attention to detail and has the ability to work efficiently, accurately, as well as to follow up on pending items in a timely manner

3. Working Hours

5 days work week

Monday to Friday - 9am to 6pm

4. Work Location

1 Joo Chiat Complex

***Disclamer: Only shortlisted candidates will be contacted.

IT Ops (60%)

• Provide IT onsite/remote support to all users when necessary. Liaise with vendors for support.
• Investigate, troubleshoot and resolve IT hardware/software-related issues.
• Monitor and maintain computer systems and networks.
• Assist in the procurement and issuance of IT equipment / software / licenses.
• Maintain routine housekeeping and asset inventory of all IT equipment, software, and other applications.
• Assist to maintain IT-related documents, including IT maintenance contracts and the organisation’s IT policies and procedures.
• Participate and support the organisation’s digitalization and cybersecurity projects.
• Provide induction for new joiners on IT related matters.
• Any other IT related duties assigned by the management.

Facility Ops (40%)

• Monitor service request and progress through Power App raised by centres.
• Assist Facility Manager in maintaining Lease, and FM related contracts management.
• Participate and support the organisation’s workplace safety and health projects.
• Any other Facility related duties assigned by the management.

Requirements

• Minimum Diploma in Computer Studies or its equivalent.
• Minimum 2 years of relevant working experience in both IT and Facility management.
• Good experience with Windows, Office 365 applications and Windows networking
• Knowledge in Power Apps and Power BI is an added advantage.
• Passionate about leveraging technologies to help in improving the organization’s efficiencies and productivity

About the Role:

We are seeking a strong understanding of Singaporean tax laws and accounting principles, with a focus on investment fund operations. The ideal candidate will be a detail-oriented individual with excellent communication and interpersonal skills.

Investment Fund Accounting:

· Maintaining accurate and up-to-date financial records for investment funds, including tracking investments, calculating returns, and preparing financial statements.

· Preparing and filing tax returns for investment funds, including corporate income tax returns, withholding tax returns, and other relevant filings.

· Advising on tax implications of investment decisions and fund structures.

· Monitoring and ensuring compliance with relevant tax regulations and guidelines.

Corporate Tax Compliance:

· Preparing and filing corporate tax returns for various entities within the organization.

· Advising on corporate tax planning strategies to minimize tax liabilities while ensuring compliance.

· Staying abreast of changes in tax laws and regulations in Singapore.

General Accounting for Secretarial Firm: -

· Prepare financial statements (Income Statement, Balance Sheet, Cash Flow Statement)

· Manage bookkeeping tasks (journal entries, reconciliations)

· Prepare and file tax returns (corporate, individual)

· Advise clients on tax planning and compliance.

· Provide financial analysis and reporting.

· Assisting with budget preparation and financial forecasting.

Required Skills & Experience:

• Strong understanding of Singaporean tax laws and regulations.
• Experience in fund accounting and tax compliance.
• Proficiency in accounting software and tools (Million & Zoho CRM)
• Excellent analytical and problem-solving skills.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Bachelor’s degree in accounting, Finance, ACCA or a related field.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A dynamic and supportive work environment.

Core Competencies:

• Active listening
• Organizing
• Writing communication
• Learning on the fly

Job Title: Corporate Secretarial Executive (ID8021)
Location: Bukit Batok
Working Hours: 9 am to 6 pm, Mondays to Fridays
Salary: $2800 to $3300 (Up to 2 months VB/annum)

Job Description:
• To provide a full suite of corporate secretarial services to our clients.
• Assist in the incorporation of new companies, registration of Singapore Branches and other entities, striking off, ensuring compliance with the requirements of the Singapore Companies Act and the relevant laws
• Assist in ACRA e-filings
• Responsible for preparing directors/shareholders resolutions, relevant statutory forms and other related documents for ongoing corporate secretarial matters, the opening of bank accounts, change of bank signatories, etc.
• Assist in KYC (Know Your Client) checking and onboarding of new clients from across the world as well as liaison and coordination with third parties (auditors, accountants, etc.) for clients
• Update and maintain statutory registers and other records including the Register of Controllers and Register of Nominee Directors
• Any other corporate and ad-hoc jobs as required

Requirement:
• Diploma/Advanced Diploma/Degree in a relevant field, Business Administration, Business Management or Law
• ICSA qualification or currently pursuing SAICSA course (Beneficial but not compulsory)
• At least 1-2 years relevant experience in corporate secretarial firms
• Working knowledge of relevant provisions of the Singapore Companies Act is a plus
• Strong interpersonal and communication skills; team player
• Self-motivated and proactive; able to work independently and meticulously under tight deadlines.

Executive Chef duties and responsibilities

Executive Chefs complete a variety of creative, organizational and leadership tasks to ensure a kitchen runs optimally and patrons’ meals are satisfactory. Their responsibilities frequently include:

• Developing unique and cuisine-appropriate menus
• Collaborating with the Restaurant Manager to set item prices
• Staying current on developing trends in the restaurant industry
• Maintaining the kitchen and surrounding areas in conditions that meet the company standards and health code regulations
• Monitoring inventory and purchasing supplies and food from approved vendors
• Hiring, training and supervising kitchen staff
• Assisting and directing kitchen staff in meal preparation, creation, plating and delivery
• Identifying and introducing new culinary techniques
• Preparing meals and completing prep support as needed
• · Must be able to work night shift and split shift
• · Must be able to work extra hours or weekend if needed

Requirements:

• Recognized Degree/ Diploma in Architecture
• Certification in BIM Modelling / BIM Management from BCA
• Min. 3 years working experience in Singapore
• Relevant experience and competency in Corenet submissions and is familiar with prevailing BIM submission standards and local authorities' submission procedures
• Hands on experience with Autocad, Auotdesk Revit Architecture
• Able to work independently

Job scope:

• Handle complex design and drafting assignments under minimal supervision.
• Produce BIM Model deliverables for submission, tender, construction, documentation and fabrication
• Ensure compliance of Consultants' drawings with regulatory requirement.
• Ensure all drawings are accurate and issued on a timely basis.
• Ability to interpret construction drawings for any discrepancies.
• Coordination and identify areas of concerns with design intent.

Job Descriptions

1. Maintaining full set of accounts including AR, AP, GL, tax (GST), and bank reconciliation.
2. Responsible for full cycle of fixed assets which includes maintaining fixed asset register, prepare journal entry.
3. Manage general ledger functions and operations.
4. Prepare journal entries for accrual, prepayments, and provisions, and maintain recurring journal.
5. Perform monthly intercompany invoicing.
6. Handle intercompany and account reconciliation.
7. Prepare monthly accounting schedules.
8. Other Ad-hoc

Job Requirements

1. ** Applicable to Singaporeans only due to quota limitations
2. Diploma or degree in accountancy or equivalent qualifications.
3. Minimum 2-3 years of relevant experience in accounting job, ability to maintain full set of accounts will be an advantage.
4. Strong attention to detail and excellent organisational skills.
5. Proficient in using accounting software, such as SQL or Autocount.
6. Good oral and written communications in Chinese will be an added advantage.
7. Experience in F&B will be an added advantage.

~ Analyse risk management data.

~ Assess viability of workflow improvements.

~ Coordinate day-to-day fleet operational activities under supervision.

~ Maintain relationships with clients.

~ Manage compliance to risk management frameworks, policies and processes.

~ Manage information exchange between clients and business.

~ Manage issues arising from servicing client accounts.

~ Optimise utilisation of resources.

~ Oversee implementation of workflow improvements to improve efficiency.

We are seeking a highly skilled and motivated Finance Executive to join our dynamic finance team in our Singapore office.

Job Description:

1.⁠ ⁠Accounts Receivables

• Oversee and manage the accounts receivables process to ensure timely and accurate collection of outstanding invoice
• Downloading of sales transactions from various online sales platforms and allocating revenue based on product.
• Maintain thorough records of transactions to support accurate financial reporting and forecasting.

2. Accounts Payables

• Perform invoice verification with internal stakeholders to verify accuracy of invoice
• Processing the AP invoice in accounting software
• Generate weekly payment list for payment processing

3.⁠ ⁠⁠Weekly Sales Report / Monthly Sales Report

• Compile and analyze sales data on a weekly and monthly basis to generate detailed sales reports.
• Updating of sales figures in accordance to sale channels and products
• Ensure timely distribution of reports to relevant stakeholders.

4.⁠ Inventory Management Support:

• Assist in conducting comprehensive stock takes at various retail locations and warehouses
• Ensure accurate inventory counts, reconcile discrepancies, and provide detailed reports on stock levels.

Requirements

• Diploma or Certificate in Finance, Accounting, or a related field.
• Minimum 1-2 years of experience in finance or Accounting.
• Strong analytical and problem-solving skills.
• Proficiency in Microsoft Excel
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Strong organizational skills and attention to detail.

Roles & Responsibilities

The Information Technology (IT) Executive is responsible for providing support to the Head, Information Technology, and IT department in managing the company’s day-to-day IT systems and networks. This position requires a technically savvy individual who is extremely well organized and adept at communicating with stakeholders across the organization.

- Serve as project coordinator and point of contact for the IT department, fielding requests, organizing schedules, maintaining filing systems, and developing administrative process improvements

- Manage hardware ordering process and coordinate inventory of IT assets

- Coordinate contracts with vendors and suppliers, including managing invoicing

- Manage the monitoring of hosting servers for websites and emails and the renewals of domains.

- Have knowledge in setting up and troubleshooting domains, sub domains and emails

- Have basic knowledge on WordPress and its plugins.

- Familiarise social media platforms (Tiktok Ads, Facebook Ads, Instagram, Google Ads , others) and Search Engine Optimisation (Optional)

- Perform systems administration functions for designated information systems / technologies

- Provide project coordination assistance with special projects and any other duties as assigned by Head, IT

- Manage procurement of inventory including documenting all equipment assigned to staff members

- Potentially need to work flexible hours and be available to respond on short notice

- Provide direct, over the phone or remote troubleshooting of end-user desktop, equipment, application, device communication and connectivity issues in a timely fashion

- Familiarize and assist end-users on basic software, hardware and peripheral device operation and use

- Manage time efficiently and effectively; set priorities appropriately and schedule calls

- Able to work in a fast-paced environment and maintain professional demeanour stress

- Good team player and able to operate within customer support standard and operating procedures

Additional Requirements:

- Candidates with minimal or no experience are welcome to apply.

- Open to Singapore Citizens and Singapore Permanent Residents only.

Job Purpose:

He / She will assist Maintenance Manager in all operations & maintenance concerns. Maintain good housekeeping in Facilities/Maintenance department; ensure good safety practice and also safe custody of keys, tools, documentation, equipment and other properties belonging to Facilities / Maintenance department.

Job Responsibilities:

Operation and Maintenance

1) Oversee the facilities management within the premises

2) Compiling the monthly utilities report and tabulations

3) Monthly M&E reports

4) Assist to develop and implement of Standard Operating Procedures (SOP) as and where

necessary

Interfacing with the Club Member

5) Providing updates on ad-hoc repair and outstanding issues

6) Attending to Club Member maintenance related feedback or requests

7) Coordinates the preventive and corrective maintenance works schedule with the contract

requirements and team availability

8) Review the contractor's submitted quotations and prepare a formal proposal for discussion with the

maintenance manager

9) Inspect works carried out are proper and in satisfaction

10) Liaising and managing contractors

Leading the on-site technical teams

11) Provide guidance, training and supervision to technical staffs to ensure proper execution of

assigned task

12) Planning of maintenance schedule

13) Review and planning monthly maintenance schedule

14) Oversee all work is carried out timely and smoothly by the staffs

15) Responsible for maintaining proper equipment listing, inspections of the buildings

16) Report on maintenance issues and critical incidence and to supervise contractor &

technician

17) Inspect and check on site that works orders have been carried out accordingly and on time

agreed

18) Carry out preventive and corrective maintenance work

18) Others

· Follow the workplace safety and health system, safe work procedures or safety rules implemented at the workplace.

· Not engage in any unsafe or negligent act that may endanger yourself or others working around you.

· Use personal protective equipment provided to you to ensure your safety while working. You must not tamper with or misuse the equipment.

19) Any other ad-hoc assignments assigned by the Management.

Job Requirements:

Diploma in Facilities Management, Engineering, Estate Management or other relevant qualifications from a recognized institute with minimum 3 years relevant experience.

Skills and Competencies

· Good interpersonal skills

· Team player

· Microsoft Office

· Other relevant certificates will be advantageous

• Handle general administrative tasks such as answering phone calls, responding to emails, and managing correspondence.
• Coordinate and schedule meetings, appointments, and travel arrangements for senior executives and staff members.
• Prepare reports, presentations, and other documentation for meetings and presentations.
• Organize and maintain physical and electronic files, records, and databases, ensuring accuracy and confidentiality.
• Oversee office supplies inventory and place orders when necessary.
• Serve as the point person for maintenance, mailing, shipping, and purchasing requests.
• Assist in budget preparation and expense monitoring, ensuring adherence to company policies.
• Collaborate with HR to manage employee records, attendance, and vacation schedules.
• Liaise with external vendors, suppliers, and clients to ensure smooth business operations.
• Conduct research and provide administrative support to various projects, as assigned.
• Provide support and assistance to other team members as needed.

Job Responsibilities:

1. Prepare and be responsible for end-to-end processing of the full set of accounts, inclusive of Accounts Payable / Accounts Receivables / General Ledger transactions & reconciliations.

2. Check invoices, billings, and expense claims with their related supporting documents and ensure accounting policies and procedures are followed.

3. Prepare payment vouchers, reconcile bank balances, and record and upload related information to the financial system, ensuring accuracy.

4. Prepare the documents/reports required by the Head Office.

5. Perform other job-related duties as assigned.

Job Requirement:

1. Audit background is preferred but not compulsory, fresh graduates are welcome to apply;

2. Bachelor’s degree holder or above;

3. Candidate with Singapore CA, ACCA, or other qualification body member is preferred;

4. Excellent written and verbal communication skills;

5. Proficient in using Microsoft Office Apps, candidate with VBA skills is preferred.

~ Analyse risk management data.

~ Assess viability of workflow improvements.

~ Coordinate day-to-day fleet operational activities under supervision.

~ Maintain relationships with clients.

~ Manage compliance to risk management frameworks, policies and processes.

~ Manage information exchange between clients and business.

~ Manage issues arising from servicing client accounts.

~ Optimise utilisation of resources.

~ Oversee implementation of workflow improvements to improve efficiency.

About the Company - Great company benefits for you and your family. Well known and reputed company, will be good opportunity to grow your career. Good team environment, caring and friendly.

About the Role - Retail Leasing team in Singapore, where you'll be responsible for creating and executing leasing strategies for retail properties. You'll need to be attuned to market trends and able to seize opportunities to secure new tenants. This role requires a highly driven professional with a robust industry network, strong analytical skills, and excellent communication and collaboration abilities, as well as leasing experience.

Responsibilities

• Negotiate new leases and renewals.
• Plan and implement tenancy mixes for malls.
• Source and secure tenants that fit the desired tenant mix.
• Handle leasing enquiries and recommend retail spaces to prospects.
• Work closely with asset managers to achieve optimal mall occupancy and revenue.
• Collaborate to refresh and strengthen trade mixes with new retail concepts.
• Conduct market research to stay updated on retail trends.
• Build strong networks with retailers and tenants.

Qualifications

• Valid CEA license is REQUIRED.
• Degree or diploma in Estate Management, Building, or a related field required.
• 5 years of relevant experience in the retail industry.
• Strong interpersonal, communication, and negotiation skills.
• A well-established network of tenants and contacts.
• A positive, resourceful team player.
• Strong report writing and presentation skills.
• Self-motivation and the ability to work under pressure with tight deadlines.

For more information about this role please contact Alex Beattie at +852 3892 2368 or email to [email protected].

Data collected will be used for recruitment purposes only. Personal data provided by job applicants will be used strictly in accordance with the Personal Data (Privacy) Ordinance. We regret that only the shortlisted candidates will be notified.

About the Job

As FDM continues to rapidly expand its business operations in Asia Pacific; we are seeking individuals who can demonstrate the potential to build a successful career in Sales.

You will play an integral role within the Sales Team, generating new business through research, calls and meetings with clients and prospects. Our Sales Development Program will prepare you for your eventual role as a Sales Executive where you will represent the client facing side of FDM. The primary objective of this role is to find, grow, develop, and generate sales from new and existing clients and place IT consultants in long-term contracts. You will be a key contact for Senior Management across all deliverables, understanding requirements and providing business solutions. You will be based in Singapore, reporting directly to the Singapore Sales Manager.

As part of their training, the junior sales executive will initially start off in the Recruitment team and progress to become a member of the Sales team, creating and developing relationships with our high-profile clients.

While on the Sales Development Program you will develop:

• A deep understanding of FDM's business, services, and customer landscape
• Ability to assess emerging level talent and build relationships with applicants to FDM's Careers Programs
• Sourcing, Prospecting and Pipeline development skills
• Research and Presentation skills through engaging global projects designed to expose you to FDM's wider business

As you progress to a full-time sales role, responsibilities may include:

• Qualifying and generating leads
• Initial outreach to new and existing clients within your territory (cold calls, emails, events)
• Booking and running meetings with potential and existing clients
• Growing and developing a network of client managers who trust you to deliver
• Supporting clients in delivering on projects/initiatives by identifying resource solutions through FDM's Skills Lab
• Achieving budgeted sales and production objectives established by Sales Management
• Ensuring quality customer service through a pro-active approach to finding and creating solutions

Essential Criteria

• Excellent interpersonal and communication skills
• Self-motivated and able to work under pressure
• Strong organisational skills and meticulous attention to detail
• Commercially aware and target-oriented individuals
• Drive to deliver results beyond expectations
• Committed and ambitious individuals with a thirst to learn and develop
• Technically proficient in the use of Microsoft Office (Word, Excel and PowerPoint)
• Eligible to work in Singapore

COMPANY DESCRIPTION

Montfort Care is a vibrant workplace with a supportive culture where collaboration and camaraderie thrive. Our teams are highly cooperative, and colleagues genuinely care for each other. We celebrate diversity and innovation, united by our three core values: Dare to be Different, Teamwork, and CHIONG!

Expect a dynamic and fast-paced environment, as we are in an exciting phase of growth. Success here requires adaptability, agility, and the ability to navigate complexity. Our people stay with us because they find a strong sense of purpose and community, enjoying the opportunity to make a tangible difference in people's lives.

We offer a flexible work environment that values the importance of personal and professional growth. With plenty of opportunities for continuous learning and development, Montfort Care is an ideal place for those who want to grow their careers while contributing to meaningful change.

Join us to be part of an amazing team that's dedicated to making a difference and having fun while doing that!

RESPONSIBILITIES

• Support the tasks of Admin Associate
• Support Admin Associate with client enquiries
• Work with Admin to manage service collections according to Finance Manual with integrity and follow up on any outstanding payments promptly
• Review and keep outreach materials updated
• Coordinate outreach with internal and external stakeholders
• Coordinate with Volunteers for cleaning services and microjobbers assignments
• Program planning and execution for HCS related programmes
• Participate in innovation and quality improvement projects
• Coordinate and work with third party service providers in care delivery (together with manager and nurse)
• Coordinates Home Care services for potential / existing clients and ensure services are delivered as per agreement / service contract
• Raise referrals for eligible clients via IRMS for services required
• Assess and submit clients' Household Means Testing and/or Financial Assistance applications when required and follow up on renewals before expiry
• Coordinate and manage public relations information or events
• Perform any ad hoc tasks given by supervisors

• Possess Degree/Diploma in Healthcare Management or any fields are welcome

Relevant Experience:

• Experience in Social or Community settings will be an advantage
• Frontline and customer service experience preferred
• Able to work independently with little supervision
• Passion for service excellence and process improvements
• Proficient in Microsoft Office and comfortable with various IT platforms

Competencies:

• People-oriented, good interpersonal and relationship building skills
• Ability to multi-task and work in a fast-paced and dynamic environment
• Proficient in Microsoft Office and comfortable with various IT platforms
• Passion for service excellence and process improvements
• Committed and can-do attitude
• Team Player

*Only shortlisted candidates will be notified.