Our client is an Oil & Gas / Energy Trading industry with company heritage of more than a century, currently seeks an Executive Assistant to join their expanding team.

Reporting to the HR Manager, the incumbent will be working in a team of 2 staff and being an Executive Assistant to the Director level. He / She will be responsible to oversee the entire office operations and provide secretarial support. The main duties will include making travel arrangement (flight, hotel), liaising with HQ Secretary, preparing minute of meetings, liaising with internal & external BAUs on payment & accounting matters & office related matters, coordinating office meetings/ appointments/ events, office maintenance management.

Successful applicants can look forward to working in a well-established organization with regional coverage in Asia.

REQUIREMENTS

• Min a Diploma holder in Business Administration or related field
• At least 3 year working experience as a Personal Assistant or an Executive Assistant, preferably in a MNCs or in a Japanese Firm
• Prior working experience in the administrative function is a plus
• Proficiency in Microsoft Office Suite

Interested applicants kindly use the apply button or send in your application in MS word format to [email protected]. (EA: 18C9213 / R21103164)

*We regret that due to potential volume of responses, not all candidates will be contacted.

Salary: Up $3800

2 years renewable contract

Location: Boon Keng MRT

• Assist with day to day operations of the Resource Management functions and duties

• Administration of transfers/movements, performance appraisal reviews, turnover, promotions etc.

• Collaborate with the Business Unit’s Resource Team on the daily resource management’s operational duties

• Conduct orientation and on-boarding of new joiners and integrate them into deployment plans.

• Manage off-boarding processes, exit interviews and clearance

• Ensure accuracy in the maintenance of manpower records in the systems.

• Administer and effectively implement the processes for disciplinary, grievance handling and termination/exit clearance, to ensure compliance with statutory and regulatory requirements

• Prepare monthly reports and recruitment statistics to Management

• Responsible for project cost analysis, manpower cost calculations, and payroll verification processes. Ensured all financial documentation related to resource management was accurately maintained and consistently updated.

• Verify and process invoices for all contract manpower.

• Any other ad-hoc duties as required or assigned.

Requirements:

• Diploma in Business Administration, Business Studies or equivalent

• Prior experience in learning and development is an advantage

• Proficient in Microsoft Excel

• Self-motivated, proactive and independent

• Effective analytical and problem-solving skills

• Must be detailed, accurate and meticulous

• Effective communication skills, both oral and written

• Detail-oriented with a strong passion for working with numbers and data.

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOLKELLY job application platform - GO https://go.persolkelly.com/job...By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tacand the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries. Suzana Binte Slemat (EAP No. R1989461) EA Licence No. 01C4394

· Managing the diary, business schedules & calendar, including arranging meeting, conference calls & booking appointments

· Scheduling & Coordinating meetings both internally & externally including logistics, hotel requirements, preparation of meeting material etc

· Arranging and coordinating conference calls

. Research of profiles using Google, Linkedin etc.

· Travel: Organising domestic and International travel arrangements including booking flights and accommodation as well as preparing agenda’s if necessary.

· Arranging for Visa for the Senior Team

· Preparation of overseas travel itineraries – flights, hotel, transfers, visas

· Process expense claims

· Handling confidential documents

· Handling internal and external queries and coordinating responses/information from across the team

· Maintain a database of all contacts and cards

· Creating & maintaining filing system for personal & confidential files of the CEO

· Receiving visitors, arranging conference calls, and scheduling meetings

· Assisting Clients with hotel and car booking as needed

Responsibilities:

• Assess liability and quantum
• Claims registrations
• Handle property damage and personal injury claims from third party claimants
• Negotiate settlements
• Provide support to the Senior Executives/Assistant Managers in the Motor Claims team

Requirements:

• At least 2+ years of experience in Motor Claims
• Basic insurance qualification such as CGI/PGI is an added advantage
• Salary and job title offered to the final candidate will commensurate with his/her actual experience
• Analytical and ability to make decisions even when under pressure
• Willing to put in extra hours where necessary
• Proficient in Microsoft Office (Word/Excel)
• Good communication and organisation skills
• Team player

The Role:

Reporting to General Manager, you will be supporting the sustainability certification related work for Headquarter in Singapore and our regional offices. This person is pivotal in promoting sustainability practices and ensuring compliance with relevant International Sustainability and Carbon Certification (ISCC) standards.

This role is required to be based 4 days in our central office (9am to 6pm) and 1 day in Tuas (8am to 5pm) for the first 6 months, thereafter, the working location can be further discussed.

What You’ll Do:

• Assist certification implementation of ISCC (International Sustainability & Carbon Certification) in Headquarters and regional subsidiaries in APAC.
• Support internal and external audits to ensure the implementation of the certification and sustainability set-up system of ISCC and use a scorecard as a management tool to support the certification process, including regional business units.
• Prepare data and update potential production data of certified products to the Headquarter and any relevant subsidiaries in a timely manner as set out by management.
• Develop and manage sustainable certification reports, including database-related reports, certification schedules, downstream or trading requirements, and sustainability reports.
• Provide training and monitoring of the application and license of ISCC for waste-based feedstock sales.
• Provide recommendations of control and certified product certification system for the production, delivery, storage, and sale of certified products of ISCC and others.
• Perform any ad-hoc tasks as required by Reporting Manager(s).

What You’ll Need:

• Minimum a Diploma in Environmental Science, Sustainability, Supply Chain Management, or a related field.
• Minimum 1 year of working experience in sustainability certifications, environmental compliance.
• Familiarity with ISCC (International Sustainability & Carbon Certification) standards and processes is highly preferred.
• Meticulous and possess strong planning and systematic coordination.
• Excellent communication skills, both written and verbal, for training, reporting, and cross-functional collaboration.
• Must be willing to be based at Tuas for one day per week.
• Ability to work under pressure in a fast-paced environment.

Job Title: PA/Admin Executive

Singapore Shipping Association (SSA):

The Singapore Shipping Association (SSA) is seeking a highly skilled and proactive Executive Secretary to support the Executive Director in managing and executing the Association's strategic objectives. The ideal candidate will demonstrate exceptional organizational abilities, strong confidentiality and privacy compliance, and communication skills, with a deep understanding of the shipping and maritime industry being an advantage but not required.

Key Responsibilities:

1. PA to Director:

• Scheduling, meetings preparation and record keeping
• Travel & Expenses claim
• Guest reception & VIP handling: Projecting the right image
• Basic support for presentation & speeches

2. HR & Admin Support:

• Office Supplies
• Facility management: oversee the maintenance, upkeeping & safety compliance
• Onboarding/Offboarding
• Staff engagement activities

3. Ad-Hoc

• As assigned by ED or HR manager to support Ad-hoc activities such as SSA external events

Skills & Competencies:

• Solid organisational and time-management skills
• Strong communication skills and cultural sensitivity
• Ability to manage multiple tasks with a high level of attention to details
• Strong problem-solving abilities and a proactive approach to challenges
• Ability to handle confidential matters with discretion and professionalism
• Positive, can-do attitude with a collaborative mindset
• Proficiency in Ms Office

Requirements:

• Education: Min Diploma
• Experience: Previous experience in an administrative and PA roles (5 years preferred).
• Communication Skills: excellent interpersonal skills and good EQ
• Citizenship: Must be a Singapore Citizen or Permanent Resident

What We Offer:

• Competitive salary and benefits package
• Opportunities for growth and development
• Workplace culture or perks (Flexible Work Arrangement)
• Staff Group Medical insurance

Interested candidates with the relevant qualification and experience are invited to write a detailed CV with current and expected salary, send to HR manager at [email protected]

(We regret to inform that only shortlisted candidates will be notified)

The HR Assistant / HR Executive under the workpass and operations team will play an active role in handling foreign work pass application for candidates under the organisation such as the submission, renewal or cancellation of workpass. In addition, he/she will also support other ad-hoc HR operational duties relating to employee engagement events, onboarding and other ad-hoc duties.

RESPONSIBILITIES

Foreign Work Pass Application

• Submission of work pass applications for candidates including supplementary passes and Letter of Consent/Certification
• Renewal of work pass/permit applications for candidates
• Cancellation of work pass/permit applications, supplementary passes and Letter Of Consent/Certification applications for candidates
• Issuance of work and supplementary passes online
• Preparation of appeal letters, other request letters with the MOM for candidates
• Preparation of MOM Monthly Giro report for submission to Finance
• Preparation of Active work pass headcount list for submission to Finance monthly
• Preparation of levy bill and levy adjustment for submission to Finance monthly
• Preparation of renewal list monthly and liaise with business leads on follow up actions
• ·Keep track of MOM card return list and send out to Ops team weekly
• Preparation of residency forms

Onboarding Briefing for New Hires

• Prepare new hire welcome pack
• Conduct briefing on new hires’ first day
• Assist with work pass issuance for foreign new hires

Other HR Administration & Events Management

• Assist in the planning and roll-out of employee engagement events (including set up of office decoration)
• Taking minutes during meetings, liaising with vendors on the event arrangement
• Coordinate with respective business units on participation headcount for events
• Prepare event messages for dissemination during company-wide events

REQUIREMENTS

• Min Diploma in Business/ Human Resource Management
• 1 - 2 years of HR related experience (Preferably in the recruitment industry)
• Able to multi-task and work within tight deadlines
• Excellent communication skills in English
• Strong interpersonal skills and able to interact with staff at all levels
• High degree of initiative and integrity
• Able to work independently with minimum supervision
• Good coordination & follow up skills
• Good planning and prioritization skills
• Ability to negotiate and solve problems to manage tough situations
• Proficient in MS Word, Excel & PowerPoint

If you feel that your profile is suitable for this position, please click on ‘APPLY NOW’ to submit your application. Kindly provide details of your availability and expected salary in your resume. All information will be kept strictly confidential and shortlisted candidates will be contacted.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

EA License No. 01C4394 • EA Registration No. R22104858 (Nur Zahirah Binti Yoonus)

Local Firm, 5 Days, Permanent Position, Office Hours.

Job Descriptions :

- Handle all incoming and outgoing mails and courier packages

- Provide administrative support to directors, audit, accounts and corporate secretary departments

- Print audited and unaudited financial statements and tax documents and co-ordinate for the signing of the financial statements and tax documents and follow through till completion

- Handle confidential information and update of company client listing

- Prepare resignation letters, professional clearance letters, appointment letters and consent to act

- Update monthly currency rates and extraction of membership for clubs

- Prepare invoices and credit notes

- Monitor outstanding accounts receivables and liaise with clients for the settlement of overdue accounts

- Record the bank receipts for internal companies and do monthly bank receipts reconciliation

- Co-late all the invoices on monthly basis and key into UBS accounting system

- Handle petty cash claims

- Attend to all incoming calls and enquires and walk-in clients and guests

- Purchase and replenish of office refreshments, pantry items and office stationeries

- Maintain the operation of photocopier and order of printing supplies

- Reconcile and allocate of courier expenses on monthly basis

- Any other ad-hoc duties assigned

Interested applicants, please email us your resume, stating your availability, current/expected salary, and reasons for leaving each job to [email protected]. We regret that only shortlisted candidates will be notified.

• To attend / acknowledge mails received from various clients and brokers and ensure response given within a reasonable time
• To liaise with the underwriting departments and the claim departments in context of the various request received from clients / brokers
• To generate the Statement of Accounts (SOAs) from the system, reconcile them regularly and exchange with the clients and brokers
• To liaise with the payment department for timely payments to the clients / brokers
• To keep chasing brokers / clients for company’s dues and ensure timely realization of outstanding premium
• Reporting to the underwriting department for long outstanding cases
• Perform reconciliation of the SOAs in a timely manner
• Resolve unallocated receipts and liaise with the internal and external stakeholders
• Submission of credit control report
• Debtors ageing status reviewing
• Any other duties assigned by Head of Department (HOD)

Requirement

• Candidate must possess at least Diploma in Accounting/Finance/Banking or equivalent.
• Candidate who can cope with high volume of transactions.
• Candidate who is available within short notice
• Proficient in Microsoft Office
• Meticulous, have an eye on detail, flexible
• Singapore Citizen and Permanent Residents only

about the company

A renowned global private equity firm is seeking an Executive Assistant to support its Investment Team. This newly created role provides an excellent opportunity to play a key role in the success of a prestigious organisation within a fast paced and dynamic environment.

about the job

In this role, you will play a vital role in supporting a team of 3 to 4 senior stakeholders with calendar management, meeting coordination, travel arrangements and expense processing. This includes overseeing daily administrative operations, handling correspondences, preparation of meeting materials such as memos, reports, proofreading of documents and assisting the office manager on various administrative tasks if necessary.

skills and experience required

The ideal candidate should come with a Bachelor’s Degree, and have at least 5 years of relevant working experience supporting stakeholders with similar capacity. Candidates with prior working experience in private equity or investment sectors will be highly regarded. You should also possess strong communication, attention to detail, professional and discreet demeanor. Proficiency in MS Word, Excel, Powerpoint, Outlook and Concur is required.

(EA: 94C3609/R1216039)

Are you a detail-oriented individual looking to kickstart or grow your career in accounting and payroll? We’re searching for an Accounts Executive/Assistant to join our dynamic and supportive team at EPS Group!

✨ Supportive Environment: Be part of a close-knit team that values collaboration.

✨ 5 days work week @ Town area

✨ Applicants without payroll experience are welcome to apply! Training will be provided

Key Scope:

• Administer payroll accurately and promptly through the payroll system
• Manage and submit statutory requirements such as tax clearance IR21, NS make-up claims, FWL waiver, etc
• Maintain and post payroll entries into the accounting software
• Monitor staff attendance, manage timesheets, oversee leave administration and claims processing
• Assist in maintaining financial records, preparing GST returns, processing payments, and performing bank reconciliation
• Support statutory audits
• Prepare and submit surveys required by MOM
• Perform administrative tasks and other ad-hoc duties as assigned from time to time

Key Requirements:

• 1 to 2 years of relevant experience in Accounts
• Positive attitude and willing to learn payroll and HR Admin function
• Attention to detail and precision in handling financial records

HOW TO APPLY:

Interested applicants, please submit your updated resume in MS Word/PDF format to [email protected]

Please state your availability, current & expected salaries for processing purpose.

All applications will be treated in the strictest confidence.
We regret that only shortlisted candidates will be notified.

AiLin Lee | EA Registration No: R1104629

Company Description

Tokyo Gas Energy Trading (TG Energy Trading) is the trading arm and sister company of Tokyo Gas Asia.

Tokyo Gas Asia: https://www.tokyogas-asia.com/about_us/

Founded in 2014 as a wholly owned subsidiary of Tokyo Gas Co., Ltd., Tokyo Gas Asia contributes to the sustainable growth of the Southeast Asian region by developing energy infrastructure and promoting clean energy solutions. With offices in Singapore, Jakarta, Bangkok, Hanoi, Ho Chi Minh City and Manila, Tokyo Gas Asia is committed to being the leading energy company in Southeast Asia, utilising our long-accumulated know-how and expertise in Japan. Tokyo Gas Asia believes it is our responsibility to deal forthrightly with the issue of climate change by promoting next-generation technologies — such as Hydrogen, Ammonia, CCUS and Methanation — to achieve net-zero CO2 and to lead the transition to a decarbonised society.

Role Description

TG Energy Trading Pte. Ltd. is currently looking for a full-time Administrative Assistant to manage all administrative matters. The incumbent will be reporting to the HR and Admin Manager.

Location: 50 Raffles Place

Working Hours: Monday to Friday, 8.30am to 5.15pm

Employment Type: Permanent, Full-time

Responsibilities

• Oversee all daily office operations and ensure smooth functioning of administrative processes.
• Provide secretarial support for other staff.
• Prepare and disseminate correspondence, memos and forms.
• Liaise with external vendors and service providers for office-related matters.
• Liaise with corporate secretary on corporate secretarial matters (e.g. AGM).
• Collaborate with the IT team in HQ and external vendors on all IT matters.
• Manage inventory and procurement of office supplies, which include stationery and multimedia equipment.
• Coordinate office events, meetings and appointments.
• Liaise with Tokyo Gas Asia’s accounting team on payment matters.
• Liaise with building management on maintenance of office.
• Make travel arrangements for the team – visas, flights, hotels.

Qualifications

• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite
• Previous experience in an administrative role
• Ability to handle sensitive information with confidentiality
• Detail-oriented and proactive approach to work
• Diploma or Bachelor's degree in Business Administration or related field

COMPANY DESCRIPTION

A leading general insurer with a local presence of over 100 years, MSIG Singapore offers an extensive range of insurance solutions for commercial and personal risk protection, enabling the security and safety of individuals and businesses. MSIG Singapore holds an A+/Stable financial rating by Standard & Poor's.

A testament to its growing strength and influence, MSIG Singapore has garnered numerous awards for delivering digitally innovative and customer-centric solutions. In 2023, 2022 and 2020, MSIG Singapore was awarded Insurance Asia Awards' Claims Initiative of the Year.

MSIG is a subsidiary of Mitsui Sumitomo Insurance Co., Ltd, and a member of the MS&AD Insurance Group one of the largest general insurance groups in the world with presence in 50 countries and regions globally, 18 of which are in Asia Pacific including all ASEAN markets as well as in Australia, New Zealand, China, Hong Kong, Taiwan, South Korea and India. Headquartered in Japan, MS&AD is amongst the top non-life insurance groups in the world based on gross revenue.

RESPONSIBILITIES

• Provide efficient service to customers through polite and helpful handling of enquiries.
• Participate in the department's process of developing new and existing sales opportunities to meet growth targets.
• Quote for and accept new business, confirm endorsements, offer renewals and effect cancellations, in accordance with the Company's Risk Management and Reinsurance guidelines
• Ensure that all pertinent information is available for the production of policy documentation; such as new business, endorsements, renewals, etc.
• Liaise with Reinsurance staff as required, to ensure reinsurance protection of the Company's risks.
• Follow up on outstanding cover notes, expiries, declarations and other matters as required.
• Involve in the supervision and appraisal of the work of clerical staff
• Undertake credit control ensuring the standard for debtor days are strictly adhered to
• Co-ordinate work processes within the department for maximum efficiency and effectiveness
• Participate in despatch and filing duties
• Undertake any other duties as may be assigned

• GCE ‘O' level preferably with professional insurance qualification
• Minimum Certificate in General Insurance

• Operational experience in general insurance environment
• Marketing skills
• Knowledge in underwriting, reinsurance and risk management
• Good communications/ negotiation skills

Job Description:

• Handle General Insurance enquiries from clients or business partners on policy matters

• Understand the client's insurance needs and provide proper advice

• Follow up with existing clients for policy renewals

• Handle general administrative and ensure proper documentation, records and filing

• Check policy contracts, endorsements, invoices to ensure accuracy.

• Build and maintain strong relationship with insurance providers and clients

• Undertake any ad hoc duties / tasks that may be assigned.

Job Requirement:

• Certificate in General Insurance (CGI) and Health Insurance.

• Proficient in Microsoft Office.

• Able to communicate well in English and Mandarin.

• Must be motivated and has a pleasant personality.

• At least 1 year experience in Insurance sector.

• Candidate with no experience in insurance sector are welcome to apply, but candidate has to obtain CGI if employed.

Job requirements:

The Executive Assistant is responsible for providing comprehensive support to the Executive Director, operations team and managing the organization’s office operations.

This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

• Handle all aspects of travel arrangements, including booking flights, hotels, airport transfers, and preparing detailed itineraries.
• Proactively manage schedules and coordinate meetings.
• Prepare and process expense claims and provide general support with accounts.
• Handle day-to-day administrative tasks including (but not limited to) liaising with external vendors and service providers to ensure smooth operations and timely delivery of services.
• General office operations including maintaining office supplies.

Skills and Specifications

• Experience: Minimum 2-3 years of relevant experience as an Executive Assistant or in a similar administrative role.
• Familiarity with finance or operations within a corporate environment is a bonus.
• Ability to adapt to a fast-paced, dynamic work environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with task management tools (e.g., Asana) is a plus.
• Good command of spoken and written English.
• Strong organisational, communication and interpersonal skills.
• Only Singaporeans will be considered.

This position requires a candidate who is detail-oriented, highly organized, and capable of managing competing priorities effectively.

Our working hours are from 8.30am to 6pm, Mondays to Fridays.

Recruiters will not be entertained.

Interested applicants may apply on here or contact Ms. Charlene Tan at [email protected].

The position assists the Executive Steward to manage the team, to be responsible for maintaining the cleanliness and quality of all F&B and Kitchen equipment and all pantry and kitchen area, so that all guests will have a safe and wonderful dining experience, ensures that kitchen hygiene and safety standards are meet, through active supervision of the Steward Supervisor, Steward Attendant and Night Kitchen Cleaner. The Assistant Executive Steward must have the perseverance to lead the team to achieve high standards within the work area and to work closely with the Executive Steward so as to lead the team towards the same direction.

Primary Responsibilities  

Manages the Daily Stewarding Operation: Cleanliness and Quality of F&B and Kitchen Operation Equipment

• Conducts briefing and makes deployment to Stewarding colleague daily.
• Makes daily round to check for cleanliness and quality of all operation equipment and kitchen equipment.    
• Takes ownership of all operation equipment, kitchen equipment and hotel property.
• Operation checks, to ensure work flow and system are in order and hygiene standards meet expectation.
• Always communicates with F&B and Culinary team and fellow colleagues to find out about the work flow system and makes improvement with the collaboration system if required.
• Manages team with efficiency of work in the washing of dishes and kitchen equipment.
• Works closely with both the F&B and Culinary teams so as to build a strong collaboration between various team.
• Oversees that timeliness of dish cleaning, returning dish for reuse during high business turnover. 
• Oversees that all washed equipment are clean and sanitised.
• Oversees proper handling of all operation equipment so as to avoid or minimise breakage.
• Ensures adequate supply of operating equipment in F&B outlet through coordination with all F&B outlet managers, through order, delivery, and by monitoring lost through breakage or missing.

Manages the Cleanliness and Safety of all Pantry and Kitchen

• Checks all kitchen equipment for cleanliness, manages the Night Cleaning Contactor to follow up on any unclean area and equipment, and conducts kitchen inspection twice a week. 
• Manages the team to check on functional operation of each Dish Wash Machine, co-ordinate and follows up with Engineering and chemical technician for any faulty issues.
• Manages the garbage collection schedule and also ensures that the recycle program is conducted as per established. 
• Oversees that the kitchen floor is clean and dry at all times, looks out for any potential safety hazard issue and tries to eliminate it immediately.
• Oversees the sanitation of all operation equipment are done as per kitchen’s hygiene standards requirement.
• Oversees that the work procedure in the kitchen are carry out as per HACCP’s requirement and the safety aspect is in line with WSH. 
• Oversees that all HACCP check-list and documentation are updated on a daily basis.
• Leads all the kitchen walk through (WSH / Hygiene / Pest-Control) and rectifies all findings immediately.

Management and Leadership of the Stewarding Team

• Makes routine rounds within the kitchen area during meal periods.
• Supports the Stewarding team to be consistent in service, uses a collaborative, enabling leadership style and to have regular team meetings.
• Drives constant service and system improvement and to be entrepreneurial.
• Strong leadership and interpersonal skill.
• Must be able to lead the team confidently at all times and always practice to lead by example. 
• Manages the provision of operation supplies, cleaning equipment, and chemical, monitor and control the amount of usage.  
• Induction and training of Steward Attendant and Supervisor in technical skill and process as outlined in the Keys to Success manuals.
• Must oversees the team member grooming and personal hygiene practice to meet with hotel requirements.  
• Assists the Executive Steward to control all expenditure and cost within the budget (OT / CL / Supply). 
• Manages the team to adhere with the Hotel recycle program.
• Competency in the yearly internal and external hygiene audit. 
• Manages and oversees the operation equipment storeroom / chemical storeroom / cleaning supply storeroom.
• Creates a Friendly and Heartist® working environment within the team.

Involvement in Wider Job Function Relationships

• To be active in learning so as to enhance personal skill and industry knowledge.
• Follows Hotel and Departmental guideline to lead the team and constantly getting feedback from team member and other colleague. 
• Understands emergency procedure, health and safety requirement.
• Maintains collaborative working relationship with colleague and supervisor/manager
• Participates in departmental leadership activity as a member of the team and continually conducts training for the team member.
• Develops own knowledge and skill as a contributing member of the Stewarding team.
• Ensures that safe work practice is followed including emergency procedure.
• Must be certified with Occupational First Aid Course.
• Must be able to accomplish within the timeline with any assignment given by the Executive Steward and Management.
• Oversees the pest-management in the pantry and kitchen area.
• Attends the weekly Catering Meeting, gathers surficial information, co-ordinates and leads the Stewarding team to accomplish the event with high professionalism in supporting the Banquet Service Team and Banquet Culinary Team for the success of all events.

1 year

Bugis

Mon - Fri office hours

• Assist in the organisation of quarterly Board meetings. This may include the procurement of meeting venues and refreshments, preparation of meeting related materials and other logistics related to the Board meetings.

• Assist in the management of Board members including the on and off-boarding of Board members, coordination of attendance, etc.

• Be responsible for the timely documentation of work completed.

• Organise and assist in the Records and Knowledge management activities which may include meetings, reports generation, activity tracking etc.

• Any other tasks/projects as assigned.

Requirements:

• Trained in any discipline

• Up to two year working experience will be preferred

• Strong critical thinking and analytical skills

• Good stakeholder management and effective communication skills

• Good organisational, planning and execution abilities

• Meticulous, self-motivated and willing to push boundaries and attempt new challenges.

• Good team player who is able to work independently

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOLKELLY job application platform - GO https://go.persolkelly.com/job...By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tacand the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries. Suzana Binte Slemat (EAP No. R1989461) EA Licence No. 01C4394

Duration: 1 year

Location: Bras Basah

Working Hours: Monday - Thursday 830am to 6pm; Friday 830am to 530pm

Responsibilities:

• Assist in the organisation of quarterly Board meetings. This may include the procurement of meeting venues and refreshments, preparation of meeting related materials and other logistics related to the Board meetings.
• Assist in the management of Board members including the on and off-boarding of Board members, coordination of attendance, etc.
• Be responsible for the timely documentation of work completed.
• Organise and assist in the Records and Knowledge management activities which may include meetings, reports generation, activity tracking etc.
• Any other tasks/projects as assigned.

Requirements:

• Trained in any discipline
• Up to two year working experience will be preferred
• Strong critical thinking and analytical skills
• Good stakeholder management and effective communication skills
• Good organisational, planning and execution abilities
• Meticulous, self-motivated and willing to push boundaries and attempt new challenges.
• Good team player who is able to work independently

To apply, simply click "APPLY" and submit your curriculum vitae (CV) through GO, the official PERSOLKELLY job application platform.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23114622 So Man Xin

Job Description:-

• Training will be provided for the below Tasks & responsibilities
• To take full responsibilities of accounting activities of Companies within the Group;
• To manage statutory company administration responsibilities;
• To perform daily bank entries and reconciliations - include verifying loan interest and trade financing interest charged by banks.
• To prepare sales reporting and input sales data into MYOB.
• Daily incoming funds reporting for different bank accounts
• To ensure accurate and timely preparation of yearly statutory financial statements and year end company audit;
• To ensure accurate and timely submission of monthly management reports;
• To process payments and update daily in-coming fund reporting to the management.
• Daily monitoring and accurate reporting on account receivables and payables;
• To handle quarterly GST declaration submission.
• To handle petty cash
• Reporting and accounting as per regulatory and legal compliance/ requirement including taxation, dividends, annual report and accounts;
• Liaison with authorities, bankers, internal and external auditor/ tax agent;
• Verify all outgoing payments prepared by the assistant
• Month end closing - intercompany balance reconciliations, accruals, fixed assets/ prepayment schedules, loan schedules across different banks, FX Revaluations
• Ad hoc reporting required by management Requirements

Qualifications & experience

• Fresh graduate / Post graduate/For Account Assistant internship without experience. (Entry Level)
• Position is open to Singapore Citizen and Permanent residents only due to limited foreign Permit quota by MOM .
• Desk bound work and long hours if required
• Good written and spoken English and Mandarin
• Proficient in MS Office applications.

Senior Marketing Executive / Assistant Manager

We are looking for a dynamic individual to join our marketing and business development team. You will be involved in developing and implementing various communications initiatives both in print and electronic media, developing and maintaining marketing materials, develop and manage the marketing budget, developing media relationships, managing events, co-ordinate directory and awards submissions and drafting proposals.

You should possess:

· A degree or diploma, preferably in Marketing, Mass Communications or Business Administration

· A good knowledge of Microsoft Office applications and desktop publishing

· Excellent interpersonal, oral and written communication skills

· The ability to think outside of the box and be creative

· The ability to work under pressure, to multi-task while prioritising work assignments and meet deadlines

· The ability to work independently and, at the same time, be a team player

You can expect to work with a friendly, fun and responsive team, and receive a competitive remuneration package which commensurate with experience, as well as the opportunity for professional development.

Please submit your resume stating qualifications, work experience, current and expected salary.

We regret to inform that only short-listed applicants will be notified.

Broking Executive Assistant

• Mon - Fri 9 am - 5.45 pm
• Working Location: Robinson Rd
• Salary: $2500 - $3000

Job Requirements:

• Certificate in General Insurance and Health Insurance.
• At least 1 year experience in Insurance Industry.
• Proficient in Microsoft Office

Job Description:

• Ownership of the Growth, Retention and Profitability of portfolio assigned
• Responsible for preparing & negotiating quotes for all business lines (new business and renewals)
• Handle General Insurance enquiries from clients or business partners on policy matters
• Understand the client's insurance needs and provide proper advice
• Follow up with existing clients for policy renewals
• Handle general administrative and ensure proper documentation, records and filing
• Check of policy contracts, endorsements, invoices to ensure accuracy.
• Ensure all activities are in compliance with regulations and internal procedures
• Build and maintain strong relationship with insurance providers and clients
• Undertake any ad hoc duties / tasks that may be assigned.

Chin Wai Loon Reg No: R24121618

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

ESL offers a unique opportunity to build and develop our Trade function. We are a regionally focused agile shipping line with ambitions to be the best carrier in our chosen markets. We offer a dynamic environment with an ability to make an impact – you will have line of sight between your day-to-day work and the USD impact to the organization. We are building a diverse team across nationalities, gender and experience and will empower this team to grow our business to be the best-in-class regional carrier.

ESL Group seeks a motivated and proactive team player to join our organization as the Trade Executive.

This key role will manage pricing strategies to maximize revenue and profitability, playing a crucial part in optimizing pricing strategies, and aligning them with the company's business objectives. The ideal candidate will have a basic shipping knowledge and the ability to work independently while also collaborating with others.

Job Responsibilities

• Establish pricing strategies to maximize lifting, revenue, and profitability.
• Understand the pricing process holistically across various stakeholders and the impact of various prices
• Analyze market trends and competitive landscape to determine optimal pricing to achieve business goals.
• Work with overseas agents and manage the daily pricing activities and resolve any operational issues from a commercial perspective.
• Monitor service performance and analyze vessel profile to improve cargo mix for optimal results.
• Support feasibility service studies, and actively participate in business development initiatives.
• Maintain pricing data and ensure accuracy in pricing systems.
• Gather market information about industry trends, regulations, and best practices related to pricing.
• Perform other ad-hoc duties and projects as assigned by management.

Requirements

• Bachelor's degree in a relevant field, such as Maritime, Business, Logistics, supply chain management, or a related field.
• A minimum of 2-3 years of progressive experience in shipping, freight forwarding, or logistics industry.
• Strong analytical skills and ability to interpret data to make pricing decisions.
• Good market knowledge and strong communication skills to interact with internal and external stakeholders.
• Motivated and pro-active team player, ability to work independently and collaborate with other departments.
• Proficiency in MS Excel and other pricing software/tools.

• Oversee the CEO and CGS’s calendar by scheduling meetings, appointments, and travel arrangements while ensuring optimal use of time.
• Serve as the primary point of contact for executives, managing communications, scheduling, and ensuring timely updates to internal and external stakeholders.
• Arrange and compile materials for meetings, take meeting minutes, and follow up on action items to ensure timely execution.
• Handle all travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries.

Requirements:

• Degree in any relevant discipline.
• At least 3 years of experience delivering secretarial support to C-Suite executives in the IT/Tech industry.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software tools.
• Excellent organizational and time management abilities, with a proven capacity to multitask effectively.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

Job Description & Requirements

Job Title: Project Coordinator

Job Responsibilities:

Minutes of meeting experience and Diploma is a must

1. Assist in the planning and coordination of project activities, including scheduling meetings, preparing agendas, PowerPoint presentation and documenting minutes.

2. Coordinate with internal and external stakeholders, to ensure timely delivery of project deliverables and resolve any issues or conflicts that may arise.

3. Monitor project progress and identify potential risks or deviations from the plan, escalating to Service Delivery Manager (SDM), Project Director (PD) any necessary requirement from customers.

4. Plan, track and monitor the tasks assigned to the managers, team leaders and members

5. Clear and open communication with customers on operations and project issues or clarifications.

6. Assist in creating of PowerPoint presentation and Excel documents.

7. Provide administrative support as needed, such as managing project-related correspondence and other ad-hoc duties.

Job Skills and Qualifications:

• Diploma or equivalent

• Proven 3 years’ experience in project coordination or project management support roles, preferably in a fast-paced environment.

• Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously and meet tight deadlines.

• Excellent communication skills, both verbal and written in English

• Exceptional interpersonal skills with the ability to effectively collaborate with cross-functional teams and external stakeholders.

• Analytical mindset with the ability to identify issues, analyse data, and propose solutions.

• Advance skill sets in Excel and PowerPoint

• Adaptability and flexibility to navigate changing project requirements and priorities.

• Experience in Government IT projects is a plus.

Job Highlights
• Outstanding career growth and development opportunity
• Good work benefits (Dental benefits) and package
• 5 days work week
• CBD Area

Job Description

· Monitor and update employees’ attendance and leave record

· Maintain and ensure proper documentation of employee database and personnel files.

· Prepare new staff on-boarding and off-boarding.

· Perform general HR administrative functions such as processing of Work Pass, preparation of appointment / confirmation letters.

· Assist in performance review and appraisal exercises

· Review & update Policy for office administration

· Process the expense reimbursement for director

· Prepare, update, maintain and file all admin related documents

· Participate in planning company activities such as team bonding, staff gathering, D&D etc.

· Manage travel arrangement such as flight schedules, visas application, transportation and accommodation.

· Oversee all administrative tasks such as general office housekeeping, stationary requisition and managing office assets list

· Handle all outgoing courier service and incoming mails/ courier services

· Manage travel arrangement such as flight schedules, visas application, transportation and accommodation.

· Manage and maintain the company’s insurance – Car Insurance/ Office Care/ Travel Insurance and etc.

· Other ad-hoc duties as assigned

Requirements

· Min 2 - 4 years’ relevant working experience in HR/Admin.

· Proficient in MS Office Applications (e.g. MS Word, Excel, PowerPoint)

· Good communication, organizational skills and with multi-tasking abilities

· Teamwork (ability and willingness to work with all levels of organization)

· Familiar with Singapore Employment Act is preferred.

· Good communication skills in English and Mandarin in order to coordinate with English and Mandarin speaking associates

· Meticulous and sharp attention to details