Location: Millenia Tower, Singapore

Highlights:

• Willing to Travel to APAC countries, West Africa (Guinea / China)
• Pure EA role, Corporate / business support to CEO

Reports To: Chief Executive Officer (CEO)

Job Summary:

We are looking for a dynamic and highly organized Executive Assistant to provide comprehensive high-level support to our CEO, serving as a liaison between the CEO and internal/external stakeholders. This role demands superior organizational skills, attention to detail, discretion, and the ability to handle a variety of tasks, ensuring the CEO’s office operates efficiently and effectively.

Key Responsibilities:

1. Executive and Administrative Support:

o Manage and optimize the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.

o Prepare reports, presentations, briefs for meetings, and meeting of minutes.

o Act as a gatekeeper for the CEO, handling correspondence and inquiries

o Handle sensitive information with the utmost confidentiality.

2. Project Management:

o Assist the CEO in managing and tracking key projects and deliverables.

o Lead and coordinate special projects as assigned by the CEO.

o Perform research and provide analysis on topics as directed by the CEO.

o Monitor project timelines and deliverables, ensuring alignment with company goals.

o Coordinate across departments to ensure alignment with the CEO’s priorities, and to drive project success.

3. Meeting Management and coordination:

o Schedule, organize and attend meetings, taking minutes and following up on action items.

o Assist in the preparation of meeting agendas, documentation, and follow-ups.

o Ensure the CEO is well-prepared for all meetings and engagements with necessary materials and information.

4. Travel and Event Coordination:

o Plan and arrange complex travel itineraries, including flights, accommodations, and ground transportation.

o Organise and manage events, both internal and external, in support of the CEO’s initiatives.

5. Communication Management:

o Serve as the primary point of contact for internal and external stakeholders on matters related to the CEO.

o Draft and edit correspondence, emails, and presentations manage communications on behalf of the CEO.

o Ensure consistent and clear communication. Communicate on behalf of the CEO with shareholders, clients, partners, and employees.

o Represent the CEO in meetings and events when necessary.

6. Operational Excellence:

o Identify and implement process improvements to enhance the efficiency of the CEO’s office.

o Develop and maintain systems to track key metrics and performance indicators.

7. Confidentiality:

o Handle sensitive and confidential information with discretion and professionalism

o Ensure security and confidentiality of information relating to the CEO’s responsibilities.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.

• Willing to Travel to APAC countries, West Africa (Guinea / China), and etc. Per diem allowance will be covered

during business traveling. Allowance amount will be varied based on countries of traveling.

• Extensive experience as an Executive Assistant, Chief of Staff, or in a similar role.

• Superior organizational and time-management skills.

• Ability to manage multiple priorities and work under pressure.

• Strong project management capabilities.

• Experience with strategic planning and business operations.

• Ability to work independently and collaboratively.

• Exceptional problem-solving skills and attention to detail.

HOW TO APPLY:

Interested applicants, please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Chris Poh Tze Zheng

EA Personnel Reg No: R24120101

Responsibilities

Team support

• Senior management’s calendar management and coordination of meetings or conferences
• Receive and attend to guests/visitors
• General Office Admin responsibilities and work closely with the Office Manager

HR and Finance

• Process claims from staffs for expenses such as business trips, entertainment and others.
• Keeping track of staff annual & medical leave and medical claims

Requirements

• Minimum 5 years of office administration/executive assistance experience
• High initiative and able to work well in a small team
• Proficient in Microsoft Office applications
• Meticulous and pleasant personality

Job Description:

• Support the main Exec Assistant to ensure smooth operation of the International Business Office (IBO) administrative functions.

• Assist in booking travel arrangements, including flights, accommodation and transportation.

• Support the application process for Visas for the IBO team. Liaison with travel agencies, embassies and other group companies to confirm the latest Visa requirements for travel designations.

• Support EA to manage IBO team’s calendars.

• Manage official communications, including calls and emails. Act of point of contact between internal and external stakeholders.

• Assist in planning and organizing both internal and external meetings and events. Ensure timely communication and preparation with all relevant parties.

• Assist in reconciling and verifying the IBO team’s travel and entertainment claims in accordance with the Company’s business expense policy. This includes preparing travel requisition and submission of claims, etc via our system.

• Organise and maintain records, files and documents relating to IBO administration

• Assist in drafting and reviewing memos, letters and other correspondences

• Ensure confidentiality and accuracy in handling sensitive information

• Taking detailed meeting minutes

• Administrative duties and any other duties assigned by the Executive Assistant.

---------------------------

Please refer to U3’s Privacy Notice for Job Applicants/Seekers at https://u3infotech.com/privacy-notice-job-applicants/. When you apply, you voluntarily consent to the collection, use and disclosure of your personal data for recruitment/employment and related purposes.

Job Scope & Responsibilities:

1. Learn and to be trained as a Insurance Broking Executive - Client servicing and admin support.

2. Client servicing and administrative support.

3. Learn and be trained in client servicing (Operations).

4. Assist and Support of the Operations department.

5. Learn and be trained to maintaining good rapport with clients, insurers/ reinsurers.

ABOUT US

We are expanding and inviting qualified candidates to join our team!

Learn more about us at pinpress.com.sg

Responsibilities

• Update Costing Data: Accurately input and update production costing data into the system job costing module.
• Supplier Cost Management: Input suppliers’ costs into the system job costing module to ensure precise financial tracking.
• Job Completion Assurance: Ensure that all job production costing is fully completed and submitted timely to the finance team for invoicing.
• Team Collaboration: Work closely with creative, production, and logistics teams to resolve production data queries.

Requirements

• Strong interest in manufacturing process and working with technical data.
• Good understanding of basic Mathematics.
• Proficient in Microsoft Excel and Word.
• Good written and verbal communication skills in both English and Chinese/Mandarin (essential for liaising with Mandarin-speaking stakeholders).
• Good team player who thrives in a collaborative environment.

TO APPLY

Email your CV to [email protected]

Please state your current and expected salary.

Only short-listed candidates will be notified.

Job Responsibilities:

•  Handle of full set of accounts.
•  Prepare monthly, quarterly annual management reports & financial reports.
•  Prepare Year-End closing/Accruals. Month end closing.
•  Liaise with Auditors, Company Secretary and Tax Agents.
•  Prepare necessary documents and assist on yearly stock take.
•  Prepare and submit GST quarterly.
•  Prepare submission of Government grants
•  In charge of Petty Cash, checking and reimbursement of all claims.
•  Handling all bank matters, liaising and work with bank relationship manager.
•  Prepare GST reports and submit to IRAS.

Requirements:

•  With relevant experience will be an added advantage
•  At least 1 to 2 Year(s) of working experience in the related field is required for this position.
•  Good to have Class 3/3A License (Own transport would be a plus point.)
•  Able to travel out to meet clients by means of public transport
•  Possess strong negotiation and selling skills
•  Has good connection in the Contractor, Interior Designer & Direct Owners would be an advantage.
•  Knowledge in blinds & flooring would be an advantage

Responsibilities:

· Coordinate and handling of daily Reefer Operations inside PSA Terminal

· Liaise with internal & external customers to ensure repair job carry out timely and efficiently

· Conduct warranty check and QA check on job done by technical team to ensure proper billing to customer

· Any other duties as assigned by Supervisor / Manager

Requirements:

· Min. GCE “O” / Nitec in Engineering or equivalent

· Proficient in Microsoft Office and Email

· Good interpersonal and communication skills and able to interact with people of all levels

· Willing to work on rotation shift including Sunday & Public Holiday

We thank all applicants for your interest and regret to inform that only shortlisted candidates will be notified

ClearSK Healthcare Group, an international aesthetics clinic chain is looking for driven executives to assist our panel of doctors in customer service, preparing and advising customers before and after doctor treatments. As the group has presence in Singapore, Shanghai, Hangzhou and Kuala Lumpur, the candidate should possess good command of languages and be able to work comfortably across difference cultures with Singaporean and Chinese counterparts within the group.

Job Highlights:

- An attractive Salary Package and 5 working days per week, working hours from 11am to 8pm with 1 hour lunch break.

- Full-timers and Part-timers are welcome.

- Comprehensive on job training and professional guidance provided. Fast-track career path for the fast learner and high performer.

- Opportunity to work alongside doctors and medical directors.

- Benefits include a generous package of free medical aesthetics treatments.

- Convenient locations as our clinics are near to MRT stations. Earn basic salary + Shift Allowance + Performance Bonus

Responsibilities:

· Attend to customers’ enquiries and provide excellent customer service.

· Prepare patient for doctor procedures including pre-treatment cleansing, photo-taking and numbing, etc.

· Provide post-treatment masking.

· Provide assistance to doctors during procedures.

· Prepare and upkeep the procedure rooms, including sterilizing the procedure equipment.

· Ensure proper filling and documentation.

· Explain all relevant procedure details including its downtime and post-treatment care.

· Follow-up on customers after first procedure and book next appointment for review after each procedure.

· Issuance and packing of stock for scheduled customers in the clinics.

Requirements:

· Candidate must possess at least a ‘O’ or ‘A’ level, Diploma/Degree in nutrition, biomedical, physiotherapy, pharmacy or entry level specialized in Healthcare - Nurse/Medical Support & Assistant or equivalent.

· Cidesco / CIBTEC / ITEC / NSRS / NITEC Spa and Aesthetic Therapy, WSQ will be an advantage.

· Good communication and listening skills

· Pleasant personality, positive and friendly in customers interactions.

· Proficient in English communication and writing.

· Ability to read, write, and converse in Chinese will be an added advantage as liaising with Chinese customers.

· At least 2 years of working experience in relevant industry.

· Organised and able to follow structured work procedures at work.

· Impeccable integrity, responsible, responsive and able to work under pressure.

· Comfortable in handling IT systems and devices (i.e. Laptop, printer, mobile) – you will need to use them daily

APPLICATION PROCESS:

Should you wish to be considered for shortlisting, please complete the attached Google Form at the link below prior to submitting your application on MyCareersFuture. It only takes 3 to 4 minutes to complete:

https://forms.gle/ZdnDCJYqZ916n8iQ7

Please be advised that only candidates who have completed the form and are subsequently shortlisted will be notified.

Responsibilities:

• Perform all secretarial functions and ensure that there is no delay in completion of the tasks.
• Interact and attend to internal and external customers to fix appointments, meetings and prioritize the meetings.
• Assist the Sales GM and the sales team in designing and producing quality write-ups, presentations, manuals and documents.
• Assist the Sales GM and the sales team in planning, organizing and executing activities.
• Prepare agendas and make arrangements for the Sales Team and other meetings. Attend meetings to note down the proceedings of the meetings and assist with the note down of the follow-up actions and progress tracking.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Follow up and liaison with stakeholders across the globe to expedite the progress and support change management and communications

Requirements:

• Graduate in any discipline. Certificate / Diploma in Secretarial Practices will be an advantage.
• At least 5 years of relevant working experience.
• Experience in working within a regional and global multi product Sales department will be an added advantage.
• Excellent communication skills at all levels within the organization and with external clients and vendors.

Account Manager:

Kerwin Tan Kai Bin (R1331624)

[email protected]

EA16S8107

Job Description

• Prepare Invoices, Delivery Orders, Credit Notes
• Prepare Purchase Orders, Goods Receiving and Shipping documents
• Perform Accounts Receivable / Accounts Payable functions
• Perform weekly/monthly/AR/AP/Inventory Report
• Answer phone calls and handle customers enquires and Admin Duties

Requirement

• 1 to 2 years relevant working experience
• Able to work in Kaki Bukit area
• Able to work independently
• Good Interpersonal Skills, Meticulous and Detailed Oriented
• Overtime Required During Peak Period

Working Time

• 5 days work week (Monday to Friday 8:00am -5:45pm)
• Working location at Kaki Bukit area

Salary Range

• Based on Experience

Interested for the above position, please send in your resume to [email protected] and include the following information:

1. Last drawn and expected salary

2. Earliest available date

We are seeking a marketing professional experienced in the EduTech sector.

Apply: [email protected]

Interested applicants MUST apply by resume and cover letter through emailing [email protected] (do not only apply via this portal)

This person will most likely begin as an Marketing Assistant / Executive and must have a good understanding and/or experience in a good understanding of the EduTech industry

The primary purposes of this role are:

a) a good understanding of the EduTech industry

b) ability to market our existing database and customers in the education and academic industries

c) able to assist the Managing Director to further develop or create business models in the EduTech Field

When you apply, please ensure you talk about how much you have/do not have on each of the skills, apps, programs, software etc mentioned above.

Interested applicants MUST apply by resume and cover letter through emailing [email protected] (do not only apply via this portal).

(please do not call or whatsapp, as our phone lines do not handle employment, only our email application process).

#5-day work week

#Eastern side of Singapore

#Good Learning Opportunity

A major community healthcare organization who believes in enhancing healthcare access and support for the underserved community, ensuring that this group of individual receives the care and attention, currently has an opening for a Payroll Assistant/ Executive (2-year contract).

JOB RESPONSIBILITIES:

Payroll Administration:

· Assist in the end-to-end processing of payroll for employees twice a month, ensuring accuracy and adherence to established policies and procedures

· Assist in resolving payroll discrepancies or issues, working closely with the HR department and relevant stakeholders

· Support the preparation and submission of statutory reports, such as IRAS tax filings

· Submit government childcare / maternity / paternity leave and other government claims

· Process and complete all documentations and updating of HRIS for the entire employee life cycle (confirmation, transfer, re-designation, contract renewal, resignation, etc.)

JOB REQUIREMENTS:

· Fresh Diploma/Degree holders will be considered

· Confident in handling numbers

Looking for a new job? Pls submit your resume in MS Word format to [email protected]

Ong Joyce (Wang Jiawen) (Ms.)

Recruitment Consultant

CEI Reg. No.: R24125907

Tel No.: 6385 6696

Personal Data Protection

"By submitting your curriculum vitae or disclosing your personal information in connection with your job application, you are deemed to have read and agreed to the terms of our Privacy Policy, and consented to the collection, use and disclosure of your personal data by us, in accordance with our Privacy Policy. Please access our website at www.celecti.com.sg for a copy of our Privacy Policy.”

Join the Bacha Coffee team

Great ideas start with coffee, Bacha Coffee starts with you. We are headquartered in Singapore with coffee rooms and boutiques in Europe and Asia currently. We are expanding aggressively to achieve a worldwide presence in the upcoming months...

Bacha Coffee specialises in 100% Arabica coffees and provides customers with a unique opportunity to travel the world through their cup by exploring harvests from over 30 of the most well-reputed coffee producing countries. Even our distinctive fine blended, fine-flavoured and naturally decaffeinated coffees are produced using only 100% Arabica beans to give coffee lovers the widest choice, without ever sacrificing quality or flavour.

The qualities that have made Bacha Coffee a legendary brand around the world also make us a great place to work: innovation, creativity, passion, and excellence.

Responsibilities

• Assist day-to-day Accounts Payable function which includes recording of invoice and payment processing
• Manage royalty accruals and billings
• Track and process intercompany billings on a timely and accurate basis.
• Liaise with respective stakeholders for Stock-Count matters, perform reconciliation and prepare monthly inventory's JV
• Conduct intercompany reconciliations across all entities to ensure compliance and alignment
• Support day-to-day finance operations, ensuring smooth and efficient financial transactions
• Responsible for month end closing and assist in audit process
• Participate in system enhancements / implementations.
• Support the necessary overseas expansion finance requirement, if needed
• Involve in ad hoc duties as and when assigned

Requirements

• Minimum Diploma in Finance/Accounting or relevant Professional Accounting Qualification
• At least 2 years of relevant experience in this role
• Experience in using Microsoft Business Central system/ NAVISION is preferred
• Advanced Excel skills (pivot table, VLOOKUP, Macros is an advantage)
• Experience with audit background and/or F&B and handling overseas accounts is an advantage
• Ability to work with people in different levels of the organization.
• Meticulous and keen eye for details; strong financial analytical and problem-solving skills
• Committed, confident personality with strong communication and interpersonal skills
• Able to work independently and as a team in a fast-paced environment

Bacha Coffee is an equal opportunity employer. Only shortlisted candidates will be notified.

Job Responsibilities:

• Handle of full set of accounts.
• Prepare monthly, quarterly annual management reports & financial reports.
• Prepare Year-End closing/Accruals. Month end closing.
• Liaise with Auditors, Company Secretary and Tax Agents.
• Prepare necessary documents and assist on yearly stock take.
• Prepare and submit GST quarterly.
• Prepare submission of Government grants
• In charge of Petty Cash, checking and reimbursement of all claims.
• Handling all bank matters, liaising and work with bank relationship manager.
• Prepare GST reports and submit to IRAS.

Requirements:

• Required language(s): Candidate must be fluent in English and Mandarin, in order to communicate with mandarin speaking members and customers
• Familiar with accounting software is a plus point
• Self-driven and holds a positive learning attitude.
• Meticulous and able to adapt to a fast-paced environment.
• Ability to work independently with minimum supervision.
• Good communication skills to liaise with people from all levels.

Responsibilities:

· Coordinate and handling of daily Reefer Operations inside PSA Terminal

· Liaise with internal & external customers to ensure repair job carry out timely and efficiently

· Conduct warranty check and QA check on job done by technical team to ensure proper billing to customer

· Any other duties as assigned by Supervisor / Manager

Requirements:

· Min. GCE “O” / Nitec in Engineering or equivalent

· Proficient in Microsoft Office and Email

· Good interpersonal and communication skills and able to interact with people of all levels

· Willing to work on rotation shift including Sunday & Public Holiday

We thank all applicants for your interest and regret to inform that only shortlisted candidates will be notified

Job Description:

• Handle General Insurance enquiries from clients or business partners on policy matters

• Understand the client's insurance needs and provide proper advice

• Follow up with existing clients for policy renewals

• Handle general administrative and ensure proper documentation, records and filing

• Check policy contracts, endorsements, invoices to ensure accuracy.

• Build and maintain strong relationship with insurance providers and clients

• Undertake any ad hoc duties / tasks that may be assigned.

Job Requirement:

• Certificate in General Insurance (CGI) and Health Insurance.

• Proficient in Microsoft Office.

• Able to communicate well in English and Mandarin.

• Must be motivated and has a pleasant personality.

• At least 1 year experience in Insurance sector.

• Candidate with no experience in insurance sector are welcome to apply, but candidate has to obtain CGI if employed.

ClearSK Healthcare Group,an international aesthetics clinic chain is looking for driven executives to assist our panel of doctors in customer service, preparing and advising customers before and after doctor treatments. As the group has presence in Singapore, Shanghai, Hangzhou and Kuala Lumpur, the candidate should possess good command of languages and be able to work comfortably across difference cultures with Singaporean and Chinese counterparts within the group.

Job Highlights:

- An attractive Salary Package and 5 working days per week, working hours from 11am to 8pm with 1 hour lunch break.

- Full-timers and Part-timers are welcome.

- Comprehensive on job training and professional guidance provided. - -- Fast-track career path for the fast learner and high performer.

- Opportunity to work alongside doctors and medical directors.

- Benefits include a generous package of free medical aesthetics treatments.

- Convenient locations as our clinics are near to MRT stations.

- Earn basic salary + Shift Allowance + Performance Bonus

Responsibilities:

· Attend to customers’ enquiries and provide excellent customer service.

· Prepare patient for doctor procedures including pre-treatment cleansing, photo-taking and numbing, etc.

· Provide post-treatment masking.

· Provide assistance to doctors during procedures.

· Prepare and upkeep the procedure rooms, including sterilizing the procedure equipment.

· Ensure proper filling and documentation.

· Explain all relevant procedure details including its downtime and post-treatment care.

· Follow-up on customers after first procedure and book next appointment for review after each procedure.

· Issuance and packing of stock for scheduled customers in the clinics.

Requirements:

· Candidate must possess at least a ‘O’ or ‘A’ level, Diploma/Degree in nutrition, biomedical, physiotherapy, pharmacy or entry level specialized in Healthcare - Nurse/Medical Support & Assistant or equivalent.

· Cidesco / CIBTEC / ITEC / NSRS / NITEC Spa and Aesthetic Therapy, WSQ will be an advantage.

· Good communication and listening skills

· Pleasant personality, positive and friendly in customers interactions.

· Proficient in English communication and writing.

· Ability to read, write, and converse in Chinese will be an added advantage as liaising with Chinese customers.

· At least 2 years of working experience in relevant industry.

· Organised and able to follow structured work procedures at work.

· Impeccable integrity, responsible, responsive and able to work under pressure.

· Comfortable in handling IT systems and devices (i.e. Laptop, printer, mobile) – you will need to use them daily

APPLICATION PROCESS:

Should you wish to be considered for shortlisting, please complete the attached Google Form at the link below prior to submitting your application. It only takes 3 to 4 minutes to complete:

https://forms.gle/ZdnDCJYqZ916n8iQ7

Please be advised that only candidates who have completed the form and are subsequently shortlisted will be notified.

1) Model, motivate and communicate regularly to all site staff on the mission, vision, and core values

2) Prepare, organize, collate and submit all required operational and HR documentation to achieve compliance guidelines and deadlines

3) Forecast, plan, recruit and deploy manpower duties and schedules to meet the site contractual requirements

4) Guide, coach, and inspect daily and ad-hoc cleaning jobs and tasks are performed according to clients expectations and SOPs guidelines

5) Conduct and monitor effective OJT training to all new operations staff based on the training blueprint standards to achieve operational excellence and skillsets

6) Attend to all feedbacks or complaints from clients and take immediate measures to solve the issues and prevent future recurrence

7) To place an order, replenish, monitor, and track cleaning material stock and equipment to achieve minimum wastage

8) Conduct and upkeep proper record of Client's Meeting. Toolbox meeting staff safety Induction and all relevant Workplace Safety & Health documentation

Job Description & Requirements

The Customer Service is responsible for coordinating with customers, logistics operators, and customs officials to plan and track the movement of goods to ensure that they are cleared through customs or quarantine, as well as developing relationships with potential customers.

**Shuttle service is provided from/to Joo Koon

Job Responsibilities:

• Perform system data entries and related functions for customers and ”Internal Warehouse Management System” (iWMS)
• Coordinate with customers and internally for Operation and inventory-related matters
• Ensure all paperwork, system, and filing is completed on time and accurately
• Plan and follow up on Orders to ensure on-time delivery
• Generate accurate billing invoices, inventory reports, and related reports as per the required deadline
• Attend to customer inquiries and ensure all requests and issues are resolved
• Any other duties assigned

Job Requirements:

• Minimum O'level/N'level
• Good interpersonal, communication and analytical skills
• Able to work as a team player, pro-active, self-motivated and high sense of responsibility
• Entry level candidates are welcome to apply

1) Model, motivate and communicate regularly to all site staff on the mission, vision, and core values

2) Prepare, organize, collate and submit all required operational and HR documentation to achieve compliance guidelines and deadlines

3) Forecast, plan, recruit and deploy manpower duties and schedules to meet the site contractual requirements

4) Guide, coach, and inspect daily and ad-hoc cleaning jobs and tasks are performed according to clients expectations and SOPs guidelines

5) Conduct and monitor effective OJT training to all new operations staff based on the training blueprint standards to achieve operational excellence and skillsets

6) Attend to all feedbacks or complaints from clients and take immediate measures to solve the issues and prevent future recurrence

7) To place an order, replenish, monitor, and track cleaning material stock and equipment to achieve minimum wastage

8) Conduct and upkeep proper record of Client's Meeting. Toolbox meeting staff safety Induction and all relevant Workplace Safety & Health documentation

- Adhoc accounting/administrative tasks as assigned by the manager

- Management of petty cash transactions

- Controlling credit and ensuring debtors payment received on time

- Reconciliation of direct debits and finance accounts

- Ensure all payment amounts and records are accurate

- Support duties related to accounts payable and accounts receivable functions

Requirements:

- Preferably experience as account

- Working knowledge of office equipment, like printers and fax machines

- Proficiency in MS Office (MS Excel and MS Word, in particular)

- Knowledge of MYOB software

- Excellent time management skills and the ability to prioritize work

- Attention to detail and problem-solving skills

- Excellent written and verbal communication skills

- Strong organizational skills with the ability to multi-task

- Min. O Level / Diploma in Account

Please submit CV with photo and state your expected salary.

We regret that that only shortlisted candidates will be notified

Job Description

• Industry/ Organization Type: Manufacturing
• Position Title: Account Assistant Executive
• Working Location: Ubi
• Working Hours: 5.5 days (Monday – Friday, 8.30am – 5.30pm, Saturday, 8.30am – 12.30pm)
• Salary Package: Basic $2,400 - $4,500 + VB
• Duration: Permanent

Key Responsibilities

• Perform various accounting and administrative tasks as directed by the manager.
• Manage petty cash transactions.
• Ensure timely payments from customers and control credit.
• Reconcile direct debits and financial accounts.
• Verify that all payments and records are accurate.
• Assist with accounts payable and receivable tasks.

APPLY NOW!!!

• Experience in accounting is preferred.
• Familiar with office equipment like printers and fax machines.
• Skilled in MS Office, particularly MS Excel and MS Word.
• Knowledge of MYOB software.
• Excellent time management and ability to prioritize tasks.
• Attentive to detail and good problem-solving skills.
• Exceptional written and verbal communication skills.
• Good organizational skills with the ability to multitask.
• Minimum O Level/Diploma in Accounting.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #72264 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

The job holder is responsible to provide administrative support to the department and function as a personal assistant to the HOD

MAJOR DUTIES AND RESPONSIBILITIES

(A) SPECIFIC

• To assist the Head of Department to maintain personal files, co-ordinate staff appraisals and other confidential works
• Responsible for typing of professional memos and correspondence
• Responsible for calendar of activities for professional development
• Responsible for requisition of internet access, name cards, name stamps, laptop etc for department
• Responsible for stationery order
• To assist in the preparation of training/teaching slides and other presentation slides
• To coordinate/assist in the development of training programmes for basic and advance programmes
• Booking of facilities
• To organise departmental meetings, minutes taking and ensure follow-up of outstanding matters
• Responsible for preparation of monthly report, updating of department funds and other funds

(B) GENERAL

• To provide admin support for overseas visitors
• To provide admin support for all courses, including preparation of course materials, feedback forms, certificates, liaison with external partners and registration
• Embrace continuous improvement as our way of life by improving and refining work performance on a daily basis.
• Any other duties assigned by supervisor

JOB REQUIREMENTS

EDUCATION, TRAINING AND EXPERIENCE

• Minimum Diploma holder
• Experience in administrative duties

Roles & Responsibilities

• Review and process daily sales transactions, ensuring accuracy and adherence to contractual terms.
• Review and process daily sales transactions, ensuring accuracy and adherence to contractual terms.
• Prepare and issue payments to vendors in a timely manner.
• Support the accounts payable (AP) and accounts receivable (AR) functions.
• Reconcile accounts and resolve any discrepancies in financial records.
• Assist with the monthly account closing process and prepare month-end journal entries.
• Maintain precise financial records and documentation, including AP, AR, journal entries, and general ledger (GL).
• Provide general administrative assistance to the finance department as needed.
• Conduct regular bank reconciliations to ensure all financial transactions are accurately recorded.
• Review and process employee expense reports, ensuring compliance with company policies.
• Provide required documentation and assistance during both internal and external audits.
• Handle GST filings and submission.
• Perform any other ad-hoc tasks as assigned by management.

Requirements

• Minimum of 3-year relevant working experience in accounting or finance (Retail industry)
• Familiar with quick book
• Capable of work independently and managing task with minimal supervision.
• Comfortable working in a fast-paced environment.
• Strong initiative with the ability to meet tight deadlines
• Excellent technical, organizational and problem-solving skills. A team player with a strong analytical capability.

Location: Suntec area

Basic + VB

EA to CEO

Job Summary:

We are looking for a dynamic and highly organized Executive Assistant to provide comprehensive high-level support to our CEO, serving as a liaison between the CEO and internal/external stakeholders. This role demands superior organizational skills, attention to detail, discretion, and the ability to handle a variety of tasks, ensuring the CEO’s office operates efficiently and effectively.

Key Responsibilities:

1. Executive and Administrative Support:
   • Manage and optimize the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
   • Prepare reports, presentations, briefs for meetings, and meeting of minutes.
   • Act as a gatekeeper for the CEO, handling correspondence and inquiries
   • Handle sensitive information with the utmost confidentiality.
2. Project Management:
   • Assist the CEO in managing and tracking key projects and deliverables.
   • Lead and coordinate special projects as assigned by the CEO.
   • Perform research and provide analysis on topics as directed by the CEO.
   • Monitor project timelines and deliverables, ensuring alignment with company goals.
   • Coordinate across departments to ensure alignment with the CEO’s priorities, and to drive project success.
3. Meeting Management and coordination:
   • Schedule, organize and attend meetings, taking minutes and following up on action items.
   • Assist in the preparation of meeting agendas, documentation, and follow-ups.
   • Ensure the CEO is well-prepared for all meetings and engagements with necessary materials and information.
4. Travel and Event Coordination:

• Plan and arrange complex travel itineraries, including flights, accommodations, and ground transportation.
• Organise and manage events, both internal and external, in support of the CEO’s initiatives.

1. Communication Management:
   • Serve as the primary point of contact for internal and external stakeholders on matters related to the CEO.
   • Draft and edit correspondence, emails, and presentations manage communications on behalf of the CEO.
   • Ensure consistent and clear communication. Communicate on behalf of the CEO with shareholders, clients, partners, and employees.
   • Represent the CEO in meetings and events when necessary.
2. Operational Excellence:
   • Identify and implement process improvements to enhance the efficiency of the CEO’s office.
   • Develop and maintain systems to track key metrics and performance indicators.

7. Confidentiality:

• Handle sensitive and confidential information with discretion and professionalism
• Ensure security and confidentiality of information relating to the CEO’s responsibilities.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Extensive experience as an Executive Assistant, Chief of Staff, or in a similar role.
• Superior organizational and time-management skills.
• Ability to manage multiple priorities and work under pressure.
• High level of discretion and professionalism.
• Proficiency in Microsoft Office Suite and other relevant software.

Preferred Skills:

• Strong project management capabilities.
• Experience with strategic planning and business operations.
• Ability to work independently and collaboratively.
• Exceptional problem-solving skills and attention to detail.

HOW TO APPLY:

Interested applicants, please click on “Apply Now”or email [email protected]

We regret only shortlisted candidates will be notified.

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Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Wei Jye (Jaylyn)

EA Personnel Reg No: R24121213