Details

• Full time contract (1 year, extendable & convertible)
• Good employee welfare and benefits for long term staffs
• Monday - Friday Office Hours
• 18 days Annual Leave
• AWS confirmed
• 1 Month Completion Bonus

Job Scope

• Assist to support 3 VPs on their calendar, travel, expenses, claim, visa
• In charge of coordinating team events, on boarding of new hires
• Supporting the department of up to 20 Pax in all administrative support and coordination of work
• Plans team meetings, company events, and other organization activities—booking venues, hotels, travel, and coordinating agenda and materials as required.
• Coordinates internal and external logistics for high-level meetings and organizes participation in industry events.

Requirement

• At least 5 years of relevant working experience

Interested applicants may email the resume or following details to [email protected]

EA License No: 04C3537
EA Personnel No: R23117142
EA Personnel Name: Estele Chai

This role offers a unique opportunity to blend traditional executive support with a strategic planning focus, contributing to the organization’s long-term goals and decision-making process. You will be supporting the conducting of research, analysing data, and providing valuable insights to the Senior Leadership team to facilitate strategic planning and business growth.

Responsibilities:

Administrative Support

• Administrative support to Top management, including but not limited to calendar management, meetings (internal/external) coordination, travel arrangements, expense claims.
• Manage sensitive and confidential information with discretion
• Plan day-to-day schedule in an efficient and error-free manner
• Organize, plan and coordinate management events and meetings.
• Collaborate with key management team across divisions and countries to ensure alignment of initiatives and communications
• Provide divisional administrative support relating to general administration, organizational changes and business continuity.

Strategic Support

• Support the Senior Leadership team in the organization’s strategic planning, transformation and change management initiatives.
• Conduct research to identify trends, opportunities and risks that impact the organization’s strategic goals.
• Analyse relevant data sets extract meaningful insights to support strategic initiatives and decision-making processes.
• Keep abreast of current affairs, economic & industry trends, market dynamics, and emerging technologies that may impact the organization’s strategic direction
• Preparation of reports/presentation materials

Requirements:

• Bachelor’s degree in any discipline.
• Minimum 3-5 years of relevant working experience
• Excellent communication skills, with the ability to present complex information in a clear and concise manner
• Professional C-level (& secretaries) communication skills across Asia regional countries
• Strong proficiency in MS Office Suite and Dala Analysis tools.
• Meeting convention and event organization skills
• Strategic thinker with strong business mindset
• Discreet and ability to handle confidential information
• Fast worker and street-smart in problem solving
• Possess good initiative and pleasant disposition
• Exceptional organizational and multi-taking abilities
• Adaptable and with ability to work in ambiguous and fast-paced environment.
• Positive learning attitude, a strong team player
• Self-driven & fast learner
• Good time management and ability to prioritize tasks
• Experience working in a regional office preferred
• Proficiency in Japanese (read, converse and write) would be an added advantage as this position will need to liaise with Japan HQ on a frequent basis, on matters which may include but not limited to day to day matter, translation of document from Japanese to English (vice versa).

We are seeking a highly organised and proactive Executive Assistant to support our director, VP Operations and Marketing Director. In this dynamic role within a growing SME, the ideal candidate will be a versatile professional who can assist with all outlet leasing renewals, coordinate projects, and handle a wide range of administrative and operational responsibilities. This role requires someone who is adaptable, resourceful, and ready to contribute across multiple business functions.

Key Responsibilities:

Administrative Support

• Manage and prioritise calendars for the Director, scheduling meetings and appointments effectively.
• Handle correspondence, draft emails, and prepare reports, presentations, and other documents as required.
• Maintain confidentiality and handle sensitive information with discretion.

Outlet Leasing Management

• Oversee leasing renewals for company outlets, including communication with landlords and stakeholders.
• Ensure timely submission of renewal documents and compliance with lease agreements.
• Maintain an organised record of all leasing contracts and related documentation.

Project Coordination

• Coordinate and monitor various projects, ensuring deadlines and milestones are met.
• Collaborate with internal teams and external partners to ensure smooth project execution.
• Track project progress and provide regular updates to the Director

Operational Assistance

• Provide support across different business areas as needed, reflecting the dynamic nature of an SME environment.
• Assist with planning and execution of company events, meetings, and initiatives.
• Research and provide recommendations for business process improvements.

General Office Management

• Support daily office operations, including procurement of supplies and maintaining an efficient working environment.
• Ensure timely processing of invoices, reimbursements, and other financial documentation.

Qualifications and Skills

• Bachelor’s degree in Business Administration
• Proven experience as an Executive Assistant or similar role, preferably within an SME.
• Strong organisational skills with the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal skills.
• Proficiency in Google Workspace.
• Attention to detail and a proactive approach to problem-solving.
• Ability to work independently and manage multiple responsibilities in a fast-paced environment.
• Familiarity with leasing processes and contract management is an advantage.

Job Objectives

• The role is to provide administrative support to the Chief Investment Officer (CIO) and General Manger (GM) (Investment) alongside general office management duties primarily, and to provide additional support to company team members as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
• The candidate is required to have strong organisational and communication skills, be detail oriented, and have good interpersonal skills.
• The role also requires the ability to handle sensitive and confidential information, and have a flexible attitude with a willingness to occasionally be on call outside of office hours.

Job Responsibilities

1. Work supporting the Chief Investment Officer and GM (Investment):

• Calendar management - professional scheduling of internal and external meetings
• Answering phones, screening of calls and directing to the appropriate person.
• Support in email correspondence where required.
• Manage and arrange work travel logistics and activities, including accommodations, transportation, and meals.
• Preparation of travel expense claims
• Booking of meeting rooms.
• Printing and binding of research materials.
• Format information for internal and external communication – presentations, reports, memos.
• Run ad-hoc errands as requested.

2. General administration and office management duties:

• Provide administrative and office support, including the purchase and maintenance of office stationery inventory, printing and binding materials.
• General administration duties such as filing, scanning documents, faxing.
• Coordinate with support staff to ensure office cleanliness is upkept.
• Organize team communications and plan events, both internal and off-site.
• Preparation of travel expense claims and travel insurance arrangements (where required) for equity analysts.

Requirements

• 5 or more years of experience in administrative roles reporting directly to senior management.
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office productivity tools and an aptitude for learning new software and systems.
• Ability to maintain confidentiality of information related to the company and its employees.

Job requirements:

The Executive Assistant is responsible for providing comprehensive support to the Executive Director, operations team and managing the organization’s office operations.

This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

• Handle all aspects of travel arrangements, including booking flights, hotels, airport transfers, and preparing detailed itineraries.
• Proactively manage schedules and coordinate meetings.
• Prepare and process expense claims and provide general support with accounts.
• Handle day-to-day administrative tasks including (but not limited to) liaising with external vendors and service providers to ensure smooth operations and timely delivery of services.
• General office operations including maintaining office supplies.

Skills and Specifications

• Experience: Minimum 2-3 years of relevant experience as an Executive Assistant or in a similar administrative role.
• Familiarity with finance or operations within a corporate environment is a bonus.
• Ability to adapt to a fast-paced, dynamic work environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with task management tools (e.g., Asana) is a plus.
• Good command of spoken and written English.
• Strong organisational, communication and interpersonal skills.
• Only Singaporeans will be considered.

This position requires a candidate who is detail-oriented, highly organized, and capable of managing competing priorities effectively.

Our working hours are from 8.30am to 6pm, Mondays to Fridays.

Recruiters will not be entertained.

Interested applicants may apply on here or contact Ms. Charlene Tan at [email protected].

Job Description

The Executive Assistant will play a pivotal role in providing administrative, operational, and strategic support to the Executive. This position encompasses tasks ranging from financial oversight and market research to scheduling and preschool on-site administrative assistance under CEO's portfolio companies (FinTech, Investment, Pre-School). The ideal candidate is highly organized, analytical, and adaptable, with the ability to manage diverse responsibilities in a fast-paced environment.

Key Responsibilities

1. Executive Support and Scheduling

• Coordinate the Executive’s calendar, appointments, meetings, expense managment, and travel arrangements.

• Organize and prioritize emails, calls, and correspondence, ensuring prompt follow-up and clear communication.

• Prepare meeting agendas, take minutes, track action items, and manage related documentation.

2. Financial Management and Analysis

• Assist in budget preparation and monitoring, providing regular financial reports and forecasts.

• Collaborate with the finance team on invoice processing, receipt tracking, and payment coordination.

• Conduct basic financial analyses (e.g., expense tracking, cost-benefit analyses) to support data-driven decisions.

3. Market Research and Reporting

• Gather, analyze, and present market data that aligns with organizational goals or strategic initiatives.

• Identify trends, emerging opportunities, and potential risks, providing insights to inform business strategies.

• Maintain organized records of research findings for easy reference by the Executive and relevant stakeholders.

4. Operations and Project Management

• Coordinate internal processes and projects, ensuring that tasks are assigned, deadlines met, and deliverables achieved.

• Maintain accurate records and documentation, including project plans, internal reports, and operational workflows.

• Assist with vendor management, such as sourcing, contract negotiations, and overseeing service delivery.

5. Preschool Administrative Support

• Provide on-site assistance for day-to-day preschool operations, including arrival and dismissal procedures.

• Support enrolment and registration processes, maintaining accurate children’s records and documentation.

• Handle billing, fee collection, and petty cash management related to preschool activities.

• Serve as a liaison between the Executive and the preschool’s leadership team to address inquiries and operational needs.

Requirements and Qualifications

• Diploma or Degree in Business Administration, Finance, or a related field preferred.

• Proven experience in administrative or executive assistant roles, with exposure to financial tasks and project coordination.

• Strong analytical skills for financial management and market research, with the ability to interpret data and provide recommendations.

• Proficiency in MS Office (Word, Excel, PowerPoint); familiarity with accounting or project management software is an advantage.

• Excellent communication, organizational, and interpersonal skills.

• Ability to prioritize, multitask, and handle confidential information with discretion.

• Demonstrated interest in, or willingness to learn about, early childhood education and preschool operations.

• A proactive approach to problem-solving and a knack for anticipating the Executive’s needs.

Join Our Team

This role offers the opportunity to support an Executive in both strategic and operational capacities. If you are a driven individual who excels in a dynamic setting and is eager to learn about a range of business areas—from finance to preschool operations—we invite you to apply.

Company Overview: DNDTS is a prominent ITAD company based in Singapore, committed to sustainability and the reverse logistics of consumer electronics.

Job Description:We are looking for a dedicated Executive Assistant to provide high-level support to our CEO. The successful candidate will manage the CEO’s busy schedule, organize travel arrangements, prepare reports and presentations, and handle sensitive information with utmost confidentiality. The Executive Assistant will also act as the primary liaison for internal and external communications, ensuring effective coordination and communication.

Responsibilities:

• Manage the CEO’s calendar and schedule appointments
• Arrange travel logistics and prepare detailed itineraries
• Draft and edit correspondence, presentations, and other documents
• Handle incoming communications and prioritize correspondence
• Conduct research and compile data as required
• Maintain strict confidentiality and professionalism at all times

Requirements:

• Possession of at least a Class 3A driving license for occasional personal errands
• organizational and time management skills
• verbal and written communication abilities
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Ability to manage multiple tasks and prioritize effectively
• Bachelor’s degree

Benefits:

• Competitive salary and comprehensive benefits package
• Opportunity to work closely with senior leadership and gain valuable experience
• Professional development opportunities
• Collaborative and supportive work environment

· Managing the diary, business schedules & calendar, including arranging meeting, conference calls & booking appointments

· Scheduling & Coordinating meetings both internally & externally including logistics, hotel requirements, preparation of meeting material etc

· Arranging and coordinating conference calls

. Research of profiles using Google, Linkedin etc.

· Travel: Organising domestic and International travel arrangements including booking flights and accommodation as well as preparing agenda’s if necessary.

· Arranging for Visa for the Senior Team

· Preparation of overseas travel itineraries – flights, hotel, transfers, visas

· Process expense claims

· Handling confidential documents

· Handling internal and external queries and coordinating responses/information from across the team

· Maintain a database of all contacts and cards

· Creating & maintaining filing system for personal & confidential files of the CEO

· Receiving visitors, arranging conference calls, and scheduling meetings

· Assisting Clients with hotel and car booking as needed

Our client is a Fortune 500 company and a prominent global investment banking, securities, and investment management firm. The team is looking for an executive and administrative assistant to join the wealth management team on a 6-months contract with potential extension.

Job Responsibilities:

• Provide administrative support in a team oriented environment
• Share responsibilities with other members of the phone team
• Coordinate and schedule complex meetings and phone/video conference calls
• Manage a high volume of incoming phone calls; place, receive, screen and route calls
• Take detailed and accurate messages
• Maintain busy calendars, prioritize meeting requests and related logistics
• Book travel arrangements and process expense reports timely
• Compliance with firm policies and guidelines
• Perform general administrative duties including but not limited to time entry, copying, scanning, archiving and other ad hoc projects as requested

Requirements

• Experience supporting C-Suites stakeholders is preferred.
• Excellent interpersonal and communication skills
• Attention to detail, proactive and efficient with the proven ability to take initiative
• Organized; good time management skills; ability to multi-task and manage conflicting priorities
• Knowledgeable and aware of general business and corporate cultures, team player
• Proficient in MS Outlook, Word, Excel, Power Point, Zoom
• Highest degree of integrity, professionalism, diplomacy and discretion required
• Responsible and responsive - willing to go the extra mile
• Excellent telephone communication skills
• Able to handle confidential information appropriatelymake suggestions to improvements in the invoice processing

If you are interested, kindly send your resume (in MS Word format) Erin at [email protected] stating your salary expectations & availability to take it forward.

All Curriculum Vitaes will be treated with the strictest confidentiality. By sending us your personal data, you are deemed to consent to RMA Consultants Pte Ltd and its affiliates collecting, using and disclosing your personal data for the purposes set out in our Data Protection Policy at http://bit.ly/3GHgskn and Privacy Policy at http://bit.ly/3W63rp7.

We regret to inform that only shortlisted candidates will be notified.

“This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups’s PDPA and e2i’s PDPA.”

RMA Consultants EA License No: 93C4403

Foo Erin EA Reg No: R2196422

Location: East - Loyang

Industry: Sustainability Sector

5 days work week

Client Summary:

Our client is seeking a proactive, detail-oriented, and resourceful Administrative Executive to join our growing team in a dynamic startup environment in sustainalbility sector . The ideal candidate will play a key role in ensuring smooth office operations and providing vital administrative support across various functions. This position offers opportunities for growth, including leading team welfare initiatives, implementing standard operating procedures (SOPs), and effecting meaningful change.

Responsibilities

1. Office Administration & Operations:

Manage calendaring for senior management and team schedules.

Oversee front desk operations, including greeting visitors and handling calls.

Maintain office cleanliness and organization.

Monitor and replenish pantry supplies and office resources.

2. Documentation & Finance Support:

Raise and process purchase orders (POs), invoices, and expense claims.

Prepare tax invoices, delivery orders, and monitor monthly sales.

Track incoming shipments and coordinate delivery dispatches.

3. Team Support & Correspondence:

Assist team members with administrative needs such as printing and event coordination.

Lead correspondences with counterparts’ administrative teams when hosting visitors, partners, and customers.

4. Data Management & Confidentiality:

Perform accurate data entry into databases and spreadsheets.

Maintain and manage confidential files, documents, and records.

Update and maintain system databases for claims and other administrative records.

5. Event Planning & Coordination:

Plan and organize company events, meetings, and conferences.

Coordinate incoming and outgoing mail and packages.

6. Initiatives & Growth Opportunities:

Lead initiatives for team welfare and morale-building.

Develop and implement SOPs to improve office processes.

Identify key operational challenges and propose effective solutions.

Requirements

Key Qualifications:

• Experience: Prior experience in administrative support or related roles is preferred.
• Skills: Proficient in Microsoft Office Suite and other relevant software. Excellent communication skills, including good telephone etiquette. Strong interpersonal skills and the ability to work collaboratively. Attention to detail and a proactive, problem-solving mindset.
• Attributes:Pleasant personality with a professional demeanor.
• Ability to work independently and prioritize tasks effectively.
• Responsible, committed, and resourceful in handling diverse responsibilities.
• Additional: Familiarity with startup environments is a plus.
• Ability to handle sensitive information with confidentiality.

Selling Points:

Be part of a forward-thinking team in a fast-paced startup environment.

Opportunities for personal and professional growth.

A collaborative culture that values initiative and innovation.

Please include the following information in your resume.

Current & Expected Salary

Reason(s) for leaving

Notice Period / Availability to commence work

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only short-listed candidates will be notified.

EA License 18C9251 WGT Group

Registration No R1988835 Tan Choon Hau

Responsibilities:

· Coordinate and handling of daily Reefer Operations inside PSA Terminal

· Liaise with internal & external customers to ensure repair job carry out timely and efficiently

· Conduct warranty check and QA check on job done by technical team to ensure proper billing to customer

· Any other duties as assigned by Supervisor / Manager

Requirements:

· Min. GCE “O” / Nitec in Engineering or equivalent

· Proficient in Microsoft Office and Email

· Good interpersonal and communication skills and able to interact with people of all levels

· Willing to work on rotation shift including Sunday & Public Holiday

We thank all applicants for your interest and regret to inform that only shortlisted candidates will be notified

Job Description:

• Handle General Insurance enquiries from clients or business partners on policy matters

• Understand the client's insurance needs and provide proper advice

• Follow up with existing clients for policy renewals

• Handle general administrative and ensure proper documentation, records and filing

• Check policy contracts, endorsements, invoices to ensure accuracy.

• Build and maintain strong relationship with insurance providers and clients

• Undertake any ad hoc duties / tasks that may be assigned.

Job Requirement:

• Certificate in General Insurance (CGI) and Health Insurance.

• Proficient in Microsoft Office.

• Able to communicate well in English and Mandarin.

• Must be motivated and has a pleasant personality.

• At least 1 year experience in Insurance sector.

• Candidate with no experience in insurance sector are welcome to apply, but candidate has to obtain CGI if employed.

ClearSK Healthcare Group,an international aesthetics clinic chain is looking for driven executives to assist our panel of doctors in customer service, preparing and advising customers before and after doctor treatments. As the group has presence in Singapore, Shanghai, Hangzhou and Kuala Lumpur, the candidate should possess good command of languages and be able to work comfortably across difference cultures with Singaporean and Chinese counterparts within the group.

Job Highlights:

- An attractive Salary Package and 5 working days per week, working hours from 11am to 8pm with 1 hour lunch break.

- Full-timers and Part-timers are welcome.

- Comprehensive on job training and professional guidance provided. - -- Fast-track career path for the fast learner and high performer.

- Opportunity to work alongside doctors and medical directors.

- Benefits include a generous package of free medical aesthetics treatments.

- Convenient locations as our clinics are near to MRT stations.

- Earn basic salary + Shift Allowance + Performance Bonus

Responsibilities:

· Attend to customers’ enquiries and provide excellent customer service.

· Prepare patient for doctor procedures including pre-treatment cleansing, photo-taking and numbing, etc.

· Provide post-treatment masking.

· Provide assistance to doctors during procedures.

· Prepare and upkeep the procedure rooms, including sterilizing the procedure equipment.

· Ensure proper filling and documentation.

· Explain all relevant procedure details including its downtime and post-treatment care.

· Follow-up on customers after first procedure and book next appointment for review after each procedure.

· Issuance and packing of stock for scheduled customers in the clinics.

Requirements:

· Candidate must possess at least a ‘O’ or ‘A’ level, Diploma/Degree in nutrition, biomedical, physiotherapy, pharmacy or entry level specialized in Healthcare - Nurse/Medical Support & Assistant or equivalent.

· Cidesco / CIBTEC / ITEC / NSRS / NITEC Spa and Aesthetic Therapy, WSQ will be an advantage.

· Good communication and listening skills

· Pleasant personality, positive and friendly in customers interactions.

· Proficient in English communication and writing.

· Ability to read, write, and converse in Chinese will be an added advantage as liaising with Chinese customers.

· At least 2 years of working experience in relevant industry.

· Organised and able to follow structured work procedures at work.

· Impeccable integrity, responsible, responsive and able to work under pressure.

· Comfortable in handling IT systems and devices (i.e. Laptop, printer, mobile) – you will need to use them daily

APPLICATION PROCESS:

Should you wish to be considered for shortlisting, please complete the attached Google Form at the link below prior to submitting your application. It only takes 3 to 4 minutes to complete:

https://forms.gle/ZdnDCJYqZ916n8iQ7

Please be advised that only candidates who have completed the form and are subsequently shortlisted will be notified.

The job holder is responsible to provide administrative support to the department and function as a personal assistant to the HOD

MAJOR DUTIES AND RESPONSIBILITIES

(A) SPECIFIC

• To assist the Head of Department to maintain personal files, co-ordinate staff appraisals and other confidential works
• Responsible for typing of professional memos and correspondence
• Responsible for calendar of activities for professional development
• Responsible for requisition of internet access, name cards, name stamps, laptop etc for department
• Responsible for stationery order
• To assist in the preparation of training/teaching slides and other presentation slides
• To coordinate/assist in the development of training programmes for basic and advance programmes
• Booking of facilities
• To organise departmental meetings, minutes taking and ensure follow-up of outstanding matters
• Responsible for preparation of monthly report, updating of department funds and other funds

(B) GENERAL

• To provide admin support for overseas visitors
• To provide admin support for all courses, including preparation of course materials, feedback forms, certificates, liaison with external partners and registration
• Embrace continuous improvement as our way of life by improving and refining work performance on a daily basis.
• Any other duties assigned by supervisor

JOB REQUIREMENTS

EDUCATION, TRAINING AND EXPERIENCE

• Minimum Diploma holder
• Experience in administrative duties

Roles & Responsibilities

• Review and process daily sales transactions, ensuring accuracy and adherence to contractual terms.
• Review and process daily sales transactions, ensuring accuracy and adherence to contractual terms.
• Prepare and issue payments to vendors in a timely manner.
• Support the accounts payable (AP) and accounts receivable (AR) functions.
• Reconcile accounts and resolve any discrepancies in financial records.
• Assist with the monthly account closing process and prepare month-end journal entries.
• Maintain precise financial records and documentation, including AP, AR, journal entries, and general ledger (GL).
• Provide general administrative assistance to the finance department as needed.
• Conduct regular bank reconciliations to ensure all financial transactions are accurately recorded.
• Review and process employee expense reports, ensuring compliance with company policies.
• Provide required documentation and assistance during both internal and external audits.
• Handle GST filings and submission.
• Perform any other ad-hoc tasks as assigned by management.

Requirements

• Minimum of 3-year relevant working experience in accounting or finance (Retail industry)
• Familiar with quick book
• Capable of work independently and managing task with minimal supervision.
• Comfortable working in a fast-paced environment.
• Strong initiative with the ability to meet tight deadlines
• Excellent technical, organizational and problem-solving skills. A team player with a strong analytical capability.

Location: Suntec area

Basic + VB

EA to CEO

Job Summary:

We are looking for a dynamic and highly organized Executive Assistant to provide comprehensive high-level support to our CEO, serving as a liaison between the CEO and internal/external stakeholders. This role demands superior organizational skills, attention to detail, discretion, and the ability to handle a variety of tasks, ensuring the CEO’s office operates efficiently and effectively.

Key Responsibilities:

1. Executive and Administrative Support:
   • Manage and optimize the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
   • Prepare reports, presentations, briefs for meetings, and meeting of minutes.
   • Act as a gatekeeper for the CEO, handling correspondence and inquiries
   • Handle sensitive information with the utmost confidentiality.
2. Project Management:
   • Assist the CEO in managing and tracking key projects and deliverables.
   • Lead and coordinate special projects as assigned by the CEO.
   • Perform research and provide analysis on topics as directed by the CEO.
   • Monitor project timelines and deliverables, ensuring alignment with company goals.
   • Coordinate across departments to ensure alignment with the CEO’s priorities, and to drive project success.
3. Meeting Management and coordination:
   • Schedule, organize and attend meetings, taking minutes and following up on action items.
   • Assist in the preparation of meeting agendas, documentation, and follow-ups.
   • Ensure the CEO is well-prepared for all meetings and engagements with necessary materials and information.
4. Travel and Event Coordination:

• Plan and arrange complex travel itineraries, including flights, accommodations, and ground transportation.
• Organise and manage events, both internal and external, in support of the CEO’s initiatives.

1. Communication Management:
   • Serve as the primary point of contact for internal and external stakeholders on matters related to the CEO.
   • Draft and edit correspondence, emails, and presentations manage communications on behalf of the CEO.
   • Ensure consistent and clear communication. Communicate on behalf of the CEO with shareholders, clients, partners, and employees.
   • Represent the CEO in meetings and events when necessary.
2. Operational Excellence:
   • Identify and implement process improvements to enhance the efficiency of the CEO’s office.
   • Develop and maintain systems to track key metrics and performance indicators.

7. Confidentiality:

• Handle sensitive and confidential information with discretion and professionalism
• Ensure security and confidentiality of information relating to the CEO’s responsibilities.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Extensive experience as an Executive Assistant, Chief of Staff, or in a similar role.
• Superior organizational and time-management skills.
• Ability to manage multiple priorities and work under pressure.
• High level of discretion and professionalism.
• Proficiency in Microsoft Office Suite and other relevant software.

Preferred Skills:

• Strong project management capabilities.
• Experience with strategic planning and business operations.
• Ability to work independently and collaboratively.
• Exceptional problem-solving skills and attention to detail.

HOW TO APPLY:

Interested applicants, please click on “Apply Now”or email [email protected]

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Wei Jye (Jaylyn)

EA Personnel Reg No: R24121213

Job Responsibilities:

• Handle of full set of accounts.
• Prepare monthly, quarterly annual management reports & financial reports.
• Prepare Year-End closing/Accruals. Month end closing.
• Liaise with Auditors, Company Secretary and Tax Agents.
• Prepare necessary documents and assist on yearly stock take.
• Prepare and submit GST quarterly.
• Prepare submission of Government grants
• In charge of Petty Cash, checking and reimbursement of all claims.
• Handling all bank matters, liaising and work with bank relationship manager.
• Prepare GST reports and submit to IRAS.

Requirements:

• Required language(s): Candidate must be fluent in English and Mandarin, in order to communicate with mandarin speaking members and customers
• Familiar with accounting software is a plus point
• Self-driven and holds a positive learning attitude.
• Meticulous and able to adapt to a fast-paced environment.
• Ability to work independently with minimum supervision.
• Good communication skills to liaise with people from all levels.

Design Assistant/Executive

Your primary roles are to create 3D models for RISIS products (jewellery, lifestyle, and sculpture), to operate our Rapid Prototyping (RP) Machine, to do 3D scanning of RISIS products and to do any modifications on the 3D scanned models. You are required to work closely with the Designers (Sculpting, Jewellery & Lifestyle) to generate high quality 3D-printed models for visualization or production purposes. You must analyse, evaluate, and repair CAD models suitable for Additive Manufacturing. In addition, you may be tasked to design and model corporate gifts products to enhance your knowledge and skills so that you have a better understanding of the whole process from conceptualizing, developing, and producing premium gifts.

Key Responsibilities:

• To create 3D models based on 2D drawings.
• To be able to visualize, create and repair CAD files/data (.STL, .OBJ, .3DM).
• To generate 3D models as per specifications given, either by scanning or by using company-provided 3D modelling software within the required deadline.
• To generate 2D image renders for visualization based on 3D models.
• To operate and conduct regular maintenance of our Rapid Prototyping Machine.
• To liaise with suppliers on the purchasing of all necessary materials used for producing CAD models and other relevant 3D matters.
• To keep proper stock records, manage the sufficient supply and usage of all 3D related consumables.
• To keep a monthly maintenance logbook for the Rapid Prototyping Machine.
• To perform post-processes and provide high QC for 3D printed jobs.
• To maintain, update, and follow through 3D printing SOP to achieve the most optimal output and for the success of the 3D printing results.
• To perform preventive maintenance on the Rapid Prototyping Machine as and when needed to keep the machine always in ‘tip-top’ condition.

Other Responsibilities

• To support relevant sales department to do visuals for corporate project proposal.
• To co-ordinate and perform any tasks assigned by the Design Manager.
• To assist Designers with Design Order Form to relevant factories or suppliers when necessary

Requirements

• Diploma / degree in Fine Arts or related discipline.
• Preferably with 1–2 years of experience in similar capacity.
• Working knowledge of 3D design software packages.
• Ability to work well in a team.
• Meticulous and able to meet tight deadlines

Local Firm, 5 Days, Permanent Position, Office Hours.

Job Descriptions :

- Handle all incoming and outgoing mails and courier packages

- Provide administrative support to directors, audit, accounts and corporate secretary departments

- Print audited and unaudited financial statements and tax documents and co-ordinate for the signing of the financial statements and tax documents and follow through till completion

- Handle confidential information and update of company client listing

- Prepare resignation letters, professional clearance letters, appointment letters and consent to act

- Update monthly currency rates and extraction of membership for clubs

- Prepare invoices and credit notes

- Monitor outstanding accounts receivables and liaise with clients for the settlement of overdue accounts

- Record the bank receipts for internal companies and do monthly bank receipts reconciliation

- Co-late all the invoices on monthly basis and key into UBS accounting system

- Handle petty cash claims

- Attend to all incoming calls and enquires and walk-in clients and guests

- Purchase and replenish of office refreshments, pantry items and office stationeries

- Maintain the operation of photocopier and order of printing supplies

- Reconcile and allocate of courier expenses on monthly basis

- Any other ad-hoc duties assigned

Interested applicants, please email us your resume, stating your availability, current/expected salary, and reasons for leaving each job to [email protected]. We regret that only shortlisted candidates will be notified.

Handling of Administrative matters and HR matters.

• Payroll
• Work Pass Application
• Document preparation, data entry and filing
• Update and maintain employees' database (in Excel and infotech)
• Arrange for trainings and appointments
• Renewal of license
• Handle and arrange for new employee and for repatriation.
• Other Ad-hoc jobs assigned

Requirements

• Min 1 yr experience
• Proficient in Microsoft Office software (Compulsory: Words and Excel)
• Effective communication skills, in both English and Mandarin
• Efficiency and accuracy
• Cooperative team member
• Willing to learn

• To attend / acknowledge mails received from various clients and brokers and ensure response given within a reasonable time
• To liaise with the underwriting departments and the claim departments in context of the various request received from clients / brokers
• To generate the Statement of Accounts (SOAs) from the system, reconcile them regularly and exchange with the clients and brokers
• To liaise with the payment department for timely payments to the clients / brokers
• To keep chasing brokers / clients for company’s dues and ensure timely realization of outstanding premium
• Reporting to the underwriting department for long outstanding cases
• Perform reconciliation of the SOAs in a timely manner
• Resolve unallocated receipts and liaise with the internal and external stakeholders
• Submission of credit control report
• Debtors ageing status reviewing
• Any other duties assigned by Head of Department (HOD)

Requirement

• Candidate must possess at least Diploma in Accounting/Finance/Banking or equivalent.
• Candidate who can cope with high volume of transactions.
• Candidate who is available within short notice
• Proficient in Microsoft Office
• Meticulous, have an eye on detail, flexible
• Singapore Citizen and Permanent Residents only

Job Posting: Executive Assistant, Finance

Position Details

• Type: 1-Year Contract / Permanent
• Location: Novena
• Start Date: ASAP
• Salary: up to 3200

Roles and Responsibilities:

• Manage claims (MediSave/Insurance/MCPS), patient billing, pending claims follow-up, and processing of bill adjustments.
• Prepare daily, weekly, and monthly financial reports and schedules.
• Handle receipts from claims payors and maintain claims aging and weekly status reports.
• Coordinate with IT vendors to resolve claims system issues.
• Liaise with clinic operations to address submission errors.
• Support debt collection activities.
• Assist the systems team with setting up service codes and charging rules.
• Reconcile interfaces between internal and external systems.
• Handle additional ad hoc duties as needed.

How to Apply: send your resume to: [email protected] or telegram @jocelynchan ASAP!

Jocelyn Chan| Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience) Company EA Licence number : 99C4599 Personnel EA License: R1331820

Job Title: PA/Admin Executive

Singapore Shipping Association (SSA):

The Singapore Shipping Association (SSA) is seeking a highly skilled and proactive Executive Secretary to support the Executive Director in managing and executing the Association's strategic objectives. The ideal candidate will demonstrate exceptional organizational abilities, strong confidentiality and privacy compliance, and communication skills, with a deep understanding of the shipping and maritime industry being an advantage but not required.

Key Responsibilities:

1. PA to Director:

• Scheduling, meetings preparation and record keeping
• Travel & Expenses claim
• Guest reception & VIP handling: Projecting the right image
• Basic support for presentation & speeches

2. HR & Admin Support:

• Office Supplies
• Facility management: oversee the maintenance, upkeeping & safety compliance
• Onboarding/Offboarding
• Staff engagement activities

3. Ad-Hoc

• As assigned by ED or HR manager to support Ad-hoc activities such as SSA external events

Skills & Competencies:

• Solid organisational and time-management skills
• Strong communication skills and cultural sensitivity
• Ability to manage multiple tasks with a high level of attention to details
• Strong problem-solving abilities and a proactive approach to challenges
• Ability to handle confidential matters with discretion and professionalism
• Positive, can-do attitude with a collaborative mindset
• Proficiency in Ms Office

Requirements:

• Education: Min Diploma
• Experience: Previous experience in an administrative and PA roles (5 years preferred).
• Communication Skills: excellent interpersonal skills and good EQ
• Citizenship: Must be a Singapore Citizen or Permanent Resident

What We Offer:

• Competitive salary and benefits package
• Opportunities for growth and development
• Workplace culture or perks (Flexible Work Arrangement)
• Staff Group Medical insurance

Interested candidates with the relevant qualification and experience are invited to write a detailed CV with current and expected salary, send to HR manager at [email protected]

(We regret to inform that only shortlisted candidates will be notified)

We are looking for a compassionate and enthusiastic team player to join us as an Assistant Programme Executive at Active Aging Centre @ Marsiling. The Assistant Programme Executive assists with the centre activities and clients at the centre

- Plan and prepare monthly activities schedule for clients.

- Engage with the clients during the activities.

- Pack and distribute food ration packages.

- Assess clients’ need and make necessary referrals to appropriate agencies and/or various care services.

- Manage and maintain all necessary documentations and paperwork of clients’ data and centre activities.

- Maintain the general cleanliness of the centre.

- Assist the centre manager on any other ad-hoc duties.

COMPANY DESCRIPTION

A leading general insurer with a local presence of over 100 years, MSIG Singapore offers an extensive range of insurance solutions for commercial and personal risk protection, enabling the security and safety of individuals and businesses. MSIG Singapore holds an A+/Stable financial rating by Standard & Poor's.

A testament to its growing strength and influence, MSIG Singapore has garnered numerous awards for delivering digitally innovative and customer-centric solutions. In 2023, 2022 and 2020, MSIG Singapore was awarded Insurance Asia Awards' Claims Initiative of the Year.

MSIG is a subsidiary of Mitsui Sumitomo Insurance Co., Ltd, and a member of the MS&AD Insurance Group one of the largest general insurance groups in the world with presence in 50 countries and regions globally, 18 of which are in Asia Pacific including all ASEAN markets as well as in Australia, New Zealand, China, Hong Kong, Taiwan, South Korea and India. Headquartered in Japan, MS&AD is amongst the top non-life insurance groups in the world based on gross revenue.

RESPONSIBILITIES

• Provide efficient service to customers through polite and helpful handling of enquiries.
• Participate in the department's process of developing new and existing sales opportunities to meet growth targets.
• Quote for and accept new business, confirm endorsements, offer renewals and effect cancellations, in accordance with the Company's Risk Management and Reinsurance guidelines
• Ensure that all pertinent information is available for the production of policy documentation; such as new business, endorsements, renewals, etc.
• Liaise with Reinsurance staff as required, to ensure reinsurance protection of the Company's risks.
• Follow up on outstanding cover notes, expiries, declarations and other matters as required.
• Involve in the supervision and appraisal of the work of clerical staff
• Undertake credit control ensuring the standard for debtor days are strictly adhered to
• Co-ordinate work processes within the department for maximum efficiency and effectiveness
• Participate in despatch and filing duties
• Undertake any other duties as may be assigned

• GCE ‘O' level preferably with professional insurance qualification
• Minimum Certificate in General Insurance

• Operational experience in general insurance environment
• Marketing skills
• Knowledge in underwriting, reinsurance and risk management
• Good communications/ negotiation skills