The incumbent will provide administrative support to the Assistant/Senior/ Manager/Assistant Director and Executives of the Institute in the day-to-day operations, as well as planning and implementing PGAHI’s initiatives and programmes.

General job duties:

• Provide administrative support in the Institute’s routine operations in areas such as inventory (including stock taking and purchasing), venue bookings, etc.

• Provide administrative and logistic support, eg. major events and initiative.

• Coordinate appropriate record keeping of training information and statistics as well as the maintenance and updating the Institute’s databases

• Undertake greater responsibility of providing key administrative support in the institute’s operations

• Assume key roles in the planning and implementation of events/projects/initiatives

• Plan, organize and implement PGAHI training programmes beyond providing administrative support to PGAHI programmes for Allied Health Professionals in SGH and the broader local healthcare community

• Serve and maintain as the key liaison with local and overseas partners and participants

• Manage budgeting of training programmes with adherence to organisation’s financial processes

• Support the implementation of the Institute's marketing strategies and initiatives

• Any other responsibilities that may be assigned by supervisor

Job Requirements

• Diploma in any discipline with at least 1 to 2 years relevant work experience

• Good communication, inter-personal and service skills

• Motivated driven, organised, meticulous and detail oriented

• Good work attitude and good team player

• Able to work in a fast-paced environment.

• Proficient in Microsoft Office applications

• You are required to be fully vaccinated against COVID-19

Responsible for full sets of accounts (AP, AR, GL).

Process suppliers’ payments, verify documents (invoices / DO) are in order, prepare payment vouchers, and issue cheques and TT transactions.

Reconciliation of balance sheet accounts, including creditors/suppliers, inter-company, and bank.

Maintain fixed asset register, prepayment, loan, HP, and deferred income schedules. Provision of monthly expenses and asset tagging.

Perform daily sales reconciliation and liaise with outlet staff on any collection issues.

Prepare inter-company billings according to the company’s policy.

Prepare quarterly GST submission reports.

Liaise with external auditors on queries during financial year-end audits.

Job Requirements

• Diploma/Degree in Accountancy / Partial ACCA
• Meticulous and able to handle fast workflow with high transaction volume, and tight deadlines
• Proficient in Microsoft Excel (V-lookup, Pivot table, etc) is a must
• Good team player and problem-solving skills
• Good technical accounting knowledge
• Able to work independently with minimal supervision

Job Description

Contract Duration: 12 months

Working Location: City Hall MRT

Working Hours: Mon – Fri (9:00am – 6:00pm)

Job Scopes

· Oversee key administrative duties for grants

· Handle inquiries and coordinate meetings with applicants

· Consolidate and coordinate grant applications and grant evaluations

· Track projects and send offer letters

· Assist in promoting and publicizing grants through digital channels, events and outreach

· Provide secretariat support for internal meetings

· Coordinate with the editorial team and writers on deadlines

· Assist in managing website content

· Provide support for management of research reports, stakeholder database, and filing requests for various initiatives

Job Requirements

· Minimum Diploma holders in any fields

· Working experience in arts/heritage sector or grant administration

Interested candidates, please click “Apply Now” or send your resume to [email protected]

Alvin Chin

Outsourcing Team

BGC Group Pte Ltd

EA License Number: 05C3053

CRM & Data Analytic

· Assist in the formulation and execution of CRM marketing automation, journeys, and processes to achieve business efficiency.

· Leverage CRM tools to analyse customer database, derive insights and execute recommendations together with cross functional team.

· To be the data custodian for the brand. Maintain, monitor, and ensure customer database is updated in line with internal data quality policy.

· Support leads assignment and monitor follow-up tasks closely by the sales team.

· Generate and analyse CRM campaign result, draw insights and propose data-driven ideas and recommendations.

· Identify and propose suitable target audiences / segments for sales / aftersales marketing campaigns.

· Plan and build customer journeys in SFMC

· Identify and extract target database on SFMC

· Set up and schedule eDM blast

· Customer Interaction Centre Management

Day-to-day operations

· Leads assignment for Sales team.

· Customer account creation for new leads.

· Campaign tagging for customers’ account.

· Customer profiling, data mining and customer need analysis

· Assist with events such as sending of invitation, confirmation, registration and ensuring target attendance is met.

· Track, generate and analyse weekly sales funnel and campaigns reports.

Job Requirements:

· Diploma/Degree holders in Marketing / CRM / Business Administration.

· 1-2 years of Marketing/CRM-related experience.

· Knowledge of CRM principles and customer journeys.

· Meticulous and well-organised with the ability to multitask under pressure.

· Takes initiative to lead projects and improve job processes.

· Agile and keen to learn new skills.

· People’s oriented mindset.

· Keen interest in CRM & Data Visualisation platform such as Salesforce, SFMC, GDMS and / or Tableau

· Comfortable in CRM technical aspects such as integration, API and etc.

Key Highlight:

• Great Exposure to the government sector
• Nearest MRT: HarbourFront
• Contract Duration: 6 + 6 extendable months
• Salary: Up to $2,400 per month
• Working Hours: Monday – Friday (Office hours)

Key Responsibilities:

• Manage internal and external stakeholder liaisons, managing public enquiry mailboxes and mass-dissemination of official documents to relevant stakeholders.
• Manage the logistics and organisation of key engagements with stakeholders such as healthcare providers and members of the public
• Support the team to perform simple quantitative and qualitative analysis of data.
• Support the team to update the division’s website(s) to ensure information is up-to-date
• Support the team to design communication materials (e.g. infographics);
• Any other administrative work as assigned.

Key Requirements:

• Only Singaporeans
• Minimum qualification: Diploma in any related field
• Knowledge of pivot table will be an added advantage

Interested candidates please click "Apply Now". We regret to inform you that only shortlisted candidates will be contacted for further discussion.

Venice Kang
Outsourcing Team
BGC Group Pte Ltd
Registration No.: R23117645
EA License Number: 05C3053

The incumbent will play a significant role in supporting the Institute’s further expansion of its capabilities in partnership with healthcare practitioners and experts to provide high quality allied health education and training. He/she will also be the liaison with local and overseas stakeholders to organise and implement PGAHI programmes (clinical attachments, courses and lectures) under his/her charge.

General job duties:

• Plan, organise and implement various types of PGAHI programmes

• Serve and maintain as the key liaison with stakeholders

• Manage finances and budgeting of training programmes with adherence to organisation’s financial processes

• Support the implementation of the Institute's marketing strategies and initiatives

• Promote the use of technological advances in Allied Health Professionals training to enhance learning, and champion the use of IT in the department to enhance teaching and learning

• Create and sustain positive working climate with stakeholders to develop quality education and training services

• Manage stakeholders’ expectations appropriately with people-centric approach

• Lead departmental projects to further the growth of the institute

• Assist the Manager/Assistant Manager with office administration and knowledge management to preserve institution information of the department (re-sequenced)

• Assist the Manager/Assistant Manager with building rapport and welfare among the staff

• Adopt data-driven approach when preparing management/course reports and for making informed decisions

• Provide strategic insights and take actions to achieve department goals

• Assist in monitoring department’s performance indicators and provide timely updates on achievement of goals to relevant stakeholders

• Ensure institute’s training information and databases is current

• Analyze and translate strategic insights from stakeholders into implementable and sustainable department initiatives to achieve department goals

• Assume the role of team coordinator of critical processes/initiatives/projects and take on key/leading roles in the committees at Allied Health Division

Job Requirements

• Degree in any discipline

• Excellent team player, able to multi-task and problem solve

• Embrace service quality mindset when liaising and collaborating with stakeholders

• Competent in Microsoft office applications such as Excel, Word, Powerpoint etc.

• Proficient in data analysis/management using Excel

• You are required to be fully vaccinated against COVID-19