We are hiring an Admin Officer on behalf of our client, a reputable property management company specializing in building and property facilities management services.
The ideal candidate will play a crucial role in supporting day-to-day operations, ensuring efficient administrative processes, and contributing to the seamless management of properties. This position offers an exciting opportunity to work in a dynamic environment with a focus on operational excellence and customer satisfaction.
Responsibilities
1. Responsible for the common facilities in:
- The management, bookings, maintenance of all facilities
- Updating SP list
- Updating change of address
- Update master list
- Defect list and fixing date of inspection and closing summary of defect list and appointment dates.
- Keying in of data
- Handing over of security pass / carpark label
- Collection of Admin fee / Renovation fee / Security Pass
2. Administer the following works:
- Refund of renovation deposit
- Refund of other deposits
3. Strata roll
4. Order and keeping track of stationery inventory including office inventory
5. Postage record for mailing
6. Circulation of minutes / correspondence / letter (Filing and updating of all administrative documents and files and ensure that they are kept and filed in a manner which facilitates their easy retrieval;
7. Registration of movement of key (in key press)
8. Preparation of circular to Subsidiary Proprietors / residents
9. Distributing incoming fax / letters and keeping proper records of
correspondences
10. Keeping record of file opened
11. Keeping record of all operation M&E drawing and tracing
12. To assist the Condo Manager in any other administrative duties as and when being delegated.
Requirement
1. Proficiency in Microsoft Office Suite and familiarity with property management software is a plus.
2. High attention to detail and the ability to work independently
3. 5.5 days work week
