Assistant Finance & Admin Manager

Job Description:

Position: Assistant Finance & Admin Manager

Organization: Singapore Shooting Association

Location: Singapore

Reports to: General Manager / Honorary Treasurer

Role Overview:

The Assistant Finance & Admin Manager at the Singapore Shooting Association will oversee the financial health of the organization. This role encompasses financial planning, management, and reporting, as well as supporting administrative tasks, business development, marketing, and fundraising efforts.

The Assistant Finance & Admin Manager will ensure the financial sustainability of
the Association and contribute to its growth and visibility within the sports community.

Key Responsibilities:

1. Financial Management:

· Develop and manage annual budgets, ensuring alignment with strategic goals.

· Prepare monthly, quarterly, and annual financial reports for the GM / Hon Treasurer and Council.

· Oversee accounting operations, including accounts payable, receivable, and payroll.

· Ensure compliance with financial regulations and standards, including audits and tax filings.

· Manage cash flow, investments, and reserves to optimize financial performance.

· Maintain accurate financial records and documentation.

· Support the administrative team with financial-related tasks, including contract management and procurement.

· Assist in the development and implementation of organizational policies and procedures.

· Coordinate with external auditors and regulatory bodies as necessary.

2. Marketing and Fundraising:

· Develop and execute marketing strategies to increase the Association’s visibility and engagement.

· Support fundraising efforts, including grant applications, sponsorships, and donor relations.

· Organize fundraising events and campaigns to generate financial support for the Association.

· Build and maintain relationships with sponsors, partners, and donors.

3. General:

· Contribute to the overall strategic planning and development of the Association.

· Represent the Association in financial matters with stakeholders, including government agencies and partners.

· Stay informed of industry trends and best practices in sports finance and management.

4. Qualifications:

· Bachelor’s degree or Diploma in Finance, Accounting, Business Administration, or related field.

· CPA or other relevant professional certification preferred but not necessary.

· 3 to 5 years of experience in financial management, preferably in a sports or non-profit organization.

· Strong knowledge of financial regulations, accounting principles, and financial reporting.

· Proficient in financial software and Microsoft Office Suite.

· Excellent analytical, organizational, and communication skills.

· Experience in business development, marketing, and fundraising is an asset.

· Ability to work independently and as part of a team, with a proactive and collaborative approach.

• Assist the manager/assistant manager in the daily operations of the outlet.
• Ensure guest needs are taken care of and recommend them the promotional items.
• Responsible and accountable for all cash amounts within outlet, in the absence of manager.
• Coach and train existing and new staff.
• Responsible for proper opening and closing of the outlet.
• Feedback to the manager on any operational issues.
• Responsible for the outlet upkeep and cleanliness
• Responsible for Inventory.

• Maintaining knowledge and ensuring compliance wit departmental policies and standard service procedures.
• Supervising efficient upkeep of tools through proper usage of equipment and devices.
• Analyzing all guest requirements and preparing plans to resolve customer care related issues and satisfy guests.
• Creating menus.
• Overseeing food and beverage inventories.
• Managing cooking staff.
• Monitoring employee morale and conducting annual appraisals.
• Overseeing collection and submissions of payrol related items and leave forms to the Human Resources.
• Ensuring the restaurant and lounge is managed efficiently and profitably.Maintaining knowledge and ensuring compliance wit departmental policies and standard service procedures.
• Supervising efficient upkeep of tools through proper usage of equipment and devices.
• Analyzing all guest requirements and preparing plans to resolve customer care related issues and satisfy guests.
• Creating menus.
• Overseeing food and beverage inventories.
• Managing cooking staff.
• Monitoring employee morale and conducting annual appraisals.
• Overseeing collection and submissions of payroll related items and leave forms to the Human Resources.
• Ensuring the restaurant and lounge is managed efficiently and profitably.

Job Responsibilities:

• Knowledge in understanding the Schematic Diagram.
• Report to the production manager regarding of the progression.
• Performing and supervising the electrical wiring, termination, installation as per drawing for control panel, instruments and machine.
• Troubleshooting, testing and commissioning (electrical part).
• 3 - 5 years of relevant working experience in handling the forklift.
• Preferably to have experience in electrical , shipyard, oil and gas and petrochemical
• Able to work independently and proactively and work under fast pace environment.
• Able to lead a team of workers
• Ensure safe working practices and electrical safety rules are followed by electricians on site

Jacin Security Services Ltd is hiring for the new project the below mentioned at Tuas Beverages Plant.

Security Supervisor

• Responsibilities: Overseeing and coordinating security operations, supervising security personnel, enforcing security policies, and maintaining a safe environment.
• Requirements: At least 1 year of experience as a Senior Security Officer, a valid Security Supervisor License, and strong leadership skills.

Security Officer

• Responsibilities: Screening people and vehicles, patrolling properties, controlling access, and reporting incidents.
• Requirements: A valid Security Officer License, completed required training courses, and good observation skills.

The above candidates are required to complete all the necessary courses by PLRD, which includes OBSE.

Roles and Responsibilities For the Job:

• Supervisors communicate organizational needs and oversee staff performance to provide guidance and support for individual development needs.
• Plans employee shifts and work schedules.
• Coordinates job assignments and cross-training between and within divisions.
• Provides feedback on employee work performance.
• Prepares reports and updates for upper management.
• Organizes events that will make a positive impact on employees.

• Assist the Operations Manager in running and overseeing the smooth running of day-to-day operations.
• Guide and coach employees, monitoring their productivity.
• Provide on-the-job training to new staffs.
• Oversee the inventory of all food and beverages in an establishment.
• Able to prepare Hot and cold beverage with experience.
• To ensure that enough products are on hand to serve customers, order items as needed, and generate inventory reports for superiors.
• Identify issues in efficiency and suggest improvements.
• Designing and implementing departmental policies, procedures, goals, and objectives.
• Developing strategies to improve department metrics and performance.
• Perform any other work related tasks assigned.
• able to work shift / standby for necessary covering
• able to work weekend and OT

Requirements:

• Proven experience in F&B sector or relevant.
• Basic Food Hygiene Or Food Hygein officer Certificate
• Excellent leadership and decision-making skills.
• Great communication and interpersonal skills.
• Competent IT skill.

Supervisor Responsibilities:

• Making sure employees that report to you meet performance expectations.

• Giving instructions or orders to subordinate employees.

• Ensuring that the work environment is safe, secure and healthy.

• Meeting deadlines.

• Approving work hours.

• Ensure great customer service at all levels.

Supervisor Requirements:

• Previous leadership experience.

• Excellent communication skills.

• Eye for detail and accuracy.

• Reliable, with high integrity and strong work ethic.

• Ability to work as part of a team.

• Professional appearance and attitude.

• Computer literacy.

• Proactive organizational skills.

• High school diploma.

• Ability to keep a positive attitude in a fast-paced environment.

Requirements

· Proven experience as Supervisor or similar role

· Organizational and leadership abilities

· Communication and interpersonal skills

· Self-motivated with a results-driven approach

· Problem-solving skills

· Must work on weekends/PH.

· At least 5 years experience preferred

Responsibilities

· Set daily/weekly/monthly objectives and communicate them to employees

· Organize workflow by assigning responsibilities and preparing schedules

· Oversee and coach employees

· Identify issues in efficiency and suggest improvements

· Enforce strict safety guidelines and company standards

1) experience in customer service

2) good comunication skill

3) 1 years and above experience in Spa/Massage industry

4) willing to work on weekend and public holiday

5) team work player

6) education N level or related trade Certificate in Massage industry.

7) able to work at weekend and public holiday

8) Non smoker

9) Non drinker

10) Must be able to comunicate in English and Mandarin.

• Attend to walk-in customers’ enquiries and perform registration.
• Handle other administrative duties
• Introduce the different price plans and valued-added services according to customers’ needs.
• Ensure that all processing documents are filed correctly and neatly.
• Achieving monthly sales target
• Provide excellent customer services for sales growth and customer satisfaction.

Job Requirements

• Effective interpersonal skills and ability to build rapport with customers
• Must have some basic experience in sales industry.
• Keen and passionate in hitting sales target.
• Able and willing to work OT, including weekends and public holidays
• Must be able to work night shift or split shift
• Must be able to work extra hours or weekend if needed

Supervisor Responsibilities

• Set goals for performance and deadlines in ways that comply with company’s plans and vision and communicate them to subordinates

• Organize workflow and ensure that employees understand their duties or delegated tasks

• Monitor employee productivity and provide constructive feedback and coaching

• Receive complaints and resolve problems

• Maintain timekeeping and personnel records

• Pass on information from upper management to employees and vice versa

• Prepare and submit performance reports

• Decide on reward and promotion based on performance

• Hire and train new employees

• Ensure adherence to legal and company policies and procedures and undertake disciplinary actions if the need arises

Requirements

• Proven experience as supervisor or relevant role

• Familiarity with company policies and legal guidelines of the field

• Ability to learn a variety of job descriptions

• Excellent communication and interpersonal skills

• Outstanding organizational and leadership skills

• Good knowledge of MS Office

• can work on publick holidays
• can work on shifts/change of shifts
• can work and stand for long hours
• at least 10 years experiences
• have relavant certificate/diploma
• 
  
• Planning and executing departmental budgets.
• Overseeing inventory needs and undertaking office management and administration.
• Coming up with effective strategies to enhance the organization's financial health.
• Recruiting quality employees to provide high-quality customer support.
• Motivating and supervising employees.
• Evaluating the performance of your assigned employees, delivering positive and/or negative feedback, and addressing any shortcomings.
• Research methods to improve operations and reduce costs
• Monitor and report on department performance
• Supervise and train employees
• Provide administrative support (e.g. updating inventory)
• Ensure compliance with company policies and regulation

Join a leading international school and enjoy:

• 13th month (AWS) ;
• 5-day work week;
• 40 working hours/week during school days; 30 working hours/week during school holidays (flexibility will be required to ensure duties are undertaken in full);
• Paid school closure day and subsidized lunch;
• Competitive remuneration package & benefits (medical, dental, etc.)

Dulwich College (Singapore) is seeking a Deputy Head of Finance to join its dedicated team. The successful candidate will be responsible for administering various finance related tasks with regard to the preparation of accounts, and provide support to the Head of Finance. The Deputy Head of Finance will assist with the supervision and training of the Finance staff, in consultation with the Head of Finance, and for ensuring that proper accounting procedures are in place, and accurate records and reports are in compliance with statutory requirement and SFRS accounting standards.

Main Responsibilities:

• To prepare monthly GST self-review and quarterly GST submissions;
• To assist in monthly cash flow analysis ensuring smooth operational cash flow;
• To prepare monthly journals, balance sheet reconciliations and schedules (School Activities, Fixed Assets, Intangible Assets);
• To undertake intercompany and internal-charge transactions with other affiliated schools and companies within the group;
• To undertake reconciliation of billing issuance, credit note issuance, reconciliation of daily incoming receipt, reconciliation of FPS (fee protection scheme) purchase;
• Support the Head of Finance with external auditors for interim or year-end audits;
• Assist the Head of Finance with streamlining of finance processes and automation;
• To undertake various other finance tasks found in finance office including staff cover for other finance areas;
• To undertake other ad-hoc reports and tasks reasonably requested by the head-office and management including, if necessary, outside the finance department;
• To actively participate in the group D365 Asset Management System implementation;
• Preparation of monthly closing reports, among others:

1. Head-office reporting pack preparation;
2. Budget holders’ report preparation;
3. Provide reconciliation report between head-office and budget-holders’ reports including internal charges from affiliates schools / companies;
4. Reconciliation of Investment bank accounts and Activities P&L;
5. Match AR & AP reconciliation reports by respective teams and provide necessary feedback.

• Other duties as required for the role.

Requirements:

• Possess at least Bachelor's Degree in a Finance/Accounting related discipline.
• At least 4 years’ experience in a Finance or Accounting role; with a minimum of 2 years in a supervising role;
• Prior audit experience (minimum of 2 years), preferably in Big 4 organizations, is essential
• Experience in preparing monthly trial balances, management accounts, cash flow analysis and forecast and GST submissions.
• Proficiency in Microsoft Office Applications, in particular MS Excel.
• Experience with accounting software eg D365, and experience of sales ledger process including credit control are added advantages.
• Motivation and dedication as a self-starter, resourcefulness and an ability to work independently and meet tight deadlines.
• A methodical approach to work and is meticulous with great attention to details.
• Pleasant disposition with good interpersonal and organizational skills and the ability to communicate with staff at all levels.
• A positive and flexible approach to work and duties and willingness to undertake occasional work outside normal working hours.

We welcome and encourage applications from people of all backgrounds. Having a diverse staff body is a great strength to us as a College and one of the ways that we can help students achieve our College Mission of Living Worldwise. We do not discriminate on the basis of race, ethnicity, gender, age, disability, religion, sexual orientation, pregnancy or socio-economic status. We support family-friendly flexible working opportunities, where operational needs allow. Staff recruited locally are subject to terms and conditions of service according to local employment law.

Dulwich College (Singapore) is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices which are aligned to the recommendations of the International Task Force on Child Protection. We hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All appointments are subject to an interview, identity checks, criminal record checks, and successful references.

PEI Registration Number: 201027137D

Period of Registration: 09 January 2024 to 08 January 2028

Sale Supervisor Job Duties

A sales supervisor typically has a wide range of responsibilities, which can include:

• Ensuring that employees have the tools and training they need to succeed in their jobs

• Building relationships with key clients and establishing long-term business partnerships with them

• Reviewing reports from managers to identify areas of improvement or new opportunities for growth in the company’s market share

• Establishing and enforcing company policies regarding customer relations, sales techniques, and ethics

• Developing and implementing training programs for new employees or existing staff members who are being promoted to new positions within the company

• Monitoring employee performance to ensure that they are meeting goals and adhering to company policies

• Managing a team of employees and ensuring that they are trained to perform their jobs effectively

• Reviewing customer orders and inventory to ensure that all customer needs are being met

• Conducting market research to identify new opportunities for growth in the industry

In the supervisor role, you will be responsible for handling the team’s tasks and assignments and making sure employees are appropriately performing assigned tasks. A key element of this role is to oversee the efficient, effective performance of job duties. Success in this role is measured by keeping output quality and costs within acceptable levels.

Supervisor Job Responsibilities and Duties

• Plans employee shifts and work schedules
• Coordinates job assignments and cross-training between and within divisions
• Provides feedback on employee work performance
• Prepares reports and updates for upper management
• Organizes events that will make a positive impact on employees
• Supervises processes and ensure smooth operations

Planning and executing departmental budgets.

Overseeing inventory needs and undertaking o ce management and administration.

Coming up with e ective strategies to enhance the organization's nancial health.

Recruiting quality employees to provide high-quality customer support.

Motivating and supervising employees.

Evaluating the performance of your assigned employees, delivering positive and/or negative feedback, and addressing any shortcomings.

Designing and implementing departmental policies, procedures, goals, and objectives.

Evaluating and reporting on department metrics to upper management.

Developing strategies to improve department metrics and performance. Improving the work environment and operations of your department and the organization as a whole.

• Supervise multiple team of cleaners in multiple cleaning projects
• Train cleaners and team leaders on service standards and provide help and guidance when necessary
• Assist in planning work schedules and deployment of manpower
• Monitor and follow up on compliance with cleaning procedures, workplace safety and tender specifications
• Implement operation plans to improve work processes and service quality
• Monitor cleaning material stock level andre-order materials when neededith customers
• Check cleaning equipment condition
• Monitor cleaning material stock level and re-order materials when needed
• Solve operational problems and make decisions
• Submit daily cleaning report
• Facilitate effective communication and engagement at the workplace

· Responsible for day-to-day operation duties

· Use system to issue DOs and Invoices.

· Process employee expense claims and ensure that claims are properly authorised.

· Provides financial information to management by researching and analysing accounting data, preparing reports.

· Manage day-to-day function of Accounts activities including invoicing, payments, AR & AP

· Prepare payment voucher, issue cheque and receipts for payment & staff claim.

· Review and verify invoice from suppliers

· Receiving and issuing of stock.

· Stock arranging and updating stock into system.

· Stock replenishing ordering.

· Responsible for preparation and co-ordination of the daily delivery schedule of the drivers.

· Plan daily delivery routes and assign deliveries tasks to delivery team.

· Ensure stock are accountable updated into the system during issuing, receiving and in the warehouse.

· Monthly/Yearly inventory stock take.

· Collect cash and cheques from delivery teams.

· Ensure deliveries routes are efficiently planned with customers timing restriction in mind.

· Ensure cash and cheques collected from the delivery teams are in correct amount.

· Handling of Customer’s order, feedback, discrepancies, and issues

· Provide support in HR and administrative matters where necessary.

· Assist with ad-hoc projects when required or assigned.

· Able to communicate in English and Chinese

· Able to work night shift and split shift, and OT on weekends and public holiday

. Must be able to work night shift or split shift

. Must be able to work extra hours or weekend if needed

RESPONSIBILITIES :

Safety

· Responsible for ensuring compliance at Golden Rules & Driver Safety Policy

· Responsible for the assurance that the following activity are being done and working:

— Driver Duty Hours Compliance & Monitoring

— Pre & Post trip inspections

— Compliance to Tire & Seatbelt

— Compliance to Brake Testing as schedule

— Compliance to Green Folder Requirement (Transport Safety Directives) for plant sites & gas & gears

· Conduct validations of above mentioned activity to check compliance

· Responsible for ensuring customer site & routes are properly assessed prior to any delivery

· Carry out adequate risk assessmenl in new customers or site visited

· Responsible for ensuring On Board Computer (OBC), fatigue and distraction violations are monitored and addressed

· Coordinate and follow up with hauler for the consequence management applied to those violators and secure copy for proof

· Provide solution and agreed actions and including follow up to ensure those risks has been eliminate or reduce as agreed.

· Conduct analysis on OBC, fatigue and distraction violations to identify action to take to minimize the violation as well as the risk

· Ensures compliance to distribution operations in all safety requirement

· Practices Linde Safety standard by training staff and having a well maintained Fleet.

· Participates in the incident investigations if any.

· Responsible for ensuring all drivers and helpers are competent and properly trained.

· Coordinate with hauler and ensure compliance for all safety requirement

· Ensure vehicle maintenance schedule & SAP PM.

· Ensure compliance/ closure of Audit Action Points/ CAR’s appropriate to the location

Financials

· Improve Distribution KPI though efficient operations (cost/nominal, cost/km, capacity utilization, time utilizations)

· Assist in country programs and evaluates feasibility with impact to costs.

· Ensure delivery schedules are at optimum cost

· Ensure accuracy of hauler billing (reliability, km run)

· Ensure all trips have corresponding post trip approval form

· Check, validate and sign hauler billing to ensure accuracy ( if applicable)

· Analyse cost and identify areas for improvement

Customers

· Ensure Schedule compliance of trips to customers based on orders

· Maintain close communications with key stakeholders in dispatch, customer service, sales, operations, transport and production to ensure timely completion of schedule and producing the most cost and operationally effective schedule daily.

· Maximize time and capacity utilization of vehicles

· Reduce product return or backloads to site by continuously improving the scheduling process.

· Manage situations of product shortage, plant shutdown, vehicle shortage and any other situations that can negatively affect scheduling efficiency with the relevant stakeholders to ensure minimal stock outs.

· Pro-actively inform customers of potential delays in delivery.

· Ensures that all critical functions are in operations

· Ensure availability of trucks for respective sites and related equipment.

· Ensure timely and accurate submission reports

· Ensure timely communication and coordination to all concerned

· DIFOT/ Bulk Service Measure monthly reporting on distribution performance, and explore/implement improvement measures

Internal Process

· Accountable by ensuring timely and accurate reporting/submission such as but not limited to:

· Monitor deliveries via OBC and raise any potential issues immediately to immediate superior

· Coordinate with Sales if there is unavailable product of possible delivery failure

· Make a daily round in the plant to check status of fleets.

· Ensures that all policies, procedures and work instructions affecting quality in the areas of operation are complied and implemented at all times by their staff

· Ensures that all documented procedures affecting their areas of operation are updated whenever these are proven to be ineffective

· Responsible for the contractor management of the site

· Implement Best Operating Practice & benchmarking

· Conduct self-audit for transport operations

· Execute maintenance schedule of all distribution fleet & related equipment

· Ensure compliance of service providers to distribution standard operating procedure

· Actively participate in maintenance of ISO/other accreditation

· Ensure that defect monitoring systems are working and all defects raised are properly addressed.

REQUIRMENTS :

• Proficiency in using MS Office skills, SAP (MM) module etc would be advantageous.
• Ability to take quick decisions based on circumstances, data support system
• Good understanding of the internal and external interfaces
• Awareness about the statutory and corporate rules and regulations
• Having good communication skill to interact with customers, contractors & drivers
• People Management
• Teamwork
• Transparency & Collaboration
• Minimum diploma with experience in Logistics / Supply Chain / Distribution Management
• Minimum 3 years experience in logistics of any industry , preferably cryogenic industry (Liquid Oxygen, Liquid Nitrogen, Liquid Argon) will be an added advantage
• Experience of managing various interfaces as transporters, statutory bodies for strengthening the overall logistics function.

Join Our Growing Team!

The SKYLINK Group is a premier all-in-one mobility solution provider for retail sales of passenger cars and commercial vehicles, all vehicle leasing, Motor insurance, credit Hire Purchase financing, Motor workshop with full capacity of MRO (Maintenance, Repair and Overhaul) services, and vehicle body engineering works for all commercial and passenger vehicles.

Since 2017, SKYLINK Group has been rapidly expanding its offerings and fleet. We have served over 5,000 corporate customers including major industry leaders in logistics, distribution, F&B, marine, construction, sanitation, and government services.

With a commitment to fleet modernization, we have expanded our offerings to EV and Hybrid vehicles, and continuously aspire to provide greater value to our customers.

Be a part of the SKYLINK family and kick-start your career growth and progression in the mobility space today.

Responsibilities:

• Supervise and assign job to a team of workshop mechanics
• Co-ordinate between workshop and customer, updating of job status
• Prepare job card/orders for customers' requirement
• Perform vehicle controlling in the workshop, check in and out of vehicles
• Perform hands-on trouble shooting on vehicle, ordering of spare parts
• Perform quality control check on vehicles
• Prepare quotation and proforma invoices when necessary
• Job progress follow-up and recommendation of any additional jobs required when necessary
• Oversee workshop housekeeping and workplace safety
• To provide initiative to ensure smooth and efficient operation
• Any ad-hoc duties as assign by superior

Requirements:

• Minimum NTC/Nitec in Automotive Technology or at least 2 years in automotive after sales car & commercial vehicle (workshop)
• Good communication skills and a team player
• Class 3 & 4 driving license with a minimum 2 years’ experience
• Hard working, highly responsible and take ownership in the job
• Computer literate

Review electrical engineering drawings and refer issues requiring changes.

Assign job tasks and work as per electrical project schedules.

Review all electrical drawings with Leadmen performing on assigned jobs to them.

Stimulate fabrication standards to ensure quality work attained from assigned staff.

Recruit, guide, train, monitor and terminate assigned employees as required.

Recommend effective solutions specified particular weight related to employment status of employees.

Schedule, assign, plan and supervise electrical shop personnel performance on different electrical projects.

Plan and prepare work and equipment usage schedule

Review electrical engineering drawings and refer issues requiring changes.

Assign job tasks and work as per electrical project schedules.

Review all electrical drawings with Leadmen performing on assigned jobs to them.

Stimulate fabrication standards to ensure quality work attained from assigned staff.

Recruit, guide, train, monitor and terminate assigned employees as required.

Recommend effective solutions specified particular weight related to employment status of employees.

Schedule, assign, plan and supervise electrical shop personnel performance on different electrical projects.

Plan and prepare work and equipment usage schedule

Review electrical engineering drawings and refer issues requiring changes.

Assign job tasks and work as per electrical project schedules.

Review all electrical drawings with Leadmen performing on assigned jobs to them.

Stimulate fabrication standards to ensure quality work attained from assigned staff.

Recruit, guide, train, monitor and terminate assigned employees as required.

Recommend effective solutions specified particular weight related to employment status of employees.

Schedule, assign, plan and supervise electrical shop personnel performance on different electrical projects.

Plan and prepare work and equipment usage schedule

Review electrical engineering drawings and refer issues requiring changes.

Assign job tasks and work as per electrical project schedules.

Review all electrical drawings with Leadmen performing on assigned jobs to them.

Stimulate fabrication standards to ensure quality work attained from assigned staff.

Recruit, guide, train, monitor and terminate assigned employees as required.

Recommend effective solutions specified particular weight related to employment status of employees.

Schedule, assign, plan and supervise electrical shop personnel performance on different electrical projects.

Plan and prepare work and equipment usage schedule