HR Related
Β· Assist in preparation of Letters of Appointment
Β· Manage posting of recruitment ads and responses
Β· Maintain a casual staff database
Β· Assist in administration of internship programmes with educational institutions
Β· On-boarding of staff and part-timers
Β· Administration of HR related grants and incentives
Administrative
Β· Liaise with suppliers and service providers for office supplies
Β· Assist GM to source and/or renew insurance & public liability coverage for company
Β· Support the GM in preparation of reports and other correspondences
Β· Source and negotiate hotel room rates for guests, artists and media
Β· Submission of E-Notification of Work Pass Exempt Activity to MOM for overseas artis before event
Β· Assist GM with other administrative matters
Ticketing
- Set-up and lead ticketing for events as key contact for ticketing agents
- Support marketing team for administration of any promotions via ticketing platforms
- Prepare post-event ticketing reports
- Operate and manage ticketing front-of-house during events
- Manage ticketing inventory and guest list
- Act as the main point of contact for guests and event patrons to answer standard FAQs for events
Licence, Permits & Insurance
- Apply and process all necessary licence, permits & insurance for the Companyβs events to meet event timelines
- Monitor and keep up-to-date with developments from select government agencies that may impact or benefit the company. (STB, NAC, NParks)
Grants
- Manage grant applications
- Work with GM to submit accounts and budget related reports for events, as well as compliance checks on finance matters for grants & subsidies
Sales & Ops
Β· Generate sales quotations and invoices
Β· Follow up with clients on required licences, permits, insurance and all necessary paperwork submission before venue handover to Venue Operations team
Β· Maintain and manage venue inventory
Β· Maintain database of stakeholders and venue access to external stakeholders as necessary
(SLA, URA, JTC, NParks, PUB, LTA etc.)