1. Responsible for company compliance, office affairs and WPOL, EPOL work pass system, and full set HR for all the Foreigners Pass Applications.

2. Provides administrative support for the Managing Director.

3. Prepare Employment Contract/ Payrolls/handle worker matter.

4. Remind the Managing Director of important tasks and deadlines.

5. Perform ad-hoc duties when required by the Managing Director.

6. Assist in Chinese clients’ PPT/ Proposals and be fluent in English and Mandarin for all the relevant documents, projects, contract.

7. Prepare Project Claims at the month end.

8. Basic Payrolls/Basic Account.

9. All Site Matters, Project, and Managing full set HR matters & Daily matters as instructions from the Management Team.

We are looking for an HR Manager to oversee all aspects of human resources practices and processes. The HR Manager will be the go-to person for all employee-related issues. Main duties involve managing activities such as job design, recruitment, employee relations, performance management, training & development and talent management.

This role is very vital to Initia’s success. People are our most important asset and you’ll be the one to ensure we have a happy and productive workplace where everyone works to realize our established mission and objectives. Promoting corporate values and shaping a positive culture is a vital aspect in the kind of HR Manager we are looking for.

DUTIES & RESPONSIBILITIES:

• Developing the company's HR agenda
• Developing HR strategies, policies and practices
• Structuring compensation and benefit packages
• Developing and creating each position’s KPI and evaluation structure for employee
• Finding suitable government grants for the entire business entity and securing the grants
• Managing, saving, and allocating HR funds with government grants
• Provide input on workforce and succession planning as well as planning of business unit restructuring
• Accomplish and ensure projects tasked by HQ are complete according to schedule
• Handle recruitment and selection process such as posting advertisements, shortlisting and prepare employment contracts
• Ensures legal compliance by monitoring and implementing
• Learning and Development, Planning Training Plan for all staff
• Responsible for ensuring timely and accurate delivery of payroll
• Administrator welfare matters and organizing staff activities
• Driving the performance management programs, identifying talent gaps and develop internal candidate pipelines
• Manage overall end-to-end Payroll
• Providing HR consulting and solutions on HR matters to business units on a daily basis

Responsibilities:

• Search and screen potential candidates across various recruitment platforms and proactively reach out to them.
• Attract outstanding candidates to join the team and maintain regular communication with existing candidates.
• Maintain candidate relationships and provide a positive recruitment experience.
• Collaborate with the team to ensure a smooth recruitment process and timely completion of recruitment tasks.

Qualifications:

• Minimum of 5 years of HR or Talent Acquisition experience, with at least 2 years of experience in headhunting and talent sourcing.
• Bachelor's degree or higher, preferably with an international student background.
• Understanding of the Web3 industry.
• Excellent communication and interpersonal skills.
• Strong paperwork skills.
• Familiarity with different recruiting platforms and recruitment processes.

HR Manager Responsibilities:

• Consistently recruiting excellent staff.
• Maintaining a smooth onboarding process.
• Training, counseling, and coaching our staff.
• Resolving conflicts through positive and professional mediation.
• Carrying out necessary administrative duties.
• Conducting performance and wage reviews.
• Developing clear policies and ensuring policy awareness.
• Creating clear and concise reports.
• Giving helpful and engaging presentations.
• Maintaining and reporting on workplace health and safety compliance.
• Handling workplace investigations, disciplinary, and termination procedures.
• Maintaining employee and workplace privacy.
• Leading a team of junior human resource managers.

HR Manager Requirements:

• Bachelor’s degree in human resources management or equivalent.
• Experience in human resources or related field.
• Ability to build and maintain positive relationships with colleagues.
• Experience in educating and coaching staff.
• Experience in conflict resolution, disciplinary processes, and workplace investigations.
• Experience in following and maintaining workplace privacy.
• Ability to give presentations.
• Knowledge of relevant health and safety laws.
• Experience using computers for a variety of tasks.
• Competency in Microsoft applications including Word, Excel, and Outlook.

Key Roles and Responsibilities

• Overall in charge of HR Function with full spectrum of services including recruitment and talent management/retention, succession planning, workforce planning and scheduling, training and development, salary and benefits administration and total reward function, support overseas subsidiary setup, build dedication and commitment, discuss issues and conflicts, recognition and incentives system, policy and compliance etc.
• Serve as a HR Business Partner and work closely with HOD to understand business objectives, and whenever deemed necessary, implement jointly with function leader the appropriate HR solutions/framework.
• An active member of the leadership team to lend HR perspective and advice to discussions.
• Work on annual manpower planning and budgeting.
• Provide support to the Senior Management team with organizational changes such as communication of changes, managing ground sentiments, employee talent engagement.
• Drive and lead HR projects such as Annual Performance Appraisal Exercise, bonus pay-out exercise, external audits that involve HR functions and etc.
• Nurture the HR team members through developing and upping their job competencies, with a view to mentoring them to be independent and competent employees.
• Formulates, implements, and reviews HR policies and regulations to meet business objectives, and ensure their relevance in the face of any changing business directives or legislations and statutory requirements.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Develop the Learning and Development framework
• Negotiation of Collective Agreement with the Union
• DPO (Data Protection Officer) for the organization.
• Perform other tasks as assigned by the supervisor.

Requirements

• Diploma/Degree ideally in Human Resources Management or equivalent.
• Minimum 8 to 10 years’ experience, with at least 2 to 3 years in a managerial role
• An Independent self-starter to lead, act and execute company directives
• Proficient in Singapore Employment Act
• Familiarity with Policy formulation and implementation
• Analytical and Critical thinking skills
• Problem-solving and decision-making skills
• Proficient in Microsoft Office
• Good listening and communication skills (verbal/written)
• Relation-building skills
• Union management skills

HR Manager Responsibilities:

• Consistently recruiting excellent staff.
• Maintaining a smooth onboarding process.
• Training, counseling, and coaching our staff.
• Resolving conflicts through positive and professional mediation.
• Carrying out necessary administrative duties.
• Conducting performance and wage reviews.
• Developing clear policies and ensuring policy awareness.
• Creating clear and concise reports.
• Giving helpful and engaging presentations.
• Maintaining and reporting on workplace health and safety compliance.
• Handling workplace investigations, disciplinary, and termination procedures.
• Maintaining employee and workplace privacy.
• Leading a team of junior human resource managers.

HR Manager Requirements:

• Bachelor’s degree in human resources management or equivalent.
• Experience in human resources or related field.
• Ability to build and maintain positive relationships with colleagues.
• Experience in educating and coaching staff.
• Experience in conflict resolution, disciplinary processes, and workplace investigations.
• Experience in following and maintaining workplace privacy.
• Ability to give presentations.
• Knowledge of relevant health and safety laws.
• Experience using computers for a variety of tasks.
• Competency in Microsoft applications including Word, Excel, and Outlook.

• A regional agency specializing in experiential marketing, strategic events, and innovative branding campaigns.
• Partners with global brands like Adidas, Shake Shack, JW Marriott, HP, and Comic-Con, etc.
• Awards winning company – Asia Pacific Stevie Awards, Marketing Magazine, Local Hero Awards, etc
• Offices in SG, Malaysia & Greater China and Jakarta (Upcoming)
• 5 days work week | Singapore, Arab Street
• Salary is commensurate with experience

Responsibilities:

• Manage all HR functions across Singapore, Malaysia and China. (Approx 50 staffs)
• Work closely with team leads on talents recruitment process, training and performance evaluation plans.
• Drive improvements in talents experience through internal communications and engagement programmes.
• Deliver efficient and effective on boarding experience for all new hires.
• Manage the payroll and benefits administration, ensure accurate payroll and timely processing.
• Champion and lead ad-hoc passion projects across the region.

Requirements:

• 3-5 years of experience in Organizational Development/ Talents Engagement/ Internal
• Communications/ Stakeholder Engagement/Performance Measurement in a dynamic culture and creative environment.
• A Degree in Human Resource is preferred.
• Expertise in developing and implementing talent engagement strategies, including performance motivation, training, retention, and leadership development.
• Ability to manage multiple initiatives simultaneously and strong knowledge of employment regulations.
• Occasional Traveling (Once every 2-3 months)

Applicants are encouraged to include the following in their resume:

1. Expected salary
2. Notice period

We regret to inform that only shortlisted candidate will be contacted.

Encasa Asia Employment Services LLP

EA Licence No: 13C6898

As a HR Manager with QXY Resources, you play a key role in developing the human capital capabilities within the organisation to support the scaling up of the business. growth. You will be actively partnering Business Units to address their HR needs and working closely with Management to enhance employee engagement and organization effectiveness.

Responsibilities

· Lead/participate in HR projects to drive continuous improvement and relevancy

· Partnering with business leaders on workforce planning and assess talent gap

· Establish required competencies and skill levels which ultimately improves the performance of the organization.

· Manage Performance, including planning and facilitating performance appraisals

· Develop and facilitate recruitment process to scout for talents to meet business needs

· Manage Training and Development Plans

· Manage and oversee HR Operations

· Manage dispute resolutions with win-win and balance approach.

· Leads investigations and implement remediation actions as needed

· Collect and Analyse key workforce analytics for business decision.

· Manage on-boarding, confirmation, promotion and off-boarding processes

· Keeping abreast with new HR initiatives and regulations/ policies, and review Company’s HR policy from time to time.

Requirements

· Bachelor’s degree in human resources or a related field or possess an HR professional certification.

· Minimum 7 years of experience in all aspects of Human Resource functions in a managerial capacity with track record of past achievements

· In-depth knowledge of local labour laws and HR best practices

· Resilience and resourcefulness in resolving HR issues.

· Excellent communication and interpersonal skills. Must be able to read and write English and mandarin

· Possess high integrity and professional code of ethics and be self-motivated

Responsibility

· Management of daily operations of HR personnel administrative matters

· Responsible for the delivery of efficient and accurate HR Admin processes

· Collecting, storing and managing important documentation in both electronic and hard copy format

· Preparation of employee documentation inclusive but not limited to employment contracts, employee settlement and offers of employment

· Tracking all matters pertaining to employee’s salary

· Enforcing compliance with HR policies, procedures and processes

· Maintaining up-to-date procedure manuals for all HR Administration duties

· Up-to-date on all government/employment act clauses and relay the necessary to staff

· Liaison with finance dept for salary & grant related matters

· Implementation of best HR practices

· Selection & recruitment including advertisement & interview

· Onboarding & induction for new employees

· Oversee and record appraisal and training needs

· Ensuring HR database is consistent and accurately reflected eg leave, contractual amendments etc

Qualification

· Degree in HR, Labor laws, Public Administration, Business Administration or related fields

· At least 3 years’ experience

· Strong written & verbal communication skills

· Competent in Microsoft Office

· Can multitask and have the ability to prioritize multiple tasks

· Can work independently or under minimal supervision

Job Responsibilities:
Manage the full spectrum of HR management functions (manpower planning, recruitment, onboarding, training & development, policies review, payroll verification, monthly HR reports, etc)
Handle the full spectrum of recruitment and hiring process of management staff and workers, including work pass matters
Provide HR direction and support to the management team
Plan, budget, and execute employee welfare program
Check, reconcile and validate to ensure all payroll transactions and claims are processed accurately and timely
Process accurate and timely reports for submission to IRAS, CPF, and other relevant authorities
Ensure compliance with regulations with CPF, IRAS, MOM, WDA, and other agencies
Prepare employment contracts, HR letters, correspondence, and other HR-related documentation
Create and maintain data, from employee data files, exit interviews, turnover statistics, and absenteeism reports to identify trends, training needs and supervisory issues
Manage WDA training grants, course registration, and all training record
Manage insurance renewal
Manage employee exit/resignation process including conducting exit interviews
Work with managers to provide advice, assistance, and follow-up on employee inquiries relating to administrative support, employee benefits, HR policies and practices
Work across boundaries and cultures to ensure compliance with HR processes and procedures
Review and take responsibility for improving service quality and processes
Provide assistance and administrative support to any other HR project and duties as assigned
Job Requirements:
Possess a Master/Degree in Human Resource Management
Minimum 1 years of related working experience in a related field
Must be bilingual in English & Chinese to liaise with Chinese-speaking internal/external personnel

Responsibilities:

• Oversee the recruitment process to ensure the company attracts and hires qualified candidates.
• Act as a point of contact for employees regarding workplace concerns, complaints, or conflicts.
• Oversee the development and implementation of performance management systems.
• Facilitate leadership development and career progression programs to ensure continuous employee growth.
• Administer employee compensation programs, including salary structure, bonuses, and incentives.
• Ensure that HR policies and practices comply with local, state, and federal labor laws and regulations.
• Develop and implement strategies to foster employee engagement, satisfaction, and retention.
• Conduct surveys and gather feedback to measure employee morale and organizational culture.
• Develop initiatives that recognize employee achievements and promote a positive work-life balance

Requirements:

• At least 3 years experience in HR roles
• Strong understanding of labor laws, employee rights, and HR compliance regulations.

HR Manager Responsibilities:

• Consistently recruiting excellent staff.
• Maintaining a smooth onboarding process.
• Training, counseling, and coaching our staff.
• Resolving conflicts through positive and professional mediation.
• Carrying out necessary administrative duties.
• Conducting performance and wage reviews.
• Developing clear policies and ensuring policy awareness.
• Creating clear and concise reports.
• Giving helpful and engaging presentations.
• Maintaining and reporting on workplace health and safety compliance.
• Handling workplace investigations, disciplinary, and termination procedures.
• Maintaining employee and workplace privacy.
• Leading a team of junior human resource managers.

HR Manager Requirements:

• Bachelor’s degree in human resources management or equivalent.
• Experience in human resources or related field.
• Ability to build and maintain positive relationships with colleagues.
• Experience in educating and coaching staff.
• Experience in conflict resolution, disciplinary processes, and workplace investigations.

1. Responsible for company compliance, office affairs and WPOL, EPOL work pass system, and full set HR for all the Foreigners Pass Applications.

2. Provides administrative support for the Managing Director.

3. Prepare Employment Contract/ Payrolls/handle worker matter.

4. Remind the Managing Director of important tasks and deadlines.

5. Perform ad-hoc duties when required by the Managing Director.

6. Assist in Chinese clients’ PPT/ Proposals and be fluent in English and Mandarin for all the relevant documents, projects, contract.

7. Prepare Project Claims at the month end.

8. Basic Payrolls/Basic Account.

9. All Site Matters, Project, and Managing full set HR matters & Daily matters as instructions from the Management Team.

About the company

Our client is an established local life science firm. They are looking for an experienced HR Manager to support the full spectrum of HR for its local operations, focusing on performance management, learning and development, HR operations and HRIS.

About the job

The role will report into the Head of HR and is part of the team of 5 based in Singapore. Working closely with the business stakeholders, you will:

• Manage key stakeholders across various business units to drive HR strategies
• Drive and support various aspects of HR focusing on performance management, salary review, budget and workforce planning, learning and development and HRIS
• Drive, implement and improve HR policies and programmes in alignment to business objectives and local legislation
• Support other HR initiatives and regional projects

Skills and experience required

• Degree in Human Resources, Business Administration or equivalent
• Minimum 10 years’ of HR experience, with HR generalist experience
• Strong communication skills and relationship management
• Solid knowledge of local labor legislation and practices of Singapore
• Independent and self-motivated
• Collaborative and a team player

This full-time role is responsible for overseeing the company's financial accounting and reporting functions, as well as providing administrative support across the organisation.

Responsibilities:

• Prepare and analyze financial statements (profit and loss, balance sheets, cash flow reports).
• Maintain accurate financial records and ensure compliance with accounting standards and regulations (GST, Tax, CPF, surveys).
• Review Sales invoices, SOA, Bank reconciliation, Payroll, CPF, JE, and Management reports monthly.
• Review GST, cheque listing, and scanned payment vouchers quarterly.
• Manage accounts payable and receivable, including invoicing, payments, and collections.
• Provide financial analysis and advice to support business decision-making.
• Handle full spectrum of HR functions, including insurance and levy rebates.
• Manage and supervise the Accounts/ HR/ administrative team to ensure efficient office operations.
• Liaise with external auditors and regulatory bodies (IRAS, BCA, MOM, NEA, IMDA) as required including all surveys such as BCA annual return, BCA workheads renewal etc on behalf of the company
• Resolve issues with accounting and HR software.
• Perform any other ad hoc duties and responsibilities as assigned.

Requirements:

• Degree in Accounting, Finance with 5 years experience or Local Poly Diploma ( Finance/Accounts) with 10 years experience
• At least 5 years of experience in a similar finance and administrative role, preferably in the M&E industry
• Strong knowledge of financial accounting principles, reporting standards, and regulatory requirements
• Proficient in using Microsoft Office applications
• Excellent analytical and problem-solving skills with a keen attention to detail
• Effective communication and interpersonal skills to collaborate with cross-functional teams
• Ability to multitask, prioritise, and work under pressure to meet deadlines
• A strong sense of integrity and commitment to maintaining confidentiality

Others:

Office is in Kaki Bukit/Ubi

5.5 work days, alternative Saturdays (half day)

Key Responsibilities:

• Develop and manage the annual budget, ensuring adequate provisions for staff training, development, and operational needs.
• Support resource planning, risk management, business continuity, and strategic planning initiatives to drive institutional growth and resilience.
• Prepare and submit accurate monthly management accounts and ensure timely compliance with GST and FPS filing requirements.
• Monitor student fee collections in line with the revenue recognition policy and manage timely payments to ASRs, suppliers, and other third parties.
• Collaborate with the Company Secretary to ensure compliance with ACRA regulations and statutory obligations.
• Process payroll, verify staff claims, and manage student refunds efficiently and accurately.
• Assist department heads in managing resources and facilities to support efficient and effective operations.
• Provide support in managing HR functions, including recruitment, onboarding, and performance management processes.

Requirements:

• Bacherlor Degree in Finance or ACCA or Equivalent Qualifications.
• Minimum 3 years of relevant work experience.
• Candidates with prior experience working in PEI or Education Industry preferred.

• Overseeing the recruitment process
• Planning and implementing training programs for staff
• Ensuring that employees follow best practices and company policies
• Developing recruitment strategies
• Implementing systems for managing staff benefits, payroll and behavior
• Onboarding new employees
• Strategic planning for staffing

The Assistant Human Resources/Admin Manager reports to the Senior Corporate Development Officer. He/she is responsible for overseeing and managing the human resources operations of the company. The role includes managing employee relations, recruitment, performance management, compensation, benefits, training, compliance, and HR policies.

Responsibilities

• Handle full spectrum of HR operations related to the organization design & planning, organization development, manpower planning, recruitment/selection, payroll administration, compensation & benefits, employee welfare, training & development, risk management.
• Maintain accurate personnel records by having a filing and retrieval system.
• Ensure compliance with all statutory regulations & company policies.
• Develop, implement, and review HR policies and procedures to ensure consistency and fairness.
• Address and resolve employee grievances by providing guidance and counseling to both employees and supervisors, fostering a supportive work environment and ensuring fair and consistent conflict resolution.
• Responsible for office administrative duties.
• Develop, implement, and enforce safety policies in alignment with Bizsafe standards to cultivate a proactive culture of health and safety, ensuring a secure and compliant workplace for all employees.
• Process end-to-end payroll for Company with a headcount of around 200 including submission of monthly CPF taxes, statutory payments and ensure timely and accurate compensation.
• Prepare regular HR reports, including employee turnover, absenteeism, and other metrics. Analyze HR data to identify trends and make recommendations for improvement.
• Foster a positive organizational culture and ensure employee engagement.
• Conduct salary benchmarking and provide recommendations for salary adjustments.
• Develop and implement strategies for talent acquisition and retention.
• Support managers in addressing performance issues and implementing improvement plans.
• Support employee career development through coaching, mentoring, and skill-building initiatives.
• Manage the performance appraisal process and ensure consistent and fair assessments. Provide guidance on setting performance goals and evaluating employee achievements.
• Ensure smooth day-to-day office operations by managing administrative tasks. Liaise with external vendors, service providers, and contractors to ensure efficient office operations.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field (Master’s preferred)
• 5 years of HR experience, with 2 years in a managerial role
• Proven experience in recruitment, employee relations, performance management, compliance, and office administration
• Strong knowledge of HR laws and best practices
• Proficiency in HR software and Microsoft Office Suite (Excel, Word, PowerPoint)

Additional benefits

• Basic salary: $4,500 to $4,800 per month
• 1 month AWS
• Variable bonus
• 5 days workweek
• 14 days annual leave per year

By: Charmaine Soh | R24122333

An exciting opportunity has arrived at The Garcha Group, Singapore’s luxury boutique hotel group with four hotels in Singapore, all of which are franchised under Marriott International—the world’s largest and most prestigious hotel company.

Marriott Hotels:

· Duxton Reserve Singapore, Autograph Collection

· Maxwell Reserve Singapore, Autograph Collection

· The Vagabond Club, a Tribute Portfolio Hotel

· The Serangoon Club, a Tribute Portfolio Hotel

Restaurants & Bars:

· Yellow Pot, Anouska's (Duxton Reserve)

· Shikar, Cultivate Cafe, Isabel Bar, Officers’ Mess Polo Bar (Maxwell Reserve)

· The Whiskey Library & Jazz Club, Sharab aur Kebab (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

· As an associate of a Marriott hotel, you, your parents or parents-in-law, children, spouse/domestic partner, and siblings are eligible for discounts on F&B and room rates in 8,700+ hotels worldwide

· As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalised learning experiences designed to help you thrive in your Marriott career journey

· Comprehensive health insurance plan with Raffles Insurance with the option to upgrade at subsidised corporate rates

· 2-night yearly staycation including all meals and beverage (incl. alcoholic) in any of the four Garcha Group hotels in Singapore

· 20% off food & beverage at Garcha Group restaurants and bars and all Marriott hotels

Responsibilities include but are not limited to:

· Recruiting and HR matters such as, but not limited to: posting jobs on WSG and Jobstreet; scheduling interviews; processing applications; negotiating contracts; vetting time-sheets; ensuring payroll correctness including but not limited to leave and PH allocation.

· maintain a filing system in line with established standards, ensure others to so as well

· Assist in the insurance claims and surveys per government agency requirements

· Respond to queries from finance related to HR

· Submit and reconcile expense reports

· Write letters and emails on behalf of other Management

· Handle sensitive information in a confidential manner

· Develop and update administrative systems to make them more efficient

· Maintain up-to-date employee records

· Participate in task forces and committees as requested

· Any other duties / tasks as requested by management

Your new company

You will be working for a reputable market-leader within the maritime insurance industry who is looking for a HR Senior Associate/HR Assistant Manager to be based in Singapore covering APAC countries (Hong Kong, Japan, UK and Singapore)

We're seeking an HR professional to drive regional recruitment, onboarding, and training initiatives across Asia, with additional support for global teams. As the primary point of contact for new joiners, you'll craft engaging experiences that foster connection and community. Building strong relationships across departments and geographies is key to success in this role

Your new role

Act as the primary point of contact for HR-related inquiries, providing guidance and support while collaborating with senior management teams.

Oversee the administration of HR systems, ensuring data accuracy, integrity, and compliance. This includes:

· Maintaining up-to-date staff records and database information

· Preparing reports for performance evaluations, training monitoring, and other HR-related purposes

Design, implement, and manage comprehensive onboarding programs for new employees, including:

· Documentation and paperwork

· Training and induction sessions

· Activating new starters, issuing new starter letters, and monitoring probation periods

· Handling maternity letters, booking new staff into induction programs, and finalizing induction processes

Develop, coordinate, and deliver engaging learning and development initiatives, including:

· Training sessions, workshops, and compliance programs

· Topical seminars on relevant subjects

· Ensuring employees complete required training by year-end

Partner with regional teams to forecast recruitment needs and drive end-to-end talent acquisition processes, including:

· Job postings and advertisements

· Candidate management and screening

· Managing the recruitment process from initial application to job offer

Provide administrative support for payroll processes in the APAC region.

What you will need to succeed

· Proven experience in HR operations related roles

· Strong IT skills, including MS Office and HR systems.

· Excellent communication and interpersonal skills.

· Ability to work in a fast-paced environment with attention to detail.

· Experience with ATS and HRIS systems.

· Familiarity with international HR practices and regulations (APAC region).

· Eligibility to work in Singapore with a willingness to travel to APAC offices.

What you need to do now

· If you or someone you may know may be interested in this opportunity, please do contact me on the details below for more information or send me your CV to apply now via email at [email protected]. Alternatively, if this job opportunity is not relevant to you, feel free to share across your updated CV to have a confidential discussion on the relevant openings based on your skillsets and expertise.

EA Reg Number: R22106488

EA License Number: 07C3924 | Company Registration No: 200609504D

Job Summary:

The Assistant HR Manager (SG) supports the HR operations for Singapore to fulfil HR functions and support our internal stakeholders.

Job Responsibilities:

• Perform full HR spectrum in Singapore, including recruitment/internship, onboarding and offboarding, L&D, payroll, employee relations, performance management in compliance with SG labour laws and other relevant laws.
• Assist Group HR Manager in HR policy development and ensure compliance in HR policies and practices in Singapore office.
• Work with MY Assistant HR Manager to fulfil all candidate sourcing and onboarding requests for SG and MY executives and workers.
• Work with SG HR & Admin Team to implement the new HRIS for Group HR (SG and MY).
• Support internal audits and regulatory compliance tasks.
• Promote a unified company culture that aligns with the group’s values and mission, working closely to ensure consistency in employee engagement and workplace culture.
• Take on any other new assignments from Senior Management and Group HR Manager.

Job Requirements:

• Must possess at least Bachelor Degree in Human Resource Management, Organisational Psychology or equivalent.
• Minimum 10 years of prior HR experience in SG, with strong knowledge of Singapore Labour Laws and Regulations. Strong experience in Talent Acquisition and Talent Development preferred.
• Self-driven and hands-on person. Collaborative in nature and strong team player.
• Able to handle confidential information with high integrity and discretion.
• Energetic and willing to implement change. Able to work in fast-paced environment.
• Willing and able to go to project sites and engage with front-line staff, other than executive staff.
• Very detailed oriented and strong at producing high quality/accurate work.
• Strong with numbers and critical thinking. Able to complete HR initiatives with high cost-benefit outcomes.
• Diplomatic and excellent interpersonal and communication skills in dealing with all levels of staff.
• Knowledge and prior experience with Malaysian Labour Laws are also useful.
• Highly proficient in M365, SharePoint and HRIS.
• Willing to work beyond normal working hours and weekends, should there be work exigencies.
• Working hour: 5.5 days, 1 alternate Saturday, Monday to Friday: 8:30 to 6pm (Monday will be until 6:30pm)

Bayes advices leading technical businesses and progressive employers on talent acquisition, shaping perspectives and integrating recruitment expertise to fulfill critical and complex hires. If the role resonates with you and your professional experience complements the responsibilities listed, please click to apply. joey.teo(a)bayesrecruitment.com

Bayes Recruitment Pte Ltd

16 Collyer Quay, Singapore 049318

bayesrecruitment.com

EA License 10C5468 | EA Registration R2197948

Our website comprehensively shares our Privacy and Data Protection Policy, standards & compliance, and legal responsibilities. All personal data supplied will be treated in confidence, and as permissible by law. By submitting your resume for an application, you also consent that you may be contacted for future, or potential opportunities that may complement your expertise as applicable. You can opt out at any time by contacting our Data Protection Officer.

Working time : Mondy to Friday

9am-6pm

Annual leave: 14 days

Working place : one Commonwealth

Responsibilities:

• Compensation & Benefits

▪ Conduct benchmarking exercise for salary competitiveness

▪ Assist to review incentives, recognition, benefits and awards to drive high performance and to retain key talents

▪ Propose and compute annual salary increment, merit and performance bonus that is aligned to a pay for performance culture

▪ Oversee a team of Executives and Assistants to handle monthly payroll and statutory contributions Performance Management

▪ Assist to review the effectiveness of current form and procedures to achieve equitable and transparent performance evaluation that encourages open performance discussions

▪ Assist to formulate and develop performance criteria to drive company’s competencies and capabilities Recruitment, Selection & Onboarding

▪ Conduct end-to-end recruitment activities including interview, selection, offer and acceptance for Executive and above positions

▪ Conduct onboarding programme to ensure all new hires are effectively inducted

▪ Assist to review the current onboarding programme effectiveness Planning & Reporting

▪ Assist to review manpower planning and budgeting

▪ Review, formulate and implement relevant policies and procedures as well as systems in accordance with company’s development and legislations

▪ Review employee handbook to ensure all policies and procedures are comprehensively covered

▪ Oversee regular HR reporting and analysis for statutory submission and management review

Requirements

▪ Degree in Human Resource Management or other related fields

▪ More than 5 years of experience in HR management and development

▪ Previous experience supervising a team to manage daily HR operational matters

▪ Good knowledge and skills in HR management and development functions

▪ Good analytical, facilitation, interpersonal and organization skills

▪ Good working knowledge of MS office

▪ Able to multi-task and have sense of urgency to deliver results timely

▪ Proactive, self-starter, hands-on and able to work independently while be a good team player with good service orientation

▪ Able to communite with staff in Chinese and English

Summary

The HR & Admin Manager is responsible for overseeing and managing all aspects of the human resources function within an organization. This includes developing and implementing HR policies and procedures, managing employee relations, recruiting, and onboarding, performance management, training and development, compensation and benefits administration, and ensuring compliance with relevant labor laws and regulations. The HR & Admin Manager plays a crucial role in fostering a positive and productive work environment and supporting the organization's overall goals and objectives.

Job Duties

Human Resource

• Lead the recruitment and selection process, including sourcing candidates, conducting interviews, and making informed hiring decisions for normal or overseas hiring and BPO (*placement of staff at client location) recruitment.
• Oversee seamless onboarding and offboarding processes for employees, ensuring compliance with company policies and fostering a smooth transition.
• Develop and implement HR policies and procedures aligned with organizational objectives and goals.
• Identify, design, and execute training and development programs aimed at enhancing employee competencies and effectiveness.
• Manage compensation and benefits administration, encompassing salary reviews, bonus programs, employee benefits packages, and payroll processing.
• Offer guidance and support to managers and employees on various HR-related matters, including performance management, employee relations, and disciplinary actions.
• Address employee grievances and facilitate conflict resolution to cultivate a positive work environment.
• Maintain accurate employee records and HR information systems, ensuring utmost data confidentiality and integrity.
• Efficiently manage various forms of correspondence, including emails, letters, packages, and phone calls.
• Monitor office supplies inventory and replenish as needed to prevent disruptions in standard front office operations.
• Coordinate and schedule meeting rooms as per requests from different parties.
• Liasing with external client with regards to BPO (e.g. customer service for staff replacement)
• Task to explore set-up for a branch office in other countries (e.g., office location, registration, administrative process).
• Other tasks that may be assigned by supervisor or director.

Qualifications & Skills

• Bachelor's degree in Human Resources, Business Administration, or a related field is required.
• Demonstrated track record in HR management roles, with a minimum of 3 years of experience.
• Familiarity with MOM regulations and thorough understanding of the Employment Act and industry best practices is essential.
• Experience with labor laws in Malaysia, Philippines, or Indonesia is considered advantageous.
• Capable of working autonomously or collaboratively within a team environment, adept at managing multiple priorities and meeting deadlines.
• Excellent interpersonal and communication abilities are a must.
• Strong problem-solving and decision-making capabilities.
• Proficiency in MS Office Suite is required.
• Position open to Singaporean applicants.

Note: Proceeding to apply on this job post means you have read, understand and agreed to WPH DATA PROTECTION NOTICE FOR JOB APPLICANTS in the link below.

https://www.wphdigital.com/notices

We are seeking a motivated and detail-oriented Finance and HR Assistant Manager to play a key role in managing financial planning, reporting, HR operations, and administrative support across the organization. This is an exciting opportunity for a dynamic individual to contribute to the growth of our company while gaining valuable experience in both finance and human resources.

Job Title: HR and Administration Manager

Location: Singapore

Experience: 8–15 years

Work Arrangement: On-site

About Our Client

Our client, a leading trading company, is seeking a dynamic HR and Administration Manager to join their team in Singapore. With a local team of 25 professionals and a work-from-office policy, the company is committed to creating a high-engagement workplace culture. This role also includes oversight of a small team located in other countries.

As the recruitment partner for this position, Career Zoom is excited to represent this unique opportunity for professionals who are passionate about driving organizational excellence and cultural transformation.

Role Overview

The HR and Administration Manager will lead human resources and administrative functions, acting as a catalyst for change and innovation within the organization. They will drive engagement, influence leadership, and contribute to process improvement, setting the foundation for long-term organizational success. This role has opportunities for growth, with the potential to evolve into senior leadership roles.

Key Responsibilities

• Develop and execute HR strategies and initiatives that align with the company’s business objectives.
• Lead the recruitment, onboarding, and talent development efforts to attract and retain top talent.
• Enhance workplace culture by fostering employee engagement, satisfaction, and performance excellence.
• Be at the forefront of improving current processes, identifying inefficiencies, and implementing effective solutions.
• Educate leadership on evolving HR practices and recommend initiatives to drive organizational excellence.
• Build and nurture strong relationships with colleagues across the organization to influence and drive initiatives, even without direct reporting lines.
• Ensure compliance with local employment laws and cultural best practices.
• Oversee administrative functions to ensure smooth and efficient office operations.
• Manage budgets, vendor relationships, and office facilities for optimal efficiency.
• Provide guidance to international teams, ensuring alignment with organizational goals.
• Collaborate with senior leadership on strategic initiatives and contribute to business decision-making.

Requirements

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 8–15 years of HR and administration experience, preferably within trading or related industries.
• Strong understanding of Singapore’s employment laws and cultural nuances.
• Proven track record of influencing stakeholders and driving organizational change.
• Exceptional interpersonal, leadership, and communication skills.
• Demonstrated ability to enhance workplace culture and create high-engagement environments.

Why This Role?

• Join a growing and dynamic organization with opportunities to shape its culture and future.
• Gain exposure to a global team and contribute to impactful initiatives.
• Clear career progression opportunities toward senior leadership roles.

As the recruitment firm, Career Zoom is here to guide you through the application process and help you secure this transformative role.