HR Secretary– Job Scopes
· Provide full spectrum of day-to-day HR Secretary functions;
· Possess good knowledge of the Employment Act, Industrial Relations, and tax matters;
· Managing & communicating with relevant authorities & government departments such as MOM, MTI, EDB, PSG
Grant, and IRAS in matters relating to HR;
· Liaising with company secretary to E-lodge of documents to ACRA and other Government Agencies;
· Support in the implementation of corporate policies, procedures, and implementation;
· Handling confidential-related matters of the organization and Directors;
· Setting up an authorization system for corporate transactions with Government agencies;
· Involving in the recruitment process and preparing employment contracts/confirmation letters/Exit Interviews and other related HR documents;
· Handling onboarding, orientation, and training of new staff;
· Perform HR and office operational duties i.e. work pass matters i.e. new application, cancelling, and renewing;
· Handling of company medical insurance renewals (Work Injury, Personal Accident, H&S, SME, Marine Cargo, and travel insurance etc);
· Ordering of products via manufacturer e-Portal, and liaising with remittance agency to make payment;
· Updating Employee Handbook, company policies, guidelines, and announcements and managing employees’ benefits;
· Managing & applying mandatory training courses for sales and operations staff including foreign employees with 3rd party training providers, and applying for training grants with statutory agencies (when needed);
· Attending to MOM periodic surveys and checks on staff information and other HR matters;
· Planning and maintaining personal data management and filing;
· Overseeing company property matters;
· Handle company vehicle (vans) insurance/inspection/road tax renewals;
· Managing phone calls, emails, and correspondence, scheduling appointments, and maintaining calendars;
· Scheduling and coordinating meetings, preparing agendas, taking minutes, and distributing meeting materials;
· Assisting in business travel support and arrangement for Directors, Executives, or staff including travel booking, transport, accommodations, visa applications, itineraries, travel claims, and managing meeting schedules for overseas trips, dining reservations, etc.;
· Assist in planning and organizing company events, workshops, or conferences;
· Managing and administering leave records;
HR Secretary – Job Scopes
· Maintain a tidy and efficient office environment by ordering supplies, keeping inventory, and managing office equipment;
· Organizing and attending of meetings/events/seminars;
· Handle Petty Cash disbursement/submission;
· Basic bookkeeping tasks, such as processing expenses, invoices, and reimbursements;
· Any other ad-hoc duties as assigned by the Management and/or HOD.
