Job Highlight

Salary: $3450

Contract: 11 months

Working Location: Nearest to Labrador Park MRT

Working Hours: Monday to Friday, Office hours

Job Descriptions

• Collate bimonthly temporary staff requisition request from all divisions.
• Seek and consolidate assessment of temporary staff requisition requests for management approval.
• Answer to divisions' temporary staff requests and enquiries
• Liaison point between hiring divisions and recruitment agencies.
• Process monthly e-invoices for temp staff salaries by recruitment agencies
• Coordinate onboarding and offboarding for temp staff
• Manage temporary staff record.
• Schedule recruitment interviews and arrange logistics for interviews (e.g., get time slots, book room, contact)
• Assist in administering tests & obtain documents for interviews
• Administer reference checks.
• Send reject emails and track reasons for rejection.

Job Requirements

• Degree in HR/ Business Administration field
• Good analytical, communication and stakeholder management skill.

Interested candidate please click ‘Apply Now’. We regret to inform that only shortlisted candidates will be contacted.

Yee Kar Seng

Outsourcing Team

BGC Group Pte. Ltd.

EA Registration No.: R22107286

EA License Number: 05C3053

Admin Executive

Job Description

We are looking for a reliable Office Admin Executive, and the ideal candidate will be competent in prioritizing and working with little supervision, resourceful, reliable, dependable and trustworthy.

Responsibilities

1. Provide administrative support to Director and colleagues as required in a timely, proactive and diligent manner.
2. Coordinate office activities and operations to secure efficiency and compliance to company processes and procedures.
3. Manage filing system, phone calls and correspondences.
4. Support in HR, bookkeeping and invoicing.
5. Perform and maintain office & project records and databases.
6. Manage inventory and procurement of office supplies.
7. Assist colleagues where necessary, and other general administrative duties/tasks.

Skills

1. Proven experience as office administrator or relevant role.
2. Outstanding communication and interpersonal abilities.
3. Excellent organizational and leadership skills.
4. Familiar with office management procedures and basic accounting principles.
5. Excellent knowledge of MS Office and office management software.
6. Qualifications in secretarial and office administration studies is preferred.
7. Experience in consultancy or similar will be an advantage.

Interested candidates, please apply with a comprehensive resume with recent photo together with current and expected salary.

Job Descriptions

• Design and produce captivating graphics, illustrations, and visual assets for various marketing materials, including social media posts, website content, email campaigns, and offline collaterals.
• Create eye-catching videos, animations, and multimedia content to enhance brand storytelling and engagement across digital platforms.
• Collaborate with the design team to conceptualise and execute visually compelling campaigns that align with our brand identity and target audience.
• Contributing to highest quality of proposal, using multimedia and motion graphic to create informational and impactful content for design proposal.
• Manage multiple design projects simultaneously, prioritise tasks, and meet project deadline.
• Perform any other ah-hoc duties or responsibilities assigned.

Requirements:

• Strong conceptual and creative thinking abilities.
• A proactive attitude towards staying updated on design trends and tools.
• Exceptional attention to detail and strong time management skills.
• Possess a Diploma/Degree in Motion Graphics Design, Multimedia Design, Visual Communication or similar.
• Minimum 2 years of working experience in the media industry and video production required for the position. Knowledge in 3D animation is a plus

• Responsible for accounting processes and tasks (i.e. AP & AR process, GL, and account reconciliation).
• Ensure accuracy and completeness of supporting documents before submitting for approval.
• Assist Finance Manager in all related areas such as statutory audit, corporate tax etc.
• Ensure accuracy of invoicing entries and posting in our record
• Issue ad-hoc invoices and credit notes to customer
• Follow up payments with sales team from customer
• Assist in month end closing and annual audit process
• Ensure proper documentation / filling
• General admin tasks
• Perform any other ad-hoc duties

Requirements

• Minimum Diploma with accounting knowledge
• Minimum 1 year working experience
• Highly analytical, self-motivated, meticulous, and process-driven
• Proficient in Microsoft Office
• Good communication and interpersonal skills
• Pro-active with positive and resilient attitude
• Independent and able to meet deadlines

Job Highlight:

• 1 Year Contract
• Kent Ridge
• Mon-Fri, Office Hours
• AL, MC & other bonus entitle

Job Description:

• Assist in administrative & accounting duties for the team.
• Coordinate and plan fixed asset schedule.
• Update tracking sheet on asset tagging status.
• Review and ensure the depreciation postings is complete and reconciled with fixed assets register.
• Prepare and post fixed asset journal entries.

Requirements:

• Only Singaporean
• Diploma in any field
• Comfortable working with big volume of assets tagging/verification

Interested applicants please click "Apply Now" or email to [email protected].

We regret to inform you that only shortlisted candidates will be contacted for further discussion.

Lucas Tan

Outsourcing Team

BGC Group Pte Ltd

EA Licence Number: 05C3053

Job Responsibilities:

• Work closely with HR Manager and team to ensure smooth operation in HR matters
• Process Bi-monthly payroll using payroll software
• Maintaining employee database in the HRIS & P-filing
• Prepare employment contracts, addendum, HR letters and correspondences
• Administer employee leaves and claims
• Work Passes related matters
• Manages WICA compensation and submission of WICA reports
• Process IRAS tax clearance and government paid leave claims
• Assist in MOM market labour survey and other MOM surveys
• Assist to attend to phone calls and other ad-hoc duties.

Job Requirement:

• No working experience required
• Minimum Educational level: 'O' Level
• Possess positive attitude and good adaptability
• Organized & Meticulous
• Good interpersonal, communication and coordinating skills
• Able to work well in a team, fast-paced environment and under pressure
• Able to handle private and confidential matters at all times
• In Redhill area (Transport provided)
• Fluent in English and Mandarin (to liaise with Mandarin speaking associate)
• Proficient in Microsoft Excel and Word
• Able to start work immediately or short notice

About the role

Reporting to the Legal Counsel, the incumbent will be responsible for providing general support for all aspects of legal work which any of the legal counsels may require assistance with from time to time. The incumbent will be expected to have a high degree of professionalism, strong legal ethics, good research abilities and have the capability to work in a fast-paced environment.

Responsibilities and Duties

The incumbent is required to:

· Manage documentations in an orderly manner and ensure proper filing / archiving,

· Locate and retrieve hard copy documents from store,

· Corresponding with law-firms to requests for documents and records,

· Provide administrative support in compiling and proper archiving of legal documents,

· Update records in IP management system,

· Data entry and annex where applicable for legal matters and documentations,

· Process of invoices,

· Basic legal research work

Qualifications & Requirements

· Diploma in any Business, Legal, Administration or equivalent

· Strong correspondence and communication skills

· Team player with good interpersonal skills

· Ability and willingness to learn, multi-task and work in a fast-paced environment

· Good excel skills for data-entry

Location: Common Wealth (5min walk from MRT)

Working Hour: 0830-1800 (5 Days Work)

Job Description:-

- Prepare daily sales report

- Prepare delivery order and tax invoice

- Handle accounts queries

- Document preparation, key in data and filling

- In charged of employee’s database

- Apply WorkPermit/Employment Pass/ S Pass for employees

- Any task assigned by Accounts Manager

Requirements:-

- Minimum O level & equivalent

- At least 2 years working experience in Singapore

- Proficient in Microsoft Office

- Able to communicate and write in English & Mandarin to liaise internally & externally

- Detail Oriented

- Willing to Learn

- Positive attitude & mindset

- Knowledge of SQL Accounting Software will be an advantage

Job Highlight:

• 11 Months Contract
• Central, Mapletree Business City (Hybrid arrangement)
• Mon to Fri, Office hours
• AL, MC & other benefits entitle

Job Scope:

• Provide general administrative support including making travel arrangements, managing diaries, scheduling meetings and appointments.
• Provide administrative and logistics support for and assist in procurement of goods and services.
• Maintain proper records and documentation in relation to planning and organization of events.
• Assist with preparation, marketing and publicity of programmes.
• Provide pre-trip and post-trip coordination and reporting of business missions and preparation of programmes and activities.

Requirement:

• Only Singaporean
• Bachelor Degree in any field
• Prior experience in Admin, Project Management or Secretarial role
• Competent with MS Office Suite

Interested applicants please click "Apply Now" or email to [email protected].

We regret to inform you that only shortlisted candidates will be contacted for further discussion.

Lucas Tan

Outsourcing Team

BGC Group Pte Ltd

EA Licence Number: 05C3053

About Poeme Labo Pte Ltd:

Poeme Labo Pte Ltd is a passionate startup company dedicated to restoring individuals' smiles and confidence at high-quality and affordable prices. Our mission is to perfect smiles while making clear aligner care accessible to everyone. With the company slogan, "The poetry of perfecting smiles," we are dedicated to transforming lives one smile at a time. We are excited to invite a proactive and versatile Administrative Assistant to join our team and help us make smiles brighter.

Position Overview:

As an Administrative Assistant at Poeme Labo Pte Ltd, you will be at the heart of our operations, ensuring the smooth functioning of our office and contributing to the optimization of our operational processes. Your role will encompass a diverse range of administrative tasks, coordination with external partners, and enhancing the overall operational efficiency of our startup. The ideal candidate is proactive, highly organized, and possesses excellent multitasking skills.

Key Responsibilities:

• Welcome and assist visitors, clients, and employees with a warm and professional demeanor.
• Manage incoming calls, directing them to the appropriate person or department.
• Handle incoming and outgoing mail and packages.
• Ensure a clean and organized office environment.
• Manage inventory and procure office supplies, ensuring availability.
• Oversee office equipment/assets and liaise with service providers when necessary.
• Provide administrative support to various departments, including scheduling meetings, and coordinating calendars.
• Support all administrative issues, including case submission, treatment plan follow-up, and spreadsheet/portal updates.
• Assist in organizing company events, meetings, and workshops.
• Solicit quotations and negotiate prices with vendors
• Maintain records of supplier communications and agreements.
• Liaise with suppliers to ensure timely delivery of materials and services.
• Conduct monthly stock takes to maintain accurate inventory levels.
• Perform quality control checks and meticulously pack products.
• Maintain records to ensure product accuracy before delivering clear aligners to customers.
• Actively participate in various ad-hoc projects and duties as required to support the company's growth and operational objectives.

Qualifications:

• Minimum GCE 'O' Level
• Experienced in office administration is a plus
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Outstanding organizational and multitasking abilities. Capable of working independently.
• Effective verbal and written communication skills are essential. Proficiency in Chinese is an added advantage.
• Attention to detail and effective problem-solving skills.
• Professional and approachable demeanor.
• Ability to maintain confidentiality.

Benefits:

• Competitive salary and benefits package.
• Opportunity for professional growth within a dynamic startup environment.
• Collaborative and innovative work culture.

Application Process:

Interested? Don't hesitate – click the "Apply" button now! We appreciate the interest of all applicants in Poeme Labo Pte Ltd; however, only those selected for an interview will be contacted.

To provide clerical, administrative duties and coordinate general administration within sheltered workshop.

• Work with Team Lead and Manager to achieve and submit key performance indicators of Sheltered Workshop, specifically the Enhanced Programme Evaluation System (EPES) and Enabling Transport Subsidy (ETS) to operationalise at optimal level.
• Ensure Service Standard Requirements of funders are achieved and adhered to. Prompt delivery of services and develop good customer relationship so as to support the different programmes of the workshop.
• Monitor ageing report and ensure prompt payment by customers.
• Provide data required for analysis and decision making.
• Update Quality Manual /Quality Procedure of the programme.
• Maintain and update all relevant databases especially the Client Management System (CMS). Provide CMS support to the different audit exercises during the year.
• Process the attendance and monthly training allowances/incentives through the application system for all the trainees in Sheltered Workshop. Liaise with Finance Department for the timely payment of the allowances.
• Provide close monitoring all the payments made by customers from the different programmes in Sheltered Workshop.
• Coordinate trainees’ transport needs with transport vendors and Facilities and Admin. Department.
• Handling basic office duties, such as answering and routing phones, responding to emails, data entry, and reporting.
• Organise department activities such as CSR, team bonding and retreat.
• Perform any other duties as assigned from time to time by the Manager.

JOB HOLDER’S REQUIREMENT

• Possess Diploma and above.
• Have at least 2 to 3 years’ experience in production operations and/or supervision work.
• Strong interest and experience in coaching or vocational/ work skills training for adults with disabilities.
• A self-motivated team player, adaptable and ability to multi-task.
• Good interpersonal and communication skills.