No Deviation is a provider of patient-centric solutions for the pharmaceutical industry, and we are currently seeking individuals who are passionate about joining our team. We are a company specializing in engineering consultancy. We strongly uphold our core values of Empathy, Integrity, and Transparency, and we strive to create a collaborative, innovative, and inclusive work environment that fosters personal growth and development.

By joining our team, you will have the opportunity to make a meaningful impact in the pharmaceutical industry while advancing your career.

Responsibilities:

• Responsible for accounting processes – AP & AR process, journal entries, account reconciliation and internal tasks.
• Assist in month-end closing and financial reporting to Management.
• Support Finance and HR department on ad hoc matters.
• Coordinate and liaise with internal parties to support intercompany activities.
• Partner with stakeholders across business units (sales, finance, HR, operations, compliance and other internal stakeholders) to drive and implement strategic initiatives for improved efficiency and productivity.

Requirements:

• We are looking for a diligent person used to working in a close team environment who is willing to ‘go the extra mile’ when required in order to support their colleagues.
• Good communication skills.
• Organized, independent, reliable, resourceful, willing to learn and a good team player.
• Strong multitasking and prioritization skills with the willingness to adapt to change.
• Willing to run errands.
• Proficient in MS office.
• Education Requirement: Diploma or higher.
• We offer great benefits - AWS (Annual Wage Supplement), Discretionary bonus, Dental and Medical benefits.
• Professional subscription and training allowance.

At No deviation, we strive to deliver our best every day. We apply our core values of empathy, integrity, and transparency to every activity, including engagement with our candidates. We are an equal opportunity employer, value diversity, and promote inclusivity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

• MNC, Tuas, Transport provided (2 ways)
• 5 days, Hybrid mode, Friendly environment
• Salary: $2200 - $2800, performance bonus

Responsibilities:

General Office Administration

• Managing incoming and outgoing mail
• Handle office facility maintenance, including liaising with vendors
• Monitor and replenish office and workshop supplies (groceries, stationery, corporate gifts, and drinks)
• Vendor & Asset Management
• Coordinate with vendors for regular maintenance and ad-hoc repairs
• Ensure smooth operations of company equipment, including photocopy machines and office appliances.

Event Coordination

• Organise staff events such as outdoor lunches, year-end dinners, and other team-building activities.
• Coordinate catering and office gatherings as needed.

Administrative Support

• Oversee the part-time cleaner and ensure the cleanliness of the office and workshop
• Update staff leave records
• Manage monthly utility, phone and internet bills
• Assist with PSA pass applications/renewal and vehicle road tax reminders

Corporate Tasks

• Track and order corporate merchandise (e.g. polo tees, gifts)
• Coordinate the printing of corporate materials and name cards
• Facilitate the purchase of company gift vouchers and follow up with malls for procedures

Requirements:

• Minimum 1-2 years of experience in an administrative or office coordination role
• No experience can apply. On-the-job training is provided
• Strong organisational and time management skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Good Communication skills in English and able to liaise with various stakeholders
• Positive attitude and willing to learn

Interested applicants, please send your resume to [email protected]

EA Registration No. R1109186 | EA License: 16C7883

Roles & Responsibilities

- Responsible with day-to-day invoicing, receipts & payments

- Assist with document collection, preliminary assessment and compilation

- Overseeing credit risk assessments, and ensuring timely collection of outstanding payments

- Communicate with clients to secure payment for overdue invoices, escalating issues when necessary

- Work with legal or collections agencies for accounts that require further escalation

- Screen phone calls, inquiries, and requests, and handle them when appropriate. Act as the primary point of contact for clients regarding credit issues, payments, and collections

- Work closely with both Sales and Operation team

- Assist in tracking the progress of specific projects, including deadlines, deliverables, and meeting schedules

- Organise and manage files, both physical and electronic, ensuring all documents are easily accessible

- Support month-end and year-end closing procedures, ensuring that all financial data is accurate and up to date

- Maintain a high level of confidentiality with sensitive personal or professional information

**** APPLICATION TO BE SENT TO [email protected] ONLY ****

Responsibilities:

· Provide administrative and marketing support.

· Responsible for issuing and follow-up sales orders processes.

· Sorting out of Invoices, filing and attachments.

· Any others Sales and Administrative duties.

Requirements:

· Good computer skills, especially in MS Office

· Meticulous and organized personality

· Good attitude and willingness to learn

· Good team player

· Able to start immediately is preferred.

We operate on a 5-days work week and an attractive package will be offered to the successful candidate.

Interested candidates with relevant background are invited to send us an updated resume with your current and Expected Salary, Reason(s) for leaving and earliest availability to commence work.

We regret that only shortlisted candidates will be notified.

The Warehouse Administrator is responsible for warehouse inventory and communication between customers, operational staff and agents to facilitate the movement and documentation of incoming and outgoing cargo, in adherence to compliance standards.

Job Responsibilities:

• Coordinate movement of warehouse cargo and items, transloading and transshipment operations and the necessary security procedures
• Perform stock control and housekeeping operations of warehouse cargo and items
• Facilitate compliance of special handling requirement in stacking, moving and arranging of items on pallets according to storage plan
• Execute operations according to different warehouse situation and contingencies and track cargo-handling schedules to ensure timelines are compiled with
• Review warehousing quality issues in a timely manner and execute measures to address operational shortfall, maintenance or repair needs
• Apply methods and techniques to manage dangerous goods and time and temperature sensitive cargo

Job Requirements

• Minimum a professional or NITEC Certificate or equivalent
• Positive attitude, detail-oriented,organised,and able to prioritise tasks
• Good interpersonal, communication and analytical skills

**Shuttle service is provided from/to Joo Koon

Job Responsibilities:

• General office administration: Assist with day-to-day office duties and any other tasks assigned by the Manager or Director.
• Prepare monthly reports: Compile sales reports and create meeting slides for presentations.
• Handle documents: Ensure timely processing of documents and forms for signature and submission.
• Manage mail: Handle incoming and outgoing mail and deliveries.
• Update sales reports: Track progress for contests and challenges related to sales performance.
• Customer support: Answer calls and respond to customer inquiries.
• Reception duties: Provide support for reception tasks as needed.

Requirements:

• Minimum O-level education.
• At least 2 years of administrative experience.
• Good in MS office

Working hour: 8.30am-6pm, 5 days

Location: 31 tuas ave 11

About the role

To support senior management in executing administrative duties and co-ordinating with various departments to ensure smooth running of the organisation.

Roles & Responsibilities

• General data entry, filing and administrative duties
• Generate and prepare reports, and quotations
• Process purchase orders and sales invoices.
• Prepare monthly payroll, claims, etc
• Handle employees’ work pass, CPF, levy, etc.
• Make enquires, ordering of materials required and liaise with suppliers
• Track inventory
• Handle simple enquires from phone calls and emails
• Support in other administrative matters (such as printing namecards, issuing company mobile, updating admin databases, etc)
• Schedule and co-ordination of appointments between team and customers
• Ensure timely calculation and compilation of workers’ timesheet
• Assist in management and coordination on interns schedule/reporting and record
• Manage and arrange travel arrangement
• Ad-hoc duties as assigned

• Prepare correspondence emails, letters, statements, documents, and reports
• Draft the company's policies, regulations, and rules, and supervise the implementation.
• Manage filing and document control for company policies, regulations, SOPs, contracts & agreements, reports, and other administrative documents.
• Possess legal knowledge and liaise with lawyers when required.
• Fully in charge of the administration department and managing administrative issues for the company.
• Process administrative work related to government authorities, associations, the company’s head office, customers, and visitors.
• Handle administrative and logistical arrangements for customers and visitors.
• Organize events by coordinating with relevant departments for planning and implementation.
• Collect training requirements from relevant departments, prepare the company training plan, and supervise its implementation.
• Collect and arrange daily and weekly activities for company management.
• Manage vehicles and drivers for the company.
• Provide backup support for colleagues in IT and HR positions.
• Undertake any other ad-hoc tasks and duties as assigned by superiors.

Job Description - Human Resource:

· Full-spectrum of HR cum administrations, including Recruitment, Compensations and Benefits, Performance appraisal, Payroll Processing, implementation of policies, staffs' discipline/disputes, and other HR-related functions

· Assist in work pass application and using of WPOL, EPOL, and MyMOM Portal

· Liaise with agent to get the worker details who will be on board

· Co-coordinating for appointments with MOM on work permit card and medical checkup for the same

· Maintain, update and ensure accuracy of all HR records, systems, user guides, internal policies and personnel file

· Manage the complete on-boarding and off-boarding process for all Singaporeans and foreign employees including the administrative work (eg; employment contract, policies, medical claims, insurance matters, and monthly headcount reports, etc.)

· Responsible for payroll computation on the respective department

· Prepare monthly payroll report and summary report for Finance

· Support day-to-day activities of our HR & Admin department, include processing employee data, learning & development, assisting in the hiring process, scholarship and sponsorship, internship program, orientation and make sure all HR operations run smoothly

· Administration of mandatory training including but not limited to monitoring the validity of the training certificate(s), training registration, etc

· Coordinate with MOM listed training centers to book training for new workers, existing workers whenever its necessary

· Specialize in end-to-end recruitment functions which include job posting, screening, and interviewing

· Monitor monthly staff medical / dental claims

· Handle all other HR matters and administration tasks as assigned by the manager

Job Description - Administration:

· Support Manager in Company Administration matters

· Manage and maintain contact list changes

· Arrange accommodation and transportation for our company business partners as well as our staff

· Provide administrative support such as scanning, filling, compiling documents, invoice, etc

· Assist in administration of company insurances, medical claims etc. through insurance broker

· Assist in organizing Company functions and staff welfare activities

· General office administration including but not limited to answering incoming calls, distribute incoming letters, update phone and email listing etc

· Order office supplies/pantries and research new deals and suppliers list

Requirements:

· Candidate must possess at least Diploma / Degree in Human Resource Management or equivalent or Business Administration or related discipline

· Minimum 2 years of experience in Human Resources or related

· Good knowledge of Employment Act & Singapore regulations

· Able to work in a fast-paced environment

· Independent team player with the ability to multi-task

· Attention to details and good administrative skills

· Good communication skills

IMPORTANT

You may use the link to submit your job application.

https://sy.seikowall-idd.com/TH6/public/hr/recruitment/eform_v1.xhtml?comp=SWPL

i) Job Summary:

• We are looking for a proactive and highly organized HR & Admin Assistant to support the HR and administrative functions of the company.
• This role will assist in recruitment, employee relations, record keeping, and office management.
• The ideal candidate must have strong communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

II) Roles & Responsibilities:

Human Resources (HR) Duties

• Assist in the recruitment process, including posting job openings, screening resumes, scheduling interviews, and communicating with the candidates.
• Asist in the preparation and submission of MOM E-Pass, S-Pass, Work Permit applications.
• Maintain and update employee records (personal details, leave, attendance, etc.).
• Prepare and issue employment contracts, offer letters, and other HR documents.
• Assist with employee onboarding, including orientation and new hire documentation.
• Monitor and track employee attendance, leave requests, and time-off policies.
• Assist in the preparation and maintenance of HR policies and procedures.
• Support in the implementation of training programs and development initiatives.
• Help organize employee engagement activities and initiatives.
• Maintain confidentiality of employee information and HR-related matters.

Administrative Duties

• Manage office supplies inventory and reorder supplies when necessary.
• Coordinate office maintenance and liaise with vendors for repairs and services.
• Handle incoming calls, emails, and correspondences.
• Schedule meetings, appointments, and organize company events.
• Maintain filing systems and ensure documents are organized and easily accessible.
• Assist in preparing reports, presentations, and other administrative materials.
• Manage office equipment and ensure functionality (PC, laptops, mobile phones, etc.).

General Support

• Provide general administrative support to the HR and management teams.
• Assist with payroll processing and timesheet management.
• Organize employee records and assist with audits.
• Ensure compliance with company policies and procedures.
• Keep track of all licenses’ expiry date, and to submit the renewal application to the relevant government agencies as deemed necessary.
• Perform other administrative tasks as required.

III) Qualifications and Skills:

• A Diploma in Human Resources, Business Administration, or a related field.
• Good knowledge of HR practices and procedures.
• Good organizational and multitasking skills.
• Resourceful and Problem-solving abilities.
• Good verbal and written communication skills, and organizational abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Capability to work both independently and collaboratively within a team.

IV) Experience:

• 2 years of experience in an administrative or HR-related role.

Job Applicant: Only Singaporean and PR need to apply

Job Type: Full-time, Permanent

Terms: 5-day work / 8am to 6pm (Mon-Fri)

Basic Salary Range: $2,500 to $3,500 (Salary commensurate according to experiences)

Contract Period:

• 17 Jan 2025 to 16 Jan 2026

Deployment:

• Mon to Fri: 7.30 am to 12.30 PM
• Service not required on Sat, Sun and PH's

Scope of Works:

1. Typing / printing
2. Data entry work
3. Reception duties
4. Answering telephone calls from teachers, parents and members of the public
5. Data collation of surveys
6. Preparation of refreshements for school event
7. Sorting and delivery for items delivered to the school
8. Attend to students who are unwell / injuried in the sick bay.
9. Assist school staff with binding and lamination works
10. Maintain the school’s stores for office supplies and stationeries
11. Assists the payment officer to check documents and to collatesupporting documents from staff.
12. Other ad-hoc duties

Requirement:

• GCE O Level
• Proficient in MS Office
• First Aid Trained

• MNC, Tuas, Transport provided (2 ways)
• 5 days, Hybrid mode, Friendly environment
• Salary: $2200 - $2800, performance bonus

Responsibilities:

General Office Administration

• Managing incoming and outgoing mail
• Handle office facility maintenance, including liaising with vendors
• Monitor and replenish office and workshop supplies (groceries, stationery, corporate gifts, and drinks)
• Vendor & Asset Management
• Coordinate with vendors for regular maintenance and ad-hoc repairs
• Ensure smooth operations of company equipment, including photocopy machines and office appliances.

Event Coordination

• Organise staff events such as outdoor lunches, year-end dinners, and other team-building activities.
• Coordinate catering and office gatherings as needed.

Administrative Support

• Oversee the part-time cleaner and ensure the cleanliness of the office and workshop
• Update staff leave records
• Manage monthly utility, phone and internet bills
• Assist with PSA pass applications/renewal and vehicle road tax reminders

Corporate Tasks

• Track and order corporate merchandise (e.g. polo tees, gifts)
• Coordinate the printing of corporate materials and name cards
• Facilitate the purchase of company gift vouchers and follow up with malls for procedures

Requirements:

• Minimum 1-2 years of experience in an administrative or office coordination role
• No experience can apply. On-the-job training is provided
• Strong organisational and time management skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Good Communication skills in English and able to liaise with various stakeholders
• Positive attitude and willing to learn

Interested applicants, please send your resume to [email protected]

EA Registration No. R1109186 | EA License: 16C7883

Venley Tyre Singapore is a fast-growing SME with global ambitions. Started in 2020, we have grown exponentially year on year by capturing the Singapore industrial tyre market with a strong product and brand, while expanding into regional markets. We are now setting our sights on global distribution, and we are looking for suitable team members.

Job description for Admin Assistant

A) Admin/Accounts:

a. Primary role to generate daily invoices for local customers

b. Secondary role to prepare export documentation for overseas customers

c. Issue invoices to customers and follow up accordingly

d. Update and summarise customers’ account receivables

e. Proper filing of documents

B) Stock control:

a. Keep track of stock movements weekly

b. Ensure stock control is accurate and well managed

c. Liaise closely with factory on order placements and delivery

C) General Admin:

a. Maintain customer database

b. Manage miscellaneous admin matters

Requirements:

• Minimum GCE “O” or “N” level
• Possess proficiency in Microsoft office (word, excel and powerpoint)
• Previous experience in administrative role is preferred
• Positive attitude and able to work independently
• Being well organised and able to multi-task
• Willing to work in an industrial setting (workshop) in Tuas South
• Able to communicate effectively with suppliers in China

* Only shortlisted candidates will be notified

Job Description

· Support Work Permit recruitment process

· Work Permit application, renewal, cancellation

· Arrange employee medical check appointment

· Maintain proper document of employee database

· Issue Contract/Confirmation/Promotion/Warming Letters

· On boarding and Off Boarding

· Updates Overtime records

· Payroll for workers

· Monitor office stationeries

· Other ad-hoc admin as required

Requirement

· Min Diploma in Human Resource

· With 2 years experiences

· Proficient in MS Office and Outlook

· Proficient in Infotech HR software

· 5 day work per week

The Air Traffic Management Research Institute (ATMRI) was jointly established by the Civil Aviation Authority of Singapore (CAAS) and Nanyang Technological University (NTU) in 2013. As a renowned research institute, ATMRI focuses on finding innovative solutions to advance air traffic management (ATM) and catalyze the transformation of ATM systems in the region. The institute is at the forefront of research, integrating advanced AI, data analytics, and human-centered approaches to enable next-generation ATM systems.

We are seeking a highly motivated and independent Research Fellow to conduct innovative research in air traffic management, especially on the application of human factor in interface design for air traffic management.

Key Responsibilities:

• Develop the assessment framework for controller workload, communication and coordination efficiency, and decision making effectiveness when operating under and transitioning from normal and multi-sector planner staffing levels.
• Analyzing and optimizing users' human factor performance to ensure smooth transition between staffing level and effective use of ATM tools.
• Conducting qualitative and quantitative research to collect user feedback by analyzing bio-signal data or questionnaires.
• Facilitating communication and collaboration among experts from diverse backgrounds to integrate knowledge, communication and collaboration among experts from diverse backgrounds to integrate knowledge
• Spearhead research initiatives, publish in leading journals and conferences, mentor students, and collaborate with academic and industry partners to drive the deployment of next-generation ATM systems.

Job Requirements:

• A PhD degree in human factors, aerospace engineering, operations research, or a related field.
• Proven research expertise demonstrated through publications in SCI Q1 journals and ATM-focused conferences.
• Strong theoretical background in human factors for air traffic management systems.
• Proficiency in programming (Python, C++, MATLAB).
• Excellent English communication and writing skills - for research purposes
• Ability to work independently and as a team leader, managing multiple tasks across research and project objectives.

Join us to contribute to cutting-edge research and help shape the future of air traffic management!

We regret that only shortlisted candidates will be notified.

The Air Traffic Management Research Institute (ATMRI) was jointly established by the Civil Aviation Authority of Singapore (CAAS) and Nanyang Technological University (NTU) in 2013. As a renowned research institute, ATMRI focuses on finding innovative solutions to advance air traffic management (ATM) and catalyze the transformation of ATM systems in the region. The institute is at the forefront of research, integrating advanced AI, data analytics, and human-centered approaches to enable next-generation ATM systems.

We are seeking a Research Associate to conduct innovative research in air traffic management, especially on the application of human factor in interface design for air traffic management.

Key Responsibilties:

• Assists in development of the assessment framework for controller workload, communication and coordination efficiency, and decision-making effectiveness when operating under and transitioning from normal and multi-sector planner staffing levels.
• Analyzing and optimizing users' human factor performance to ensure smooth transition between staffing level and effective use of ATM tools.
• Conducting qualitative and quantitative research to collect user feedback by analyzing bio-signal data or questionnaires.
• Facilitating communication and collaboration among experts from diverse backgrounds to integrate knowledge
• Publishing in top-tier journals and conferences, mentoring students, and collaborating with industry and academic partners to deliver impactful results.

Job Requirements:

• A Master’s degree in Human Factors, operations research, or a related field;
• Domain knowledge in ATM is highly advantageous.
• Strong research contributions, evidenced by publications in SCI Q1 journals and peer-reviewed conferences.
• Proficiency in programming (Python, C++, MATLAB).
• Excellent English communication and writing skills - for research purposes
• Capable of managing multiple tasks effectively, both independently and as part of a collaborative team.

Join us to contribute to cutting-edge research and help shape the future of air traffic management!

We regret that only shortlisted candidates will be notified.

Core duties:

- Manage payroll calculations including bank bulk payroll upload, CPF submissions, FWL submissions, etc

- Manage leave records

- Assist to create and maintain personnel files and records

- Process medical reimbursements for staff (FWs and locals), etc

- Schedule and manage internal training such as new-hire orientation / on-boarding, on-job-training, supplier-product training courses, etc

- Apply for grants, subsidies and waivers

- Assist with the hiring processes such as posting of job ads, screening & interviews etc

- Manage FW applications & renewals

- Onboarding & offboarding processes

- Assist with any WSH incident reporting & insurance claims

- Assisting with mediation & resolution of staff-related complaints/issues

- Assisting with management of company staff events such as company D & D, CSR programs, etc

- Manage FW accommodations such as making dormitory arrangements & inspections, etc

- Assist with the ordering and distribution of company uniforms, safety boots, PPEs, personal tools, etc for staff

- Any other job scope or tasks to be appointed.

Requirements:

- Min. Diploma education

- Capable of performing physical job tasks in process of facilitating HR functions

- Knowledge of HR functions with some practical experience preferred

- At least of 1 year of HR experienced

Working day(s) & Timing:

Monday - Friday: 8:30am - 5:30am

Core duties:

- Manage payroll calculations including bank bulk payroll upload, CPF submissions, FWL submissions, etc

- Manage leave records

- Assist to create and maintain personnel files and records

- Process medical reimbursements for staff (FWs and locals), etc

- Schedule and manage internal training such as new-hire orientation / on-boarding, on-job-training, supplier-product training courses, etc

- Apply for grants, subsidies and waivers

- Assist with the hiring processes such as posting of job ads, screening & interviews etc

- Manage FW applications & renewals

- Onboarding & offboarding processes

- Assist with any WSH incident reporting & insurance claims

- Assisting with mediation & resolution of staff-related complaints/issues

- Assisting with management of company staff events such as company D & D, CSR programs, etc

- Manage FW accommodations such as making dormitory arrangements & inspections, etc

- Assist with the ordering and distribution of company uniforms, safety boots, PPEs, personal tools, etc for staff

- Any other job scope or tasks to be appointed.

Requirements:

- Min. Diploma education

- Capable of performing physical job tasks in process of facilitating HR functions

- Knowledge of HR functions with some practical experience preferred

- At least of 1 year of HR experienced

Working day(s) & Timing:

Monday - Friday: 8:30am - 5:30am

Roles & Responsibilities

• Accounting knowledge (AR, AP, GST Filing, CPF Submission and Payroll)
• Maintain proper accounting records
• Data entry for all financial transactions
• Handle full set of accounts
• Carry out work pemit applications, renewals and cancellation of foreign workers
• Follow up with purchase or cancellation of workers' bond guarantees
• Any other ad-hoc duties as assigned

Requirements

• Preferbly 1 to 2 years relevant working experience
• Minimum certificate in Accounting or equivalent academic qualification
• Proficient in Xero Software, Microsoft Office, word & powerpoints
• 5 days work in office

Greenstar Engineering is looking for a skilled professional to supervise the organization’s administration systems. The administration manager will be responsible for planning, streamlining, and executing administrative workflows and procedures. They will oversee a team that focuses on new personnel recruiting and training, and allocate responsibilities and office space to all staffers. The administration manager will also assess personnel performance, provide guidance, and implement process changes to enhance overall efficiency.

Objectives of this role
Recruit and onboard high-quality personnel that can advance Greenstar Engineering ’s goals
Establish conduct and workflow standards across the organization
Remove productivity roadblocks as they emerge
Ensure processes and procedures comply with relevant policies and regulations
Streamline business operations to keep costs within established budgets
Drive smooth organizational operations throughout the workday
Responsibilities
Direct personnel recruitment and training processes
Plan and streamline all administrative procedures
Assess team performance to identify opportunities for coaching and guidance
Manage personnel scheduling and project deadlines
Monitor office inventory and organizational costs
Encourage effective communication across the organization
Skills and qualifications
Highly analytical with excellent problem-solving skills
Empathetic leadership style
Capable of clearly communicating with others
Superb organizational and time-management abilities
An understanding of basic arithmetic
Competent computer literacy
Preferred qualifications
Managerial experience in an office setting
Deep understanding of budgeting best practices
In-depth knowledge of Microsoft Office or Google Suite
Outstanding strategic planning abilities
Comprehensive understanding of office management processes
Demonstrable resourcefulness in high-stress situations

Responsibilities

• Assist and backup in general administrative and clerical support for other departments
• Administration and maintaining of leave
• Answer, screen and forward phone calls and practice good telephone etiquette
• Assist and ensure prompt submission of reports to relevant departments
• Attend to visitors and prepare meeting rooms and corporate gifts
• Maintain proper filing system of all documentation/records files
• Sorting, filing and keying of Delivery Tickets and Trip Pay from customers
• In charge of operation supplies such as uniforms, accoutrements, stationary, pantry toiletries and etc
• Other duties as assign by HOD

Requirements

• High level of integrity and discretion
• Meticulous
• Fluent in English, which includes the ability to read and write
• Able to work under tight deadlines in a fast-paced environment
• Proficient in Microsoft Office applications

Working Location: Joo Koon [3 bus stops away from Joo Koon Bus Interchange]

Working hours: Monday - Friday 8.30am to 5.30pm

Interested candidates, please email: [email protected]

Responsibilities

• Backup in general administrative and clerical support for other departments
• Leave administration
• Answer, screen and forward phone calls and practice good telephone etiquette
• Ensure prompt submission of reports to relevant departments
• Attend to visitors and prepare meeting rooms and corporate gifts
• Maintain proper filing system of all documentation/records files
• Sorting, filing and keying of Delivery Tickets and Trip Pay from customers
• In charge of operation supplies such as uniforms, accoutrements, stationary, pantry toiletries and etc
• Acquire Suppliers quotations, preparation of Purchase Orders
• Coordinating training for driver & employees
• Managing the Administrative department
• Other duties as assign by HOD

Requirements

• High level of integrity and discretion
• Meticulous
• Fluent in English, which includes the ability to read and write
• Able to work under tight deadlines in a fast-paced environment
• Proficient in Microsoft Office applications

Working Location: Joo Koon [3 bus stops away from Joo Koon Bus Interchange]

Working hours: Monday - Friday 8.30am to 5.30pm

Interested candidates, please email: [email protected]

Job Summary:

We are seeking a highly organized and proactive Administrative Assistant to support our team and ensure smooth day-to-day operations. The ideal candidate will provide administrative and clerical support, manage schedules, and contribute to the efficiency of our workplace.

Key Responsibilities:

1. Administrative Support:Manage and organize office files, documents, and correspondence.
   Prepare reports, presentations, and meeting minutes as required.
   Handle incoming calls, emails, and other communications promptly and professionally.
   
2. Scheduling and Coordination:Maintain calendars, schedule meetings, and coordinate appointments.
   Organize travel arrangements, including booking flights, accommodations, and transportation.
   Assist in planning and coordinating company events, meetings, or training sessions.
   
3. Office Management:Order and maintain office supplies and equipment inventory.
   Ensure the office environment is tidy, well-organized, and functional.
   Liaise with vendors and service providers for office-related needs.
   
4. Data Management:Input and maintain accurate records in company databases.
   Conduct research and compile data for reports and presentations.
   
5. Team Collaboration:Act as a point of contact between departments, clients, and external partners.
   Assist in onboarding new employees by preparing necessary documentation and resources.
   

Qualifications:

• Education: High school diploma or equivalent (Bachelor’s degree preferred).
• Experience: Minimum 2 years of experience in an administrative or office support role.
• Skills:Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  Excellent verbal and written communication skills.
  Strong organizational and multitasking abilities.
  Attention to detail and problem-solving skills.
  

Personal Attributes:

• A proactive and adaptable mindset.
• Professional demeanor and ability to handle confidential information.
• Ability to work independently and collaboratively within a team.