Our client is a well known one stop provider, who provides Reputable Diplomas/Certificate courses & other educational courses. They have an immediate requirement for a Support Admin.

Key Responsibilities:
1. Diploma Operations Support:
Handle and organize paperwork/documents related to diploma programs.
Ensure accurate record-keeping and document management.
Assist in maintaining compliance with academic and administrative requirements.
2. Classroom Operations Support:
Prepare classrooms for training sessions, including setup of materials and equipment.
Coordinate schedules and resources to ensure smooth delivery of lessons.
Provide on-site administrative support during classes.
Register participants into the system and ensure data accuracy.
Maintain accurate attendance records for classes.
3. General Administrative Duties:
Manage office supplies and inventory for classroom operations.
Collect payment from students, maintain accurate records of transactions.
Respond to queries from students, trainers, and staff promptly.
Maintain and update databases related to student records and attendance.

Requirements:
Education: Minimum GCE 'O' Level or equivalent.
Experience: Prior administrative experience is preferred but not required.

Skills:
Proficient in Microsoft Office (Word, Excel, PowerPoint).
Good organizational and multitasking abilities.
Strong communication skills.

Others:
Able to work full-day on Sundays.
Positive attitude and willingness to learn.

Benefits:
Opportunities for professional growth and development.
Supportive and collaborative work environment.

Job location : Nearest MRT - Lavendar
Work week - 5days (Sunday working a MUST)
Salary : upto SGD 3k+ (open to discuss)

Interested candidates please email their resume in MSWord format to [email protected]

Job posted by
Bhanu Rajan
EA Regn R1106079

Saitech International

We are searching for hardworking and experienced administrative managers to manage operations in our chain of shops.

Your responsibilities will be:

• Supervising the day-to-day operations of the shop(s) you are assigned to.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Front desk duties, including scheduling appointments.
• Assisting with maintaining the general cleaniness of the shop, including the front desk area and toilets.

Requirements:

• Must be willing to work long hours, 6 days a week and on public holidays.
• Bachelor’s degree in business administration, management, or a related field.
• Strong time, task, and resource management skills.
• Strong problem solving, critical thinking, interpersonal, and verbal and written communication skills.
• Proficiency with computers, especially MS Office.
• Ability to plan for and keep track of multiple projects and deadlines.
• Familiarity with budget planning and enforcement, human resources, and customer service procedures.

Work Type: Onsite

Responsibilities:

• Provide administrative support to the Project Lead.
• Coordinate invoices with the purchasing team.
• Act as a liaison between departments and the Project Manager.
• Manage project documentation and filing systems.
• Coordinate submissions to clients and authorities.
• Support weekly and monthly project meetings.
• Handle ad-hoc tasks as required.

Requirements:

• Diploma, NITEC, Higher NITEC, or equivalent in any field.
• Minimum 2 years of relevant experience preferred; fresh graduates are welcome.
• Proficient in Microsoft Office and Project.
• Strong organizational and multitasking skills.
• Excellent command of English with a positive working attitude.

Working Hours: 8:00 AM - 5:00 PM, Monday to Friday.

About Us:

Smartpaw is revolutionizing pet care with innovative, tech-driven solutions designed to enhance the lives of pets and their owners. We're expanding our team and looking for a proactive Admin Assistant to help us manage our growing operations.

Job Summary:

We need an organized, detail-oriented Admin Assistant to support our dynamic team by managing administrative tasks, supporting HR functions, and helping to foster a positive work environment. This role is pivotal in ensuring our operations run smoothly, allowing us to focus on innovating for our customers.

Key Responsibilities:

Administrative Support: Manage office communications, schedule appointments, maintain office supplies.

Customer Support: Assist in managing customer inquiries.

Procurement: Coordinate the procurement of office and operational supplies, manage inventory levels.

HR Functions: Assist with payroll processing. Handle employee records, manage new staff onboarding.

Coordinate internal events to improve team culture and morale.

Event Coordination: Plan and execute team-building events, cultural activities, or company gatherings.

Miscellaneous Duties: Support various departments with ad-hoc tasks, ensuring a seamless workflow across the company.

Qualifications:

Experience: Previous experience in an administrative role, office management, or similar position preferred.

Skills:

Exceptional organizational and multitasking abilities.

Strong written and verbal communication skills.

Attributes:

High level of accuracy and attention to detail.

Proactive and problem-solving mindset.

Ability to maintain confidentiality and handle sensitive information.

Preferred Skills:

Project Management: Experience with project coordination or event planning.

Tech-Savvy: Comfortable learning new software tools relevant to administrative or HR tasks.

Job Type: Full-time

Pay: $2,000.00 - $2,500.00 per month

Benefits:

• Dental insurance
• Employee discount
• Health insurance

Schedule:

• Monday to Friday

Work Location: In person

Key Responsibilities:

• Assist in basic showroom duty (Opening of showroom).
• Manage loan applications and process vehicle sales agreements, ensuring all required documentation is completed accurately and in a timely manner.
• Regularly update and manage the vehicle inventory, ensuring that all advertisement listings details are accurate.
• Provide administrative support to sales staff by preparing and organizing necessary documents, and customer information when needed.
• Handle general office duties such as filing and data entry, ensuring they are easily accessible and up-to-date, ensuring the smooth operation of the dealership's administrative processes.
• Assist in creating simple marketing materials and promotional campaigns targeted at the automotive market, contributing to the dealership’s growth and visibility.
• Maintain and update the company’s social media platforms, including posting of new vehicle listings, promotional content, responding to inquiries, and enhancing online presence to attract potential customers.
• Handle office supplies and equipment inventory, ensuring items are stocked and functional.
• Maintain a clean, organized, and welcoming office environment.

Requirements:

• Previous administrative experience, ideally in the automotive industry, is preferred.
• Strong proficiency in office software (Microsoft Office Suite, Excel, Adobe PDF.) and social media platforms.
• Basic design skills for creating marketing materials (e.g., using Canva or similar tools) with a creative approach to content creation.
• Ability to manage multiple tasks and prioritize effectively in a busy environment.
• Strong attention to detail, organizational skills, and a proactive attitude.

Working Conditions:

• Only Singaporean due to no quota available.
• English & Mandarin preferred.
• Full-time position (40 hours per week).
• Location: Carros Centre.

Administrative Support

• Document Management: Maintain, file, and manage company documents, safety reports, and client correspondence.
• Scheduling & Coordination: Organise meetings, appointments, and safety training sessions for consultants and clients. Update company calendar for the above mentioned as well as client audit dates.
• Data Entry & Record Keeping: Accurately input and maintain records of safety audits, inspection reports, and compliance documentation.
• Correspondence: Handle both internal and external communications, responding to emails, phone calls, and inquiries from clients and vendors.
• Consultant Assistance: Provide support to consultants by preparing materials, reports, or presentations for client meetings or safety audits.
• Timesheet Management: Collect and manage timesheets, particularly for consultants working on client projects.
• Attendance Records: Maintain attendance and leave records for all staff members.

Client Interaction

• Client Communication: Act as a point of contact for clients, providing them with relevant updates, and ensuring their queries are addressed in a timely manner.
• Appointment Management: Schedule safety consultancy meetings, site visits, and training sessions with clients.

Office Management

• Inventory Management: Monitor and replenish office supplies, safety equipment, and training materials as required.
• Vendor Management: Liaise with suppliers for office needs, maintenance, and other services required to support daily operations.
• Facility Management: Ensure the office is well-maintained, addressing issues such as equipment repairs and office cleanliness.

Finance and Accounting:

• Assist in preparation of journals for month end closing
• Assist in preparation of balance sheet reconciliations for accruals and intercompany GL accounts
• Updating of monthly financial performance slides and performing variance analysis
• Assist in operational admin matters such as preparation of provision of bank statements, processing of refunds to customers
• Assist on preparation of schedules and ad hoc reports
• Processing invoices for payment
• Performing UAT on system enhancements and conduct regular testing to ensure that backend system accounting entries comply with accounting principles

Financial Planning and Budgeting:

• Assist in quarterly budgeting and forecasting exercises

Business Partnering:

• Liaising with CFUs on accounting and admin matters

Requirements

• Diploma in Accounting or equivalent from a recognized Polytechnic
• Minimum of 3 years of relevant working experience
• Experienced in Business Partnering, Accounting, Financial Planning
• Organised and meticulous.
• Good interpersonal and communication skills, team player who is able to work independently, and able to ability to manage different workstreams concurrently.

• Position : Admin Executive (Car Insurance/Insurance Admin)
• Location : Sin Ming Drive
• Working hours : Monday - Friday 9am - 6pm
• Salary (commensurate with experience) : Up to $3500 + AWS + Performance Bonus + 14 Days Annual Leave
• Duration : Permanent
• Industry : Automotive/Automobile

Main Responsibilities:

• General email servicing and enquiries support for Insurance team
• Data entry of prospective customers into cloud-based system
• Follow up on new leads to secure new clientele
• Generate quotes from insurers to support dealers
• Generate daily sales report
• Generate monthly renewal list to call and follow up
• Prepare monthly reports such as tallying monthly sales against reported cases
• Tally warranty cases taken in and generate Excel report
• Administrative duties to ensure completeness of insurance documentation
• Other ad-hoc matters assigned

Requirements:

• Min O’Levels
• Min 2 years’ experience in insurance administration
• Bilingual in English and Mandarin to converse with Mandarin speaking associates

Email to: [email protected] or call me at: 6398 5682 for more information.

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

***We do not charge our candidates any referral fee nor bind them with any contract.***

Diana Okta Tio

Deputy Consulting Director (APAC)

Reg no.: R2094678

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

WhatsApp: +65 90820021 (Kyler)

Email: [email protected]

• Salary: $1800 to $2300
• 5.5 days work (Mon - Fri)8.30am to 5.30pm (Sat)8.30am to 12pm
• Location: Balestier

Requirements:

• With relevant working experience (hospital / pharmacy etc)

Job Description:

• Receive and process order given
• Update blanket PO balance quantity
• Issue invoice and delivery order
• Pick and pack goods
• Receive and inspect goods
• After receipt, keep the goods in the storage area
• File and keep invoices, packing list and DO
• Prepare sales and inventory report for principal
• Help to pick and pack first aid boxes
• Any other adhoc duties given

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683

Admin Assistant

Description:

• Screen and manage all incoming calls efficiency, redirect to the respective person and record down message if necessary
• Handle indoor sales include customer inquiries, quotation, purchase orders, and follow through to closure
• Front level to handle customer enquiries and service support (calls/emails/Live Chat)
• Responsible for office, pantry and stationery supplies, logbooks,
• System data entry/ cold calling etc
• Understanding of the Company's range of products and services to ensure smooth workflow and customer satisfaction
• Execute digital marketing campaigns and full spectrum In charge of In-house Brand and E-commerce platforms (Qoo10, Shopee, Lazada, etc.)
• Inventory management and pricing strategies
• File and retrieve of documents, records and reports
• Procurement (sourcing, agreeing to terms, acquiring goods from an external source, marking buying decisions)
• Attending and greeting visitors in a professional and friendly manner
• Serving of beverage to all guests and customers
• Manage and upkeep meeting rooms cleanliness
• Housekeeping of reception area
• Manage incoming and outgoing mails
• Coordinate, schedule delivery with local/ overseas (mild) courier services
• Adhoc admin duties as per assigned by superior

Requirements :

• Min GCE “N”/’O’ level or equivalent
• Relevant 1-2 years relevant working experience
• Able to work independently without much guidance
• Full of initiative, committed, meticulous, fast learner
• Computer literate in MS office, outlook
• Comfortable to work in SME environment
• Prefer candidates who can start immediately

Interested candidate may send in their resume to: [email protected]/ whatsapp: 96518935

Job descriptions:

- Data searching, sorting, processing & reconciliation

- Prepare reports for management

- Attend to internal and external queries

- Follow up and update queries status

- Prepare invoices & quotation

- Filing, storage and retrieving of documents

- Other ad-hoc projects

Requirements:

- Positive thinking and open minded

- Proficient in EXCEL & WORDS

- Advantage if have some accounting knowledge

- Able to work in the East

Job Title: Admin Executive

Location: Jurong (shuttle available from Jurong East MRT)

Timing: 9am-5:30pm/12:30pm-9pm/9am-9pm

Workdays: Mondays to Sundays

Duration: 1 year contract

Job Scope: Processing of patients' registration, height/weight measurements, collect payments, filing and admin duties as assigned by the medical centre.

Requirements:

- Some experience in basic office administrative duties

- Minimum GCE 'N' Levels or higher

- Proficient in MS Office

- Good spoken & written English

- Able to commit at least 4-5 shifts weekly

- Able to start work immediately

- Position is open only to Singaporeans & Singapore PRs only

Interested candidates, please email resume to [email protected]. For any questions, whatsapp to 96815824. Kindly do not send any resumes via whatsapp.

WhatsApp: +65 90820021 (Kyler)

Email: [email protected]

• Salary : SGD2,300 - SGD 2,800
• Working hours: Monday - Friday 830am to 6pm
  (once a month half Saturday 9am to 12pm)
• Location: Woodlands

Job Responsibilities

• Manage shipment documents (e.g., invoice, packing list, bill of lading) to facilitate seamless customs clearance
• To co-ordinate with warehouse team for export/import shipment preparation (i.e. cargo pick up, shipping marks)
• Liaise with freight forwarder on cargo space and shipment arrangement
• Resolving any issue or discrepancies that may arise during the shipping process
• Handle order modifications, cancellations, and requests for returns or exchanges
• Monitor and follow up on shipment status
• Advise and provide freight cost to sales department
• Monitor shipping costs and implement cost-saving measures without compromising service quality

Job Requirements

• Relevant working experience
• Experience with import/export regulations and customs procedures

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683

1.Office admin relevant works, such as answer the phone call and worker dormitory operation.

2. Foreign employees management (work pass application, issue, renewal, cancel, data monitor, eg)

3. WICI claim and medical insurance claim.

4. Arrange courses for all employees.

5. Cooperate with site management.

6. Deal with employees' issues.

7. Have the knowledge of MS excel and words and PPT, and could well operate it.

Summary :

• $2500 to $3200 + Quarterly Incentive
• Location: Kaki Bukit
• 5 days, normal working hour
• Excel Skills: Vlookup or Pivot table

Job Scope :

Sales Admin

• Oversee the daily operations of sales activities.
• Manage the Sales Order Processing cycle, including generating quotations, processing sales orders, purchase orders, delivery orders, and managing invoicing.
• Skillfully address a high volume of inquiries, providing effective solutions for customer issues.
• Deliver exceptional support and customer service.
• Actively pursue new sales opportunities by following up on inbound leads.
• Collaborate with internal teams & external such as customers
• Aid in the preparation and submission of pertinent reports and documents for tenders.
• Participate in regular online/offline product training sessions organized by vendors.

Job Requirement:

• Candidates with related experiences (Admin / Customer service / sales support) preferred
• Excel Skills: Vlookup or Pivot table

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Khor Wan Ying (R22109948)

Job Description

We are looking for a dedicated and organised Admin Executive to join our growing digital lock business. The ideal candidate will play a pivotal role in providing excellent customer service and ensuring smooth day-to-day operations.

Responsibilities:

• Assist walk-in customers with inquiries, providing product information and support.
• Respond promptly and professionally to customer requests via WhatsApp Business and other communication channels.
• Manage general administrative tasks, including maintaining records, processing orders, and coordinating schedules.
• Support the team in handling operational activities, such as inventory checks and basic reporting.
• Address and escalate customer concerns to the relevant team members when necessary.
• Perform ad-hoc duties as required to support the business.

Job Requirements

Qualifications & Experience:

• Singaporean/PR
• Prior experience in customer service or administrative roles is a plus.

Skills & Competencies:

• Strong communication skills, both verbal and written.
• Proficient in Google Drive and comfortable with using WhatsApp Business.
• Highly organised and detail-oriented with the ability to multitask.
• Customer-focused with a friendly and professional demeanour.
• Able to work independently and as part of a team.

Additional Information:

• Work location: 501 Jurong West Street 51, Singapore 640501
• Work hours: 9.30 am - 6 pm
• Attractive remuneration package with opportunities for growth.

Job Description:

• Assist in day-to-day accounting and administrative functions
• Performing data entry tasks.
• Doing payment form for finance to make payment
• Managing and purchasing of stationaries
• Issuance of Purchase order
• Data entry and reconciliation
• Perform other duties/projects as assigned.

Requirement:

• Candidate must possess at least O Level / ITE in Others or equivalent.
• Great computer literacy skills and attentive to detailsD
• Detail-oriented and have strong time management skills
• Able to drive is advantageous
• Able to start work immediately or within short notice
• Proficiency in Microsoft Excel and software

Roles & Responsibilities

1) ENCODING TIMESHEET FOR PAYROLL

2) DOCUMENTATION AND FILLING

3) ANSWERING PHONE CALL

4) KNOWLEDGE IN INVOICING

5) BACKGROUND IN APPLICATION OF WORK PASS

6) SUPPORT FOR OTHER HR/ADMIN MATTER

7) EMPLOYMENT CONTRACT PREPARATION

8) COORDINATION

9) EMPLOYEES LEAVE HANDLING AND COURSE APPLICATION

10) APPLICATION OF COURSES

JOB RESPONSIBILITIES

· Provide general administrative support and coordinate office activities and operations to ensure efficient company operation

· Lease, maintain, and coordinate company dorms, manage rental agreements, and provide local services

· Monitor and track the status of shipments, ensuring timely deliveries and communicating any delays or issues to relevant stakeholders.

· Prepare proforma invoices, delivery orders, and packing lists for import/export transactions, adhering to all relevant regulations.

· Maintain organized filing systems for all company documents, including invoices, order confirmations, and delivery orders.

· Assist with printing, scanning, filing, and managing company documents, as well as data entry and basic record-keeping tasks.

· Ensure that office supplies are stocked and organized, coordinate supply orders, and handle minor office maintenance needs.

· Provide backup support to other departments and teams whenever necessary

· Any other projects and ad hoc duties as assigned

JOB QUALIFICATIONS

· Strong sense of teamwork and service orientation

· Attention to detail and good problem-solving skills

· Excellent time management skills and ability to prioritize work

· Ability to multi-task, work under pressure, meet deadlines, and thrive in a fast-paced work environment

· Self-driven individual and able to work independently with minimal supervision

· Excellent verbal and written communication skills in English and Chinese (as this role works closely with internal customers in China)

· Proficiency in Microsoft Office (Word, Excel, PowerPoint)

· Advantage will be given to candidates with prior experience handling import/export documentation.

Job Description:

Administrative Support

- Perform general office duties such as data entry, filing, and organizing documents.

- Manage correspondence, including emails, letters, and phone calls.

- Schedule appointments and meetings, and maintain calendars.

Coordination and Communication

- Act as a point of contact between internal teams and external stakeholders.

- Relay messages accurately and promptly.

- Assist in preparing meeting agendas and taking minutes.

Document Preparation

- Draft, edit, and format reports, presentations, and other business documents.

- Ensure all documentation is accurate and well-organized.

Resource Management

- Monitor and manage office supplies, ensuring adequate stock is maintained.

- Support procurement processes as needed.

Event and Travel Arrangements

- Organize travel itineraries, including booking tickets, accommodation, and transportation.

- Assist in planning and coordinating company events or workshops.

Support Team Activities

- Assist in ad-hoc tasks and projects as directed by supervisors or managers.

- Provide support to team members to ensure smooth workflow.

Problem Solving

- Address issues proactively and escalate when necessary.

- Contribute to improving administrative processes and workflows.

Requirement:

• Candidate must possess at least O Level / ITE in Others or equivalent.
• Great computer literacy skills and attentive to detailsD
• Detail-oriented and have strong time management skills
• Able to drive is advantageous
• Able to start work immediately or within short notice
• Proficiency in Microsoft Excel and software

Join our vibrant and dedicated team at Tao Li Swimming Club (TLSC), where we're passionate about fostering a love for swimming and promoting excellence in aquatic sports. Our club provides a supportive and inclusive environment for swimmers of all ages and skill levels, from beginners to elite athletes. We are currently seeking an enthusiastic Administrative Executive to contribute to the efficient operation of our club and support for both our Learn-To-Swim Program and Competitive Program swimmers.

Responsibilities:

• Provide administrative support to the club's management team, coaches, and members.
• Manage club inquiries from members and the public.
• Coordinate scheduling for club activities, including new classes, replacement classes, leave of absence and fees payment.
• Assist with fee collection, and membership inquiries.
• Maintain accurate records and databases related to membership.

Qualifications:

• Proficiency in both Chinese and English languages to effectively communicate with a diverse members.
• Previous experience in an administrative role preferred, if no experience. training will be provided as long have a strong willingness to learn.
• Strong organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
• Excellent communication and interpersonal skills, with a customer service-oriented approach.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team in a fast-paced environment.
• Attention to detail and accuracy in record-keeping and data management.

Benefits:

• Competitive salary based on experience.
• Flexible work schedule and supportive work environment.
• Commision Pay

WORK SCHEDULE: 5 Days Week

Job Overview:

The Senior Procurement & Admin Executive will be responsible for overseeing procurement operations and ensuring compliance with quality standards, and improving processes and sourcing strategies to ensure the timely delivery of projects. Acting as a key interface with vendors and external stakeholders, leading vendor selection and evaluation processes. With a strong background in both Engineering and procurement functions, this position may also involve preparing training materials for the team.

Responsibilities:

• Develop and execute procurement strategies for equipment and parts, including reviewing the current supply chain and expanding sources of equipment to reduce costs and improve margins.
• Negotiate prices with vendors and suppliers to obtain the best value for the company.
• Manage inventory of equipment and parts, including developing and implementing proper storage and monitoring procedures.
• Improve logistics arrangements to ensure timely deliveries and avoid project delays due to vendor issues.
• Clarify product details, cost estimation, and project logistics for effective procurement planning.
• Develop new vendor relationships and evaluate vendor performance to ensure a high level of service.
• Draft contracts for management approval and ensure procurement operations comply with regulations.
• Join strategic sourcing activities, bid evaluation, and vendor selection processes to identify new opportunities.
• Manage delivery schedules and products, including preparing bids based on assessment criteria for vendor selection.
• Prepare vendor categories and review and shortlist bid submissions.
• Review data to advise changes to procurement policies and monitor procurement budget and expenses.
• Work with key stakeholders on sourcing proposals to ensure alignment with business objectives.
• Any other adhoc admin duties as per management's assignment

Professional Skills & Personal Capabilities:

• Knowledge in business, finance and government procurement will be an advantage
• Proficient in Excel, Data Analytics tools and SAP software
• Good interpersonal and communication skills
• Organised and meticulous
• Enjoys critical thinking, problem-solving and analytical work
• Able to work independently and in a team
• Able to work in a fast-paced, challenging and dynamic environment
• Good project management skills

Education

Tertiary qualification in any discipline (preference for business, procurement, or related fields).

Location: Boon Lay, West Region

Job Type: Full time

Salary Range: $3,000-$4,000

What you will be doing

Talent Acquisition & Retention

• Support recruitment process including liaising with managers for effective recruitment
• Manage posts on job hiring portals
• Liaise with schools for internship programs
• Conduct screening & selection with managers
• Develop and execute HR strategies to improve talent retention

Compensation & Benefits:

• Process payroll & payroll related claims e.g. overtime in a timely manner
• Support annual appraisal, promotion and wage review exercises
• Support annual review process for various types of insurance (e.g. Hospitalization/Surgical, Workmen Compensation, etc.)

Learning & Development:

• Jointly develop yearly training plans for employees with managers
• Assist in training and development programs and government grant applications

Employee Engagement:

• Drive sucessfully onboarding experiences for employees
• Manage offboarding process and conduct exit interviews for employees
• Assist with organisation of company events i.e. Quarterly Townhall, Annual D&D, CNY Lohei, etc

Statutory Reporting & Filing:

• Manage statutory reporting & filing for government agencies, eg. Work Pass adminisatraion
• Manage submission for government-paid maternity & childcare leave, make-up claims & IR21

Others:

• Support HR employment life cycle for employees, i.e. promotion, transfer, re-designation, conversion & resignation
• Update organizational charts, contact lists, and manage employee inquiries.
• Assist with ad hoc HR matters upon request from directors

What we are looking for

• Minimum Diploma in Human Resources or Business Administration
• Good knowledge in Singapore Employment Act and CPF Act
• Proficiency in MS Office (Excel, Word and PowerPoint)
• Attention to detail, with strong communication and interpersonal skills
• Ability to work independently and manage multiple tasks in a fast-paced environment.
• At least 1-2 years of relevant HR experiences in shipping industry would be an advantage
• Past experience with HR software would be an advantage
• Proficiency in both English and Mandarin to communicate with Mandarin-speaking associates will be an advantage
• Ability to start work immediately will be advantageous

Employer questions

Your application will include the following questions:

• Which of the following statements best describes your right to work in Singapore?
• What's your expected monthly basic salary?
• How many years' experience do you have in Human Resources (HR)?
• How much notice are you required to give your current employer?

• Working hour: Monday – Friday 8:30am – 5:15pm

• Company located at Tuas

• Company transport provided at various MRT stations

• Well Established Manufacturing Company

• AWS + Variable Bonus + Excellent Welfare & Benefits

Job Scope

• Assist in developing and posting job advertisements on various platforms.
• Screen resumes, conduct initial interviews, and coordinate interview schedules with hiring managers.
• Prepare employment contracts and handle onboarding for new employees.
• Employee Relations:
• Serve as a point of contact for employee inquiries regarding HR policies and procedures.
• Assist in organizing employee engagement activities and events.
• Payroll & Benefits Administration:
• Prepare and process payroll, ensuring accuracy and timeliness.
• Manage employee benefits, including leave, insurance, and other welfare schemes.
• Coordinate and schedule employee training programs, including internal and external sessions.
• Maintain training records and ensure proper documentation of completed courses.
• Maintain accurate and up-to-date employee records in the HR system.
• Prepare HR-related reports such as headcount, turnover, and leave reports.
• Ensure compliance with local labor laws and employment regulations.
• Assist in the coordination of performance appraisal exercises and processes.
• Assist in the formulation and communication of HR policies and procedures.
• Ensure that company policies comply with relevant legal and regulatory requirements.
• Provide guidance to employees on HR policies and ensure consistent application across the organization.

Requirement

• Diploma or Degree in Human Resource Management or other relevant discipline
• 1 - 3 years of relevant experience in HR role

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

SIM BEI NA (R22111637)

EA Recruitment Pte Ltd

EA License No: 21C0492

Responsibilities:

• Responsible for payroll related activities, including timely payment of employees’ salaries and claims reimbursements.

• Process and ensure timely filing of in-camp computations and maternity claims.

• Interface with HR customers handling payroll queries.

• Support billing operations such as customer billing

• Ensure billing timeliness and accuracy.

• Ensure completeness of billing

• Create reports for assigned client groups

• Adhere to all deadlines driven by the business

Requirements:

• Diploma/Degree in Human Resources / Business Administration / Accountancy with 1 to 2 years related experience

• Have good communication and presentation skills

• Good knowledge of the Singapore Employment Act would be an added advantage.

• Able to work independently on a broad variety of projects.

• Have good professional appearance

• Have a strong level of influence and negotiation skills

• Be flexible and adaptable

• Have a mature personality

License No : 12C6060