Human Resources (HR) and Administrative (Admin) Officer / Executive
Job Description & Requirements
We are currently seeking a dedicated Human Resources (HR) and Administrative (Admin) Officer / Executive to play a critical role in supporting the human resource, finance, IT, and operational administration of our Council.
Human Resource Responsibilities:
● Plan and coordinate recruitment, on-boarding and off-boarding materials and processes, appraisal exercises and training for employees and interns
● Work with stakeholders to provide manpower administration, including preparation of Job Descriptions, selection of potential candidates, scheduling of interviews, negotiation of compensation packages, and offer letter preparation.
● Handle work pass and corporate credit card applications, issuance, renewals and cancellations,
● Maintain and organise staff personnel records
● Process claims of government grants and subsidies, such as maternity leave and childcare leave applications, training subsidies, as and when needed
● Plan and organise staff events and welfare programmes
● Serve as the primary contact for employee HR inquiries.
● Take ownership of monthly payroll processing and reporting, and actively contribute to the review, enhancement, and maintenance of HR policies and procedures.
Administration Responsibilities:
● Manage office mail, facilities, equipment (including IT and software) and supplies.
● Handle all documentation matters, including the issuance of appointment letters, coordination of annual Conflict of Interest declarations, safekeeping and organisation of compliance and policy documents.
● Monitor and facilitate applications and renewals for essential corporate administration tools, including but not limited to broadband, telephone services, and insurance coverage.
● Support meetings and events, and governance matters as and when required
● Act as a fire warden for the Council.
Payment Processing:
● Process bank payments and staff claims.
● Prepare payment and claim reports.
Other Corporate Services:
● Perform additional duties and responsibilities as assigned.
Requirements:
● Positive, approachable, and problem-solver with excellent communication skills
● Degree/Diploma in any field.
● Proficiency in MS Office. Comfortable working with IT and software, when required.
● Proven experience in an HR and Admin or similar role.
● Meticulous, highly organized, and adept at multitasking.
● Able to work independently and collaboratively in a fast-paced environment.
Join us in this challenging and rewarding role where your skills will contribute to the success and growth of our mission to transform the lives of persons with disabilities through sport. If you are ready for a new and exciting opportunity, apply now and become an integral part of our dedicated team!
