Responsibilities:
Contracts Management
1. Prepare and provide responses for tender bidding, submission of relevant costs spreadsheets and profitability analysis.
2. Managing contractual claims to protect commercial interest.
3. Prepare requests for proposals for distribution to vendors.
4. Develop a set of standard contracts for the company, ensuring that they are in line with corporate goals and objectives.
5. Analyse all requirements and provisions in contracts, including terms and conditions, to ensure compliance with all laws and regulations and company policies and procedures.
6. Ensure that contracts are executed in accordance with corporate guidelines.
7. Audit existing contracts and oversee contract modifications.
8. Analyse a contract’s risk to the business.
9. Visit client sites and meet with business partners.
10. Train and supervise other contract professionals.
11. Communicate contract implementation to subordinates and other internal stakeholders.
12. Lead complex contract negotiations and manage all changes and addendums to existing contracts.
13. Ensure that all raw material used meet the specified requirements.
14. Define policies to reduce contractual risks and identify potential improvements to existing policies.
15. Prepare reports on the status of contracts for the Management.
16. Endorse schedule of rates.
17. Anticipate price fluctuations based on external factors.
18. Establish margins for overheads and profits in tender sums.
19. Drive cost planning and control.
20. Authorise variation cost claims.
21. Provide strategic subject matter expertise on matters of cost, contractual implications, procurement of resources or progress during the period of works.
22. Advise on various techniques in dispute resolution.
Manage post contract administration
1. Communicate payment regime to relevant stakeholders.
2. Attend project meetings.
3. Prepare valuations for interim payments and/or recommendation for payment to contractors, specialists and sub-contractors including recommendations for payment.
4. Measure variation of cost claims.
5. Prepare final accounts and/or relevant pricing variations.
Team Management
1. Establish good working rapport with colleagues from Contracts and other departments.
2. Involve in training and development of the Contracts team, including on-the-job training to enhance the core competence of team members.
3. Work with Contract team members to improve work processes, productivity and hit rate of tenders.
4. Understand the implications of health and safety regulations.
5. Ensure that team members have a complete understanding of the project scope of works.
6. Conduct/participate at briefings and regular meetings.
General
1. Adhere to policies and procedures and be kept up-to-date at all times.
2. Oversee the update of base rates and costings regularly.
3. Respond actively and quickly to changes in the operations as dictated by the company, industry or customers’ expectations.
4. Protect and preserve the company’s interest.
Requirements:
- Diploma or Degree in Quantity Surveying, Building or Civil Engineering.
- Proficient in all Microsoft Office application.
- Proficient in PlanSwift, Adobe Acrobat.
- Good interpersonal & leadership qualities.
- Good communication & writing skills.
- Conflict management and problem-solving abilities.
- At least 7 years relevant experience in the Interior industry in Singapore.
- Independent, positive attitude, strong sense of responsibility.
- Proficient in BIM (Bonus).
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